The URL can be used to link to this page

Home My WebLink About04-07-1998 Minutes POLICE CITIZENS REVIEW BOARD MINUTES - March 31, 1998 Lobby Conference Room CALL TO ORDER Chair P. Hoffey called the meeting to order at 7:00 P.M. ATTENDANCE Board members present: L. Cohen, P. Farrant, M. Raymond, J. Watson and P. Hoffey. Staffpresem: Legal Counsel D. Russell, City Clerk M. Kart, and Administrative Assistant S. Bauer. CONSENT CALENDAR Motion by P. Farrant and seconded by M. Raymond to adopt Consent Calendar as follows: minutes of 3/4/98 meeting; Letter from Council Member Kubby regarding mediation. Discussion followed. Motion carded, 5/0, all members present. RECOMMENDATION TO COUNC1L · Receive PCRB Public Report on Complalm #98-3. POLICIES & PROCEDURES The Board discussed review of Police Department policies and procedures, and agreed to the following: · to receive the policies as they are forwarded from the Police Department; officially accept on the Consem Calendar and reflect in the minutes; and then decide whatever action the Board wishes to take on a case-by-case basis. When the Board decides to review a policy, it will be a separate agenda item. · "Public Discussion" on the agenda allows one in attendance at a meeting the opportunity to comment on items not on the agenda; · need to establish goal(s) for a heating; · need to establish procedures for board meetings and hearings, specifically setting o£dates, regular/special meeting formats, speaker limitations, and notices; · three-meetings-concept for discussing policies: 1. board members' discussion on what they feel the critical issues are and how they want to present these issues to the public; 2. the hearing; PCRB - Minutes 3/31/98 Page 2 3. evaluate the information from the hearing together with the Board's views and decide on recommendations to City Council. · select policies and practices to review; · consider a hearing open to any policies that are of general concern to the public regarding police conduct and community standards; · PCRB review of policies is different from Police Department review of policies for accreditation; · frustration of two separate complaint forms; · possible inclusion of public perception issues in Annual Report; · consider summer schedules and neutral site availability for meetings and hearings. Moved by J. Watson and seconded by L. Cohen to receive the memo fi.om the Police Chief regarding Table of Contents for Policies and Procedures and the memo from City Clerk Karr outlining review of policies/hearing process. Motion carried, 5/0, all members present. The Board agreed to discuss these matters further at the next meeting. PUBLIC DISCUSSION/ BOARD INFORMATION L. Cohen reported on a recent conversation with Council Member Norton. He said the Council is aware of the time and energy commitment required of the Board members. He also said the Council is aware that several complaints to the PCRB have come from one individual. P. Farrant referenced an article in ICON, which will be distributed in the next agenda packet. M. Raymond stated that the U.S. Supreme Court has decided to review an Iowa statute regarding "search incident to citation." The Supreme Court will be reviewing whether the statute is unconstitutional. L. Cohen noted Council Member Kubby's letter, already accepted in the Consent Calendar, and stated appreciation for her input and requested a response. In response to Ms. Kubby's letter, Legal Counsel stated "The policy is intended to bar the use of the PCRB - Minutes 3/31/98 Page 3 statements and records of the adverse party by complainant. Parties are barred from using information presented against them. The idea is to foster free and open exchange in mediation without any penalty." Staffwas directed to personally thank Ms. Kubby for her concerns and comments. EXECUTIVE SESSION Motion by M. Raymond and seconded by J. Watson to adjourn into Executive Session based on Section 21.5(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept cortfidentiai or to be kept corrfidenfiai as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts. Motion carried, 5/0, all member present. Executive Session commences at 7:55 P.M. Regular meeting resumed at 9:10 P.M. Motion by L. Cohen and seconded by P. Hoffey to approve PCRB Public Report on Complaint #98-3, as amended, and forward to the City Council, Complainant, City Manager, and Police Chief Motion carried, 5/0, all member present. Motion by L. Cohen and seconded by J. Watson to review PCRB Complaints #98-4, #98-5, g98-6, and #98-7 at level 8.8.7 B(1)a, and assign each to the report-drafting subcommittee. Motion carried, 5/0, all member present. MEETING SCltEDULE Future meetings dates: April 7, 1998 - 7:00 P.M.-9:00 P.M. April 15, 1998 - 7:00 P.M.-9:00 P.M. April 21, 1998 - 7:00 P.M.-9:00 P.M. April 28, 1998 - 7:00 P.M-9:00 P.M. PCRB - Minutes 3/31/98 Page 4 BOARD INFORMATION (CON'T.) M. Raymond advised of an Iowa Civil Liberties contact regarding a possible PCRB complaint. Ms. Raymond will provide them with PCRB complaint forms. ADJOURNMENT Motion for adjournment by L. Cohen and seconded by M. Raymond. Motion carried, 5/0, all member present. Meeting adjourned at 9:20 P.M.