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HomeMy WebLinkAbout2012-04-03 Council minutesSubject to change as finalized by the City Clerk. Office 356 -5040. 5a(3) For a final official copy, contact the City Clerk's COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES APRIL 3, 2012 Iowa City Council regular meeting, 7:00 p.m. at City Hall. Mayor Hayek presiding. Council Members present: Champion, Dickens, Dobyns, Hayek, Mims, Throgmorton. Absent: Payne. Staff members present: Markus, Fruin, Dilkes, Karr, Andrew, Moran, Fosse, O'Brien, Howard, Boelk, Davidson, Clark. The Mayor proclaimed Fair Housing Month — April 2012, Dee Miller, Fair Housing Ambassadors accepting. The Mayor and Council Member Dickens presented Outstanding Student Citizenship Awards to Regina Elementary students: Nourah Abusada and Patrick McMillan. Unless otherwise noted, all actions were affirmative and unanimous. Moved by Dobyns, seconded by Mims, that the items and recommendations in the Consent Calendar be received, or approved, and /or adopted as presented: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: March 20 Council Work Session; March 20 Regular Council Formal Official and Complete; March 21 Joint Meeting — Work Session. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Airport Commission — February 16; Human Rights Commission — February 21; Planning & Zoning Commission — February 27; Planning & Zoning Commission — March 1; Police Citizens Review Board — February 22; Senior Center Commission — February 16. Permit Motions and Resolutions as Recommended by the City Clerk. Class C Liquor License for Katy, LLC, dba Trumpet Blossom Cafe, 310 E. Prentiss St.; Outdoor Service Area for Katy, LLC, dba Trumpet Blossom Cafe, 310 E. Prentiss St.; Class C Liquor License for L & M Iowa City Investments, LLC, dba Chefs Table, 223 E. Washington St.; Special Class C Liquor License for Little Donkey's, Inc., dba Panchero's Mexican Grill, 32 S. Clinton St.; Special Class C Liquor License for Freshmex Iowa City, LLC, dba Panchero's Mexican Grill, 965 S. Riverside Dr.; Class C Liquor License for Ranger Enterprises, Inc., dba Deadwood, 6 S. Dubuque St.; Outdoor Service Area for Ranger Enterprises, Inc., dba Deadwood, 6 S. Dubuque St. Resolutions: RES. 12 -124, ACCEPTING THE WORK FOR THE EECBG WATER PLANT IMPROVEMENT PROJECTS 2011; RES. 12 -125, ACCEPTING THE WORK FOR THE TERRY TRUEBLOOD RECREATION AREA - PHASE 2 IMPROVEMENTS PROJECT; RES. 12 -126, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT -OF- WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER BILL MIHALOPOULOS, AND TENANT ATLAS WORLD GRILL, INC D /B /A ATLAS WORLD GRILL, FOR A SIDEWALK CAFE; RES. 12 -127, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT -OF -WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER MOKA JAVA LLC, AND TENANT LUSATI, INC. D /B /A QUINTON'S BAR & DELI, FOR A SIDEWALK CAFE; RES. 12 -128, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT -OF- WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER MARC MOEN ET AL, AND TENANT LINN STREET CAFE INC. D /B /A LINN STREET CAFE, FOR A SIDEWALK CAFE; Complete Description April 3, 2012 Page 2 RES. 12 -129, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT -OF- WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER MAUREEN MONDANARO, AND TENANT SALOON OF IOWA CITY, L.C. D /B /A SALOON, FOR A SIDEWALK CAFE; RES. 12 -130, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT -OF- WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER MAUREEN MONDANARO, AND TENANT GIVANNI'S OF IOWA CITY D /B /A GIVANNI'S, FOR A SIDEWALK CAFE; RES. 12- 131, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT -OF- WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER MIDWESTONE BANK, AND TENANT ICBB, LTD D /B /A BROWN BOTTLE, FOR A SIDEWALK CAFE; RES. 12 -132, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT -OF -WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER EVELYN OAKES, AND TENANT CHACKALACKAL, INC D /B /A ONE TWENTY SIX, FOR A SIDEWALK CAFE; RES. 12 -133, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND UNIVERSITY OF IOWA COMMUNITY CREDIT UNION, IOWA CITY, IOWA FOR PROPERTY LOCATED AT 1232 E. COURT STREET, IOWA CITY, IOWA; RES. 12 -134, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND UNIVERSITY OF IOWA COMMUNITY CREDIT UNION, IOWA CITY, IOWA FOR PROPERTY LOCATED AT 520 MANOR DRIVE, IOWA CITY, IOWA; RES. 12 -135, ACCEPTING THE WORK FOR THE CDBG ASBESTOS ABATEMENT PACKAGE NO. 6 PROJECT; RES. 12 -136, ACCEPTING THE WORK FOR THE CDBG ASBESTOS ABATEMENT PACKAGE NO. 7 PROJECT; RES. 12 -137, ACCEPTING THE WORK FOR THE HMGP ASBESTOS ABATEMENT PACKAGE NO. 4 PROJECT; RES. 12 -138, ACCEPTING THE WORK FOR THE HMGP ASBESTOS ABATEMENT PACKAGE NO. 5 PROJECT. Correspondence: Traffic Engineering Planner regarding Installation of a LANE ASSIGNMENT sign and a LEFT TURN ONLY pavement marking for interior lane of the northbound leg of the Highway 1 / Orchard Street intersection; Traffic Engineering Planner regarding Installation of an on- street metered parking space and establishment of parking meter terms on the 200 block of East Washington Street; Traffic Engineering Planner regarding Installation of NO PARKING ANY TIME signs on the west side of Algonquin Road; Norma Lee Balmer regarding Lexington Avenue [Staff response included]; H. Lenz regarding Red Light Cameras. Senior Center Commissioner Michael Lensing updated Council on activities at the Center. A public hearing was held on an ordinance designating 1.25 -acres of land located at 108 McLean Street as an Iowa City Historic Landmark (REZ12- 00004). Planner Howard presented a power point. The Mayor requested Council report any ex parte communications and none were reported. Moved by Champion, seconded by Dickens, to accept correspondence from Barry Bender. Moved by Dobyns, seconded by Mims, that the ordinance designating 1.25 -acres of land located at 108 McLean Street as an Iowa City Historic Landmark (REZ12- 00004), be given first vote. Complete Description April 3, 2012 Page 3 Moved by Mims, seconded by Throgmorton, to set a public hearing for April 17 on an ordinance rezoning approximately 2.43 acres of land from Intensive Commercial (CIA) to Community Commercial (CC -2) for properties located east of West Side Drive and north of Mormon Trek Boulevard near its intersection with Highway 1 West (REZ12- 00003). Moved by Dobyns, seconded by Mims, to set a public hearing for April 17 on an ordinance amending Title 14, Zoning, Articles 2B and 2C, and Paragraph 14- 4134A -7 to establish three as the maximum number of bedrooms allowed within a multi - family dwelling unit in Multi - Family Zones and in Commercial Zones that allow multi - family uses and to establish new residential density formulas for multi - family uses located in Multi - Family Zones and in Commercial Zones that allow multi - family uses. The Mayor declared the motion carried, 5/1/1, with the following division of roll call vote. Ayes: Hayek, Mims, Throgmorton, Champion, Dobyns. Nays: Dickens. Absent: Payne. Moved by Champion, seconded by Throgmorton, to set a public hearing for April 17 on an ordinance amending Title 14, Zoning, Article 5A, Off - Street Parking and Loading Standards, to increase the number of required parking spaces for certain multi - family dwelling units when located within a designated University Impact Area (UTA). The Mayor declared the motion carried, 5/1/1, with the following division of roll call vote. Ayes: Mims, Throgmorton, Champion, Dobyns, Hayek. Nays: Dickens. Absent: Payne. Moved by Champion, seconded by Dobyns, that the ordinance amending Title 14, Zoning, Article 9A, General Definitions, changing the definition of "Household" as it applies in the RM -44, PRM, RNS -20, RM -20, AND CO -1 Zones, be given first vote. Individual Council Members expressed their views. The Mayor declared the motion carried, 5/1/1, with the following division of roll call vote. Ayes: Dobyns, Hayek, Mims, Throgmorton, Champion. Nays: Dickens. Absent: Payne. Moved by Mims, seconded by Dickens, to accept correspondence from Mike Wright and Casey Cook. Moved by Mims, seconded by Dobyns, that the ordinance amending Title 14, Zoning, Subsection 14- 2C -8Q, Bonus Provisions, adding a floor area bonus for constructing Class A Office Space on upper floors within a multi -story building in a Central Business (CB -10) Zone, be given second vote. Moved by Champion, seconded by Throgmorton, that ORD. 12 -4472, AMENDING TITLE 14, ZONING, ARTICLE 4E, NONCONFORMING SITUATIONS, REGARDING THE REGULATION OF NON - CONFORMING DEVELOPMENT, be passed and adopted. Moved by Mims, seconded by Champion, that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 12 -4473, AMENDING THE PLANNED DEVELOPMENT OVERLAY PLAN AND SENSITIVE AREAS DEVELOPMENT PLAN FOR THE PENINSULA NEIGHBORHOOD PHASES 3,4 AND 5 LOCATED ON FOSTER ROAD (REZ11- 00017), be voted on for final passage at this time. Moved by Mims, seconded