HomeMy WebLinkAbout2012-03-21 Correspondence� r
CITY OF IOWA CITY
MEMORANDUM
Date: January 20, 2012
To: Tom Markus, City Manager
Geoff Fruin, Assistant to the City Manager
From: Kris Ackerson, Assistant Transportation Planner
Re: Free Bus Ticket Program
The Free Bus Ticket Program provides bus passes to Iowa City -based human services
agencies, which distribute the tickets to residents in need. Since recipients use tickets on the
existing transit system, the program does not increase operational costs for the City. Moreover,
the program assists clients that become full -fare passengers. The following memorandum is a
semi - annual accounting of ticket distribution.
For the first half of FY12 (July- December of 2011) the City of Iowa City distributed bus tickets to
following agencies. The number of tickets distributed by each agency includes:
Agency Six Month Total
Crisis Center 2,370
Department of Human Services 1,100
Shelter House 900
Domestic Violence Intervention Program 780
Vocational Rehabilitation Services 420
Community Mental Health Center 420
Broadway Neighborhood Center 300
Pheasant Ridge Neighborhood Center 300
Department of Veterans Affairs 100
Free Medical Clinic 80
4C's Home Ties 7
Total 6,777
Thank you for your ongoing support of the Free Bus Ticket Program. If you have any questions,
comments, or concerns, please contact me at 356 -5247 or Kristo [)her- Ackersonalowa- City.orQ.
CC: Kevin O'Malley
Chris O'Brien
Mark Rummel
John Yapp
MINUTES
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
JANUARY 19, 2012 — 6:30 PM
MEETING ROOM A, IOWA CITY PUBLIC LIBARY
APPROVED
MEMBERS PRESENT: Andrew Chappell, Michelle Bacon Curry, Scott Dragoo, Charles
Drum, Jarrod Gatlin, Holly Jane Hart, Rachel Zimmermann Smith
MEMBERS ABSENT: Cheryll Clamon,
STAFF PRESENT: Steve Long, Tracy Hightshoe
OTHERS PRESENT: Delaney Dixon, Sarah Traeger, Scott Hansen, Phoebe Trepp,
Karen Fox, Tracey Achenbach, Sandy Pickup, Ron Berg, Mary
Palmberg, Becci Reedus, Roger Goedken
RECOMMENDATIONS TO THE CITY COUNCIL:
1. The Commission voted 7 -0 to recommend Aid to Agencies funding as specified in
the following exhibit:
EXHIBIT A
FY13 Aid to Agencies Funding Recommendations
Housing and Community Development Commission
Agency
FY12 Actual
FY13 Request
HCDC 1/19/2012
Recommendation
Arc of Southeast Iowa
$2,000
NA
-
4 C's
$2,000
$2,000
$2,000
Big Brothers / Big Sisters
$32,000
$35,000
$32,000
Crisis Center
$40,000
$42,000
$40,000
Compeer
$5,000
$10,000
$5,000
Consortia for Youth Emp.
$14,000
NA
-
DVIP
$52,000
$55,000
$50,000
Elder Services
$54,000
$55,620
$52,000
Four Oaks
$1,000
$1,000
$1,000
Free Lunch Program
$2,000
$2,000
$2,000
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
JANUARY 19, 2012
PAGE 2 of 9
Free Medical Clinic
$7,500
$8,000
$7,500
Housing Trust Fund of JC
$8,000
$8,000
$8,000
MECCA /ICARE
$18,950
$20,000
$18,950
Mayor's Youth Emp. Program
$10,000
NA
-
Neighborhood Centers of JC
$60,000
$63,000
$60,000
Pathways Adult Daycare
N/A
$5,000
$4,879
Red Cross
$6,000
NA
-
RVAP
$12,000
$14,000
$12,000
Shelter House
$36,500
$40,000
$36,500
United Action for Youth
$60,000
$65,000
$60,000
Total Request:
$422,950
$425,620
$391,829
FY13 Budget Source:
($274,173 General fund)
($91,000 CDBG)
(26,656 Utility user fees)
CALL TO ORDER:
The meeting was called to order by Vice -Chair Andrew Chappell at 6:36 p.m.
APPROVAL OF THE DECEMBER 16, 2011 MINUTES:
Hart moved to approve the minutes.
Gatlin seconded.
A vote was taken and the motion carried 7 -0.
PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA:
None.
