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Home My WebLink About2012-03-29 Info Packet1 = 1 z®0�; CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY March 29, 2012 www.icgov.org IP1 Council Tentative Meeting Schedule MARCH 6 WORK SESSION - 5:00 PM IP2 Work Session Agenda — April 3, 2012 I133 Memo from Parks & Rec. Dir.: Farmers Market Strategic Plan IN Pending Work Session Topics IP5 Memo from City Clerk: KXIC Radio Show MISCELLANEOUS IP6 Email from City Manager & Memo from Fire Chief: Fire Department Business Regulations IP7 Memo from Dir. of Public Works & Dir. of Planning and Community Development: Update Flood Related Activities IP8 Memo from City Clerk: City Newsletters IP9 Response to Rev. Robert Dotzel: Sanctuary City I1310 Copy of notification letter from Mediacom: Channel Additions IP11 Civil Service Entrance Examination — Maintenance Worker I — Parking Systems DRAFT MINUTES IP12 Planning & Zoning Commission: March 15 IP13 Telecommunications Commission: February 27 IP14 Senior Center Commission: March 15 IP15 Youth Advisory Commission: February 12 A IN City Council Tentative Meeting Schedule March 29, 2012 CITY OF IOWA CITY Subject to change Date Time Meeting Location _ .I t. , F J III lil�lVIII �� III 1 ICI ��I ��j��I� hl�'n r =� , :PII n, �.r,I i,. ( ''�'�I, �"ri'('u II c E @t I Ii 119' 15:��>�i Tuesday, April 03, 2012 5:00 PM Special Formal /Executive Session Emma J. Harvat Hall Work Session Meeting Tuesday, April 03, 2012 7:OOPM Regular Formal Meeting Emma J. Harvat Hall Tuesday, April 17, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, April 17, 2012 7.0013M Regular Formal Meeting Emma J Harvat Hall Tuesday, May 01, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, May 01, 2012 7:OOPM Regular Formal Meeting Emma J. Harvat Hall Tuesday, May 15, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, May 15, 2012 7:OO13M Regular Formal Meeting Emma J. Harvat Hall Monday, May 28, 2012 Memorial Day City Offices Closed a . .' lfl = Ii" _ upI Ilia piyp, ri ` ; t „o, Igl',U I r v9 G, 6G�h jq uIa - W '„'U °zx,SNll 1 a is is��ff rw tr Tuesday, June 05, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, June 05, 2012 7:OO13M Regular Formal Meeting Emma J. Harvat Hall Tuesday, June 19, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, June 19, 2012 7:OO13M Regular Formal Meeting Emma J. Harvat Hall Wednesday, June 20, 2012 4 30PM Joint Meeting Johnson County TBA u „e� `- Iql i1 ppr d , , a aaC � ` �`.h�x Pa ��I '2 �. �'Y II 5�'Ya ''-( e7 'F n td Wednesday, July 04, 2012 Independence Day - City Offices Closed Tuesday, July 10, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, July 10, 2012 7:OOPM Regular Formal Meeting Emma J. Harvat Hall Tuesday, July 31, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, July 31, 2012 7:OO13M Regular Formal Meeting Emma J Harvat Hall ,<<= �IT k N r ,R'i �i N u ! 6 �l �i �I s iH..".` Tuesday, August 21, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, August 21, 2012 7:OOPM Regular Formal Meeting Emma J. Harvat Hall r =U3-2 CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356 -5000 (319) 356 -5009 FAX www.icgov.org Special Formal / Executive Session 5:00 PM — separate agenda posted City Council Work Session Agenda April 3, 2012 following 5:00 PM Special Formal Meeting City Hall - Emma J. Harvat Hall 410 E. Washington Street ■ Council Appointments [Agenda #27] ■ Planning & Zoning Items ■ Agenda Items ■ Recapping Farmer's Market Strategic Planning Effort [IP #3] ■ Animal Shelter Project Update [Agenda #23] ■ Information Packet Discussion [March 29] ■ Council Time ■ Pending Work Session Topics [IP #4] ■ Meeting Schedule/ Upcoming Community Events /Council Invitations [IP #5] IP3 7 CITY OF IOWA CITY MEMORANDUM Date: April 3, 2012 To: Tom Markus, City Manager From: Michael Moran, Parks & Recreation Director Re: Farmers Market Strategic Plan Introduction: The Iowa City Parks and Recreation Commission are interested in developing a strategic plan for the Iowa City Farmers Market in order to give a proactive position in regards to expansion and future development plans for the program. The Market has been deemed the Parks and Recreation Departments number one program through the public input process for the departments 2008 Master Plan Study. Because of its popularity, careful consideration was given to prepare a document that can be referred and adhered to in the future for staff, vendors and the public. Histo : Two requests over the past two seasons had been made to consider moving the market to "downtown." As a result of these requests the Parks and Recreation Commission on May 11, 2011 moved and approved the creation of a strategic planning committee with the sole purpose of developing a strategic plan for the Farmers Market, something not previously done. Discussion of Solutions: After developing a strategic planning committee, a set of recommendations from the committee were approved by the Commission and discussed with council at an informal work session on Nov. 21, 2011. Jeff Schott from the Institute of Public Affairs was hired in December of 2011 to write a formal plan. Financial Impact Recommendation: After numerous meetings, workshops and reviews by staff, commission and committee members, Jeff's draft report was approved by the Parks and Recreation Commission on March 21, 2012 to be presented to City Council. After Council review for comments, questions, suggestions and input the commission will review for passage at their April 11, 2012 meeting. Members of staff, the committee and the Commission will be present to discuss with council at their April 3 rd work session. If you have any additional questions please feel free to contact me. Iowa City Farmers Market Strategic Planning Committee Meeting Summary January 28, 2012 L - Facilitated by: Jeff Schott Institute of Public Affairs University of Iowa IOWA CITY FARMERS MARKET STRATEGIC PLANNING COMMITTEE MEETING SUMMARY JANUARY 289 2012 Table of Contents Introduction..................................................... ............................... Page 3 Strengths..................................................... ............................... Page 4 Weaknesses.................................................. ............................... Page 5 Opportunities................................................ ............................... Page 6 Threats............................. ............................... ...........................Page 7 Recommended Strategic Initiatives ....................... ............................... Page 8 Product/Vendor Mix ................................... ............................... Page 8 Location............................................... ............................... P age Safety and Logistics ................................... ............................... Page Staffing............................................... ............................... P age Market Governance ................................... ............................... Page Marketing /Outreach ................................... ............................... Page 10 Budget/Finance ................................... ............................... Page Other Issues /Initiatives ................................ ............................... Page 11 Mission Statement and Values ............................ ............................... Page 12 a e ExhibitA — Agenda ............................................................... ............................... Page 13 14 IOWA CITY FARMERS MARKET STRATEGIC PLANNING COMMITTEE MEETING SUMMARY JANUARY 289 2012 Introduction The Iowa City Parks and Recreation Department requested the Institute of Public Affairs (IPA) to assist their Farmers Market Strategic Planning Committee with strategic planning. IPA agreed to organize and facilitate a process that involved the following steps: Prepare a questionnaire to identify the Farmers Market strengths, weaknesses, opportunities, threats, and significant initiatives or programs for consideration during the planning period. 2. Conduct a strategic planning session with the planning committee. 3. Preparation of this report and strategic planning document. A strategic planning session with the committee was held on January 28, 2012, at the Iowa City Recreation Center. The following individuals participated in this session: Martha Boysen (vendor), Clay Claussen (Parks and Recreation Commissioner), Allison Gnade (Parks and Recreation Commissioner), Kristin Kromray (vendor), Lucie Laurian (Parks and Recreation Commissioner and vendor), Regina Miller (vendor), Mike Moran (Director, Parks and Recreation), and Tammy Neumann (Farmers Market Coordinator /Administrative Assistant, Parks and Recreation). Mike Moran presented a brief review of the Farmers Market background and planning history. Lucy Laurian reviewed the results of a survey of Farmers Market customers and vendors conducted in October 2011 by students of a class she teaches at the School of Urban and Regional Planning. The full report will be provided by Lucy Laurian and will be included in the final strategic planning document. 3 Strengths The committee identified the following as strengths of the Farmers Market: • Quality vendors • Strong community support • Diversity and quality of products • Ideal location — walking distance from library, restaurants, downtown • Entertainment and events (music, Kids' Day, Taste of Market etc.) • Ramp provides shelter from the elements for both vendors and customers • Only covered /open air market in Iowa • Flow is much more consistent providing consistent business for the vendors, more reliable source of income than other markets • Convenient, free and sheltered parking • 70/30 vendor ratio important • Vendor mix improving — have added wines, cheeses, grilling vendors • Adjacent park with shade, tables, seating and provides space for special events. • All products grown/produced by vendor • Social environment for customers and vendors • Good relationship with Coop and Recreation Center • Compact space makes easy to walk entire market and allows vendors to watch fellow vendor stalls when going to restroom etc. Also keeps shoppers from walking between and behind vendor stalls. • Loading of items brought is very convenient due to close parking • Good lighting on darker days • Excellent market coordinator • Long waiting list • Only requires closing one block on Saturday mornings. • Stall fees very reasonable • Easier to manage in its current location • Not directly downtown, so no conflicts with festivals and other downtown events • Very loyal customer base • Consistency of vendors • Farmers Market well known and appreciated in the city • Farmers Market contributes to downtown vitality 4 Weaknesses The committee identified the following as weaknesses of the Farmers Market: • Staffing issues - Most markets this size have a full -time market coordinator and half to full -time market master. o Lack of staffing makes it difficult to enforce rules • Need for additional marketing and advertising - budget limitations o Lack of staffing makes it difficult to develop stronger relationships to enhance marketing • Could add even more diverse vendors (beer, spirits, more variety of fruits) o Licensing /regulation issues present obstacles with respect to beer and spirits • Market does not have its own restrooms. o Signage needed to indicate restrooms and ATM available at nearby facilities • Some complaints about crowding; sometimes one vendor has a long line and it crowdsiblocks vendors next to them • Small budget - therefore, don't think big • Despite its popularity, the Farmers Market is under - valued and under - budgeted • Cold and windy inside the ramp at times • Difficult for new vendors to become established • Some complaints that certain seasonal vendors are given permanent stalls even though they are in attendance for only a couple of months. o But this also opens up spots for non - permanent vendors • Some vendors pack up too early, therefore, giving customers the idea that market is closing. • Potential safety issues in ramp when vendors leave the market immediately following the closing whistle. This is a great safety concern as there are still many members of the public in the market area • Difficult to promote recycling/sustainable practices at the Market • Need for more teamwork between vendors 5 Opportunities The committee identified the following opportunities for the Farmers Market: • Continue to develop and publicize the Grant Wood Market • Draw on interest in local foods and products • Find sponsorships • Grant opportunities • Market could participate more with other organizations: chefs, grocery stores, colleges, schools, hospitals, DTA, local food organizations o local schools as a way to educate kids about local food • Cross advertise with other events going on in the community during the market • Additional space available for growth • Encourage Market District in Iowa City's planning process • Expand Market Music to go longer in the season • Recruit specific types of vendors o Ready to eat foods very popular with customers • Promote and facilitate recycling /composting • Significantly increase marketing efforts • Additional seating for elderly - may also help cultivate the prepared food market • Helping customers carry products to their vehicles — volunteer opportunities • Potential fundraisers for the Market o Hold Market gala • Take advantage of Chauncey Swan Park • More seating • Covered awning • Covered stage for musicians 2 Threats The committee identified the following potential threats to the Farmers Market: • DTA's push to move the market. • Moving the market is financial risk for vendors and inconvenient for customers. • If moved, tents a chore, weather, game days, no restrooms or hand washing stations, inconvenient for market manager. • Market's popularity makes other organization want to take it over and /or move it without understanding how the market works or what is involved in running it • Riverside Crossings as a potential alternate site is not centrally located • Funding an ongoing challenge • Competition from Cedar Rapids Market, the future NewBo Market, and other markets • Pressure to let everyone on the waiting list into the market, regardless of vendor mix, or to let those in the market who do not make /produce their own product. • Changing the current management of the market. Don't have faith in turning it into a vendor -run market. Very good thing that it is run by the City. Vendors competitive, City staff great at being equal, acting in best interest of market and not self. • May lose some downtown visibility due to potential new development in the area. • Will perceptions of the value of the Farmers Market change over time? 7 Recommended Strategic Initiatives The committee identified the following strategic initiatives for the Farmers Market to be recommended to the Parks and Recreation Commission and City Council: Product/Vendor Mix • The current ratio of 70% produce /food vendors to 30% arts and craft vendors should be maintained. • The number of vendors should be tied to customer /vendor demand and space availability. o Maintain the concept of a compact market (see "Location" below). • Develop a policy for selection process of new vendors: • Give preference to products not currently offered at the market. • Emphasize locally grown /produced • All products must be grown or made by the vendor • Promote diversity of product mix Location • Keep the Farmers Market at its current downtown location in the Chauncey Swan Ramp. • It is imperative to maintain the concept of a compact market (concentrated radius). • If there is adequate customer /vendor demand and adequate staffing, consider expanding around the parking ramp within the next 2 — 5 years: o Phase I — Van Buren Street/Ralston Creek sidewalk area • Phase 11— Chauncey Swan Park • Phase III — Washington Street o Must maintain concept of compact market as part of potential expansion. o Issues to consider as part of possible expansion: ■ Customer access ■ Vendor access for loading /unloading ■ Parking ■ Sidewalks ■ Relationship with Co -op ■ Emergency access ■ Covered stalls /shelter for vendors and customers • Continue Grant Wood Market from November — April but explore other location options. o Consider the feasibility of locating a permanent facility at the future Riverfront Crossing — perhaps as a replacement for both the Iowa City Farmers Market and the Grant Wood Market Place. 8 Safety and Logistics • Staff to continue research into the determination of safe aisle width. • Provide signage to indicate location of restrooms and ATM at the Rec Center. • Provide more bicycle parking. • Recommend a policy prohibiting bicycles in the market area. • Emphasize and enforce the existing policy regarding animals at the market. Staffing • Establish a full -time Market Coordinator position to manage /administer the Chauncey Swan and Grant Woods markets: • Also responsible for coordinating marketing and promotion • Would handle community outreach and education activities • For budgetary reasons, may need to phase in as a permanent part -time position • Establish a part-time Market Master position o Could possibly be expanded to full -time as conditions warrant • Continue to provide staffing from the Parks and Recreation Department at the market as needed. Market Governance • Establish an active Farmers Market Advisory Committee to meet monthly. • Create a Farmers Market support group /volunteer program: • Help with placing yard signs advertising the market • Help with carrying items to customers' vehicles • Assist customers at recycling/composting areas G Marketing /Outreach • Develop and implement a Marketing and Outreach Plan: • Identify target markets, demographic and geographic targets • Identify marketing strategies — use of a variety of media including website and social media • Investigate whether university /college programs /classes may assist in this effort • Publicize free parking /location of parking. • Increase advertising /marketing time, effort and budget to implement the Marketing and Outreach Plan. • Seek media - related sponsors (TV, radio, newspapers) to promote the market. • Create a Farmers Market support group /volunteer program: • Help with placing yard signs advertising the market • Help with carrying items to customers' vehicles • Assist customers at recycling/composting areas • Promote local food movement education (speakers, events) at the market. • Support cooperation with other organizations to promote the downtown district. • Work with other farmers markets in the area. • Consider name change to emphasize downtown location (e.g., Downtown Farmers Market). 10 Budget and Finance • Work towards developing a self - supporting financial structure (including salaries of full - and part-time employees, advertising /marketing expenses, parking fees, special event costs, etc.). • Increase vendor fees. • Solicit corporate sponsorships. • Investigate grant opportunities. • Investigate ideas for fundraising (e.g., Market Gala) • Investigate SSMID funding for marketing. • Request increase in General Fund allocation from city. Other Issues/Initiatives • Encourage establishment of a "Market District" for city planning purposes. • Promote improvements in Chauncey Swan Park: • More seating • Covered awning • Covered stage for musicians • Encourage more participation in the Supplemental Nutrition Assistance Program (SNAP), and related programs. • Promote more teamwork/socialization among vendors: o Have vendor social events • After presentation to the Parks and Recreation Commission, solicit public input regarding this proposed plan through the internet and other methods. Values The committee identified the following as core values of the Farmers Market: • Quality vendors • Diversity and quality of products • All products grown/produced by vendor • 70/30 vendor ratio • Compact market space — concentrated radius • Location — walking distance from library, restaurants, downtown • Strong community support and loyal customer base • Social environment for customers and vendors - entertainment and events • Shelter from the elements for both vendors and customers • Convenient, free and sheltered parking • Adjacent park with shade, tables, seating and provides space for special events. • Good relationship with Co -op, Recreation Center and other organizations • Good lighting • Excellent market manager • Reasonable stall fees Mission Statement The committee agreed with the following Mission Statement for the Farmers Market: Support the development of local sustainable farming by cultivating a vibrant farmers market that serves as a community gathering place celebrating local farmers, food producers, and artisans and provides access to healthy food for our community. 12 Process The recommendations of the strategic planning committee will be presented to the Parks and Recreation Commission. After presentation to the Commission, public input and comments will be solicited and reviewed. The final report and recommendations will then be presented to the City Council for their review. Jeff Schott Institute of Public Affairs University of Iowa January 29, 2012 13 Exhibit A Agenda IOWA CITY FARMERS MARKET STRATEGIC PLANNING COMMITTEE STRATEGIC PLANNING SESSION- 2012 Saturday January 28, 2012 9 am — 2 pm Meeting Room A — Rec Center 220 South Gilbert Street — Iowa City 1. Opening Comments 2. General Overview of the Strategic Planning Process a. Review general purpose of the committee b. Review strategic planning process and time line c. Ground Rules 3. Introductions 4. Review Iowa City Farmers Market Background and Planning History (by Parks and Rec staff) 5. Review results of pre- session questionnaire: a. Strengths b. Weaknesses c. Opportunities d. Threats 14 6. Review and discuss issues and concerns: a. Product /vendor mix 1. Should the current ratio of 70% produce /food vendors to 30% arts and the market with Recreation Division staff to assist until they become craft vendors be maintained? 2. Should the number of vendors be changed? b. Safety and logistics: 1. Determination of safe aisle width 2. Patron and vendor traffic flow /congestion c. Location — alternatives: 1. Leave the market in the Chauncey Swan Ramp. 2. Allow expansion around the ramp (Washington St., Van Buren St., f. Marketing Gilbert St., College St., Chauncey Swan Park) while maintaining 70/30 1. ratio 3. Possible development of a permanent facility for the farmers market at g. Other issues /initiatives: the future Riverfront Crossings location. 4. Relocate to the downtown core (Iowa Ave.) d. Market Governance 1. Should a Farmers Market Advisory Board be established to coordinate the market with Recreation Division staff to assist until they become self - supporting? 2. Staffing issues — Market Master? e. Budget and Finance 1. Development of a self - supporting financial structure (including salaries of full- and part-time employees, advertising fees, parking fees, special event costs, etc.) 2. Should the Farmers Market seek financial sponsors? f. Marketing 1. Marketing strategies 2. Identification of target markets — demographic, geographic g. Other issues /initiatives: 1. Year -round farmers market at Grant Wood Elementary from November through April 2. Solicitation of public input regarding this proposed plan 3. Other issues /initiatives? 7. Identify strategies /actions needed to accomplish key strategic goals a. Review /discuss any special issues /concerns related to implementation of key strategic goals (e.g., financial /staff /other resources, etc.) 8. IPA Report a. Development of Action Plan b. Importance of monitoring results /feedback 9. Adjourn 15 i� CITY OF IOWA CITY PENDING CITY COUNCIL WORK SESSION TOPICS March 28, 2012 April 7, 2012 1. Discuss Potential Revisions to the Sidewalk Snow Clearing Ordinance Pending Topics to be Scheduled 1. Discussion of the Request to Rename Broadway Street 2. Follow -up Presentation on the Disposition or Relocation of Public Housing Units 3. Continuation of the Discussion to Consider Consolidation or Structural Changes to City Boards and Commissions 4. Discussion of the Police Citizen Review Board's Annual Public Forum (May 9, 2012) CITY OF IOWA CITY MEMORANDUM Date: February 15, 2012 To: Mayor and City Council From: Marian K. Karr, City Clerk 10 Re: KXIC Radio Show KXIC offers a City show at 9:00 AM every Wednesday morning. In the past Council has volunteered for dates, and staff filled in as necessary. Please take a look at your calendars and come prepared to help fill in the schedule at your work session on April 3: April 18 April 25 May 2 May 9 May 16 - Rick Dobyns May 23 May 30 Future commitments: July 18 — Rick Dobyns September 19 — Rick Dobyns November 21- Rick Dobyns U: rad ioshowasking. d oc Marian Karr From: Tom Markus Sent: Wednesday, March 21, 2012 3:57 PM To: Marian Karr Subject: FW: FD Inspection Fees Attachments: FD Business Registration. pdf Please place in the info packet. From: Andy Rocca Sent: Wednesday, March 21, 2012 3:43 PM To: Adam Bentley Cc: Tom Markus Subject: FD Inspection Fees Adam, As per your request, here are my comments related to this suggestion. Historically, the City's fire protection services have been funded through the General Fund. 2. This suggestion reappears every time that HIS raises housing inspection fees. 3. Fees for services are to be based on the actual cost of providing such services, according to the City Attorney. I'm not sure what the proposed $200 to $250 fee is based on? 4. Fees for fire inspections are currently not charged by neighboring jurisdictions. Fees for FD inspections would be construed as a negative by the business community. 