HomeMy WebLinkAbout04-15-1998 Minutes POLICE CITIZENS REVIEW BOARD
MINUTES ~ April 7, 1998
Lobby Conference Room
CALL TO ORDER Chair P. Hoffey called the meeting to order at 7:00 P.M.
ATTENDANCE Board members present: L. Cohen, P. Farrant, M. Raymond, J.
Watson and P. Hoffey. Staff present: Legal Counsel D Russell
and Administrative Assistant S. Bauer.
CONSENT
CALENDAR Motion by J. Watson and seconded by L Cohen to adopt Consent
Calendar. Motion carded, 5/0, all members present.
RECOMMENDATION TO COUNCIL None
POLICIES &
PROCEDURES Board members discussed the need to continue staffing support at
the level currently being provided through the City Clerk's Office.
It was originally understood that the City Clerk would attend Board
meetings only during the orientation and training of the person
hired specifically to support the Board. The Board is appreciative of
the guidance provided by the City Clerk, but now it seems desirable
to establish an end-date for achieving this goal.
The Board continued their discussion regarding their review of
Police Department policies and procedures, including:
· Tentative approval of the three-meetings concept for discussing
policies.
· Scheduling a regular monthly meeting. Agenda items for these
regular meetings would include review and discussion of
specific police policies, procedures and practices. Complaint-
related agenda items will be addressed at special meetings.
· Public hearings on an annual basis for the public to address their
concerns and issues.
· Continuing concern regarding two complaint forms.
Chair P. Hoffey advised Board members he will be meeting with
Admin. Ass't. S. Bauer on Friday mornings to become better
acquainted with the issues before the Board and assist in
preparation of Board documents.
PUBLIC DISCUSSION None
PCRB - Minutes
4/7/98
Page 2
EXECUTIVE
SESSION Motion by M Raymond and seconded by P. Farrant to adjourn into
Executive Session based on Section 21.5(a) of the Code of Iowa to
review or discuss records which are required or authorized by state
or federal law to be kept confidential or to be kept confidential as a
condition for that government body's possession or continued
receipt of federal funds, and 22.7(11) personal information in
confidential personnel records of public bodies including but not
limited to cities, boards of supervisors and school districts. Motion
carried, 5/0, all member present. Executive Session commences at
7:33 P.M.
Regular meeting resumed at 8:12 P.M.
MEETING
SCHEDULE Future meetings dates confirmed:
April 15, 1998 - 7:00 P.M.-9:00 P.M.
April 21, 1998 - 7:00 P.M.-9:00 P.M.
April 28, 1998 - 7:00 P.M.-9:00 P.M.
Motion by J. Watson and seconded by L. Cohen to designate the
second Thursday of each month, from 7:00 P.M. to 9:00 P.M. as
their regularly scheduled meeting; special meetings will be
scheduled when needed. Motion carried, 5/0, all members present.
BOARD
INFORMATION
Legal Counsel addressed the development of Standing
Operating Procedures for the Board, including SOP's for
developing their annual report.
· Staffwas directed to include a drait of the general SOP's in the
next agenda packet.
· After discussion, it was agreed that each Board member would
bring a list to the next meeting of possible changes in the
Ordinance establishing the PCRB.
· The role of Board members was discussed. There was general
consensus each member "works" for the citizens of Iowa City.
ADJOURNMENT Motion for adjournment by M. Raymond and seconded by P.
Farrant. Motion carried, 5/0, all member present. Meeting
adjourned at 8:38 P.M.