HomeMy WebLinkAbout01-07 & 08 Minutes POLICE CITIZEN REVIEW BOARD
DECEMBER 22, 1997
COUNCIL CHAMBERS
CALL TO ORDER Chairman P. Hoffey called the meeting to order at 7:05 A.M.
A'I'I~ENDANCE Board members present: M. Raymond, P. Farrant, L. Cohen, J.
Watson and P. Hoffey. Staffpresent: M. Kart and S. Bauer.
CONSENT
CALENDAR Motion by P. Farrant and seconded by J. Watson for adoption of
Consent Calendar. Discussion followed. It was the consensus that
the minutes of the meeting held on December 11, 1997 should
reflec~ the purpose of the attendance by R.J. Winkelhake and T.
Widmer was for presentation and discussion on the Iowa City
Police Department's accreditation process and its rules and
regulations. Motion carried, 5/0, all members present.
RECOMMENDATION TO BOARD None
EXECUTIVE
SESSION Motion by M. Raymond and seconded by J. Watson to adjourn to
Executive Session to avoid disclosure of specific law enforcement
matters, such as current or proposed investigations, inspection or
auditing techniques or schedules, which if disclosed would enable
law violators to avoid detection; and 22.7(5) requiring peace
officer's investigative reports be kept confidential. Motion carried,
5/0, all members present. Meeting adjourned 7:10 A.M.
Regular meeting resumed at 8:35 A.M.
MEDIATION
PROCESS The draft of the letter to complainants from PCRB regarding
mediation availability was discussed. The Board requested that
staff present another drai~ at the next meeting, encompassing
agreed upon changes.
Other matters regarding the mediation process were deferred to the
December 23 meeting with legal counsel present.
PCRB - Minutes
12/22/97
Page 2
CITIZEN
COMMUNICATION It was agreed that all correspondence directed to the PCRB (and
not complaint-related) will be presented to the board either in the
formal Consent Calendar or distribution at next meeting and then
the Consent Calendar be amended. Responses to correspondence
will be decided on a case by case basis by the Board. StaffwiH be
given direction based on board discussion on whether staffwould
respond or whether board members will respond; all responses
would be mailed and copies furnished to the board and legal
counsel at their next meeting.
REPORT-I)RAKIING
COMMI'rrlEE Chairman Hoffey appointed M. Raymond (Chairperson), J. Watson
and P. Farrant as a sub-committee to prepare draf~ reports. Two
subcommittee members would prepare a draf~ report of a complaint
based upon executive sessions of the full board. The drat~ report
would come back to the board for full discussion and finalization.
If was understood that three members constitute a quorum of the
Board.
PUBLIC DISCUSSION None
FUTURE MEETING
SCHEDULE Noting that state law requires 24-hour notice of meetings, it was
agreed that all future meetings held 24-hours (or less) apart would
use the same agenda.
Confirmed December 23 meeting at 7:00 A.M. Further discussion
of future meet'rog schedule will be discussed at that tune.
ADJOURNMENT Motion for adjournment by P. Farrant and seconded by L. Cohen.
Motion carried, 5/0, all members present. Meeting adjourned at
8:55 A.M.
POLICE CITIZEN REVIEW BOARD
DECEMBER 23, 1997
LOBBY CONFERENCE ROOM
CALL TO ORDER Chairman P. Hoffey called the meeting to order at 7:00 A.M~
ATTENDANCE Board members present: M. Raymond, P. Farrant, L. Cohen, J.
Watson and P. Hoffey. Staff present: M. Karr and S. Bauer.
Legal Counsel D. Russell also present.
RECOMMENDATION TO COUNCIL None
EXECUTIVE
SESSION Motion by M. Raymond and seconded by P. Farrant to adjourn to
Executive Session based on 21.5(g) of the Code of Iowa to avoid
disclosure of specific law enforcement matters, such as current or
proposed investigations, and 22.7(5) of the Code of Iowa requiring
peace officer's investigative reports be kept confidential. Motion
carried, 5/0, all members present. Motion carried, 5/0, all members
present. Meeting adjourned at 7:05 A.M.
(NOTE: Prior to the meeting, Legal Counsel recommended that
motions to adjourn to executive session should site 21.5(g) of the
Code of Iowa when specific law enforcement matters are being
discussed; and/or, 22.7(5) when the police officer's investigative
reports is being discussed.)
Regular meeting resumed at 8:00 A.M.
(As amended 1/9/98) Motion by I. Watson and seconded by L. Cohen that the Board
accept the Police Chief's Reports on Complaint PCRB97-3 and
PCB974, and that the PCRB review Complaint #3 at investig~aion
level %", "d", and "e" and Complaint #4 at level %" as stated in 8-
8-70t) of the PCRB Ordinance. Motion carried, 5/0, all members
present.
MEDIATION
PROCESS Legal Counsel D. Russell provided an update on the mediation
process.
PCRB - Minutes
12/23/97
Page 2
Stall'was directed to tabulate the information on mediators and
provide common characteristics that the Board could use in the
selection of such mediators. The goal is to create a list of
mediators who would be available to complainants for mediation.
The Board can choose the mediator, or a list of two or three
mediators can be provided for the parties to choose. The Board
would like this information early in January 1998.
M. Kart stated the City Council expected there would be expenses
incurred for mediation.
After the Board has accepted a list of mediators, Legal Counsel
recommends that a guideline (form) be prepared for mediators with
a list of roles ofconfidentiality; secondly, a form should be
developed by which a mediator can report back to the Board with
the resultg and lastly, a form which could be used for arrangements
for costs and payment. Once the mediators are in place, the Board
will decide whether to present an orientation for the mediators
chosen.
The Board accepted the redraft of the letter to complainant from
the PCRB regarding mediation (with noted changes). It was
decided the letter should be individually dated and personalized and
then mailed as soon as possible right aRer the complaint is filed.
This will be invoked with the next complaint filed.
PUBLIC
DISCUSSION None
FUTURE MEETING
SCHEDULE Future Meetings:
January 7, 1998 - 7:00 P.M.-9:00 P.M.
January 8, 1998 - 7:00 P.M.-9:00 P.M.
January 22, 1998 - 7:00 P.M.-9:00 P.M.
January 29, 1998 - 7:00 P.M.-9:00 P.M.
ADJOURNMENT Motion for adjournment by J. Watson and seconded by M.
Raymond. Motion carded, 5/0, all members present. Meeting
adjourned at 9:05 A.M.