STAFF /COMMISSION COMMENT:
Long stated that the Planning and Community Development Department of the City will host two
Community Planning Workshops in February to discuss the future of Iowa City for the next 10 to
20 years. These will be interactive discussions about where economic, natural resources,
physical growth, energy conservation, etc., should occur. Long also reported that there is a
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
JANUARY 19, 2012
PAGE 3 of 9
website called Good Ideas through the Planning and Community Development Department
where you can go and give the City your ideas about what to change in Iowa City.
Hightshoe stated that the CDBG /HOME applications are due Friday, January 20 at noon, so the
Commission will be getting those in February. Hightshoe gave an update on the Single Family
New Homes Program. There were 108 homes in the first three rounds. Only 15 homes remain
to be built. 93 homes have been built and sold to income eligible homebuyers. The remaining
homes will be built this upcoming construction season. It's been a very successful program.
The stated announced another round of the program. Developer proposals for this upcoming
round are due January 27 for an additional 31 homes. She explained that the State changed
their selling price restrictions and now all homes must be sold for $150,000 or less. Cities with
high land values such as Iowa City are going to have difficulty, so there will most likely not be a
lot of single - family detached homes. There will most likely be a mix of duplexes, rowhouses and
condominiums. Once the 139 homes are finished through state Flood Recovery funds, it will
more than make up for the homes that will be bought out due to the flood.
Chappell publically thanked Michael McKay, who resigned because he was concerned about
the appearance of some conflicts of interest, for his service on the Commission.
PUBLIC MEETING:
DISCUSSION REGARDING FYI AID TO AGENCIES FUNDING REQUESTS:
• Discuss Aid to Agencies Applications
Chappell noted that this was a relatively new process for both the Commission and the
applicants because previously it was handled by an ad hoc City Council Committee. Last year
was the first year HCDC made funding recommendations for Aid to Agencies. This year there
was not a lot of time to make changes or coordination of the process, but Chappell is hopeful
that next year it will be more efficient and elucidated.
Chappell opened the floor for questions about the applications because most of the applicants
were present for the purpose of answering questions.
Hightshoe stated that she received an email from MECCA and their request for $20,000. This
request includes both MECCA and (CARE., Last year MECCA received $10,000 and ICARE
received $8,950. This year they submitted one application as ICARE is administered by
MECCA. Ron Berg from MECCA requested that the FY12 line item should be changed to
MECCA / ICARE for$18,950.
Chappell had concerns that the Housing Trust Fund did not apply. His understanding from a
letter received from the City Manager is that historically, The Housing Trust Fund received their
funding through the City Manager's office based on discretionary funding that the City Manager
has.
Hightshoe explained that the Housing Trust Fund would submit a letter to the City Manager with
their request for funding. This year the City Manager wanted all the aid to agencies requests be
considered at the same time.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
JANUARY 19, 2012
PAGE 4 of 9
Chappell said he assumed that the Housing Trust Fund did not submit an application through
any fault of their own and that next year they know that they will need to submit the same
application everyone else does. Hightshoe stated that this is the case.
Charles Drum said that he had the idea to go through the list of applicants and give every
agency what they had asked for last year, with the exception of a new agency called Pathways.
Then he started dividing up what was left among the remaining applicants. What threw the
wrench in the process was the MECCA/ICARE application. They would be getting substantially
less than they did last year.
Chappell said that in past years there has been a contingency fund, and the staff has a position
about whether or not we should have that fund. He wanted to know if things have changed.
Hightshoe said that Linda Severson had said that a request for contingency funds was very
rare. The last time it happened was when there were bedbugs at Shelter House. Hightshoe said
she doesn't think it's common to get multiple requests.
Long noted that the money is tighter than it has been in the past since there has been a 5% cut
in the General Fund and a cut in CDBG funds as well. He would like to get the money budgeted
for this fund out to the agencies.
Chappell asked if anyone felt strongly about the need to have a contingency fund.
Bacon Curry stated that she thought at this point the Commission IS the contingency. If the
agencies have to come back and ask for more, they are probably going to need more than what
could be budgeted for this purpose.
Zimmerman Smith tried to think of any kind of emergency where the agencies aren't going to
need more than $1,000 or $2,OOO.Hart wanted to know the amount of the contingency fund.
Hightshoe stated the year before we budgeted approximately $7,000, but due to cuts in funding
these funds were allocated. The prior year, it may have been $9,000.. If there are unused
funds at the end of the year, there is no guarantee that these funds won't be allocated to some
other city purpose.
Gatlin suggested that they roll over all the numbers from FY12 and then tweak from there.
The Commission concurred.
Gatlin said they would need to shave off about $4,000. He felt that they should leave Pathways
in and then if they decide to take the $4,000 from somewhere, they can decide where they will
reduce the amount. Upon looking at Pathway's application, they did not serve a high number of
low- moderate income persons.
