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HomeMy WebLinkAbout01-07 & 08 Minutes POLICE CITIZEN REVIEW BOARD DECEMBER 22, 1997 COUNCIL CHAMBERS CALL TO ORDER Chairman P. Hoffey called the meeting to order at 7:05 A.M. A'I'I~ENDANCE Board members present: M. Raymond, P. Farrant, L. Cohen, J. Watson and P. Hoffey. Staffpresent: M. Kart and S. Bauer. CONSENT CALENDAR Motion by P. Farrant and seconded by J. Watson for adoption of Consent Calendar. Discussion followed. It was the consensus that the minutes of the meeting held on December 11, 1997 should reflec~ the purpose of the attendance by R.J. Winkelhake and T. Widmer was for presentation and discussion on the Iowa City Police Department's accreditation process and its rules and regulations. Motion carried, 5/0, all members present. RECOMMENDATION TO BOARD None EXECUTIVE SESSION Motion by M. Raymond and seconded by J. Watson to adjourn to Executive Session to avoid disclosure of specific law enforcement matters, such as current or proposed investigations, inspection or auditing techniques or schedules, which if disclosed would enable law violators to avoid detection; and 22.7(5) requiring peace officer's investigative reports be kept confidential. Motion carried, 5/0, all members present. Meeting adjourned 7:10 A.M. Regular meeting resumed at 8:35 A.M. MEDIATION PROCESS The draft of the letter to complainants from PCRB regarding mediation availability was discussed. The Board requested that staff present another drai~ at the next meeting, encompassing agreed upon changes. Other matters regarding the mediation process were deferred to the December 23 meeting with legal counsel present. PCRB - Minutes 12/22/97 Page 2 CITIZEN COMMUNICATION It was agreed that all correspondence directed to the PCRB (and not complaint-related) will be presented to the board either in the formal Consent Calendar or distribution at next meeting and then the Consent Calendar be amended. Responses to correspondence will be decided on a case by case basis by the Board. StaffwiH be given direction based on board discussion on whether staffwould respond or whether board members will respond; all responses would be mailed and copies furnished to the board and legal counsel at their next meeting. REPORT-I)RAKIING COMMI'rrlEE Chairman Hoffey appointed M. Raymond (Chairperson), J. Watson and P. Farrant as a sub-committee to prepare draf~ reports. Two subcommittee members would prepare a draf~ report of a complaint based upon executive sessions of the full board. The drat~ report would come back to the board for full discussion and finalization. If was understood that three members constitute a quorum of the Board. PUBLIC DISCUSSION None FUTURE MEETING SCHEDULE Noting that state law requires 24-hour notice of meetings, it was agreed that all future meetings held 24-hours (or less) apart would use the same agenda. Confirmed December 23 meeting at 7:00 A.M. Further discussion of future meet'rog schedule will be discussed at that tune. ADJOURNMENT Motion for adjournment by P. Farrant and seconded by L. Cohen. Motion carried, 5/0, all members present. Meeting adjourned at 8:55 A.M. POLICE CITIZEN REVIEW BOARD DECEMBER 23, 1997 LOBBY CONFERENCE ROOM CALL TO ORDER Chairman P. Hoffey called the meeting to order at 7:00 A.M~ ATTENDANCE Board members present: M. Raymond, P. Farrant, L. Cohen, J. Watson and P. Hoffey. Staff present: M. Karr and S. Bauer. Legal Counsel D. Russell also present. RECOMMENDATION TO COUNCIL None EXECUTIVE SESSION Motion by M. Raymond and seconded by P. Farrant to adjourn to Executive Session based on 21.5(g) of the Code of Iowa to avoid disclosure of specific law enforcement matters, such as current or proposed investigations, and 22.7(5) of the Code of Iowa requiring peace officer's investigative reports be kept confidential. Motion carried, 5/0, all members present. Motion carried, 5/0, all members present. Meeting adjourned at 7:05 A.M. (NOTE: Prior to the meeting, Legal Counsel recommended that motions to adjourn to executive session should site 21.5(g) of the Code of Iowa when specific law enforcement matters are being discussed; and/or, 22.7(5) when the police officer's investigative reports is being discussed.) Regular meeting resumed at 8:00 A.M. (As amended 1/9/98) Motion by I. Watson and seconded by L. Cohen that the Board accept the Police Chief's Reports on Complaint PCRB97-3 and PCB974, and that the PCRB review Complaint #3 at investig~aion level %", "d", and "e" and Complaint #4 at level %" as stated in 8- 8-70t) of the PCRB Ordinance. Motion carried, 5/0, all members present. MEDIATION PROCESS Legal Counsel D. Russell provided an update on the mediation process. PCRB - Minutes 12/23/97 Page 2 Stall'was directed to tabulate the information on mediators and provide common characteristics that the Board could use in the selection of such mediators. The goal is to create a list of mediators who would be available to complainants for mediation. The Board can choose the mediator, or a list of two or three mediators can be provided for the parties to choose. The Board would like this information early in January 1998. M. Kart stated the City Council expected there would be expenses incurred for mediation. After the Board has accepted a list of mediators, Legal Counsel recommends that a guideline (form) be prepared for mediators with a list of roles ofconfidentiality; secondly, a form should be developed by which a mediator can report back to the Board with the resultg and lastly, a form which could be used for arrangements for costs and payment. Once the mediators are in place, the Board will decide whether to present an orientation for the mediators chosen. The Board accepted the redraft of the letter to complainant from the PCRB regarding mediation (with noted changes). It was decided the letter should be individually dated and personalized and then mailed as soon as possible right aRer the complaint is filed. This will be invoked with the next complaint filed. PUBLIC DISCUSSION None FUTURE MEETING SCHEDULE Future Meetings: January 7, 1998 - 7:00 P.M.-9:00 P.M. January 8, 1998 - 7:00 P.M.-9:00 P.M. January 22, 1998 - 7:00 P.M.-9:00 P.M. January 29, 1998 - 7:00 P.M.-9:00 P.M. ADJOURNMENT Motion for adjournment by J. Watson and seconded by M. Raymond. Motion carded, 5/0, all members present. Meeting adjourned at 9:05 A.M.