HomeMy WebLinkAbout06-09-1998 Minutes POLICE CITIZENS REVIEW BOARD
MINUTES - May 20, 1998
Engineering Conference Room
CALL TO ORDER Chair P. Hoffey called the meeting to order at 7:00 P.M.
ATTENDANCE Board members present: L. Cohen, P. Farrant, M. Raymond, J.
Watson and P. Hoffey. Staff present: Legal Counsel D. Russell and
Administrative Assistant S. Bauer.
CONSENT
CALENDAR Motion by J. Watson and seconded by L. Cohen to adopt
Consent Calendar. Motion carded, 5/0, all members present.
RECOMMENDATION TO COUNCIL
Receive PCRB Public Report #98-8;
· Receive PCRB Public Report #98-9;
· Receive PCRB Report of Summary Dismissal of#98-10
MEDIATION
LETTER Annie Tucker's letter of May 12, 1998 was discussed as follows:
1 & 2. Uniforms and street clothes and Wearing guns to
mediation. It was agreed that individual mediators should set
the ground rules for each mediation. Possible board
recommendations were discussed. Staff was directed to
maintain an evolving list of recommendations which will
subsequently be presented to the City Council for approval. (No
changes will be made to present mediation guidelines at this
time.)
3. Confidentiality. Issues involving confidentiality were raised.
Board members and staffmay not disclose the contents of a
complaint except in their public report to the City Council.
However, the complainant, police officers, witnesses, or any
other person are not held to such confidentiality.
The PCRB complaint form is not a public record, but the
information in it is subject to the Board's public report. Board
members agreed they would like the complaint form to reflect
what the Ordinance states regarding confidentiality. Legal
Counsel will prepare alternate proposed language to be
distributed at the next meeting.
2
Regarding other confidentiality matters in Ms. Tucker's letter,
the Board members understand those issues as not being
complaint-related
4. Perception. To prevent the perception of conflict of interest,
the Board agreed that the PCRB should have its own stationery.
After discussion, Motion was made by M Raymond and
seconded by J. Watson that the PCRB wishes to get its own
stationery. The stationery should reflect that the PCRB is a
board of the City of Iowa City; the address should remain the
same as on City stationery, but the telephone number should
reflect the PCRB office number. Motion carried, 5/0, all
members present.
COMMUNITY
FORUM The Board continued their discussion regarding plans for the
Community Forum, as follows:
· The drat~ letter was approved, with changes. Staffwas directed
to utilize PCRB stationery (as stated in the previous item).
· the notice was approved and will be included with each letter.
· reviewed the notice which was placed in the water bill
newsletter;
direcxed staffto send letter/notices to the Police Chief, City
Manager, City Council members, and Kevin Berg as the crime
prevention community service officer
· letter/notices should be sent to all news media;
· P. Hoffey will prepare opening remarks, to include introduction
of board members.
· requested that the next regular meeting (June 9) be held at the
Library, Conference Room A, (is possible) so as to acquaint
members with that room;
· Board members agreed to stay as long as necessary to
accommodate citizens in attendance;
· legal counsel was asked to be in attendance at the Forum
PUBLIC DISCUSSION None
EXECUTIVE
SESSION Motion by M. Raymond and seconded by P. Farrant to adjourn into
Executive Session based on Section 21.5(a) of the Code of Iowa to
review or discuss records which are required or authorized by state
or federal law to be kept confidential or to be kept confidential as a
condition for that government body's possession or continued
receipt of federal funds, and 22.7(11) personal information in
confidential personnel records of public bodies including but not
3
limited to cities, boards of supervisors and school districts. Motion
carried, 5/0, all members present. Meeting adjourned at 8:30 P.M.
Regular meeting resumed at 8:45 P.M.
Motion by L. Cohen and seconded by P. Farrant to approve PCRB
Public Report on Complaints//98-8 and//98-9 and to forward to
the City Council. Motion carried, 5/0, all members present.
Motion by M Raymond and seconded by P. Hoffey that PCRB
Complaint//98-10 be summarily dismissed as not filed within the 60
days required by the Ordinance. Motion carded, 5/0, all members
present. Staff was directed to telephone the complainant and to
follow-up with written correspondence.
Motion by J. Watson and seconded by P. Farrant to request from
the Chief of Police the results of the investigation of the incident
involved in Complaint 98-10. Motion carried, 5/0, all members
present.
Legal Counsel noted that for the first time since this board was
incorporated, it does not have a pending complaint before it.
PROCEDURE FOR
COMPLAINTS FILED
AFTER 60 DAYS A~er discussion, Motion by M~ Raymond and seconded by P.
Farrant asking staffto refer to the board any complaints that
suggest an untimely filing before sending it onto the Chief.
Motion carried, 5/0, all members present.
MEETING
SCHEDULE Scheduled meetings~
· Regular Meeting June 9, 1998 - 7:00 P.M.-9:00 P.M.
· Regular Meeting July 14, 1998 - 7:00 P.M.-9:00 P.M.
BOARD
INFORMATION 1. In response to an excerpt from a Council Work Session
regarding PCRB news coverage, the Board members agreed
that media contacts by the Board chairman are not necessary at
this time.
2 At the request of the Chair, staffwas directed to place the
Standard Operating Procedures on the next agenda.
4
ADJOURNMENT Motion for adjournment by P. Fa/rant and seconded by L. Cohen.
Motion carried, 5/0, all members presenL Meeting adjourned at
9:08 P.M.