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HomeMy WebLinkAbout06-09-1998 Minutes POLICE CITIZENS REVIEW BOARD MINUTES - May 20, 1998 Engineering Conference Room CALL TO ORDER Chair P. Hoffey called the meeting to order at 7:00 P.M. ATTENDANCE Board members present: L. Cohen, P. Farrant, M. Raymond, J. Watson and P. Hoffey. Staff present: Legal Counsel D. Russell and Administrative Assistant S. Bauer. CONSENT CALENDAR Motion by J. Watson and seconded by L. Cohen to adopt Consent Calendar. Motion carded, 5/0, all members present. RECOMMENDATION TO COUNCIL Receive PCRB Public Report #98-8; · Receive PCRB Public Report #98-9; · Receive PCRB Report of Summary Dismissal of#98-10 MEDIATION LETTER Annie Tucker's letter of May 12, 1998 was discussed as follows: 1 & 2. Uniforms and street clothes and Wearing guns to mediation. It was agreed that individual mediators should set the ground rules for each mediation. Possible board recommendations were discussed. Staff was directed to maintain an evolving list of recommendations which will subsequently be presented to the City Council for approval. (No changes will be made to present mediation guidelines at this time.) 3. Confidentiality. Issues involving confidentiality were raised. Board members and staffmay not disclose the contents of a complaint except in their public report to the City Council. However, the complainant, police officers, witnesses, or any other person are not held to such confidentiality. The PCRB complaint form is not a public record, but the information in it is subject to the Board's public report. Board members agreed they would like the complaint form to reflect what the Ordinance states regarding confidentiality. Legal Counsel will prepare alternate proposed language to be distributed at the next meeting. 2 Regarding other confidentiality matters in Ms. Tucker's letter, the Board members understand those issues as not being complaint-related 4. Perception. To prevent the perception of conflict of interest, the Board agreed that the PCRB should have its own stationery. After discussion, Motion was made by M Raymond and seconded by J. Watson that the PCRB wishes to get its own stationery. The stationery should reflect that the PCRB is a board of the City of Iowa City; the address should remain the same as on City stationery, but the telephone number should reflect the PCRB office number. Motion carried, 5/0, all members present. COMMUNITY FORUM The Board continued their discussion regarding plans for the Community Forum, as follows: · The drat~ letter was approved, with changes. Staffwas directed to utilize PCRB stationery (as stated in the previous item). · the notice was approved and will be included with each letter. · reviewed the notice which was placed in the water bill newsletter; direcxed staffto send letter/notices to the Police Chief, City Manager, City Council members, and Kevin Berg as the crime prevention community service officer · letter/notices should be sent to all news media; · P. Hoffey will prepare opening remarks, to include introduction of board members. · requested that the next regular meeting (June 9) be held at the Library, Conference Room A, (is possible) so as to acquaint members with that room; · Board members agreed to stay as long as necessary to accommodate citizens in attendance; · legal counsel was asked to be in attendance at the Forum PUBLIC DISCUSSION None EXECUTIVE SESSION Motion by M. Raymond and seconded by P. Farrant to adjourn into Executive Session based on Section 21.5(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not 3 limited to cities, boards of supervisors and school districts. Motion carried, 5/0, all members present. Meeting adjourned at 8:30 P.M. Regular meeting resumed at 8:45 P.M. Motion by L. Cohen and seconded by P. Farrant to approve PCRB Public Report on Complaints//98-8 and//98-9 and to forward to the City Council. Motion carried, 5/0, all members present. Motion by M Raymond and seconded by P. Hoffey that PCRB Complaint//98-10 be summarily dismissed as not filed within the 60 days required by the Ordinance. Motion carded, 5/0, all members present. Staff was directed to telephone the complainant and to follow-up with written correspondence. Motion by J. Watson and seconded by P. Farrant to request from the Chief of Police the results of the investigation of the incident involved in Complaint 98-10. Motion carried, 5/0, all members present. Legal Counsel noted that for the first time since this board was incorporated, it does not have a pending complaint before it. PROCEDURE FOR COMPLAINTS FILED AFTER 60 DAYS A~er discussion, Motion by M~ Raymond and seconded by P. Farrant asking staffto refer to the board any complaints that suggest an untimely filing before sending it onto the Chief. Motion carried, 5/0, all members present. MEETING SCHEDULE Scheduled meetings~ · Regular Meeting June 9, 1998 - 7:00 P.M.-9:00 P.M. · Regular Meeting July 14, 1998 - 7:00 P.M.-9:00 P.M. BOARD INFORMATION 1. In response to an excerpt from a Council Work Session regarding PCRB news coverage, the Board members agreed that media contacts by the Board chairman are not necessary at this time. 2 At the request of the Chair, staffwas directed to place the Standard Operating Procedures on the next agenda. 4 ADJOURNMENT Motion for adjournment by P. Fa/rant and seconded by L. Cohen. Motion carried, 5/0, all members presenL Meeting adjourned at 9:08 P.M.