5. A business license /registration program was recently discussed by staff and there was not support due to the fee (albeit nominal) associated with the registration. (See attachment) 6. A breakdown of the 1,809 inspections conducted in 2011 is listed for your review: General Commercial 858 General Reinspects 186 University (by contract) 404 License (liquor, etc) (subject to fee) 167 State License (schools, special) 80 City Property 114 Let me know if you would like to discuss this further, thanks. ajr IOWA CITY FIRE DEPARTMENT OFFICE OF THE FIRE MARSHAL `:SERvim wrrH PRIDE AND PROEESSiOiVf1uski SINGE 1872" MEMORANDUM TO: FIRE CHIEF ROCCA FROM: FIRE MARSHAL GRIWI SUBJECT: BUSINESS REGISTRATION DATE: JULY 8, 2011 As you requested, here are some particulars: In order to collect demographic information about our business community, request the council consider adoption of "business registration ordinance. The one -time registration is free. Format renewal is not necessary at any time thereafter, but the city would ask business owners to keep registration information current annually, particularly if the business is closed or discontinued. Every existing business located within the city limits of Iowa City will be required to register. Any new business opening within the City of Iowa City will be required to register prior to opening. The registration system should be internet- based, making it environmentally friendly and enhancing data management capability. Benefits of the system: • Develop a listing of servicestproducts offered by businesses located hi Iowa City of lows City. o Listing electronically hosted by Economic Development/Chamber/Other • General business information, including emergency contact information entered in the Joint Emergency Communication Center system. • Businesses provided information to enhance the safety of their business. • Businesses provided a self -inspection checklist noting common fire code violations. • Fire protection systems entered into database to ensure they are maintained and inspected as required. • Security systems entered into database to ensure they are maintained and inspected as required. • Allow for implementation of hazard -based fire inspection program, • Overall improvement of customer service by ensuring accurate business records maintained. This is just a quick overview of the program. As your schedule allows, I would like to discuss the matter more in- depth. I have included some FAQs that may answer some questions. Business Registration FAQs Q: Why Implement this program? A: This program is established to provide a contact database for the police department, fire department, City Manager and City Council to assist with public safety, economic forecasting, economic development, budget preparation, city promotion, and revenue projection. Q: What will the infa iinatiup be used for? A: Revenue projection and budget preparation are the most critical annual fuiictions of the City. Information provided by registrants will be utilized to support existing budgets, forecast economic needs by identifying new development and business starts, and to calculate revenue trends. Police and fire will have access to available public information. Q: How do I know If I need to roister my business? A: You must file a business registration application If you conduct any activity, business, trade, occupation, service, or pursuit which is intended to provide a profit or personal gains. As a general rule of thumb, if a taxing agency, either staff cur federal, would expect you to declare your profits (w gains as a matter of tax law, registration is most likely indicated. Q: Does the business registration apply if I work out of my home? A: It may apply. Some gainful business activities, e.g. accounting, low, catering, etc., are activities that may be physically conducted anywhere and, nevertheless, may require registration. Q: Do other eitles require business registrations? A: Yes. A casual search on the internet finds a number of cities require registration or the more cumbersome and costly business license program. 2 IP7 .-" 10, CITY OF IOWA CITY ME M E M 0 RA N D U M Date: March 23, 2012 To: Thomas M. Markus, City Manager From: Rick Fosse, Director of Public Works Jeff Davidson, Director of Planning and Community Development Re: Update: Flood Related Activities Public Works Department (Rick Fosse, 356 -5141) Flood Hazard Buyout Program • Demolition has been completed on all properties acquired to date. Final site restoration is currently occurring. Gateway Project: Dubuque Street Elevation and Park Road Bridge Reconstruction • Coordination of impacts to Section 4(f) resources with Iowa DOT. • HNTB to conduct noise impact analysis. Ambient noise readings are expected to be collected the week of March 26th, provided weather conditions cooperate. • HNTB continues writing and refining the Environmental Assessment document. It is anticipated to be sent to Iowa DOT for review by the end of May. • Terracon performed additional geotechnical test borings on Dubuque Street last week to assist with design of retaining walls and the elevated roadway. • A conceptual design of the preferred alternative was submitted to City staff. Comments were provided to HNTB and are currently being addressed. • A public hearing will be held mid - summer with final design beginning by Labor Day of this year. Wastewater Treatment Plant Consolidation • Bids have been received and are being reviewed. • Construction is anticipated to begin late spring. Rocky Shore Drive Pump Station and Floodgates • New layouts are being considered in response to public concern. • Working on agreement with CRANDIC railroad. West Side Levee • The environmental assessment has been completed and is currently under review by the Iowa Economic Development Authority (IEDA). The City may start drawing down on the grant once the Environmental Assessment has been approved. Taft Speedway Levee • Soils testing and additional hydraulic modeling are being completed for the screened alternatives. • The screened alternatives are currently being refined and evaluated by the Consultant. The results of the screened alternative analysis and cost estimates will be presented at the next public meeting. • The next public meeting is scheduled for April at the Parkview Church in Iowa City. Updates will be posted to the project website when they become available. East Side Levee • MMS Consultants, Inc. has completed survey work and is currently working on the preliminary levee alignment and storm water drainage analysis. • MMS has also started the archaeological survey and wetland investigation for the environmental assessment. Animal Shelter • The former Animal Shelter on Kirkwood Avenue has been demolished and the site has been re- graded. • Neumann Monson Architects contracted to Design Services for new Shelter. • City has three additional communities that will participate in the new Shelter capitol campaign: University Heights, Coralville, and University of Iowa. • Propose including a resolution on the April 3, 2012 Council agenda authorizing basic design concept, tentative agreements with neighboring jurisdictions, and providing interim service to neighboring jurisdictions • The updated proposed project schedule is as follows: • Extension request deadline: April 2012 • FAFC Fundraising study: April 2012 • Improved project request: August 2012 • Estimated completion in late 2014 Water Main River Crossings • The project schedule is as follows: • Bid Opening — March 29, 2012 • Council Action — April 3, 2012 • Specified Start Date — April 20, 2012 • Final completion date — September 15, 2012 Water Works Prairie Park Water Source Protection • A contract has been awarded for this work and the contractor has begun work on the project. Work is to be completed by the end of September 2012. Planning and Community Development (Jeff Davidson, 356 -5232) • Buyout A total of 85 residential properties have been acquired with disaster recovery buyout grants. Of the 85 properties, 44 properties have been acquired using Community Development Block Grant (CDBG) funds, 35 properties with Hazard Mitigation Grant Program (HMGP) funds and six properties with Community Disaster Grant (CDG) funds. A total of 82 structures have been demolished in the Parkview Terrace and Taft Speedway neighborhoods. A budget amendment for approximately $1.8 million in CDBG buyout funds was submitted to the Iowa Economic Development Authority on March 5th. The additional funds will be used to add the following four properties to the CDBG Buyout Program: 604 Eastmoor Drive, 809 Eastmoor Drive, 608 Granada Court and 822 Park Road. The final property acquired with HMGP funds was demolished and the grant is in the process of being closed out. The HMGP Acquisition Program application was submitted in January 2009 and to date has spent almost $8 million. The CDBG acquisition program application was submitted in August 2009. To date, the CDBG acquisition program has spent approximately $11 million in acquisition and demolition costs. A request for proposal for the adaptive reuse and flood mitigation plan for the Ned Ashton House (820 Park Road) was sent to architectural firms and preservationists. A firm to perform the study will be selected by the end of March. The property was acquired with CDBG buyout funds, but the structure will not be demolished because it is on the National Register of Historic Places. It will become a special events facility that will be managed and maintained by the Parks & Recreation Department. • Single Family New Construction Sixteen homes in Round 3 of the Single Family New Construction Program have been built and sold. Fifteen more units will be built in Round 3. To date, 93 owner - occupied affordable housing units have been constructed and sold from all three rounds. Iowa City has submitted a plan to the Iowa Economic Development Authority for Round 4 of the Single Family New Construction Program. There will be 33 homes constructed in Round 4. All homes in this round must be built for no more than $150,000 and must be targeted for homeowners with incomes at or below 80% of area median income. There will be a total of 141 homes built in all four rounds of the program. • Infrastructure An environmental assessment for the West Side Levee has been completed. The public can review and comment on the project through March. The next public meeting for the Taft Speedway Flood Mitigation Study will be held in mid - April. HDR is the firm conducting the study and will lead the meeting. Site surveying and base mapping continue for the East Side Levee. Work is beginning on the environmental assessment needed for the project. • Jumpstart Applications for Federal Jumpstart funds for repair, rental rehabilitation, down payment assistance and interim mortgage assistance are still being accepted and funds are available. Since October 2008, $869,500 in Federal Jumpstart funding has been used to assist 18 households. The State Jumpstart Program closed in December 2010 after disbursing $2.4 million in assistance to 88 households. • Business Assistance Since September 2009, approximately $890,000 in CDBG business assistance programs was distributed to 49 businesses for rental assistance, loan interest reimbursements, and equipment reimbursements. Even though a majority of the business assistance funds were disbursed in 2009, the Iowa Economic Development Authority is now asking all cities to collect additional documentation from every business that received funds. JAI • ,r�ro� CITY OF IOWA CITY MEMORANDUM Date: March 27, 2012 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: City Newsletters Effective with this information packet staff will no longer be including newsletters in your information packet. All newsletters (Department, Neighborhood Associations, etc.) can be subscribed to on the City website www.icclov.org under "Newsletters ". i Original correspondece #3g(5) of March 20: Marian Karr From: Simon Andrew Sent: Thursday, March 22, 2012 10:22 AM To: 'Icm -elca @uiowa.edu' Cc: Tom Markus; Eleanor M. Dilkes; Marian Karr; Stefanie Bowers; Geoff Fruin; Adam Bentley Subject: RE: Sanctuary City correspondence Reverend Dotzel, I am pleased this policy has addressed your concerns. Hard copies of the response letter and policy have been mailed to you as well. Thanks again! Best regards, Simon From: Icm -elca @uiowa.edu [mailto:lcm -elca @uiowa.edu] Sent: Thursday, March 22, 2012 10:17 AM To: Simon Andrew Subject: Re: Sanctuary City correspondence Simon, Thank you for your letter and copy of the Photo ID Policy. This is very helpful. I am happy to see that the City Council has already taken these steps. Rob Dotzel At 12:34 PM 3/20/2012, you wrote: Dear Reverend Dotzel, Attached is a response to your email to the Iowa City City Council dated 3/3/12 and our current identification policy. Thank you for your correspondence; I hope you find this response answers your request adequately. Please contact us with any additional questions. Thanks again! Regards, Simon Andrew Management Intern, City Manager ?s Office Iowa City, Iowa (319) 356 -5014 simon- andrewgiowa -city. org Lutheran Campus Ministry - ELCA Believing Boldly in God's Grace 109 E. Market St. Iowa City, IA 52245 319 - 338 -7868 www.uiowa.edu/—Icmelca