by Dobyns, that the ordinance be finally adopted at this time. Moved by Throgmorton, seconded by Dobyns, to accept correspondence from Mark Danielson. Moved by Mims, seconded by Champion, to adopt RES. 12 -139, APPROVING THE PRELIMINARY PLAT OF THE PENINSULA NEIGHBORHOOD PHASE 3 AND 4, IOWA CITY, IOWA. Moved by Champion, seconded by Dickens, to adopt RES. 12 -140, APPROVING THE PRELIMINARY PLAT OF THE PENINSULA NEIGHBORHOOD PHASE 5, IOWA CITY, IOWA. Complete Description April 3, 2012 Page 4 Moved by Throgmorton, seconded by Mims, to adopt RES. 12 -141, WAIVING THE EXTRATERRITORIAL REVIEW OF WOODLAND RIDGE ESTATES, JOHNSON COUNTY, IOWA. A public hearing was held on a resolution for plans, specifications, form of contract, and estimate of cost for the construction of the Iowa City Industrial Campus Railroad Siding and Spur Improvements Project, establishing amount of bid security to accompany each bid, directing City Clerk to publish notice to bidders, and fixing time and place for receipt of bids. No one appeared. Moved by Dobyns, seconded by Mims, to adopt RES. 12 -142, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE IOWA CITY INDUSTRIAL CAMPUS RAILROAD SIDING AND SPUR IMPROVEMENTS PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. A public hearing was held on a resolution for plans, specifications, form of contract, and estimate of cost for the construction of the Lower Muscatine Road Reconstruction Project (Kirkwood Ave. to 1St Ave.) [STP -U- 3715(37)-- 70 -52], establishing amount of bid security to accompany each bid, directing City Clerk to publish notice to bidders, and fixing time and place for receipt of bids. No one appeared. Moved by Dobyns, seconded by Mims, to adopt RES. 12 -143, PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE LOWER MUSCATINE ROAD RECONSTRUCTION PROJECT (KIRKWOOD AVE. TO 1ST AVE.) [STP -U- 3715(37)-- 70 -52], ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Moved by Champion, seconded by Dickens, that the ordinance amending Title 3, entitled "Finances, Taxation & Fees," Chapter 4, "Schedule of Fees, Rates, Charges, Bonds, Fines, and Penalties," Section 6, "Stormwater Utility Fee" and amending Title 16 entitled "Public Works," Chapter 3, "City Utilities," Article G, "Storm Water Collection, Discharge and Runoff," Section 10(F)(3) to change the rate of the Stormwater Utility Fee, be given second vote. Moved by Mims, seconded by Dickens, that the ordinance amending Title 10 of the City Code, entitled "Use of Public Ways and Property," Chapter 3, entitled, "Commercial Use of Sidewalks," Section 3, entitled "Use for Sidewalk Cafes," to allow sidewalk cafes agreements to be approved administratively and to decrease the alley setback, be given first vote. Moved by Champion, seconded by Dickens, that ORD. 12 -4474, AMENDING TITLE 3, FINANCES TAXATION AND FEES, CHAPTER 4, SCHEDULE OF FEES, RATES, CHARGES, BONDS, FINES AND PENALTIES, SECTION 7, PUBLIC TRANSPORTATION TO AMEND FEES, be passed and adopted. Moved by Mims, seconded by Dobyns, to adopt RES. 12 -144, INTENT TO BUDGET ANNUAL FUNDING FOR IOWA CITY AREA DEVELOPMENT GROUP FOR THE FIVE FISCAL YEARS 2013 THROUGH 2017 AND FOR ADDITIONAL FUNDING OF THE CO -LAB INITIATIVE. City Manager Markus and PCD Dir. Davidson present for discussion. Moved by Mims, seconded by Dobyns, to adopt RES. 12 -145, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE COURT HILL TRAIL - PHASE THREE NRT- 3715(649)- -9G -52 PROJECT to J & L Construction for $488,775.50. Parks & Rec. Dir. Moran present for discussion. Complete Description April 3, 2012 Page 5 Moved by Champion, seconded by Mims, to adopt RES. 12 -146, AWARDING AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE WASTEWATER TREATMENT FACILITIES CONSOLIDATION PROJECT CONTRACT to Joseph J. Henderson & Son Inc. for $43,787,000.00. Public Works Dir. Fosse present for discussion. Moved by Mims, seconded by Champion, to adopt RES. 12 -147, RESCINDING RESOLUTION NO. 12 -100 WHICH INCLUDED APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE U.S. HIGHWAY 6 AND SYCAMORE STREET INTERSECTION IMPROVEMENT PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID PLAN, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Moved by Dobyns, seconded by Dickens, to adopt RES. 12 -148, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE IOWA RIVER WATER MAIN CROSSINGS PROJECT to Vieth Construction Corp. for $273,481.00. Moved by Champion, seconded by Dobyns, to adopt RES. 12 -149, APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN AMENDMENT TO AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND SHIVE- HATTERY, INC. TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE HIGHWAY 1 TRAIL PROJECT - ORCHARD STREET TO SUNSET STREET PROJECT. Moved by Dobyns, seconded by Mims, to adopt RES. 12 -150, AUTHORIZING AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE POLICE LABOR RELATIONS ORGANIZATION OF IOWA CITY TO BE EFFECTIVE JULY 1, 2012 THROUGH JUNE 30, 2015. Moved by Dobyns, seconded by Mims, to adopt RES. 12 -151, AUTHORIZING AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES LOCAL #183, TO BE EFFECTIVE JULY 1, 2012 THROUGH JUNE 30, 2017. Moved by Champion, seconded by Dobyns, to adopt RES. 12 -152, ESTABLISHING CLASSIFICATION /COMPENSATION PLANS FOR CONFIDENTIAL/ADMINISTRATIVE EMPLOYEES AND EXECUTIVE EMPLOYEES FOR FY13, FY14, AND FY15. Moved by Mims, seconded by Dobyns, to adopt RES. 12 -153, DEDICATING BLACKHAWK MINIPARK IN IOWA CITY, JOHNSON COUNTY, IOWA, AS PUBLIC RIGHT -OF -WAY. PCD Dir. Davidson presented a power point. Moved by Mims, seconded by Dobyns, to adopt RES. 12 -154, APPROVING AN AGREEMENT FOR PRIVATE REDEVELOPMENT BY AND BETWEEN THE CITY OF IOWA CITY, IOWA, AND CENTRAL PARK L.L.C. PCD Dir. Davidson presented a power point. Developer Moen present for discussion. Individual Council Members expressed their views. Moved by Dobyns, seconded by Dickens, to adopt RES. 12 -155, INTENT FOR DESIGN WORK FOR A NEW ANIMAL CARE AND ADOPTION CENTER, COST SHARING AGREEMENTS WITH NEIGHBORING JURISDICTIONS FOR SAID FACILITY, AND INTERIM ANIMAL SERVICES WITH NEIGHBORING JURISDICTIONS. Moved by Mims, seconded by Dobyns, to adopt RES. 12 -156, REPEALING RES. 04 -117 AND ADOPTING A NEW POLICY FOR DISTRIBUTION OF ELECTRONIC PACKETS; ESTABLISHING A POLICY FOR COUNCIL MEMBER USE OF CITY iPAD, AND PROVIDING FOR REIMBURSMENT FOR THE EXPENSE OF PURCHASING PERSONAL EQUIPMENT TO ACCESS ELECTRONIC PACKET; PROCEDURES FOR E -MAIL CORRESPONDENCE AND Complete Description April 3, 2012 Page 6 DISTRIBUTION OF WEEKLY ELECTRONIC COUNCIL PACKETS; AND REMOVING THE STIPEND FOR SUPPLIES. Moved by Mims, seconded by Dickens, to adopt RES. 12 -157, RATIFYING THE PARTIAL SETTLEMENT OF PENDING LITIGATION, from HARRIS for $30,000, and litigation against INNOPRISE will continue. The Mayor noted the previously announced vacancies to Boards and Commissions: Board of Adjustment for an unexpired term, effective upon appointment, ending January 1, 2014; Metropolitan Planning Organization (MPO- formerly JCCOG) Community - Climate Action Taskforce (formerly Cool Cities Taskforce) for an At- Large /Public vacancy to fill a one -year term, effective upon appointment, ending March 2013; Youth Advisory Commission for a two -year term January 1, 2011 — December 31, 2012 for Tate High. Applications must be received by 5:00 p.m., Wednesday, April 11, 2012. Police Citizens Review Board for an unexpired term, effective upon appointment, ending September 1, 2013. Applications must be received by 5:00 p.m., Wednesday, April 25, 2012. Moved by Champion, seconded by Dickens, to appoint Phoebe Martin, 1824 G Street, to the Planning & Zoning Commission for a five -year term May 1, 2012 — May 1, 2017. The Mayor noted no applications were received for the following Boards and Commissions and all will be readvertised: Airport Commission for an unexpired term, effective upon appointment — March 1, 2014; Airport Zoning Brd of Adjustment for a five -year term January 1, 2012 - December 31, 2016. (New full term); Airport Zoning Brd of Adjustment for a five -year term January 1, 2009 - December 31, 2013; Airport Zoning Commission for a six -year term January 1, 2010 — December 31, 2015; Airport Zoning Commission for a six -year term January 1, 2012 — December 31, 2017. (New full term). Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Council Member Throgmorton reported he would be guiding a Jane Jacobs Walk and more information would be coming on the event; stated he had attended an advance screening of a documentary concerning the City of Literature and to watch for more details on other viewings. Council Member Champion commented on the beautiful spring, blooming flowers and trees. Council Member Dobyns thanked Council Member Dickens for having the paper agenda packet handy if needed, as he was using computer and going paperless for the first time. Mayor Hayek confirmed Council would be scheduling a work session to discuss neighborhood stabilization in a more general fashion; and wished his daughter Greta a Happy 5th Birthday. Moved by Dobyns, seconded by Mims, to adjourn meeting at 8:20 p.m. Matthew J. ayek, Mayor 7C- Mar n K. Karr, City Clerk ]4:a (1) CITY OF IOWA CITY MEMORANDUM Date: March 28, 2012 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, March 20, 2012, 5:00 PM in Emma J. Harvat Hall Council: Champion, Dickens, Dobyns, Mims, Payne, Throgmorton. Absent: Hayek Staff: Markus, Fruin, Dilkes, Dulek, Karr, Bentley, Andrew, Davidson, O'Brien, Rummel, Hargadine, Wyss, Morris, Mansfield, Moran, Boelk, Goodman, Fosse (A complete transcription is available in the City Clerk's Office and the City website; and power points archived) Mayor Pro tem Mims stated the Mayor was ill and would not be attending the evening meetings. COUNCIL APPOINTMENTS Board of Adjustment — No appointment due to gender balance requirement Youth Advisory Commission (Tate) — Re- advertise no applicants ADDITIONS TO THE AGENDA City Clerk Karr noted two additions: ➢ 3e(4) — resolution setting public hearing for the Housing Authority's Annual Plan ➢ 17b — a hearing on an appeal of denial of an application for mobile vending on City Plaza PLANNING & ZONING ITEMS In response to questions, Mayor Pro tem Mims and City Atty. Dilkes noted the work session agenda did not allow discussion of item #5d & #5f. PCD Dir. Davidson present for discussion of the following items. ITEM 5c — PUBLIC HEARING AND ORDINANCE AMENDING TITLE 14, ZONING, SUBSECTION 14- 2C -8Q, BONUS PROVISIONS, ADDING A FLOOR AREA BONUS FOR CONSTRUCTING CLASS A OFFICE SPACE ON UPPER FLOORS WITHIN A MULTI -STORY BUILDING IN A CENTRAL BUSINESS (CB -10) ZONE. ITEM 5b — PUBLIC HEARING AND ORDINANCE AMENDING THE PLANNED DEVELOPMENT OVERLAY PLAN AND SENSITIVE AREAS DEVELOPMENT PLAN FOR THE PENINSULA NEIGHBORHOOD PHASES 3,4 AND 5 LOCATED ON FOSTER ROAD. (REZ11- 00017) PCD Dir. Davidson presented a power point. Further discussion of this item occurred after discussion of # 5g. ITEM 5g - RESOLUTION APPROVING THE FINAL PLAT OF THE PATEL ADDITION, IOWA CITY, IOWA. (SUB11- 00016) PCD Dir. Davidson presented a power point. Council Work Session March 20, 2012 Page 2 AGENDA ITEMS 1. (Agenda item # 8 — Ordinance amending Title 8, "Police Regulations" .... "Public Urination and Defecation) Council Member Payne noted a typo in the under 8 -5 -8A "eh" should be "the ". The City Attorney will revise. 2. (Agenda item # 16 — Resolution authorizing acquisition .... 2538 Nevada Avenue ... abating the nuisance) In response to Council Member Throgmorton. City Atty. Dilkes requested that discussion be done at the formal meeting. 3. (Consent Calendar #3g(6) — Bruce Maurer letter re parking fines) In response to Council Member Dobyns, Asst. to the City Manager Fruin reported there were four violations total and three were in the immediate downtown area and the fourth on Johnson Street. Mayor Pro tem Mims and Council Member Throgmorton noted they appreciated staff responses to the letters addressed to Council. 4. (Consent Calendar #3g(10) — Kristin Sturdevant letter re S. Dodge St. & Bowery Intersection) Mayor Pro tem Mims stated she agreed with the comments made and hoped that the survey would provide some adjustments. 5. (Consent Calendar #3g(11) —Anna Buss letter re Fire Department Fees) In response to Mayor Pro tem Mims, City Manager Markus stated the Fire Chief is reviewing the issue and will be responding to the questions raised. 6. (Agenda item # 7 — Ordinance amending Title 3, entitled "Finances, Taxation & Fees,' ... to change the rate of the stormwater utility fee) In response to Mayor Pro tem Mims, Public Works Dir. Fosse confirmed the fee reflected a continuation of the increases started last year. 7. (Agenda item # 14 — Resolution of intent to budget annual funding ... Co -Lab Initiative) Mayor Pro tem Mims suggested the item be deferred to April 3 to allow time to review the Plan that was distributed that evening as a late handout. Majority agreed. 8. (Agenda item # 6 — Resolution ... issuance and sale ... Midwestern Disaster Area Revenue Bonds (Iowa Cancer Cure Project) ...) In response to Council Member Dobyns, City Manager Markus, PCD Dir. Davidson, and City Atty. Dilkes outlined the process for such bonds, and confirmed this was the second that had applied and received the bonds. SIDEWALK CAFE ORDINANCE CHANGE [IP #3, IP#41 Public Works Dir. Fosse presented a power point. Majority of Council directed staff to: ➢ amend ordinance to reduce the 10 foot clearance to a 2 foot clearance for sidewalk cafes located next to alleys ➢ amend the ordinance to provide administrative approval by the City Manager or his /her designee ➢ prepare a memo regarding possible two story options for use as background if an application is received; allow for case -by -case review STAFF ACTION: Prepare ordinance for Council consideration at the April 3 meeting. (Fosse) Council Work Session March 20, 2012 Page 3 ANIMAL SHELTER PROJECT UPDATE City Manager's Office Management Intern Andrew presented a power point "Iowa City Animal Care and Adoption Center Flood Recovery Project ", and distributed copies. STAFF ACTION: Prepare general resolution setting direction for the facility, and status of agreements with jurisdictions for April 3 Council meeting. (Markus, Andrew) INFORMATION PACKET DISCUSSION [March 8,15] / COUNCIL TIME 1. (Consent Calendar #3g(7) — letter from Tony Barrino) In response to Council Member Throgmorton, noted the correspondence from Tony Barrino and asked if anyone knew him. City Clerk Karr and City Atty. Dilkes, outlined the procedure for distribution of correspondence addressed to City Council. 2. (IP6 of March 15 Packet — Joint Meeting Agenda) In response to Council Member Dobyns, City Manager Markus outlined issues to be discussed, and staff that will be attending. Council Member Payne stated she would be unable to attend the meeting. 3. (I136 of March 8 Packet — Memo from MPOJC Dir. re Alternates list for ECICOG meetings) Council Member Dickens offered to be the alternate should Council Member Throgmorton not be able to attend. 4. (IP7 of March 15 Packet — Bar Check Report February 2012) In response to Council Member Dobyns, City Atty. Dilkes outlined the recent change to the ordinance that requires all establishments that request an exception to the 21- ordinance keep their PAULA rate below .25. 5. (Consent Calendar #3g(9) — letter from Steve Cooper re pay day lenders) In response to Council Member Throgmorton, City Atty. Dilkes said the State licenses the establishments and with respect to regulation by the City it is limited to zoning authority. Council Member Payne explained her concerns re advertising. PENDING WORK SESSION TOPICS [IP #5] Mayor Pro tem Mims noted the April 3 tentative work session included: • Recapping the Iowa City Farmer's Market Strategic Planning Effort • Discuss Potential Revisions to the Sidewalk Snow Clearing Ordinance • Animal Shelter Update Pending topics included: • Discussion of the Request to Rename Broadway Street • Follow -up Presentation on the Disposition or Relocation of Public Housing Units • Continuation of the Discussion to Consider Consolidation or Structural Changes to City Boards and Commissions Council Member Throgmorton noted the work session minutes of March 6 and asked that a discussion of Police Citizen Review Board be added to occur after the Annual Public Forum in May. Majority agreed to add the item to the pending list. Tr None Meeting adjourned 6:30 PM. 4a(2) Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356 -5040. The cost of publishing the following proceedings and claims is $ Cumulative cost for this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS — 3/20/12 Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayor Pro tem Susan Mims presiding. Council Members present: Champion, Dickens, Dobyns, Mims, Payne, Throgmorton. Absent: Hayek. Staff members present: Markus, Fruin, Bentley, Andrew, Dilkes, Karr, Miklo, Howard, Rummel, O'Brien, Davidson, Fosse. The Mayor Pro tem proclaimed Outstanding Student Citizenship Awards to Lemme Elementary students: Isaac Bills, Rachel Strang, and Luke Wright. Unless otherwise noted, all actions were affirmative and unanimous. Moved and seconded that the items and recommendations in the Consent Calendar be received, or approved, and /or adopted as amended: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: March 6 Council Work Session; March 6 Special Council Formal Official and Complete; March 6 Regular Council Formal Official and Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Historic Preservation Commission — February 9, 2012; Housing and Community Development Commission — February 16, 2012; Planning & Zoning Commission — February 16, 2012; Public Art Advisory Committee — December 1, 2011. Permit Motions and Resolutions as Recommended by the City Clerk ( Renewal): Class C Liquor License for Caliente Night Club, Inc., dba Caliente Night Club, Inc., 