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HomeMy WebLinkAbout04-21-1998 Minutes POLICE CITIZENS REVIEW BOARD MINUTES - April 15 1998 Lobby Conference Room CALL TO ORDER Chair P. Hoffey called the meeting to order at 7:03 P.M. ATTENDANCE Board members present: L. Cohen, P. Farrant, M. Raymond, J. Watson and P. Hoffey. Staff:present: City Clerk M.Karr, Legal Counsel D Russell and Administrative Assistant S. Bauer. CONSENT CALENDAR Motion by M. Raymond and seconded by P. Farrant to adopt Consent Calendar. Motion carried, 5/0, all members present. RECOMMENDATION TO COUNCIL Receive PCRB Public Report #98-4 Receive PCRB Public Report #98-5 · Receive PCRB Public Report #98-7 POLICIES/ PROCEDURES After discussion of room availability for the Board's regular monthly meetings, motion was made by L. Cohen and seconded by M. Raymond to change the regular monthly meeting to the second Tuesday of each month, 7:00 p.m., in the Civic Center Lobby Conference Room. Motion carded, 5/0, all members present. The Board continued their discussion of public hearings, to include: · Public heatings would serve two functions: 1. solicit public input about what issues are the most significant for policy review; 2. present a specific issue for public discussion and input · The desire for the creation of a master list of organizations and institutions that could be informed regularly whenever the Board has a public heating, to include: 1. list of civic/social organizations; 2. names of people who applied to be on the PCRB; 3. indexed list of everyone who appeared during the formation of the PCRB; 4. University campus organizations 5. personal invitations · Public hearings ("Community Forums") were scheduled for 7:00 p.m., June 29, 1998, and October 27, 1998, at the Library, Room A. · Board will continue to develop procedures for public hearings (explanation of ground rules, time limitations, sign-up sheets, pre-registration, notices, press release, .....) Staff was directed to put together a possible mailing list for review by the Board. Staffwas also directed to prepare a draft letter for this mailing. STANDARD OPERATING PROCEDURES The PCRB Standard Operating Procedures Drat~ is a ~aff- compilation of suggestions that have already been made by the Board. It is the Board's decision how much is formalized. Legal Counsel was directed to prepare considerations for PCRB Standard Operating Procedures for public hearings for the next meeting. Further discussion on PCRB Standard Operating Procedures was deferred. PUBLIC DISCUSSION None EXECUTIVE SESSION Motion by M. Raymond and seconded by L. Cohen to adjourn into Executive Session based on Section 21.5(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts. Motion carried, 5/0, all members present. Meeting adjourned at 8:00 P.M. Regular meeting resumed at 8:40 P.M. Motion by J. Watson and seconded by L. Cohen to approve PCRB Public Report on Complaints #98-4, #98-5, and #97-7, as amended. Motion carded, 5/0, all members present. MEETING SCHEDULE The Board determined that their regular monthly meeting shall be held on the second Tuesday of each month, at 7:00 p.m., in the Lobby Conference Room; special meet'mgs will be scheduled as needed. Future meetings dates confirmed: Special Meeting - April 21, 1998 - 7:00 P.M.-9:00 P.M. Special Meeting - April 28, 1998 - 7:00 P.M.-9:00 P.M. Regular Meeting - May 12, 1998 - 7:00 P.M.-9:00 P.M. Regular Meeting - .l'une 9, 1998 - 7:00 P.M.-9:00 P.M. Regular Meeting - July 14, 1998 - 7:00 P.M.-9:00 P.M. The Board has scheduled "Community Forums" on June 29, 1998 and October 27, 1998, at 7:00 P.M., at the Library, Room A. BOARD INFORMATION · The Board requested regular reports from the PCRB Administrative Assistant regarding contacts made to the PCRB office. · The Board requested that they be provided the "Use of Force" monthly reports from the Police Chie£ AI)./OURNMENT Motion for adjournment by L. Cohen and seconded by P. Farrant. Motion carried, 5/0, all member present. Meeting adjourned at 9:02 P.M.