March 20, 2012 Rev. Robert D. Dotzel President, Consultation of Religious Communities Lutheran Campus Ministry — ELCA 109 E. Market St. Iowa City, IA 52245 Dear Reverend Dotzel, �lllr /y�CCCWA CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 -1826 (319) 356 -5000 (3 19) 3S6 -5009 FAX www.icgov.org Thank you for your correspondence regarding the documentation requested of individuals by City staff. You will be happy to know that Council has directed staff to implement a policy that follows this recommendation of the Human Rights Commission. This policy directs staff to request only a "government issued photo identification" when identification is required, irrespective of nation of origin or the governmental body issuing the identification. Immigration status documentation is not required. This policy follows the example provided to staff by the Human Rights Commission. This policy took effect in December of 2011. Again, thank you for your input; we hope that this policy addresses your concerns. Best regards, Simon Andrew Management Intern, City Manager's Office City of Iowa City 410 E. Washington St. Iowa City, IA 52240 I. II. Administrative Regulations City of Iowa City Title: Acceptable Identification for City Services A.R. Number: Effective Date: Page: 1 of 2 Supersedes: A.R. Dated: Purpose CITY OF IOWA CITY 410 tact Wa0taften $Slcci Iwa titjy, Oo a $2240.1926 ;$19$ )S6 -%000 019) #$64009 FAX .. Aritp, ,Ols The City of Iowa City is committed to providing a welcoming community that ensures City services are available to all eligible individuals. To this end, this policy addresses the type of identification requested and necessary for obtaining City services. Policy Where presentation of an Iowa driver's license is customarily accepted as adequate evidence of identity for the purpose of obtaining City services in Iowa City, a government issued photo identification shall be requested and acceptable. This paragraph does not apply to the exceptions noted in Section III. III. Procedures A. Exceptions This policy does not apply to I -9 forms, the driver of a motor vehicle involved in a traffic stop, or unless otherwise required by state or federal law. B. Acceptable Identification Where this policy is applicable, photo identification issued by any government authority, domestic or otherwise, is acceptable. This includes documents issued by a person's nation of origin, including a driver's license, passport, or consulate- issued document. C. Implementation Where this policy is applicable, requests by City staff for identification shall be for "a government issued photo ID ", without specifically requesting an Iowa driver's license. Presentation of a photo identity document shall not subject the person presenting the document to a higher level of scrutiny or different treatment than if the person had provided an Iowa driver's license. IV. Responsibility Department Heads are responsible for the implementation of this policy. Administrative Regulations City of Iowa City Title: Acceptable Identification for City Services A.R. Number: Effective Date: Page: 2 of 2 Supersedes: A.R. Dated: V. Regulation Update The City Manager is responsible for updates to this policy. Approved: City Manager IP70 M ediacom �`"'1 Rj March 13, 2012 Ms. Marian Karr City Clerk 410 E. Washington St. Iowa City, Iowa 52240 -1826 Subject: Channel Additions Dear Ms. Karr: �JpWY Due to recent system upgrades in your area Mediacom is pleased to announce the launching of the below listed channels on digital and high definition channel lineups in your area at no additional cost Mediacom subscribers: Hallmark Movie Channel Channe1292 Hallmark Movie Channel HD Channe1785 These changes will occur on or about April 16, 2012. If there are any questions please call me at 319- 268 -5033 or e-mail me at lt;rassley(Jimediacomcc.com . Sincerely: O�t 4�mt Lee Grassley Sr. Manager, Government Relations Mediacom Communications Corporation 4010 Alexandra Drive Waterloo, iA 50702 -6118 319 -232 -8800 Fax 3i9 -232 -7841 -M 01/30/2012 17:33 3193350202 UIEMPLOMENT P IP11 it CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 -1826 (3 19) 356 -5000 (319) 356 -5009 FAX www.icgov.org January 30, 2012 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — MAINTENANCE WORKER 1— PARKING SYSTEMS Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Maintenance Worker 1— Parking Systems. Stanley Nderi IOWA CITY CIVIL SERVICE COMMISSION Lyra - Dickerson, Chair IP12 PLANNING AND ZONING COMMISSION PRELIMINARY MARCH 15, 2012 — 7:00 PM — FORMAL EMMA J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Carolyn Stewart Dyer, Charlie Eastham, Ann Freerks, Paula Swygard, John Thomas, Tim Weitzel MEMBERS ABSENT: Beth Koppes STAFF PRESENT: Bob Miklo, Karen Howard, Sarah Greenwood Hektoen OTHERS PRESENT: Glenn Siders, Cecile Kuenzli, Jack Tank, Pam Michaud, Mark Holtkamp, Carl Christel, Jim Walters, Mike Oliver, Tom Kaut, Nancy Carlson, Mike Wright. RECOMMENDATIONS TO CITY COUNCIL: The Commission voted 5 -1 to recommend approval of an amendment to Title 14, Zoning, Article 9A, General Definitions, changing the definition of "household" as it applies in the RM -44, PRM, RNS -20, RM -20, and CO -1 zones, so that the maximum number of unrelated persons allowed to reside within a dwelling unit is three, which would make the definition the same as currently applies in all other zones in the city. The Commission voted 5 -1 to recommend approval of amendments to Title 14, Zoning, to establish three as the maximum number of bedrooms allowed within a multi - family dwelling unit in the multi - family zones and in commercial zones that allow multi - family dwelling units and establish new residential density formulas in multi - family zones and in commercial zones that allow multi - family dwelling units. The Commission voted 6 -0 to recommend approval of amendments to Title 14, Zoning, Article 5A, Off - Street Parking and Loading Standards, to increase the number of required parking spaces for multi - family dwelling units that contain three or more bedrooms when located within a designated University Impact Area (UTA). The Commission voted 6 -0 to recommend approval an application submitted by McDonald's USA, LLC for a rezoning from Intensive Commercial (CI -1) zone to Community Commercial (CC -2) zone for approximately 1.02 -acres of property located at 2440 Mormon Trek Boulevard. The Commission voted 6 -0 to recommend approval of an application submitted by John Shaw for the designation of 308 McLean Street as a Historic property. The Commission voted 6 -0 to recommend approval of a request to waive the extraterritorial review of Woodland Ridge Estates, a 44 -acre, 11 -lot residential subdivision located south of Steward Road east of Dubuque Street in Johnson County in Fringe Area A. CALL TO ORDER: Planning and Zoning Commission March 15, 2012 - Formal Page 2 of 14 The meeting was called to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. ZONING CODE ITEMS 1. Discussion of an amendment to Title 14, Zoning, Article 9A, General Definitions, changing the definition of "household" as it applies in the RM -44, PRM, RNS -20, RM -20, and CO -1 zones, so that the maximum number of unrelated persons allowed to reside within a dwelling unit is three, which would make the definition the same as currently applies in all other zones in the city. 2. Discussion of amendments to Title 14, Zoning, to establish three as the maximum number of bedrooms allowed within a multi - family dwelling unit in the multi - family zones and in commercial zones that allow multi - family dwelling units and establish new residential density formulas in multi - family zones and in commercial zones that allow multi - family dwelling units. 3. Discussion of amendments to Title 14, Zoning, Article 5A, Off - Street Parking and Loading Standards, to increase the number of required parking spaces for multi - family dwelling units that contain three or more bedrooms when located within a designated University Impact Area (UTA). Howard said that all the proposed amendments and tables with the new proposed density formulas for multi - family zones and parking requirements in the University Impact Area would be available for the Commission to review via Powerpoint if needed tonight. She said a number of questions came up at both the public meeting and during the Commission's informal meeting on March 12 and she would address those questions now. Howard said that the first question is: How will the proposed change to the definition of "household" affect existing rental properties? She said that all existing rental properties will be grandfathered at the maximum occupancy currently listed on the rental permit. She reiterated that it will not affect any current rental properties. Howard said the second question is: How will the proposed changes to the residential density formulas for multi - family dwellings affect existing multi - family properties? Howard stated that all existing units are grandfathered. She said the proposed changes will only apply to new multi- family buildings constructed in multi - family zones or commercial zones. Howard said the next question is: Will the proposed changes affect existing or future multi - family dwellings in planned developments? Howard said that since the underlying zoning designation is single family in almost all of our planned developments, OPD -5, OPD -8, OPD -12, they will not be affected by any of these amendments. Howard said the next question is: Will any of the proposed changes affect existing single family dwelling or duplexes? She said that the answer is no. She noted that these amendments deal only with properties in multi - family and commercial zones. Planning and Zoning Commission March 15, 2012 - Formal Page 3 of 14 Howard said a Commission member had asked if there were other college towns that had adopted similar standards. She said staff had looked at a number of communities — Madison, Wisconsin; Bloomington, Indiana; Lawrence, Kansas; East Lansing, Michigan; - that have adopted some sort of graduated density formula based on the relative number of bedrooms per unit rather than regulating solely on the number of dwelling units per acre. She referred to a number of specific provisions in those ordinances within her memorandum of March 9, 2012 to the Planning and Zoning Commission. She noted that these communities also have minimum open space requirements, maximum lot coverage standards and larger required set -backs or building separation requirements that also affect the maximum occupancy that can achieved on any given property. She said that in comparison, Iowa City is on the low end of the spectrum with regard to those kinds of standards. Howard said there had been a number of questions that were raised about how these proposals would affect property values and the diversity of housing prices and options in Iowa City. She said that The Comprehensive Plan policies continue to support high- density multi - family in the downtown area near the campus. She pointed out the areas of Riverfront Crossings on both sides of the river and areas directly south of Burlington and on South Gilbert Street that would or already allow multi - family development. For example, she said that the bonus density provision in the RM -44 Zone for one - bedrooms allows up to 100 units per acre, and that is a considerable density when compared to other college towns or other Iowa cities in general. Howard noted that any properties that currently have a valid building permit that are under construction are grandfathered. Eastham asked how these amendments would affect non - conforming uses. He wanted to know under what circumstances non - conforming standards could cease for existing rental property owners who currently have four or five occupants. He said he understood that the current Code says that a rental permit for non - conforming occupancy can cease to be effective if the rental permit is discontinued, abandoned, revoked or cancelled. He asked if this would also apply in the case of a permit being suspended. Howard stated that she did not believe so. She stated that existing permits have the maximum occupancy listed on them. Greenwood Hektoen said that she believes that a rental permit that is suspended would not lose its non - conforming rights. Eastham asked if non - conforming rental permits can be transferred from one over to another fairly easily. Greenwood Hektoen said that was true. Freerks opened the public hearing. Cecile Kuenzli of 705 S. Summit said she spoke at the Commission meeting of March 1 after hearing what a small percentage of students were housed on campus with the consequence being that there is a problem with apartments downtown because so few students are housed on campus. She said at that meeting there was a list of communities who have university impact areas where they have tried to remedy the problem. She said a friend's son who attends school in Ft. Collins, Colorado, at Colorado State, told her