171 Hwy. 1 West; Class C Liquor License for Iowa City Lodge #590 B.P.O. Elks of U.S.A., dba B.P.O. Elks #590, 637 Foster Road; Class C Liquor License for Sultana, Inc., dba El Dorado Mexican Restaurant, 1634 Sycamore St.; Special Class C Beer Permit for Suburban Investors, LLC, dba Suburban BP AMOCO - Keokuk Street, 1905 Keokuk St.; Class C Liquor License for The Bandits, LLC, dba El Banditos, 327 E. Market St.; Class C Liquor License for Iowa City Eastside Cafe, Inc., dba Bob's Your Uncle Pizza Cafe, 2208 N. Dodge St.; Outdoor Service Area for Iowa City Eastside Cafe, Inc., dba Bob's Your Uncle Pizza Cafe, 2208 N. Dodge St.; RES. 12 -107, ISSUE DANCING PERMIT for Caliente Night Club, Inc., dba Caliente Night Club, Inc., 171 Hwy. 1 West. Resolutions: RES. 12 -108, APPROVING RECEIPT OF TRAFFIC SAFETY IMPROVEMENT PROGRAM (TSIP) FUNDS FOR PEDESTRIAN TRAFFIC CONTROL DEVICES ON HIGHWAY 6 AND MELROSE AVENUE; RES. 12 -109, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST DONATION AGREEMENTS OF "BOOKMARK" SCULPTURES UPON THE RECOMMENDATION OF THE PUBLIC ART ADVISORY COMMITTEE; RES. 12 -110, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT -OF -WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER MOKA JAVA LLC, AND TENANT IOWA CITY COFFEE COMPANY D /B /A JAVA HOUSE, FOR A SIDEWALK CAFE; RES. 12 -111, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT -OF -WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER MARC MOEN, AND TENANT GRAZE IOWA CITY LLC D /B /A GRAZE, FOR A SIDEWALK Official Actions March 20, 2012 Page 2 CAFE; RES. 12 -112, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT -OF -WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER AMBROSE PROPERTIES, LC, AND TENANT CAFFREY, INC. D /B /A DC'S, FOR A SIDEWALK CAFE; RES. 12 -113, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND HILLS BANK AND TRUST, HILLS, IOWA FOR PROPERTY LOCATED AT 225 HUNTINGTON DRIVE, IOWA CITY, IOWA; RES. 12 -114, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND HILLS BANK AND TRUST, HILLS, IOWA FOR PROPERTY LOCATED AT 35 THISTLE COURT, IOWA CITY, IOWA. Setting Public Hearings: Set a public hearing for the April 17, 2012 City Council meeting regarding the Iowa Department of Transportation Consolidated Transit Funding application for Iowa City Transit; RES. 12 -115, SETTING A PUBLIC HEARING ON APRIL 3, 2012, ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE IOWA CITY INDUSTRIAL CAMPUS RAILROAD IMPROVEMENTS PROJECT, DIRECTING THE CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION; RES. 12 -116, SETTING A PUBLIC HEARING ON APRIL 3, 2012, ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE LOWER MUSCATINE ROAD RECONSTRUCTION PROJECT (KIRKWOOD AVE. TO 1ST AVE.), PROJECT, DIRECTING THE CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION; RES. 12 -117, SETTING A PUBLIC HEARING FOR MAY 15, 2012, FOR THE IOWA CITY HOUSING AUTHORITY'S ANNUAL PLAN FOR FISCAL YEAR 2012 AND DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING. Motions: Approve disbursements in the amount of $10,604,614.20 for the period of February 1 through February 29, 2012, as recommended by the Finance Director subject to audit. Correspondence: Memo from City Engr. regarding Competitive Quotation Results; Traffic Engineering Planner regarding Installation of (2) NO PARKING BETWEEN SIGNS with supplemental arrows on the east side of Bartelt Road to the north and south of the transit stop; Traffic Engineering Planner regarding Installation of NO PARKING ANY TIME signs on the east side of Algonquin Road; Traffic Engineering Planner regarding Installation of COMMERCIAL LOADING ZONE 30 MINUTE LIMIT 8 AM — 5 PM and an ALL VEHICLE LOADING ZONE 15 MINUTE LIMIT 8 AM — 5 PM M -F with a 2 AM to 6 AM TOWAWAY ZONE on the north side of the 200 block of East Washington Street; The Rev. Robert Dotzel regarding Sanctuary City; Bruce Maurer regarding Parking fines [Staff response included]; Tony Barrino regarding Trillionaire Communications; Steve Cooper regarding Pay Day Lenders; Michael Finlayson regarding Pay Day Loan Ordinance; Kristin Sturdevant regarding S. Dodge St. & Bowery Intersection [Staff response included]; Anna Buss, A.B. Property Management & Sales regarding Fire Department Fees; Dorsey Phelps regarding New Pioneer Plans for Moving and Expansion [Mayor response included]; Rod Sullivan regarding Animal Shelter Services. Moved and seconded to set a public hearing for April 3 on an ordinance designating 1.25 -acres of land located at 108 McLean Street as an Iowa City Historic Landmark (REZ12- 00004). Official Actions March 20, 2012 Page 3 A public hearing was held on an ordinance amending the Planned Development Overlay Plan and Sensitive Areas Development Plan for the Peninsula Neighborhood Phases 3, 4 and 5 located on Foster Road (REZ1 1-000 17). Moved and seconded that the ordinance to amend the Planned Development Overlay Plan, the Peninsula Neighborhood Code, and Sensitive Areas Development Plan for the Peninsula Neighborhood Phases 3, 4 and 5 located on Foster Road (REZ11- 00017), be given first vote. A public hearing was held on an ordinance amending Title 14, Zoning, Subsection 14- 2C -8Q, bonus provisions, adding a floor area bonus for constructing Class A office space on upper floors within a multi -story building in a Central Business (CB -10) Zone. Moved and seconded that the ordinance amending Title 14, Zoning, Subsection 14- 2C -8Q, bonus provisions, adding a floor area bonus for constructing Class A office space on upper floors within a multi -story building in a Central Business (CB -10) Zone, be given first vote. A public hearing was held on an ordinance amending Title 14, Zoning, Article 9A, General Definitions, changing the Definition of "Household" as it applies in the RM -44, PRM, RNS -20, RM- 20, and CO -1 Zones. The following individuals appeared: Tom Mentz, 419 Park; Sarah Clark, 509 Brown St.; Wally Plahutnik, 430 N. Gilbert St.; Chris Welu- Reynolds, 619 Brown St.; Jennifer Baum, 814 Dewey St.; Julie Myers; Jean Walker, 335 Lucon Dr.; Glenn Siders, Greater Iowa City Homebuilders Association; Nancy Carlson, 1002 E. Jefferson St.; Sally Bowers, 931 N. Summit St.; Pam Michaud; Mike McLaughlin; Darlene Clausen, 508 E. Bloomington St.; and Roger Knight. Moved and seconded to accept correspondence from Julie Jones, Jack and Michaelanne Widness, Mike McLaughlin (2), Greg Allen (2), Tom Baldridge, Dhyana Kaufman, David Kacena, Nialle Sylvan, John Taylor, and 189 Protest of Rezoning signatures. Moved and seconded to defer to April 3 the first vote on ordinance amending Title 14, Zoning, Article 9A, General Definitions, changing the Definition of "Household" as it applies in the RM-44, PRM, RNS -20, RM -20, and CO -1 Zones. Moved and seconded that the ordinance amending Title 14, Zoning, Article 4E, Nonconforming Situations, regarding the regulation of non - conforming development, be given second vote. Moved and seconded that the that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 12 -4467, REZONING 1.25 ACRES OF LAND LOCATED AT 108 MCLEAN STREET FROM NEIGHBORHOOD STABILIZATION RESIDENTIAL ZONE (RNS -20) TO PLANNED DEVELOPMENT OVERLAY/ NEIGHBORHOOD STABILIZATION (OPD /RNS -20) (REZ12- 00002), be voted on for final passage at this time. Moved and seconded that the ordinance be finally adopted at this time. Moved and seconded to accept correspondence from John Beasley. Moved and seconded to adopt RES. 12 -118, APPROVING THE FINAL PLAT OF THE PATEL ADDITION, IOWA CITY, IOWA (SUB11- 00016). A public hearing was held on a resolution approving proceeding with the issuance and sale of not to exceed $5,376,250 aggregate principal amount of Midwestern Disaster Area Revenue Bonds (Iowa Cancer Cure Project) Series 2012, of the City of Iowa City, Iowa, and related matters. Moved and seconded to adopt RES. 12 -119, APPROVING PROCEEDING WITH THE ISSUANCE AND SALE OF NOT TO EXCEED $5,376,250 AGGREGATE PRINCIPAL AMOUNT OF MIDWESTERN DISASTER AREA REVENUE BONDS (IOWA CANCER CURE PROJECT) SERIES 2012, OF THE CITY OF IOWA CITY, IOWA, AND RELATED MATTERS. Official Actions March 20, 2012 Page 4 A public hearing was held on an ordinance amending Title 3, entitled "Finances, Taxation & fees," Chapter 4, "Schedule of Fees, Rates, Charges, Bonds, Fines, and Penalties," Section 6, "Stormwater Utility Fee" and amending title 16 entitled "Public Works," Chapter 3, "City Utilities," Article G, "Storm Water Collection, Discharge and Runoff," Section 10(F)(3) to change the rate of the Stormwater Utility Fee. Moved and seconded that the ordinance amending Title 3, entitled "Finances, Taxation & Fees," Chapter 4, "Schedule of Fees, Rates, Charges, Bonds, Fines, and Penalties," Section 6, "Stormwater Utility Fee" and amending Title 16 entitled "Public Works," Chapter 3, "City Utilities," Article G, "Storm Water Collection, Discharge and Runoff," Section 10(F)(3) to change the rate of the Stormwater Utility Fee, be given first vote. Moved and seconded