Zimmerman Smith said she recommends funding Pathways, but not their full request and try to
increase funds to MECCA.
Drum said if they took about 10% from everyone, it would be close.
Zimmerman said she thinks it makes sense to go by the priorities.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
JANUARY 19, 2012
PAGE 5 of 9
Chappell thinks that some of the agencies with smaller requests are going to have a harder time
absorbing a loss of $1,000 to $2,000.
Gatlin suggested that to reduce they should look at areas that have the higher total request
amount. Removing $1,000 from $60,000 is much easier than taking away from an agency
requesting $5,000. He thinks the Neighborhood Centers is an area where they can reduce that
number.
Zimmerman Smith said that they have a high priority and serve predominantly low to moderate
income persons. She stated it's important that they balance those two things.
Bacon Curry said that Elder Services is not a high priority in CITY STEPS and had a lower
number of Iowa City residents, but a higher request. She wants to reduce their amount.
Gatlin said he would like them to review priorities when deciding what agencies to reduce
funding.
Zimmerman Smith suggested taking $2,000 from DVIP and $2,000 from Elder Services and
you're almost there.
Chappell said that these are two when you look at CITY STEPS both have a lower priority and a
higher funding request.
Gatlin suggested that the rest be taken from Pathways even though they have a smaller
request.
Bacon Curry said that Neighborhood Centers have a very high request and that the Commission
has given them a lot of money.
Drum noted that they do serve city residents.
Gatlin asked if anyone felt strongly about changing any of these recommendations.
Chappell said he got the impression last year when Council handed this over to the Commission
that there might be big changes in allocations, but from the Commission's perspective, that will
have to be done incrementally. They are not being given a big pile of money and told to divide it
up. They are responding to specific requests for specific amounts of money. This is the first time
they have talked about CITY STEPS in relation to the Aid to Agencies and in the future the
applicants will take that into account as they submit applications that are going to maximize
perceived benefit through CITY STEPS when they do the United Way application. As they
discussed at last month's meeting, so much of this available money is from the Iowa City
General Fund, so the Commission will have to start paying attention to which organizations are
giving the most benefit to Iowa City residents.
Bacon Curry stated that some of these agencies are also getting money from the municipalities
that they serve. She sees a difference in how the Commission ought to fund if an agency is
getting proportional benefits from another municipality, or if they are serving 5 municipalities and
only getting money from Iowa City and Johnson County
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
JANUARY 19, 2012
PAGE 6 of 9
Chappell said that if you are going to have a lower percentage of Iowa City residents involved in
your program, other applicants are going to want to know that those agencies have approached
other municipalities for funding.
Hightshoe stated that she had explained to several of the agencies that something the
Commission would review in determining allocations would be the total population served. An
agency serving 2,000 clients with 1,000 of those being Iowa City residents would be more likely
to get its funding request than an agency who serves only 30 clients, even if they are all Iowa
City residents.
Chappell stated that although the Board had decided that they want that kind of information,
they don't know yet what they will do with it. He thought maybe they could use that as a starting
point for funding discussions in the future.
Hart asked if it would be possible to come up with a uniform standard to review the applications,
but stated it would be hard to do. She would like to know how much these other municipalities
are kicking in and how many funding sources an agency has.
Bacon Curry would like to know how many funding sources an agency has approached. It would
matter to her if an agency had been denied other possible funding. She also said she thinks the
Aid to Agencies money is so important because it's one of the few sources that doesn't have
certain allocation stipulations attached to it. It can be used for whatever the agency wants.
Hightshoe said she also thought these funds were extremely valuable to agencies as the
majority are local funds, without the federal CDBG strings attached. This being said, $91,000 is
CDBG funds and should be funded by CITY STEPS priorities. The General Fund and user utility
fees are the majority of funds and come from Iowa City residents, so for those two funding
sources, she encouraged the Commission to consider what's best for Iowa City residents. For
the CDBG funds, if we don't fund the types of activities identified in the City's 5 -year plan, the
City must justify why we didn't. When staff decides which agencies receive Aid to Agencies
funds through CDBG, staff will choose the activities that meet the needs as identified in the Plan
and encourage HCDC to fund those agencies.
Hart wanted to know why DVIP and RVAP came out as medium priorities in regard to the needs
level.
Hightshoe explained that in CITY STEPS, services for "battered spouses" a HUD category, was
medium and that RVAP was classified as a health service, which is also a medium.
