HomeMy WebLinkAbout02-17-1998 MinutesPOLICE CITIZENS REVIEW BOARD
MINUTES = February S, 1998
Engineering Conference Room
CALL TO ORDER Chair P. Hoffey called the meeting to order at 7:00 P.M.
ATTENDANCE
Board members present: L. Cohen, P. Farrant, M. Raymond, J.
Watson and P. Hoffey. Also present, City Clerk Marian Kart and
Administrative Assistant S. Bauer.
CONSENT
CALENDAR
Motion by M. Raymond and seconded by P. Farrant to adopt
Consent Calendar. Motion carded, 5/0, all members present.
RECOMMENDATION TO COUNCIL None
MEDIATION
PROCESS
The draft copies of mediation documents presented at the last
meeting were discussed. It was agreed:
· At~er a complaint is filed in the City Clerk's office, the initial
PCRB letter offering formal mediation would be sent
immediately.
· If the complainant expresses interest in the mediation process,
then staff will send them a packet of mediation information,
which will include a second mediation form letter, a copy of the
PCRB Policies/Procedures and Guidelines, together with a copy
of the Consent to Mediate.
· At the same time this packet is being sent to the complainant, a
similar packet will be sent to the Police Chief, together with the
"Letter to Chief' form letter.
Once these documents have been approved by the Board, they will
be forwarded to the City Council.
Staff was directed to make changes to the documents as discussed,
to include adding a "preamble" to the Policies and Procedures and
to create the second mediation form letter.
The bio-summaries will be furnished to the Board when all have
been received. The Board agreed these bio-summaries should be
made available in the packet to the complainant when he/she
expresses an interest in formal mediation. If they wish to enter into
PCRB ~ 2/5/98
Minutes
Page 2
MEETING
SCHEDULE
EXECUTIVE
SESSION
ADJOURNMENT
formal mediation, they would then note their choice of mediator on
the consent form. Arrangements from that point would be made by
PCRB staff.
Meeting dates:
· Februa~9, 1998- II:30A. M.-I:3OP.M.
· February25, 1998- ll:30A. M.-I:30P.M.
L. Cohen requested that the February 9 agenda include a
discussion and possible format changes oftbe PCRB complaint
form.
Further meetings will be scheduled at the February 9, 1998 meeting.
To discuss PCRB Complaints 97-2, 97-3, 97-4, 97-5, 97-6 and 97-
7, Motion by P. Fan'ant and seconded by J. Watson to adjourn to
executive session based on 21.5(g) of the Code of Iowa to avoid
disclosure of specific law enforcemem matters, such as current or
proposed investigations, and 22.7(5) of the Code of Iowa requiring
peace officers investigative reports be kept confidential. Motion
carried, 5/0, all members present. Meeting adjourned at 7:40 P.M.
Meefmg resumed at 8:55 P.M.
Motion to adjourn by M. Raymond and seconded by L. Cohen.
Motion carded, 5/0, all members presem. Meeting adjourned at
8:56 P.M.
POLICE CITIZENS REV1EW BOARD
MINUTES - February 9, 1998
Lobby Conference Room
CALL TO ORDER Chair P. Hoffey called the meeting to order at 1 l:30 A.M.
A~ENDANCE
Board members present: L. Cohen, P. Farrant, M. Raymond, J.
Watson and P. Hoffey. Also present, Legal Counsel Doug Russell,
City Clerk Marian Kart and Administrative Assistant S. Bauer.
RECOMMENDATION TO COUNCIL
Receive PCRB Report on Complaint 97-4;
· Receive PCRB Report on Complaint 97-5;
· Receive PCRB Report on Complaint 97-6.
MEDIATION
PROCESS
Discussion was held regarding additional changes in mediation
documents. Motion by M. Raymond and seconded by L. Cohen to
defer adoption of mediation documents. Motion carried, 5/0, all
members present.
Staff was directed to make changes in Policies/Procedures,
Guidelines and form letters for next meeting.
COMPLAINT
FORM
L. Cohen distributed a form (Citizen Complaint Form, Iowa City
Police Department) which was brought to her attention by a citizen.
Because this form suggests an ambiguity/similarity with the PCRB
Citizens Complaint Form, staffwas directed to request a
representative from the Police Department attend the February 25
meeting to address and clarify the Police Department's policies and
'procedures for handling these types of complaint forms and how
and when each should be used.
MEETING
SCHEDU!,E
The PCRB complaint form modifications and amendments will be
discussed further at a later date.
Future meeting dates:
· February 17, 1998 - 7:00 P.M.-9:00 P.M.
· February25, 1998- II:30A.M.-I:30P.M.
· March 4, 1998 - 7:00 P.M.-9:00 P.M.
March 11, 1998 - 7:00 P.M.-9:00 P.M.
PCRB - 2/9/98
Minutes
Page 2
EXECUTIVE
SESSION
ADJOURNMENT
To discuss PCRB Complaints 97-2, 97-3, 97-4, 97-5, 97-6 and 9%
?e~, Motion was made by M Raymond and seconded by J. Watson to
adjourn into Executive session based upon 21.5(8) of the Code of
Iowa to avoid disclosure of specific law enforcement matters, such
as current or proposed investigations and 22.7(5) of the Code of
Iowa requiring peace officer's investigative reports be kept
confidential. Motion carded, 5/0, all members present. Meeting
adjourned at 12:10 P.M.
Regular meeting resumed at 1:40 P.M.
The Board realized they had not ratified in open session the level of
review chosen to investigate PCRB Complaints 97-2 and 97-7.
Motion was therefore made by M. Raymond and seconded by L.
Cohen that such review was investigated at level 8.8.7 B. 1.Co)(dXe)
of the PCRB Ordinance. Motion carried, 5/0, all members present.
Motion by M. Raymond and seconded by P. Farrant to adopt the
PCRB Public Report on Complaint 97-4, 97-5, and 97-6 and
forward to the City Council, Complainant, Police Officer, Chief of
Police and City Manager. Motion carried, 5/0, all members present.
Motion for adjournment by M. Raymond and seconded by L.
Cohen. Motion canSed, 5/0, all members present. Meet'rog
adjourned at 1:45 P.M.