that he was familiar with these types of ordinances because in Ft. Collins they can't have more than three - bedrooms or more than three unrelated people living there, no couches on the front porches, no kegs, and students must live Planning and Zoning Commission March 15, 2012 - Formal Page 4 of 14 on- campus for the first two years of school. She said that what the City is proposing here is a very conservative step that might do something to save our neighborhoods. Jack Tank, who owns a property on 514 N. Dubuque St. since 1993 that is currently zoned RM- 44, said this rezoning issue is a taking. He said that many people who rent from him want to walk and don't own cars. He said that restrictions on parking for properties that close to town seem ridiculous and oppressive to him. He said these proposals are a taking of his property as far as what he's going to do with its highest and best use for long -term. He thinks these are very wrong- minded proposals that don't say anything encouraging for redevelopment of anything that he owns. Pam Michaud of 109 S. Johnson St. said that she should have sold her house a year ago. She argues that her house has lost 20 or more percent of its value. She said that she is speaking for neighbors who are threatened right now, not sometime in the distant future, by increased development and lost value of their properties. She said it is her concern that the Code is written for the good of the community, not only for business opportunities. She said this is an accepting community that tries to provide for many types of populations. She said that many, many properties will be grandfathered in and existing five - bedroom units will stay that way. She said she has heard that the five - bedrooms are over - supplied and that they aren't renting as fast. She said that four or five adults or extended families will find an existing rental house quieter and more affordable than a large apartment. Non - traditional or multi - generational families aren't going to be able to afford $2,000 - $2,500 a month in rents, whereas students can divide up the cost and pay $700 a month, plus parking fees of an average $60.00 per month. She said it's not economically feasible for even students for development to continue this way. She encouraged the Commission to think about existing families that may be threatened by increased development. Mark Holtkamp said he thinks these amendments will stop a lot of development and that supply and demand dictates that if there are more units on the market, there will be more competition and lower rents but rents will increase with fewer units available. He said that in the long -term, fewer units will be built, and the rents will increase in the area, so in five to ten years, we will be back where we were ten years ago with many houses in the RS -8 and RS -12 zones becoming more appealing and being bought up as rental units. He said the Commission needs to rethink the ordinances and encourage more development in the RM -44 zones instead of deterring it. He urged the Commission to think about enacting something in the RS -8 and RS -12 zones and save those. Dr. Carl Christel of 1002 Jefferson St. is a renter who is a post - doctoral scholar at the Department for Molecular Biology at the University. He said he was happy to find his quiet, affordable apartment away from student traffic and close enough to ride his bicycle or walk to work. He said during his apartment search last year, he also came upon offers south of Burlington and said that someone in his age group and with his academic responsibilities would very rarely consider renting in that area. He said it would be sad to see Jefferson St. and the adjacent streets turned into another student overrun area like that south of Burlington. Jim Walters of 1033 E. Washington St. said that he and his wife bought their home in 1998 and wanted to live in the downtown area where they could walk and bicycle to work. He said he is strongly supportive of these amendments to the zoning and thinks they are only the beginning of some changes that need to take place. He said he thinks the ordinances are the beginning to rethinking the adherence to the Comprehensive Plan and the idea that there are some neighborhoods that are worth protecting and preserving and not allowing them to be degraded. Planning and Zoning Commission March 15, 2012 - Formal Page 5 of 14 He said multi - family units when they get to a certain point can only have a negative impact on a neighborhood, as they have seen on the near east side of Iowa City since they have lived there. He said the most obvious one is the traffic and the parking problems that result from having more people, more bedrooms and more cars than the off - street and street -side parking are capable of sustaining. He said because of this situation people start parking on lawns, which has a deleterious impact on his neighborhood. He said he doesn't want to see his property values go down, losing his investment because the city allows his neighbors or landlords who own property within his neighborhood to continue these parking practices. He said this is a taking as well — taking the value of his property and reducing it. He said these ordinances are first steps that the Commission should approve. He said that further steps are needed, including the inspection of rental properties, as he sees in his neighborhood that certain landlords are allowing their properties to decline in value and not doing proper maintenance so that in time they can justify selling the property. He said that with an aggressive inspection policy, the properties would probably stabilize and value would be maintained. He said he strongly supports the ordinances and thinks it should be seen as part of a package of things the City needs to do. Mike Olivera of Prestige Properties said that one of the things missing in the staff memo was that in comparison to the other markets referenced therein, Iowa City has property taxes almost three times as high as in the other markets. He said in comparing zonings and densities, you still need to figure out how to make these properties profitable. He said that he will forward some data to Howard that she can share with the Council and Commission in regard to the analysis in that staff memo. He stated that it costs money to own and maintain rental properties in Iowa City. He said that his company owns many properties within six blocks of campus, and in his company's initial analysis of the effects of these proposed amendments, it will cost them millions and will bring up litigation for his company and the City. He said that his company has brought many jobs to Iowa City and one of the international companies they brought here currently contributes 50 million dollars to the local economy and more than 40 jobs. He said his company has probably 50 million dollars on the project table. He said he may pull those projects if they don't get some sort of consideration on these zoning changes. He said his company spent a lot of money acquiring properties in the PRM and RM -40 zones on Clinton and Dubuque and areas near Mercy Hospital and someday the best usage for those will be to redevelop them into multi - family dwellings, and the market will dictate whether that's going to be a five - bedroom house for a doctor or a five - bedroom house for a student. He said he thinks the City has the tools in place to tighten down on the Longfellow Neighborhood and some other neighborhoods without changing the existing zoning. He said the burden of this change on the tax rolls of Iowa City is going to fall across all the citizens, and one of the consequences will be that some of the small and medium sized landowners who are represented at this meeting are going to get to the point where all the people who have rental properties can as a group invoke some changes in the Planning Department and the Council. He said that some of the proposals in the River Crossings are good ideas but that some like the new parking garage are really challenging. He said his company read the proposal and decided not to bid on it because it had principles in there that are going against the trends that have occurred in other markets around the country. He said with regard to these proposals, the Commission needs to take a look at the tax ramifications for the citizens because it's going to lower property values, going from $70 a square foot on Clinton St. down to $40. He promised that he and other property owners would be at the Assessor's site if these amendments pass to get their property taxes even lower. He challenged the Planning Department to come up with some ways to do this without across the board changing the zoning regulations that have been in place for the last 10 years. He said if they want to get the neighborhoods stabilized, there are different ways to do this, but the RM -44 and the PRM zones should not be affected. Planning and Zoning Commission March 15, 2012 - Formal Page 6 of 14 Freerks asked Olivera if he had suggestions about how to stabilize the neighborhoods. Olivera said that his company thinks there is a market for tearing down some of their older rental houses and putting in some modern, green houses that will fit the neighborhood. He said he's had many requests from people at the University who want to live close to downtown but who don't want to live in an historic house because it's expensive to make them energy efficient and to modernize them. He said that people also want universal design housing. He said he thinks there is a mix that can be put in on some of the redevelopment. He said if they have to take a certain percentage of the neighborhoods like Longfellow that are further out and put some controls on the redevelopment in that neighbor, then so be it. Those uses are going to be on a case by case basis but the Council has ways to go through the process. Tom Kaut of 3551 Donegal Court said would like to see the students stay downtown within walking distance of campus. He said the value of some of the higher density areas needs to be protected and that planning for future housing requires some higher density in the downtown area. He said the concern is if that there isn't that higher density, then they will spread into your neighborhood. He said that if the students aren't offered some options downtown, then they will go further and further out into houses. He said he owns properties in the Northside, and it seems to him that many houses are turning into rentals that aren't kept up well. He said proper time needs to be taken to decide what's right for the Comprehensive Plan and the demand for housing now and in the future. He said that as a realtor, he understands the concerns about four and five - bedrooms units, but when people are considering coming to the University, they call asking for three - bedrooms in the west side areas and around the hospital. He said that since most condos developed in the past have been two- bedroom condos, three- bedrooms are very hard to find. He said he was involved in a project on the west side where the three - bedroom properties were all sold but that the two- bedrooms did not. He said his point is that it isn't always a case of people wanting to load up a three - bedroom with people but that some renters find three - bedroom units desirable for an extra room to use as an office or guest room, and it isn't always about more cars and more renters. Nancy Carlson of 1002 E. Jefferson said she wanted to talk about reality versus concepts. She related a story about discovering a young man taking a shovel off her porch late one night and her talking him out of taking it back to a party where he had been bullied. She referred to the death of Patrick McEwen on S. Johnson St. at the hands of Curtis Fry and asked what the outcome might have been had there been a neighbor concerned for their neighborhood and apartment building who would have called the police or intervened. She said when the city underwent rezoning in the 1990s, the head of the Zoning Board stated, "If the City is ever going to work, the City needs to listen to its neighbors," and then he related a story about buying a house to live in and also two properties across the street, which he intended to tear down and replace with an apartment building until many concerned neighbors approached him and let him know that this was not what they wanted for their neighborhood. She said that he still lives in that house, and the two houses across the street are still standing because he listened to the neighbors. Glenn Siders of 755 Mormon Trek Boulevard represented the Greater Iowa City Area Homebuilders Association and wanted to go on record in saying that they oppose all three of the amendments as they are proposed. He said the primary concern is that not all possible scenarios and alternatives have been researched. He said that from what they have heard in this meeting management is a big issue regarding some of the concerns and problems