that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 12 -4468, AMENDING TITLE 8, "POLICE REGULATIONS ", CHAPTER 5, "MISCELLANEOUS OFFENSES ", SECTION 6, "INDECENT EXPOSURE AND CONDUCT" TO CREATE TWO SEPARATE OFFENSES TO BE KNOWN AND CITED AS "INDECENT EXPOSURE" AND "PUBLIC URINATION AND DEFECATION," be voted on for final passage at this time. Moved and seconded that the ordinance be finally adopted at this time. Moved and seconded that the ordinance amending Title 3, Finances Taxation and Fees, Chapter 4, Schedule of Fees, Rates, Charges, Bonds, Fines and Penalties, Section 7, Public Transportation to amend fees, be given second vote. Moved and seconded that ORD. 12 -4469, AMENDING TITLE 3, FINANCES, TAXATION AND FEES, CHAPTER 4, SCHEDULE OF FEES, RATES, CHARGES, BONDS, FINES AND PENALTIES, SECTION 3, POTABLE WATER USE AND SERVICE, be passed and adopted. Moved and seconded that ORD. 12 -4470, AMENDING TITLE 10 OF THE CITY CODE, ENTITLED USE OF PUBLIC WAYS AND PROPERTY," CHAPTER 3, ENTITLED, "COMMERCIAL USE OF SIDEWALKS," SECTION 3, ENTITLED "USE FOR SIDEWALK CAFES," TO ALLOW PLANTERS IN LIEU OF FENCING, be passed and adopted. Moved and seconded to adopt RES. 12 -120, CHANGING THE NAME OF THE RIVERFRONT CROSSINGS URBAN RENEWAL PLAN AND URBAN RENEWAL AREA TO THE RIVERSIDE DRIVE URBAN RENEWAL PLAN AND URBAN RENEWAL AREA. Moved and seconded that ORD. 12 -4471, PROVIDING THAT GENERAL PROPERTY TAXES LEVIED AND COLLECTED EACH YEAR ON ALL PROPERTY LOCATED WITHIN THE RIVERFRONT CROSSINGS URBAN RENEWAL AREA N /K/A RIVERSIDE DRIVE URBAN RENEAL AREA, IN THE CITY OF IOWA CITY, COUNTY OF JOHNSON, STATE OF IOWA, BY AND FOR THE BENEFIT OF THE STATE OF IOWA, CITY OF IOWA CITY, COUNTY OF JOHNSON, IOWA CITY COMMUNITY SCHOOL DISTRICT AND OTHER TAXING DISTRICTS, BE PAID TO A SPECIAL FUND FOR PAYMENT OF PRINCIPAL AND INTEREST ON LOANS, REBATES, GRANTS, MONIES ADVANCED TO AND INDEBTEDNESS, INCLUDING BONDS ISSUED OR TO BE ISSUED, INCURRED BY SAID CITY IN CONNECTION WITH THE RIVERFRONT CROSSINGS URBAN RENEWAL PLAN N /K/A RIVERSIDE DRIVE URBAN RENEWAL PLAN, be passed and adopted. The Mayor Pro tem declared the ordinance adopted, 5/1, with the following division of roll call vote. Ayes: Payne, Champion, Dickens, Dobyns, Mims. Nays: Throgmorton. Absent: Hayek. Official Actions March 20, 2012 Page 5 Moved and seconded to defer to April 3 the resolution of intent to budget annual funding for Iowa City Area Development Group for the five fiscal years 2013 through 2017 and for additional funding of the Co -Lab Initiative. Moved and seconded to adopt RES. 12 -121, ACCEPTING THE DEDICATION OF OUTLOT B TO THE CITY OF IOWA CITY AS PLATTED IN MACKINAW VILLAGE, PART TWO, IOWA CITY, IOWA. Moved and seconded to adopt RES. 12 -122, AUTHORIZING THE ACQUISITION OF PROPERTY LOCALLY KNOWN AS 2538 NEVADA AVENUE, WHICH IS A PUBLIC NUISANCE, FOR THE PURPOSE OF ABATING THE NUISANCE. Moved and seconded to accept correspondence from Atty. R. Bradley Skinner. Moved and seconded to adopt RES. 12 -123, AUTHORIZING THE CITY MANAGER AND MAYOR TO ACQUIRE AND REHABILITATE HOMES FOR THE UNIVERCITY NEIGHBORHOOD PARTNERSHIP PROGRAM. A hearing was held on appeal of denial of application for permit to operate a mobile vending unit on City Plaza or Iowa Avenue. Applicant Anthony Brown appeared. Correspondence received from Anthony Browne. Moved and seconded to affirm the City Manager's decision on appeal of denial of application for permit to operate a mobile vending unit on city plaza or Iowa Avenue. The Mayor Pro tem declared the motion carried, 5/1, with the following division of roll call vote. Ayes: Mims, Payne, Champion, Dickens, Dobyns. Nays: Throgmorton. Absent: Hayek. The Mayor Pro tem noted the previously announced vacancies for Boards and Commissions: Airport Commission for an unexpired term, effective upon appointment — March 1, 2014; Airport Zoning Brd of Adjustment for a five -year term January 1, 2012 - December 31, 2016; Airport Zoning Brd of Adjustment for a five -year term January 1, 2009 - December 31, 2013; Airport Zoning Commission for a six -year term January 1, 2010 — December 31, 2015; Airport Zoning Commission for a six -year term January 1, 2012 — December 31, 2017 (New full term); Planning & Zoning Commission for a five -year term May 1, 2012 — May 1, 2017. Applications must be received by 5:00 p.m., Wednesday, March 28, 2012. Metropolitan Planning Organization (MPO- formerly JCCOG) Community Climate Action Taskforce (formerly Cool Cities Taskforce) for At- Large /Public vacancy to fill a one -year term, effective upon appointment, ending March 2013. Applications must be received by 5:00 p.m., Wednesday, April 11, 2012. The Mayor Pro tern noted no applications were received or gender balance requirements met for the Board of Adjustment for an unexpired term, effective upon appointment, ending January 1, 2014 and Youth Advisory Commission for a Tate High representative for a two -year term January 1, 2011 — December 31, 2012, and will be readvertised. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Moved and seconded to adjourn regular meeting at 8:55 p.m. A more complete description of Council Activities and disbursements is on file in the office of the City Clerk and Finance Department. s /Susan Mims, Mayor Pro tem s /Marian K. Karr, City Clerk Submitted for publication — 3/27/12. Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356 -5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES MARCH 20, 2012 Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayor Pro tem Susan Mims presiding. Council Members present: Champion, Dickens, Dobyns, Mims, Payne, Throgmorton. Absent: Hayek. Staff members present: Markus, Fruin, Bentley, Andrew, Dilkes, Karr, Miklo, Howard, Rummel, O'Brien, Davidson, Fosse. The Mayor Pro tem proclaimed Outstanding Student Citizenship Awards to Lemme Elementary students: Isaac Bills, Rachel Strang, and Luke Wright. Unless otherwise noted, all actions were affirmative and unanimous. Moved by Champion, seconded by Dobyns, that the items and recommendations in the Consent Calendar be received, or approved, and /or adopted as amended: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: March 6 Council Work Session; March 6 Special Council Formal Official and Complete; March 6 Regular Council Formal Official and Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Historic Preservation Commission — February 9, 2012; Housing and Community Development Commission — February 16, 2012; Planning & Zoning Commission — February 16, 2012; Public Art Advisory Committee — December 1, 2011. Permit Motions and Resolutions as Recommended by the City Clerk ( Renewal): Class C Liquor License for Caliente Night Club, Inc., dba Caliente Night Club, Inc., 171 Hwy. 1 West; Class C Liquor License for Iowa City Lodge #590 B.P.O. Elks of U.S.A., dba B.P.O. Elks #590, 637 Foster Road; Class C Liquor License for Sultana, Inc., dba El Dorado Mexican Restaurant, 1634 Sycamore St.; Special Class C Beer Permit for Suburban Investors, LLC, dba Suburban BP AMOCO - Keokuk Street, 1905 Keokuk St.; Class C Liquor License for The Bandits, LLC, dba El Banditos, 327 E. Market St.; Class C Liquor License for Iowa City Eastside Cafe, Inc., dba Bob's Your Uncle Pizza Cafe, 2208 N. Dodge St.; Outdoor Service Area for Iowa City Eastside Cafe, Inc., dba Bob's Your Uncle Pizza Cafe, 2208 N. Dodge St.; RES. 12 -107, ISSUE DANCING PERMIT for Caliente Night Club, Inc., dba Caliente Night Club, Inc., 171 Hwy. 1 West. Resolutions: RES. 12 -108, APPROVING RECEIPT OF TRAFFIC SAFETY IMPROVEMENT PROGRAM (TSIP) FUNDS FOR PEDESTRIAN TRAFFIC CONTROL DEVICES ON HIGHWAY 6 AND MELROSE AVENUE; RES. 12 -109, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST DONATION AGREEMENTS OF "BOOKMARK" SCULPTURES UPON THE RECOMMENDATION OF THE PUBLIC ART ADVISORY COMMITTEE; RES. 12 -110, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT -OF -WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER MOKA JAVA LLC, AND TENANT IOWA CITY COFFEE COMPANY D /B /A JAVA HOUSE, FOR A SIDEWALK CAFE; RES. 12 -111, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT -OF -WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER MARC MOEN, AND TENANT GRAZE IOWA CITY LLC D /B /A GRAZE, FOR A SIDEWALK CAFE; RES. 12 -112, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC Complete Description March 20, 2012 Page 2 RIGHT -OF -WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER AMBROSE PROPERTIES, LC, AND TENANT CAFFREY, INC. D /B /A DC'S, FOR A SIDEWALK CAFE; RES. 12 -113, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND HILLS BANK AND TRUST, HILLS, IOWA FOR PROPERTY LOCATED AT 225 HUNTINGTON DRIVE, IOWA CITY, IOWA; RES. 12 -114, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND HILLS BANK AND TRUST, HILLS, IOWA FOR PROPERTY LOCATED AT 35 THISTLE COURT, IOWA CITY, IOWA. Setting Public Hearings: Set a public hearing for the April 17, 2012 City Council meeting regarding the Iowa Department of Transportation