Chappell said he thought HCDC had made a good attempt in the past two years to identify
priorities in CITY STEPS so that not all services were considered high priorities. This is always
difficult as almost all the services are needed, but not all services can be identified as high
priorities.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
JANUARY 19, 2012
PAGE 7 of 9
Bacon Curry moved to make budget recommendation to Council for Aid to Agencies
funding as follows:
EXHIBIT A
FY13 Aid to Agencies Funding Recommendations
Housing and Community Development Commission
Agency
FY12 Actual
FY13 Request
HCDC 1/19/2012
Recommendation
Arc of Southeast Iowa
$2,000
NA
-
4 C's
$2,000
$2,000
$2,000
Big Brothers / Big Sisters
$32,000
$35,000
$32,000
Crisis Center
$40,000
$42,000
$40,000
Compeer
$5,000
$10,000
$5,000
Consortia for Youth Emp.
$14,000
NA
-
DVIP
$52,000
$55,000
$50,000
Elder Services
$54,000
$55,620
$52,000
Four Oaks
$1,000
$1,000
$1,000
Free Lunch Program
$2,000
$2,000
$2,000
Free Medical Clinic
$7,500
$8,000
$7,500
Housing Trust Fund of JC
$8,000
$8,000
$8,000
MECCA /ICARE
$18,950
$20,000
$18,950
Mayor's Youth Emp. Program
$10,000
NA
-
Neighborhood Centers of JC
$60,000
$63,000
$60,000
Pathways Adult Daycare
N/A
$5,000
$4,879
Red Cross
$6,000
NA
-
RVAP
$12,000
$14,000
$12,000
Shelter House
$36,500
$40,000
$36,500
United Action for Youth
1 $60,000
1 $65,000
1 $60,000
Total Request:
1 $422,950
1 $425,620
1 $391,829
FY13 Budget Source:
($274,173 General fund)
($91,000 CDBG)
(26,656 Utility user fees)
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
JANUARY 19, 2012
PAGE 8 of 9
Drum seconded.
The motion carried on a 7 -0 vote.
REVIEW OF THE FY13 ALLOCATION PROCESS AND PROFORMA
Hightshoe reviewed the FY13 allocations timeline and meeting locations.
Chappell noted that Commission members should highlight that on February 24, HCDC ranking
forms are due to City staff.
Hightshoe said that the week after the applications are received, staff will be sending them out
to the Commission.
Hightshoe explained that the reason HCDC requires a proforma for rental projects is to
ascertain the applicant's capacity and to review the project's revenues and expenses. Projects
should show they are viable over the compliance period. The enclosed Bankability Guide
explains basic revenues and expenses in rental housing. It also provides a guide as to what is
realistic or common for expenses in the operating budget, why a vacancy rate must be included
for unit turnover, what tenant contributions are, etc. Staff encourages all applicants to budget
for maintenance and reserves. Staff looks for projects that are financially feasible, but do not
unduly profit the applicant (above market returns).
The applicant may apply for certain financial terms, but staff will review the proforma and review
if the applicant has the ability to repay 100% of the funds or to make partial repayment. If the
revenue source is limited by reduced rents such as 70% of the fair market and the project has
high private debt, then staff might recommend the majority of funds as a "grant." If the project
has higher rents (full Fair Market Rent), no or low debt, the project most likely has the ability to
repay all or a significant portion of the award. Staff will review the proformas and make a
recommendation as to financial terms.
The Commission accepted Drum's monitoring reports.
Chappell said they are still looking for someone to fill the vacancy on the Commission and
would particularly like someone with a financial background.
ADJOURNMENT:
Bacon Curry moved to adjourn.
Hart seconded.
A vote was taken and the motion carried 7 -0.
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County Boundary
Municipal - Political Township Boundaries Fringe Areas
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NAME
Clm( NAME. FRINGEAREA
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Roads
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SOLON
Illlilliii Iowa Cft , A North Corridor
No" Liberty, F1 East Urban Planning ax
Solon, FA2
Tiffin, Area 2 Growth ARa
ROW Dedication Distance
t..._.' a SWISHER
Iowa Cft , Area A inside Garwlh Area
North Uberty, F2 North Urban Planning
Solon, FA3
IIIIII® TI Area 3 All 8 Low Density R
60 feet on each side of road canterlme
TIFFIN
Iowa City, AreaAoutside Growth
North Liberty, F3 West Urban Planning Aii
Solon, Solon City Limits
Tiffin, Tiffin City Limits
70 feet on each side of mad centerline
UNIVERSITY HEIGHTS
Iowa City, Area B inside Growth Area
North Liberty, F4 Rural Planning Area
®Seaftet Area
[::M WEST BRANCH