they've been having in the neighborhoods, and that's not being addressed by the proposed ordinances. Planning and Zoning Commission March 15, 2012 - Formal Page 7 of 14 He said they don't know that the City has analyzed other alternatives thoroughly. He said the Great Iowa City Area Homebuilders Association has looked at some studies and know that there are communities that do a lot of four and five - bedroom units but they have a three strike policy that's focused on management and after three violations they lose their permit. He mentioned that other communities use special permits, and they think there are situations where you may want four bedroom units that would address affordable housing issues and professional occupation issues. He said they question where the two - bedroom norm came in that's reflected in staff's proposed densities and why the City is restricting density on three - bedrooms. He stated that they are also concerned with February 21 effective date on the first amendment proposal. He said it seems unjust that a date was chosen a month ago as the effective date and does that apply if you don't have a current rental permit but you have a property under construction or development? He said that the effective date should be when the ordinance is applicable and they should look at exempting any building that has valid building permits. Siders asked Howard why February 21 was chosen as the date. Howard replied that was the date that City Council set the public hearing Siders asked if you could still get a building permit after that for a five - bedroom apartment. He stated that the Council hasn't set the public hearing on the number of units but rather on the number of roomers. He said he thinks the applicable date needs to be revised when the ordinance is enacted. He said that on the second proposed amendment they have a concern with townhouse units and the densities that staff is advocating. He said they feel if you want to allow for a one - bedroom bonus that's fine but they don't feel that a three - bedroom unit should be penalized and regarding a townhouse or condo for sale unit, that is a penalty. He said they are also concerned with the footnote that speaks to the larger than 70 square foot limit. He said that on units for sale, you could easily have a 144 square foot room, and the building official could consider that as two - bedrooms. He wanted to know if the parking requirement is so needed because of three - bedroom apartment, why is it applicable only for the impact zone. Mike Wright of 225 N. Lucas St. said that the genesis of this entire conversation was four and five - bedroom units and their impact on existing neighborhoods. He said he hasn't heard much tonight about what has happened to these neighborhoods. He said to look at S. Johnson and S. Van Buren St. in the RM -44 zones and you can see that the surrounding neighborhood essentially died. He said that tonight they have heard much about investments and the highest and best use of property. He stated that some people have the biggest investment they will ever make in their homes, which are in neighborhoods that could very seriously be affected by four and five - bedroom apartment units. He said that for those people, their losses are not on balance sheets but rather in day -to -day living and the quality of life in their neighborhoods. He stated that he doesn't think most people seriously believe that these proposed amendments will kill development in Iowa City. He said he thought three - bedrooms seemed to be a rational number whereas the concept of unsupervised dorm -like living that's been discussed focusses primarily on four and five - bedroom units. He said those types of units are not going to be easily rentable to anyone other than students. He said he doesn't believe that anyone from the neighborhoods is saying no to development but rather are wanting to see if we can agree on more rational redevelopment. He said that he has many friends who are landlords who say they can't rent one and two - bedroom apartments fast enough. He said these ordinances are pro- neighborhood, not anti - student or anti - development, and he urged the Commission to vote in favor of them. Freerks closed public hearing. Planning and Zoning Commission March 15, 2012 - Formal Page 8 of 14 Freerks asked for a motion. Thomas moved to approve an amendment to Title 14, Zoning, Article 9A, General Definitions, changing the definition of "household" as it applies in the RM -44, PRM, RNS- 20, RM -20, and CO -1 zones, so that the maximum number of unrelated persons allowed to reside within a dwelling unit is three, which would make the definition the same as currently applies in all other zones in the city. Weitzel seconded. Freerks invited discussion. Eastham said this is one of the most difficult decisions he's had to undertake in the course of his time on the Commission. He said he doesn't see a general path forward reflected in this amendment. He said he has asked the staff at previous meetings what they expect in terms of undergraduate enrollment over the next few years, and found enrollment projections on the Board of Regents website. He said beginning in 2011 and ending in 2021, they project adding 1200 students, which is about the same number added over the past ten years. He said he understands that this amendment is aimed at eliminating in the future a living arrangement that is attractive primarily to undergraduates. He said he thinks he can see limits on the number of bedrooms in some of the neighborhood areas, primarily in the RNS and RM -20 zones. He said he can't see that it's a good idea overall, particularly in the RM -44 and PRM zones, because that number of bedrooms per unit presents a housing type that students are showing that they prefer with its very low vacancy rate and since enrollment projections show a modest increase in the market for those living arrangements is not necessarily going to decrease. Freerks said they still have one - hundred units per acre which as staff has said is very high and very generous. Eastham said he thought that applied to one - bedrooms. Howard explained that in any of the Central Business Zones the maximum occupancy is already at three but there's no limit on the unit densities in the CB -5 and CB -10 zones. She said that PRM and RM -44 zones are the ones that allow five. She added that staff is also exploring the option of allowing "private dormitories" that would allow four or five - bedroom configurations in certain areas adjacent to campus, but with the kinds of amenities and supervision that a dormitory generally provides. Eastham said he doesn't think that option will materialize over the next few years. Miklo explained that staff hopes to have a proposal for the Commission in the few months. Eastham said he might consider changing RM -44 and PRM maximum occupancy at that point. He said the most likely near -term consequence of limiting the number of bedrooms per unit would be to have students looking at existing residential areas, and that would create some demand for conversion of owner occupancy to rental units. Freerks said she thinks that with these proposals, redevelopment will still happen, but it will be a different kind of redevelopment with a different concentration and make -up. She said she disagrees with Eastham in that the four and five - bedroom units tend to be problems and that Planning and Zoning Commission March 15, 2012 - Formal Page 9 of 14 they have over - saturated the market. She said that the proposed changes will make better neighborhoods for students and whoever might live in these apartment buildings. She said the Code is not static, and this is worth trying. She said she thinks that in regard to densities, Iowa City is out of balance and things need to be balanced for future development in these areas. Thomas said that since the mid- 1990s, 75% of all multi - family development has been four and five - bedrooms. Miklo clarified that that was not true city -wide but in areas near campus. Thomas said there had been extensive development of four and five - bedroom units and he understands that one of the goals in the Comprehensive Plan is to provide more diversity for both the student and non - student population. He said what seems to be lacking in the neighborhoods and downtown is a range of housing types that will appeal to all groups. He stated that there is some belief that this proposal will incentivize housing for non - student populations, which are critical to the viability and stability of the neighborhoods and the downtown commercial district. Eastham said he shared that goal of diversification but that is more directly addressed by the second proposal. He said he thinks the proposal currently under discussion is not going to serve the city well over the long term. Freerks said she has a 12 -plex in her backyard that are all one - bedroom units. She said she's lived there 20 years and has had a problem only once. She said there is a new four -plex with four bedrooms per unit nearby that is a constant challenge. A vote was taken and the motion carried 5 -1 with Eastham voting no. Freerks asked for a motion on the second item. Swygard moved to approve amendments to Title 14, Zoning, to establish three as the maximum number of bedrooms allowed within a multi - family dwelling unit in the multi- family zones and in commercial zones that allow multi - family dwelling units and establish new residential density formulas in multi - family zones and in commercial zones that allow multi - family dwelling units. Dyer seconded. Freerks invited discussion. Eastham said he thinks this is a good approach in terms of providing higher densities for one - bedroom units but that it's not a good idea to decrease the density requirements for three - bedroom units. He said that coupled with the first amendment, it will limit the supply of a very useful type of housing for student renters. He said he might be in favor of a more graduated density approach. Weitzel said the Commission is here tonight because there is a large public outcry against four and five - bedroom apartments. Planning and Zoning Commission March 15, 2012 - Formal Page 10 of 14 Freerks said she thinks that this package addresses the problems that Council asked them to investigate. Weitzel said when so many people come out to the Commission meetings and speak out, there's a problem that needs to be addressed. He said he's not sure how this will limit supply and demand but he said he does know that at some point free market has to be regulated when the public is not being served by the open market. Freerks said these are building blocks that are key to other things will be addressed that will have a favorable effect on the way that housing and development occurs in these areas. Swygard said she thinks the City's position is to look after all of its citizens, not just students or home - owners, and that there's a balance in this amendment that she would support. Dyer said to keep in mind that there are already a large number of four and five - bedroom units for students to live in and those units will remain available. She said taking a different approach that might work better for a larger proportion of the community seems to be appropriate at this time. A vote was taken and the motion carried 5 -1 with Eastham voting no. Freerks asked for a motion on the third item. Thomas moved to approve amendments to Title 14, Zoning, Article 5A, Off - Street Parking and Loading Standards, to increase the number of required parking spaces for multi- family dwelling units that contain three or more bedrooms when located within a designated University Impact Area (UTA). Weitzel seconded. Freerks invited discussion. Eastham said he thought this was a good step forward and supports it. Weitzel said that parking requirements are part and parcel of good management and that increasing the standards will present some challenges on some lots but will ultimately help alleviate some congestion and encourage alternative transportation. Freerks said the package works well as a starting point and is in favor of this item. A vote was taken and the motion carried 6 -0. Miklo explained that on Tuesday, March 20, there will be a public meeting at City Council on the first item regarding four and five - bedroom apartments. He said the Council will likely set a public meeting at their second meeting in April on items two and three regarding graduated density and the parking requirements. Planning and Zoning Commission March 15, 2012 - Formal Page 11 of 14 Freerks called a five minute recess. Freerks called the meeting to order again. Rezoning Item REZ12- 00003: Discussion of an application submitted by McDonald's USA, LLC for a rezoning from Intensive Commercial (CI -1) zone to Community Commercial (CC -2) zone for approximately 1.02 -acres of property located at 2440 Mormon Trek Boulevard. (45 Day Limitation Period: April 12, 2012) Miklo said this proposed rezoning is in compliance