Consolidated Transit Funding application for Iowa City Transit; RES. 12 -115, SETTING A PUBLIC HEARING ON APRIL 3, 2012, ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE IOWA CITY INDUSTRIAL CAMPUS RAILROAD IMPROVEMENTS PROJECT, DIRECTING THE CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION; RES. 12 -116, SETTING A PUBLIC HEARING ON APRIL 3, 2012, ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE LOWER MUSCATINE ROAD RECONSTRUCTION PROJECT (KIRKWOOD AVE. TO 1ST AVE.), PROJECT, DIRECTING THE CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION; RES. 12 -117, SETTING A PUBLIC HEARING FOR MAY 15, 2012, FOR THE IOWA CITY HOUSING AUTHORITY'S ANNUAL PLAN FOR FISCAL YEAR 2012 AND DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING. Motions: Approve disbursements in the amount of $10,604,614.20 for the period of February 1 through February 29, 2012, as recommended by the Finance Director subject to audit. Correspondence: Memo from City Engr. regarding Competitive Quotation Results; Traffic Engineering Planner regarding Installation of (2) NO PARKING BETWEEN SIGNS with supplemental arrows on the east side of Bartelt Road to the north and south of the transit stop; Traffic Engineering Planner regarding Installation of NO PARKING ANY TIME signs on the east side of Algonquin Road; Traffic Engineering Planner regarding Installation of COMMERCIAL LOADING ZONE 30 MINUTE LIMIT 8 AM — 5 PM and an ALL VEHICLE LOADING ZONE 15 MINUTE LIMIT 8 AM — 5 PM M -F with a 2 AM to 6 AM TOWAWAY ZONE on the north side of the 200 block of East Washington Street; The Rev. Robert Dotzel regarding Sanctuary City; Bruce Maurer regarding Parking fines [Staff response included]; Tony Barrino regarding Trillionaire Communications; Steve Cooper regarding Pay Day Lenders; Michael Finlayson regarding Pay Day Loan Ordinance; Kristin Sturdevant regarding S. Dodge St. & Bowery Intersection [Staff response included]; Anna Buss, A.B. Property Management & Sales regarding Fire Department Fees; Dorsey Phelps regarding New Pioneer Plans for Moving and Expansion [Mayor response included]; Rod Sullivan regarding Animal Shelter Services. Moved by Champion, seconded by Dickens, to set a public hearing for April 3 on an ordinance designating 1.25 -acres of land located at 108 McLean Street as an Iowa City Historic Landmark (REZ12- 00004). Complete Description March 20, 2012 Page 3 A public hearing was held on an ordinance amending the Planned Development Overlay Plan and Sensitive Areas Development Plan for the Peninsula Neighborhood Phases 3, 4 and 5 located on Foster Road (REZ11- 00017). No one appeared. Moved by Dickens, seconded by Payne, that the ordinance to amend the Planned Development Overlay Plan, the Peninsula Neighborhood Code, and Sensitive Areas Development Plan for the Peninsula Neighborhood Phases 3, 4 and 5 located on Foster Road (REZ11- 00017), be given first vote. A public hearing was held on an ordinance amending Title 14, Zoning, Subsection 14- 2C -8Q, bonus provisions, adding a floor area bonus for constructing Class A office space on upper floors within a multi -story building in a Central Business (CB -10) Zone. No one appeared. Moved by Dobyns, seconded by Champion, that the ordinance amending Title 14, Zoning, Subsection 14- 2C -8Q, bonus provisions, adding a floor area bonus for constructing Class A office space on upper floors within a multi -story building in a Central Business (CB -10) Zone, be given first vote. A public hearing was held on an ordinance amending Title 14, Zoning, Article 9A, General Definitions, changing the Definition of "Household" as it applies in the RM -44, PRM, RNS -20, RM- 20, and CO -1 Zones. City Atty. Dilkes stated the item did not require ex parte disclosures. Planner Howard presented a power point. Individual Council Members expressed their views. The following individuals appeared: Tom Mentz, 419 Park; Sarah Clark, 509 Brown St.; Wally Plahutnik, 430 N. Gilbert St.; Chris Welu- Reynolds, 619 Brown St.; Jennifer Baum, 814 Dewey St.; Julie Myers; Jean Walker, 335 Lucon Dr.; Glenn Siders, Greater Iowa City Homebuilders Association; Nancy Carlson, 1002 E. Jefferson St.; Sally Bowers, 931 N. Summit St.; Pam Michaud; Mike McLaughlin; Darlene Clausen, 508 E. Bloomington St.; and Roger Knight. Moved by Throgmorton, seconded by Dickens, to accept correspondence from Julie Jones, Jack and Michaelanne Widness, Mike McLaughlin (2), Greg Allen (2), Tom Baldridge, Dhyana Kaufman, David Kacena, Nialle Sylvan, John Taylor, and 189 Protest of Rezoning signatures. Moved by Payne, seconded by Dickens, to defer to April 3 the first vote on ordinance amending Title 14, Zoning, Article 9A, General Definitions, changing the Definition of "Household" as it applies in the RM -44, PRM, RNS -20, RM -20, and CO -1 Zones. Sr. Planner Miklo present for discussion. Individual Council Members expressed their views. Moved by Champion, seconded by Dickens, that the ordinance amending Title 14, Zoning, Article 4E, Nonconforming Situations, regarding the regulation of non - conforming development, be given second vote. Moved by Champion, seconded by Throgmorton, that the that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 12 -4467, REZONING 1.25 ACRES OF LAND LOCATED AT 108 MCLEAN STREET FROM NEIGHBORHOOD STABILIZATION RESIDENTIAL ZONE (RNS -20) TO PLANNED DEVELOPMENT OVERLAY/ NEIGHBORHOOD STABILIZATION (OPD /RNS -20) (REZ12- 00002), be voted on for final passage at this time. The Mayor Pro tem requested any ex parte communications and none were reported. Moved by Champion, seconded by Dickens, that the ordinance be finally adopted at this time. Moved by Dickens, seconded by Payne, to accept correspondence from John Beasley. Moved by Dickens, seconded by Payne, to adopt RES. 12 -118, APPROVING THE FINAL PLAT OF THE PATEL ADDITION, IOWA CITY, IOWA (SUB11- 00016). Complete Description March 20, 2012 Page 4 A public hearing was held on a resolution approving proceeding with the issuance and sale of not to exceed $5,376,250 aggregate principal amount of Midwestern Disaster Area Revenue Bonds (Iowa Cancer Cure Project) Series 2012, of the City of Iowa City, Iowa, and related matters. No one appeared. Moved by Champion, seconded by Dobyns, to adopt RES. 12 -119, APPROVING PROCEEDING WITH THE ISSUANCE AND SALE OF NOT TO EXCEED $5,376,250 AGGREGATE PRINCIPAL AMOUNT OF MIDWESTERN DISASTER AREA REVENUE BONDS (IOWA CANCER CURE PROJECT) SERIES 2012, OF THE CITY OF IOWA CITY, IOWA, AND RELATED MATTERS. A public hearing was held on an ordinance amending Title 3, entitled "Finances, Taxation & fees," Chapter 4, "Schedule of Fees, Rates, Charges, Bonds, Fines, and Penalties," Section 6, "Stormwater Utility Fee" and amending title 16 entitled "Public Works," Chapter 3, "City Utilities," Article G, "Storm Water Collection, Discharge and Runoff," Section 10(F)(3) to change the rate of the Stormwater Utility Fee. No one appeared. Moved by Payne, seconded by Throgmorton, that the ordinance amending Title 3, entitled "Finances, Taxation & Fees," Chapter 4, "Schedule of Fees, Rates, Charges, Bonds, Fines, and Penalties," Section 6, "Stormwater Utility Fee" and amending Title 16 entitled "Public Works," Chapter 3, "City Utilities," Article G, "Storm Water Collection, Discharge and Runoff," Section 10(F)(3) to change the rate of the Stormwater Utility Fee, be given first vote. Moved by Throgmorton, seconded by Champion, that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 12 -4468, AMENDING TITLE 8, "POLICE REGULATIONS ", CHAPTER 5, "MISCELLANEOUS OFFENSES ", SECTION 6, "INDECENT EXPOSURE AND CONDUCT" TO CREATE TWO SEPARATE OFFENSES TO BE KNOWN AND CITED AS "INDECENT EXPOSURE" AND "PUBLIC URINATION AND DEFECATION," be voted on for final passage at this time. Moved by Throgmorton, seconded by Dickens, that the ordinance be finally adopted at this time. Moved by Champion, seconded by Payne, that the ordinance amending Title 3, Finances Taxation and Fees, Chapter 4, Schedule of Fees, Rates, Charges, Bonds, Fines and Penalties, Section 7, Public Transportation to amend fees, be given second vote. Moved by Champion, seconded by Dickens, that ORD. 12 -4469, AMENDING TITLE 3, FINANCES, TAXATION AND FEES, CHAPTER 4, SCHEDULE OF FEES, RATES, CHARGES, BONDS, FINES AND PENALTIES, SECTION 3, POTABLE WATER USE AND SERVICE, be passed and adopted. Moved by Payne, seconded by Dickens, that ORD. 12 -4470, AMENDING TITLE 10 OF THE CITY CODE, ENTITLED USE OF PUBLIC WAYS AND PROPERTY," CHAPTER 3, ENTITLED, "COMMERCIAL USE OF SIDEWALKS," SECTION 3, ENTITLED "USE FOR SIDEWALK CAFES," TO ALLOW PLANTERS IN LIEU OF FENCING, be passed and adopted. Moved by Payne, seconded by Dobyns, to adopt RES. 12 -120, CHANGING THE NAME OF THE RIVERFRONT CROSSINGS URBAN RENEWAL PLAN AND URBAN RENEWAL AREA TO THE RIVERSIDE DRIVE URBAN RENEWAL PLAN AND URBAN RENEWAL AREA. Moved by Payne, seconded by Dickens, that ORD. 12 -4471, PROVIDING THAT GENERAL PROPERTY TAXES LEVIED AND COLLECTED EACH YEAR ON ALL PROPERTY LOCATED WITHIN THE RIVERFRONT CROSSINGS URBAN RENEWAL AREA N /K/A RIVERSIDE DRIVE URBAN RENEAL AREA, IN THE CITY OF IOWA CITY, COUNTY OF JOHNSON, STATE OF Complete Description March 20, 2012 Page 5 IOWA, BY AND FOR THE BENEFIT OF THE STATE OF IOWA, CITY OF IOWA CITY, COUNTY OF JOHNSON, IOWA CITY COMMUNITY SCHOOL DISTRICT AND OTHER TAXING DISTRICTS, BE PAID TO A SPECIAL FUND FOR PAYMENT OF PRINCIPAL AND INTEREST ON LOANS, REBATES, GRANTS, MONIES ADVANCED TO AND INDEBTEDNESS, INCLUDING BONDS ISSUED OR TO BE ISSUED, INCURRED BY SAID CITY IN CONNECTION WITH THE RIVERFRONT CROSSINGS URBAN RENEWAL PLAN N /K/A RIVERSIDE DRIVE URBAN RENEWAL PLAN, be passed and adopted. The Mayor Pro tem declared the ordinance adopted, 5/1, with the following division of roll call vote. Ayes: Payne, Champion, Dickens, Dobyns, Mims. Nays: Throgmorton. Absent: Hayek. Moved by Throgmorton, seconded by Dickens, to defer to April 3 the resolution of intent to budget annual funding for Iowa City Area Development Group for the five fiscal years 2013 through 2017 and for additional funding of the Co -Lab Initiative. Moved by Dickens, seconded by Champion, to adopt RES. 12 -121, ACCEPTING THE DEDICATION OF OUTLOT B TO THE CITY OF IOWA CITY AS PLATTED IN MACKINAW VILLAGE, PART TWO, IOWA CITY, IOWA. Moved by Champion, seconded by Dobyns, to adopt RES. 12 -122, AUTHORIZING THE ACQUISITION OF PROPERTY LOCALLY KNOWN AS 2538 NEVADA AVENUE, WHICH IS A PUBLIC NUISANCE, FOR THE PURPOSE OF ABATING THE NUISANCE. Individual Council Members expressed their views. Moved by Throgmorton, seconded by Payne, to accept correspondence from Atty. R. Bradley Skinner. Moved by Dobyns, seconded by Payne, to adopt RES. 12 -123, AUTHORIZING THE CITY MANAGER AND MAYOR TO ACQUIRE AND REHABILITATE HOMES FOR THE UNIVERCITY NEIGHBORHOOD PARTNERSHIP PROGRAM. A hearing was held on appeal of denial of application for permit to operate a mobile vending unit on City Plaza or Iowa Avenue. Adm. Asst. Bentley presented information. Applicant Anthony Brown appeared. Individual Council Members expressed their views, and noted correspondence from Anthony Browne. Moved by Dobyns, seconded by Champion, to affirm the City Manager's decision on appeal of denial of application for permit to operate a mobile vending unit on city plaza or Iowa Avenue. The Mayor Pro tem declared the motion carried, 5/1, with the following division of roll call vote. Ayes: Mims, Payne, Champion, Dickens, Dobyns. Nays: Throgmorton. Absent: Hayek. The Mayor Pro tern noted the previously announced vacancies for Boards and Commissions: Airport Commission for an unexpired term, effective upon appointment — March 1, 2014; Airport Zoning Brd of Adjustment for a five -year term January 1, 2012 - December 31, 2016; Airport Zoning Brd of Adjustment for a five -year term January 1, 2009 - December 31, 2013; Airport Zoning Commission for a six -year term January 1, 2010 — December 31, 2015; Airport Zoning Commission for a six -year term January 1, 2012 — December 31, 2017 (New full term); Planning & Zoning Commission for a five -year term May 1, 2012 — May 1, 2017. Applications must be received by 5:00 p.m., Wednesday, March 28, 2012. Metropolitan Planning Organization (MPO- formerly JCCOG) Community Climate Action Taskforce (formerly Cool Cities Taskforce) for At- Large /Public vacancy to fill a one -year term, effective upon appointment, ending March 2013. Applications must be received by 5:00 p.m., Wednesday, April 11, 2012. The Mayor Pro tem noted no applications were received or gender balance requirements met for the Board of Adjustment for an unexpired term, effective upon appointment, ending January 1, 2014 and Youth Advisory Commission for a Tate High representative for a two -year term January 1, 2011 — December 31, 2012, and will be readvertised. Applicants MUST reside in Iowa City and Complete Description March 20, 2012 Page 6 be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Council Member Dobyns congratulated Mayor Pro tem Mims on stepping in for the Mayor who was ill for the meeting. Council Member Throgmorton reported on his listening posts meets in various parts of the City, noting one on at Fairgrounds, on March 23. Moved by Payne, seconded by Dobyns, to adjourn regular meeting at 8:55 p.m. Susan Mims, Mayor Pro tern Marian K. Karr, City Clerk 4a(3) March 21, 2012 Joint Meeting, Iowa City Public Library, Room A Page Present: Matt Hayek (IC), Susan Mims (IC), Terry Dickens (IC), Tim Kemp (Hills), Sally Stutsman (JC), Mike Haverkamp (UH); Janelle Rettig (JC); Pat Harney (JC); John Lundell (C); Jim Throgmorton (IC); Rick Dobyns (IC); Terrence Neuzil (JC); Vicki Fields (ICCSD), Marla Swesey (ICCSD); Gerry Kuhl (NL); Tom Salm (NL); Rod Sullivan (JC); Jeff McGinnis (ICCSD); Connie Champion (IC) Jeff Davidson (IC); Rick Fosse (IC); John Yapp (MPO); Tracey Mulcahey (NL); Tom Markus (IC); Marian Karr IC( ); Mike Moran (IC); Rick Fosse (IC); Julie VanDyke (JC Planning); Andy Johnson (JC); Stephen Murley (ICCSD) (IC — Iowa City; Hills; JC — Johnson County; ICCSD — Iowa City School Board; UH- University Heights; C — Coralville; NL — North Liberty; MPO — Metropolitan Planning Organization) Call to Order: Iowa City Mayor Matt Hayek called the meeting to order at 4:30 P.M. Welcome and Introductions: Mayor Hayek asked that those in attendance introduce themselves. This also provided an opportunity to check the mic system. Right -of -Way Dedication in Fringe Areas (JC): Pat Harney with Johnson County spoke to the Johnson County right -of -way dedication map. He stated that Johnson County has to adopt such a map yearly. He briefly explained why this is done, stating that if surrounding jurisdictions let them know where new subdivisions and /or roads may be built, for example, that this then allows them to plan accordingly. Rod Sullivan with Johnson County then added comments, giving those in attendance some examples from the North Liberty area. Legislative Priorities (ICCSD): Vicki Fields with the Iowa City Community School District gave an update to those in attendance regarding what they have been working on at the State level, in addition to local and federal efforts. Funding and growth are two main topics, according to Fields. She also noted that people may have noticed when paying their income tax that there is an Instructional Support Levy on there. Currently the School District is able to levy it, but are not able to fully fund it at the rate that was put on there. She noted that this difference grows each year, and currently the District is about a million dollars short in that funding as it is not fully funded by the State. Fields continued, noting that quality pre - school for all 3 and 4- year -olds is also a top priority. Another top priority, according to Fields, is their support of tax increment financing (TIF) limitations and reforms that "provide for meaningful input from school districts, whose taxable valuation and property would be affected by a municipality's TIF project." March 21, 2012 Joint Meeting, Iowa City Public Library, Room A Page 2 Fields then responded to questions concerning her presentation. Jeff McGinnis (ICCSD) also spoke to these issues, in particular the issue of allowable growth. The impact of this on class sizes is one of the hot topics in Des Moines, according to McGinnis. Connie Champion (IC) asked McGinnis what the average class size is for first grade. It was reported that on average the kindergarten through second grade averages are lower, usually around 24, with the average rising in the third through sixth grades to around 26. However, even with this as a priority, it was noted that some classes are in the 30 range. Jim Throgmorton (IC) asked if the City routinely consults with the School District when it comes to TIFs. Hayek responded that he is not sure that this has ever been the practice in this region when it comes to TIFs. Janelle Rettig (JC) then spoke briefly to what others' legislative concerns are, adding that the County has entered into a lobbying contract with four other counties. She stated that they have spent more time in Des Moines this year than ever before. One issue that Rettig stated will greatly affect those present is a mental health redesign by the State. She gave a brief rundown of what this redesign will mean, noting that the County is concerned about this. Hayek suggested that each entity perhaps share their legislative priorities with each other, in order to keep each other informed of what issues are most important in each jurisdiction. Rick Dobyns (IC) stated that the lobbyists most likely know each other and that asking them if there are commonalities between the jurisdictions would be a good idea, as would finding out what issues in other jurisdictions might affect surrounding areas, etc. 2012 -2013 Road and Trail Proiects Affecting Neighboring Jurisdictions (JC): Rettig (JC) shared with those present where the County is currently with