with the Comprehensive Plan and staff feels that it is an appropriate zone for this portion of the city. Freerks opened public hearing. Glenn Siders representing Southgate Development Companies asked if all three lots on the site plan were part of the application. Miklo explained that the application was for the McDonald's lot, and then the adjacent property owner later joined into the application. Freerks closed public hearing. Freerks asked for a motion to approve. Weitzel moved to approve REZ12 -00003 _an application submitted by McDonald's USA, LLC for a rezoning from Intensive Commercial (CI -1) zone to Community Commercial (CC -2) zone for approximately 1.02 -acres of property located at 2440 Mormon Trek Boulevard. (45 Day Limitation Period: April 12, 2012) Eastham seconded. Freerks invited discussion. Dyer said she thought this would be a good fit for the area. Freerks said she was glad to see that they were doing the three lots together, not just the one, and that it would be a good addition to the area. A vote was taken and the motion carried 6 -0. REZ12- 00004: Discussion of an application submitted by John Shaw for the designation of 308 McLean Street as a Historic property. Miklo said this clearly complies with the Comprehensive Plan policies regarding preservation of historic structures. He said this property was determined to be eligible as a local landmark by the Iowa City Historic Preservation Commission. He said that designation will provide some Planning and Zoning Commission March 15, 2012 - Formal Page 12 of 14 protection and review of any exterior changes to the property and will also provide some zoning incentives. Freerks opened public hearing. Freerks closed public hearing. Freerks asked for a motion to approve. Eastham moved to approve an application submitted by John Shaw for the designation of 308 McLean Street as a Historic property. Swygard seconded. Freerks invited discussion. Weitzel said this is a unique opportunity to see an interpretation of a Gothic building. Freerks said she is glad to see that they are going forward with this, and they won't have any problem renting these units. She said this will be a positive impact on the neighborhood and will hopefully be a model redevelopment. A vote was taken and the motion carried 6 -0. Iowa City, Johnson County Fringe Area Item Consider a request to waive the extraterritorial review of Woodland Ridge Estates, a 44- acre, 11 -lot residential subdivision located south of Steward Road east of Dubuque Street in Johnson County in Fringe Area A. Miklo said this property is in an area that is highly unlikely to ever be annexed into the city. Freerks opened the public hearing. Freerks closed the public hearing. Freerks asked for a motion to approve. Weitzel moved to consider a request to waive the extraterritorial review of Woodland Ridge Estates, a 44 -acre, 11 -lot residential subdivision located south of Steward Road east of Dubuque Street in Johnson County in Fringe Area A. Eastham seconded. Freerks invited discussion. Eastham said this area is so removed from ever being part of the city that he thinks it's appropriate to take this step. Planning and Zoning Commission March 15, 2012 - Formal Page 13 of 14 A vote was taken and the motion carried 6 -0. CONSIDERATION OF MEETING MINUTES: February 27 and March 1, 2012: Dyer moved to approve the minutes. Weitzel seconded. The motion carried 6 -0. OTHER: Commission discussed Council's direction to add regulation of Payday Loan locations to their work program. Freerks asked for a motion. Eastham moved to add as a work item after item #9 on the current list as outlined in the February 15'h memo considering Code amendment changes applying to Payday Loan operations. Swygard seconded. The motion carried 6 -0. ADJOURNMENT: Weitzel moved to adjourn. Thomas seconded. The meeting was adjourned on a 6 -0 vote. Z O � p 20 0 Uuj ?V � Z Z OQ N Np Z OW z �... Z Q Z Q J CL C7 z 1= w w oilJ oil O U. MIIIIIII N MIIIIII M x x x x x x ti MIIIIII x x x x x x x N Ell M I x x x x x x x N Mill 0 z p w w O U. z U) W CO CO M N lf) In M X O 0O o O 0O O O w w J J J = Z = Q 2 0Vama0� 0 U Q Y C N J 2 w a a N �wiwa00F= Q>-4w0 =w z0wIiYN1 —} E O O 7 a0 0 N O �Z U O) X � N C N C N E N O O �a<Z Q n n n n w � x 0 0 z w Y 1 0 z p w w O U. z U) W CO CO M N lf) In M X O 0O o O 0O O O w w J J J = Z = Q 2 0Vama0� 0 U Q Y C N J 2 w a a N �wiwa00F= Q>-4w0 =w z0wIiYN1 —} E O O 7 a0 0 N O �Z U O) X � N C N C N E N O O �a<Z Q n n n n w � x 0 0 z w Y E O O 7 a0 0 N O �Z U O) X � N C N C N E N O O �a<Z Q n n n n w � x 0 0 z w Y M IOWA CITY TELECOMMUNICATIONS COMMISSION DRAFT MONDAY, FEBRUARY 27,2012--5:30 P.M. CITY CABLE TV OFFICE, 10 S. LINN ST. -TOWER PLACE PARKING FACILITY MEMBERS PRESENT: Laura Bergus, Alexa Homewood, Hans Hoerschelman, Nicholas Kilburg, Saul Mekies MEMBERS ABSENT: STAFF PRESENT: Mike Brau, Bob Hardy, Ty Coleman OTHERS PRESENT: Matt Butler, Josh Goding, Matt Murphy, Michael McBride, Kevin Hoyland, Emily Light, Kara Logsden RECOMMENDATIONS TO CITY COUNCIL None at this time. SUMMARY OF DISCUSSION Hardy referred to the document in the meeting packet regarding the request for community programming fund grants. Hardy said the library requested funds to create a small area in a staff area for small -scale studio shoots and PATV requested funds for a wireless microphone system. Hardy recommended the requests be approved. Hoerschelman moved and Bergus seconded a motion to approve the funds for the library. The motion passed unanimously. Bergus moved and Hoerschelman seconded a motion to approve the funds for PATV. The motion passed unanimously. A set of draft questions developed by Hoerschelman and Brau for residential Internet subscribers was distributed for review. Brau noted the questions were not in final form and Commissioners should consider what types of information the questions are intended to elicit. Areas not addressed by the draft questions and other suggestions should be forwarded to Brau and Hoerschelman. Questions for businesses are being developed. Hardy reported that the Cable TV Division budget is under review by the City administration. Hoerschelman asked if there has been any progress on an initiative to inform the public of the franchise oversight and complaint resolution functions of the City Cable TV Office. Hardy said he hasn't taken action on this. Questions regarding this may be included in any future surveys. Some public service announcements will be produced and put on the cable system. Hardy said he is unsure at this point how to inform the public without getting a lot of inquiries from the public before they have contacted Mediacom. APPROVAL OF MINUTES Bergus moved and Homewood seconded a motion to approve the November 28, 2011 minutes. The motion passed unanimously. ANNOUNCEMENTS OF COMMISSIONERS Hoerschelman presented Mekies a certificate and read a letter expressing the Commission's appreciation for his nine years of service on the Commission. Mekies expressed his thanks and said that the school channel continues to underserve the community and school district. Mekies said the responsibility for the shortcoming rest with the superintendent, the school district administration, and the school board. While there have been some improvements over the past nine years, they have been small and insufficient. SHORT PUBLIC ANNOUNCEMENTS None. CONSUMER ISSUES Hardy referred to the complaint report in the meeting packet and noted there was just one complaint. It was in regard to a promotional flyer sent to an existing subscriber offering a discounted rate that was non - existent when the subscriber called to inquire. Mediacom ended up honoring the promotional rate. Homewood said she has received similar flyers in the past. MEDIACOM REPORT No representative was present. LOCAL ACCESS CHANNELS REPORTS Written reports from the access channels were included in the meeting packet. Goding said the next PATV board meeting will be held in Library Meeting Room E on April 12 at 7 p.m. Hoyland reported that the school channel experienced some problems with audio levels on the digital tier due to some technical problems Mediacom experienced. CABLE TV ADMINISTRATOR REPORT Hardy reported that the Cable TV Division budget is under review by the City administration. Hoerschelman asked if there has been any progress on an initiative to inform the public of the franchise oversight and complaint resolution functions of the City Cable TV Office. Hardy said he hasn't taken action on this. Questions regarding this may be included in any future surveys. Some public service announcements will be produced and put on the cable system. Hardy said he is unsure at this point how to inform the public without getting a lot of inquiries from the public before they have contacted Mediacom. PASS THROUGH FEE GRANT REOUEST Hardy said the library referred to the document in the meeting packet regarding the request for community programming fund grants. The library requested funds to create a small area in a staff area for small -scale studio shoots and PATV requested funds for a wireless microphone system. Hardy recommended the requests be approved. Hoerschelman moved and Bergus seconded a motion to approve the funds for the library. The motion passed unanimously. Bergus moved and Hoerschelman seconded a motion to approve the funds for PATV. The motion passed unanimously. BROADBAND SURVEY A set of draft questions developed by Hoerschelman and Brau for residential Internet subscribers was distributed for review. Brau noted the questions were not in final form and Commissioners should consider what types of information the questions are intended to elicit. Areas not addressed by the draft questions and other suggestions should be forwarded to Brau and Hoerschelman. Questions for businesses are being developed. ADJOUNMENT Kilburg moved and Homewood seconded a motion to adjourn. The motion was approved unanimously. The meeting was adjourned at 6:10. Respectfully submitted, .r—A7 Michael Brau Cable TV Administrative Aide TELECOMMUNICATIONS COMMISSION 12 MONTH ATTENDANCE RECORD July 2008 to CURRENT Meeting Date Hoerschelman Saul Meikes Bob Kemp Gordon Gary Hagen 7/28/08 X X X X X 8/25/08 X X X o/c X 9/23/08 x x x x X 10.27/08 X X X o/c X 11/24/08 Did not meet 12/15/08 X X X X X 1/26/09 X X X X o/c 2/243/09 X' x o/c o/c X Laura Ber us 4/27/09 X X X X X 6/1/09 x x x vacant X 6/22/09 X X X X Mekies 7/27/09 X X X o/c x 8/24/09 X X X X X 9/28/09 X X X X X 10/24/09 x x xx o/c 11/23/09 x x o/c x X 1/25/10 X X X o/c o/c 2/22/10 X X o/c X o/c 4/26/10 X X o/c X o/c 5/24/10 X X 0 X X 6/28/10 X x 0 X o/c 7/26/10 X x 0 o/c X 8/23/10 X X Vacant X X 9/27/10 o/c x x X 10/24/10 X o/c X X Klouda 11/22/10 X X X X X 12/27/10 X X X X o/c 1/24/11 X X X O X 2/28/11 X X X X X 5/28/11 X X X X Homewood x 6/27/11 x o/c x x X 8/27/11 x x x o/c X 9/24/11 X X X X X 10/24/11 X X X X X 11/26/11 X X vacant X X Kilbur 2/25/12 X X x x x (X) = Present (0) = Absent (O /C) = Absent/Called (Excused) :IP�14 Preliminary Minutes March 2012 MINUTES SENIOR CENTER COMMISSION MARCH 15, 2012 ROOM 208, IOWA CITY /JOHNSON COUNTY SENIOR CENTER Members Present: Jay Honohan, Daniel Benton, Rose Hanson, Chuck Felling, Michael Lensing, Mark Holbrook Members Absent: None Staff Present: Linda Kopping, Kristin Kromray, Michelle Buhman, Emily Light Others Present: Jo Hensch, Linda Fis , George Nelson, Kay Schneider RECOMMENDATIONS TO COUNCIL: become effective only after separate Council action: The Commission voted 6 -0 to recommend se i evenue generating goal of 25% of the total operational budget. a 'i The Commission voted 6 -0 to recommend reorganizing'h. low income scholarship progra Discontinue annual scholarship payments into the operational bud4 rom the ift fund and direct all scholarship donations to uWN lei ooltlitlUu Friends of The G hrter for in Is men t in the Senior Center Endowment. The Commission voted 6 0 to t'ecor� mend increasing parking permit fees to $100 /year or $50 se -an wally a five- July "1, 2012. The Commission voted 5 -0 to recommend increasing membership fees effective July 1, 2012 as follows: City: $40 Single; additional family Nmllll��ember, $25 Johnson County: $55 Single; additional family member, $35 Out of County: $75 Single; additional family member, $45 The Commission voted 5 -0 to recommend including information about Friends of The Center on the Senior Center's webpage. CALL TO ORDER: The meeting was called to order at 4:00 PM. Honohan chaired the meeting. Preliminary Minutes March 2012 APPROVAL OF MINUTES FROM FEBRUARY 16, 2012 MEETING: Motion: To accept the minutes from the February 16, 2012 meeting. Motion carried on a vote of 6/0. Felling /Lensing. PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA: None. COMMISSION ASSIGNMENTS: Lensing will attend the April 3rd City Council meet[ +Honohan will attend a Johnson County Board of Supervisors meetin STEERING COUNCIL REPORT: �K Felling reported that the Membership Committee is planning t tear's annual Spring Forum which will be held on April 19th. The Outreach Com tt , e has contacted the Press Citizen a out writing a monthly article about th° "" Center. The Outreach Committd6 s also working on expanding distrib Program Guide. E D MEMBERSHIP ACTION COMM Fundrlaising_Goal ThejCommissionl scussed the recommended revenue generating goal of 25 %. ThiPbbrnmission ag ed that all items on the city revenue report, in addition to the moiytransferrecf faro �i� the Friends of the Center and the grant from Johnson County, slikould be inclu�d in the fundraising goal. �u ' Motion: To seta irevenu� generating goal of 25% of the total operational hi budget for FY 2�3.Mo pc�n carried on a vote of 6/0. Lensing /Benton. Kopping reported that donations for the scholarship fund are currently held in the gift fund. For the past several years donations have not been sufficient to cover the actual cost of the scholarship program. The Commission discussed reorganization of the program. Based on information gathered at the participant meetings, Kopping recommended that maintaining the scholarship fund within the gift fund be discontinued. In the future scholarship Preliminary Minutes March 2012 funds should be deposited in the endowment and money donated annually from the Friends of the Center endowment to the operational budget would support the scholarship donation. There would no longer be a need to track the difference between the scholarship cost and the regular cost for each scholarship transaction. Motion: Reorganize the low income scholarship program. Discontinue annual scholarship payments into the operational budget from the gift fund and direct all scholarship donations to Friends of The Center for investment in the Senior Center Endowment. Motion carried on a vote of 610. Felling /Lensing. Parkina Proaram Kay Schneider inquired how much the pa Q§ program costs the Senior Center. Kopping reported that the Senior Cen e,- spends $20,000 /year on the parking program. This suggested fee increase uld cover that amount so that the program would finally be self - supporting. ohan noted that the parking punch card price will not change. Schneider inquire 3 t� pakng department was going to raise the amount they are charging th ON enior Center. Kopping said it is unclear if the Senior Center discounted rate would � se when the parking department's public rates are increased. Motion: IncreasQ;Pi [ g „permit fees to $100 1year or $50 semi - annually effective July Moon carried on a vote of 610. Lensing /Felling. Membership Fees ' George Nelson question by Johnson County members are not paying a proportionate membership 1 based on ; : : :�°e amount contributed by Johnson County. Honohan noted thaf�he�Pal was not to discourage participation from people outside of Iowa City. Schneider questioned if this raise might discourage some people from rejoining the Senior Center. Kopping noted that while that is a concern, the majority of the people she hears from say the membership fee is low for the services provided. In addition membership fees have not been raised since they were implemented in 2003. Honohan mentioned that the scholarship fee of $10 a year, regardless of residency, was not going to be raised. Nelson commented that in the future the Commission may want to look at raising fees in smaller increments more frequently to lessen the financial impact on fixed IWK•11ftN& a11W &J Commissioner Hanson excused herself. Preliminary Minutes March 2012 Motion: To increase membership fees effective July 1, 2012 as follows: City: $40 Single; additional family member, $25 Johnson County: $55 Single; additional family member, $35 Out of County: $75 Single; additional family member, $45 Motion carried on a vote of 510. Felling /Holbrook. Scholarship Program Awareness Felling inquired about what a person must do to receive a low income scholarship. Kopping reported that while there are some income guidelines, it is very easy to receive a scholarship. Typically The Center does not ask for any proof of income. Kopping noted the goal of the scholarship fund is to encourage participation of all community members. The Commission discussed ways to incregse- wareness of the scholarship program. Jo Hensch proposed that theT -OC each Committee write an article for the Press - Citizen. Lensing proposed putting up signs around the building. Motion: To increase awareness of the to =1hco& scholarship program. Motion carried on a vote of 510. Lensing/Benton N — Friends of the Center. The Commission dlccsed placing information about ds of The Center on the Senior Cente NebsiBuhman noted that one option may be to put a link on �dw �. the Senior Center* site to a, iends of The Center site. Motion: To include h 19 bout Friends of The Center on the Senior y� SF Center's webpage. Matron carried tt a vote of 5/0. Felling /Lensing. OPERATIONAL OVERVIE Kopping reported that she has finished the operational handbook. Honohan asked to forma committee to review the handbook. Honohan, Benton and Felling volunteered. Kopping reported that the Linn Street front stair repair project is going to begin soon. COMMISSION DISCUSSION: None. ADJOURNMENT: Motion: To Adjourn. Motion carried on a vote of 5/0. Felling /Lensing. N �o O N U CC m C C O .N N .E E v� L d 4) d = N V � r = N � L � Q � a O N N T LO T T co T O T N Oh�,IFh� IIl O T r .A d 9 hl: it ti_ LO ijwy M, T 1100 k z i'ii Nil Itil6' y...x X� T x x x X\ o ci CO W T N o x x x x x x T x x w3 ox a� L CL N N Cr) M N °. LJJ M M M M M M M E N N N N N N N L T T T T T T T L� r O 0 O O O C co C O O N m N LL O O O O J co = 2 O N E c O cu Z 0 U U) iii�llAV° II II II II W 2 II xooz i Y IP15 YOUTH ADVISORY COMMISSION Sunday, February 12, 2012- 4:15 PM Helling Conference Room, CITY HALL Members Present: Fosse, Craig, Rapp, Murray, Nepola (4:20) Members Absent: None Liaison Present: Dobyns Staff Present: Karr Others Present: None RECOMMENDATIONS TO COUNCIL None DRAFT CALL TO ORDER Temporary Chair Fosse called the meeting to order at 4:15 PM. Commission Member Murray offered to act as temporary secretary in the absence of Nepola. INTRODUCTION OF NEW COUNCIL LIAISON AND CITY COUNCIL UPDATE Council Member Dobyns introduced himself as the newly appointed Council liaison. Members introduced themselves. APPROVE MINTUES Fosse noted that "conduct" should be "contact" on the December 17 minutes, under Commission Brainstorming, second to the last line of the bottom of page 1. Moved by Murray, seconded by Fosse, to approve the minutes of December 17 as amended and the January 8 as presented. The motion passed unanimously, 5/0. UPDATE ON VACANCIES Dobyns reported he had discussed the vacancy with Alexandria Tamerius. He stated he thanked her for stepping up and re- applying, but noting she was a senior, and he felt the best person who could serve a year and a half at least. He thanked here for her time and encouraged an application form a junior or sophomore. Dobyns stated that an appointment for two or three months would not be ideal. City Clerk Karr called attention to packet item #4 announcing two vacancies, at -large and Tate, and stated the application deadline was February 15. Nepola arrived (4:20). Murray stated she printed out an application and encouraged people to attend. Dobyns stated he had talked with the Principal at Tate and was hopeful a female from Tate may apply, noting the gender balance requirement on all City Boards and Commissions. [See further discussion later in meeting] BUDGET UPDATE Karr noted the expenditure from the previous month for the Empowerment Grant (Regina) and authorization for the Recognition Grants. Fosse reported on his presentation to the City Council on January 31 representing the YAC and requesting funding for FY13. Dobyns stated Fosse did a good job, and thanked Fosse for attending. UPDATE ON VACANCIES (continued) Dobyns asked if any members knew Edgar Thornton, from City High, noting he had applied for the at -large vacancy. Dobyns stated he would contact Thornton, stating part of his job is to make recommendation to Council on appointments. YOUTH ADVISORY COMMISSION February 12, 2012 Page 2 of 4 COMMISSION BRAINSTROMING In response to Dobyns, Karr stated the recognition grant has been awarded for three years. Dobyns stated that recipients /awardees of the grant might be approached for membership on the Commission in a year or two. Dobyns encouraged members to think about people in their schools that might be interested in applying for the Commission, and also start thinking about replacing themselves when their terms end. Karr noted that empowerment grant awardees might also be future members. SUBCOMMITTEE REPORTS [See information shared during "Brainstorming" discussion earlier in the meeting.] Karr encouraged committee members to review the application, process, etc. to see if changes might want to be considered. Empowerment Grant. — Nepola explained two $1000 grants are available each year. One awarded to Regina Christmas Basket Project which helped needy families get gifts for Christmas. Nepola explained he did not participate in discussions as he was active in the project. Karr stated applications are accepted, reviewed by the committee, a recommendation made the Commission, and the Commission allocates the amount. The project allows youth to provide requests for community projects that might not be possible without the award. Previous recipients were GLOW and Summer of Solutions. Website & Advertising — Advertises grants, recruitment of members, etc. Recognition Grant — Fosse outlined the procedure for junior high students to apply each year, and information sent to all junior high schools. Applications /essays are reviewed by the Commission. The process starts in the fall, decisions made early in the new year, and presented soon thereafter. Murray noted the letter included in the packet stating that one applicant could not attend the March 25 date. Karr reminded the Commission the date was selected to avoid spring break week, and stated the ceremony can be structured differently than in past years. Murray said the ceremony was at the beginning of a scheduled meeting last year, and the recipients and their families stayed for the meeting. Karr suggested an option might be to present at a televised Tuesday Council meeting. Dobyns noted that the presentation could be a five minute presentation at the beginning of a Council meeting. Fosse said he liked the Sunday meeting. Members discussed the possible program could include: Mayoral and /or liaison remarks, current or past Chair remarks, overview of the grant program, and possible reading of the essays. Dobyns stated he would talk to the Mayor regarding attending. Majority agreed to offer April 1 to recipients and combine with the regular meeting. Karr reported that each recipient receives $250, noting that last year when the checks were presented Commission members expressed interest in awarding savings bonds rather than checks. However, the procedure for purchasing savings bonds has changed at the federal level and the City has issues qualifying to get the bonds. Therefore, checks will be awarded again this year. Karr suggested the committee members revisit the award prior to advertising next fall. Karr will follow up with the recipient regarding the April 1 date. Global Village — No report YOUTH ADVISORY COMMISSION February 12, 2012 Page 3 of 4 STAFF UPDATE /PACKET DISTRIBUTION In response to Karr, members agreed to electronic delivery of packets. MEETING SCHEDULE Majority agreed to cancel the March 25 meeting, and reschedule to April 1, at 4:00 PM. Refreshments will also be provided. COUNCIL LIAISON REMARKS Dobyns noted that the Commission started in 1996, and unlike other City Boards or Commissions who generally focused on specific areas of City operations, like Planning & Zoning or Parks & Recreation; YAC is more similar to the University of Iowa (UISG) student government liaison - really free to comment on various areas. He noted YAC is like all Boards and Commissions where all recommendation to the Council are meaningful. Dobyns stated he will provide information to YAC, and ask if YAC would like to comment on it. It might be something you may want to talk about, or you may decide not to discuss. He also asked if members report to their respective student council, noting that after Fosse's presentation at the budget session Council Member Throgmorton questioned if YAC members report back to their schools. Dobyns stated he felt it was a sense of Council that would be a good idea, actually embedded in the description of YAC. Karr stated different schools may have different mechanisms for reporting in their schools. Moved by Fosse, seconded by Nepola, to adjourn 5:00 PM. The motion to adjourn passed unanimously, 5/0. Minutes submitted by Karr. Z O U� O 0Z�a. c)Qa w m o°z}' aw �a 0 } E L O a CJ O v Z m w .._-, m 4) E N .Q aQaZZ LU II II it II II X O o Z = Y N N x X X x x X X LU X X w a w x I- w N r co N N r M N M r M N M r M N M r M N M r M N N r M N wv Z cry c � a a E L O a CJ O v Z m w .._-, m 4) E N .Q aQaZZ LU II II it II II X O o Z = Y