this plan. She added that the Dubuque Street trail is now complete, and that the County is working on a project now that goes through Coralville and Tiffin, headed to Kent Park. This trail is to then connect to the Amana Colonies in the future. Rettig then turned to the trail in North Liberty, stating that the plan is to take this along Mehaffey Bridge, headed toward Sugar Bottom, and then continue to Solon and Ely. Eventually the trail will connect all of these areas, from the Terry Trueblood Recreation Area to Cedar Falls, according to Rettig. Continuing, Rettig shared some upcoming road projects: Oakdale Boulevard from Coralville to Dubuque Street is a two -year project; funding is shared between the County and Coralville, and there are some federal funds available; Mehaffey Bridge construction has come in at $4 million over budget, causing some rethinking of the five -year road use plan. Rick Fosse (IC) spoke about Iowa City's upcoming projects. He noted the Butler Bridge pedestrian addition, currently under construction, as being completed by the end of the season. Iowa City will be responsible for clearing snow and general maintenance of this bridge. He also noted the extension of the trail system on the east side of town, with the Court Hill trail system. Mike Moran (IC) addressed questions regarding this trail. He noted that the trail starts at Scott Boulevard where the current Court Hill Trail ends, and then follows Ralston Creek through Scott Park, with a bridge over the creek to the Dog Park and then continue on to Windsor Ridge along the creek. March 21, 2012 Joint Meeting, Iowa City Public Library, Room A Page 3 John Lundell (C) noted that they only have two external connections to the trail system, Oakdale Boulevard and the other by their ball fields on the west side of town. Internally they are working on a variety of projects related to their flood mitigation projects, encompassing areas along the river and up to Clear Creek. Gerry Kuhl (NL) stated that they completed their portion of the Dubuque Street trail last year. They do not have any trail plans for this year. As for road projects this season, North Liberty is finishing the north half of Jones and some various sidewalk projects around town. They will also be doing some design work on the next phase of 965, as well as the south half of Jones Boulevard. Mike Haverkamp (UH) stated that they recently held a community meeting to go over their `sunset sidewalk' program and to get community input. They hope to come to some type of conclusion soon on this project. Roosevelt Elementary (ICCSD): Steve Murley (ICCSD) spoke about the School District's disposition plans for Roosevelt Elementary. After much review and thought, the Board has arrived at the use of a competitive bid process. This will allow the Board to very tightly constrain the parameters under which they would consider selling the property. Murley noted that after much public input, the Board has a very specific list of what the neighborhood does not want to see there. Interested parties can then use this information for preparing a competitive bid, which they can then present to the Board. The Board then has the right to accept any, or none, of the bid proposals received. April 1, 2012, is the deadline for these competitive bids, according to Murley. Dobyns (IC) asked what the neighborhood would prefer to see, and Murley noted that it was easier to define what is `not wanted in the neighborhood, such as: high density residential, strip malls, gas stations, bars, or liquor stores. Uses such as office space or medical office appeared to be okay to the neighborhood. Dobyns (IC) also asked about the Roosevelt ravine. Murley noted that this is part of the bid documents, where it is stipulated that it must remain undeveloped. Tom Markus (IC) asked Murley if they have worked with Iowa City's Planning Department on this project. Murley stated that they have had discussions with Planning, after encountering questions from the neighborhood that they could not answer. Murley continued to explain what this process will entail and what timeframes they expect as this moves forward. Terry Dickens (IC) shared his experiences on the taskforce for the Roosevelt Elementary disposition. 2013 Budgets for Social Services PC): Sally Stutsman (JC) shared information regarding the County's budget for social services in the area, and stated that the County would like to know what others are doing regarding this type of funding. Some of the agencies funded by the County include: block grants for the Visiting Nurses Association, Elderly Services, the Free Medical Clinic, the Food Bank, Shelter House, Big Brothers/Big Sisters, United Action for Youth, Youth Home, RVAP, Crisis Center, 4Cs, Senior Center, Uptown Bill's, MECCA, and the Housing Trust Fund. Stutsman (JC) then responded to questions regarding their funding. She added that in this year's budget they have added an "unmet needs" account of $22,000, which can be used for emergencies that come up. March 21, 2012 Joint Meeting, Iowa City Public Library, Room A Page 4 Jeff Davidson (IC) noted that the Iowa City City Council continues its funding to social services agencies. He explained that the majority of the funding comes from the City's General Fund, $274,000 in FY13; $91,000 from CDBG funds; and $26,000 -plus from utility user fees. There are 15 to 20 agencies that request funds annually, according to Davidson. The conversation turned to funding shortages and how each of the jurisdictions will handle these. Terrence Neuzil (JC) noted that in Iowa when the State has cut funding in the past, others in the communities have picked this up. He also addressed the impact of the State taking over the MHDS programs and funding. There will be several agencies in the local area that will feel this change, according to Neuzil. Neuzil (JC) then responded to questions regarding how commercial property tax changes will affect this funding, as well. Rettig (JC) added that the County has 21 classes of property that are taxed. This year 15 of those classes are going to see a tax cut — industrial, commercial, Ag land, Ag buildings, and utilities. The only classes that will see an increase are the six classes of residential. John Lundell (C) shared their funding for these agencies, noting that they were able to give an increase to this funding. Their council had a subcommittee review the requests, one of which was for the Coralville Food Pantry. They were able to give this agency a sizable portion in order to establish their services. Gerry Kuhl (NL) stated that their list is much shorter. Some of their agencies are the Family Resource Center, the Housing Trust, Big Brothers/ Big Sisters, and the North Liberty Food Pantry. Neuzil (JC) asked that the communities present remember these funding issues as they look ahead and think about ways to keep these agencies funded, as State funding decreases. Tim Kemp (Hills) added that they gave $8,000 to their Family Resource Center and were also able to add another $7,000 in the next fiscal year for various community funding needs. Redistricting (ICCSD): Steve Murley (ICCSD) spoke about the District's redistricting plans. They are currently reviewing the attendance zones in the district, paying particular attention to the elementary and junior high attendance zones. Of particular concern is overcrowding at North Central Junior High. On the other hand, Northwest Junior High is under capacity, according to Murley. They are considering some type of redistricting to address this. Grant Wood Elementary in Iowa City is overcrowded, according to Murley, with temporary classrooms in use there. Hills Elementary, on the other hand, has empty seats. This is another area where the District is considering redistricting. Murley briefly explained the process the Board is going through to address these issues. Others shared what they have been hearing from the public concerning these issues. Joint Meetings with Large Cities (JC): Rod Sullivan (JC) spoke to this issue, stating that the County has had meetings in the past with Solon, Tiffin, and Swisher at their council meetings, and have plans to attend Lone Tree's in the next month. The County would like to do this with their larger cities, and the school district, if there is interest on the part of those entities. March 21, 2012 Joint Meeting, Iowa City Public Library, Room A Page 5 Other Business: Janelle Rettig (NL) noted that before the next joint meeting they will be having Bike to Work Week (May 14 —18). She noted that in the past Iowa City and Coralville helped to fund this activity, and that various officials have taken part in the activities. She asked for interested parties to take part in the activities, giving everyone a brief history on this. Schedule Next Meeting: The next joint meeting will be hosted by Johnson County and will be held on June 20, 2012, at 4:30 P.M. Adiourn• The meeting adjourned at 5:30 P.M.