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HomeMy WebLinkAbout06-25-1998 Minutes POLICE CITIZENS REVIEW BOARD MINUTES- June 9, 1998 Lobby Conference Room CALL TO ORDER Chair P. Hoffey called the meeting to order at 7:00 P.M. ATTENDANCE Board members present: L. Cohen, M Raymond, J. Watson and P. Hoffey. Board member absent: P. Farrant. Staffpresent: Legal Counsel D Russell and Administrative Assistant S. Bauer. CONSENT CALENDAR Motion by J. Watson and seconded by L. Cohen to adopt Consent Calendar. Motion carded, 4/0, Farrant absent. RECOMMENDATION TO COUNCIL None PROCEDURE FOR COMPLAINTS FILED AFTER 60 DAYS [t is the recommendation of legal counsel that a "complaint received after sixty days should be assigned a complaint number by the staff and placed on the next meeting agenda for discussion. It should not be sent to the Police Chief or City Manager at that time. A copy of the untimely complaint should be provided to each board member in the meeting packet. By motion and vote the board should determine whether the complaint will be dismissed under Section 8- 8-3D. If the board decides to dismiss the complaint, the staff should forward a copy of the complaint to the Police Chief or the City Manager pursuant to Section 8-8-7A. The complaint should be accompanied by a memo stating that the complaint has been dismissed as untimely and that investigation by the Chief or City Manager is not required by Chapter 8 of the City Code. If the board requests an investigation be done anyway, it may do so but the Chief or City Manager then has no obligation to investigate the matter. If the board determines that the complaint is timely and should not be dismissed it may then be sent to the Police Chief or City Manager as would any other complaint following the decision of the board." Regarding timeliness of a complaint, 8-8-3D of the ordinance provides "All complaints must be filed with either the Board or the Iowa City Police Department within sixty (60) days of the alleged misconduct." Legal counsel further stated the board should following Section 4.1(34) of the Code of Iowa in determining timeliness of a complaint. After discussion, Motion was made by M. Raymond and seconded by P. Hoffey that the board adopt a procedure to-wit: when the staff receives a complaint which appears to be untimely, the staff shall take no action with that complaint other than to refer the complaint to the full board for determination of timeliness. Motion carried, 4/0, Farram absent. COMMUNITY FORUM Board members continued their discussion regarding the community forum, to include: · Opening remarks by the chair · Board members are not compelled to answer questions at the forum which do not relate to policies, procedures or practices, however citizens may speak to any issues they choose. · The forum will be considered as a business meeting, with notice and agenda; · Correspondence and other documents will be accepted by motion at the end of the forum and will be reviewed by the board; · Those persons who speak or write to a specific issues will be notified when that issue is to appear on the PCRB agenda; · Board members directed staffand legal counsel to be present at the forum; · Administrative assistant Sandy Bauer will keep track of the five- minute time limit for the Chair. · The room arrangemem for the forum was agreed to, with nameplates and mics for each of the board members at the front table, and a mic at the podium; · Board members would like a videotape of the forum in the event they wish to view it again. · Handouts (complaint forms and ordinance) will be placed on a table inside the door. STANDARD OPERATING PROCEDURES · Public heatings procedure will be extrapolated from legal counsel's memo regarding same; · Conflict of interest issues are addressed in the PCRB bylaws so do not need to appear in the SOP's; · Chair requested board members let him know of any comments, or items to be added or deleted. · Together with staff, Chair will put the SOP's into form and resubmit them to the board in July; · The PCRB annual report will be addressed by the end of July. PUBLIC DISCUSSION None MEETING SCItEDULE Meeting schedule agreed to: · Special Meeting June 25, 1998 - 7:00 P.M. Special Community Forum June 29, 1998, 7:00 P.M.- Library, Conference Room A; · Special Meeting July 9, 1998 - 7:00 P.M. · Regular Meeting July 14, 1998 - 7:00 P.M. BOARD INFORMATION Staffreported on office contacts, to include nine telephone calls and four in-office contacts to the PCRB office from January 1, 1998 to May 31,1998. The board agreed that the substance of such contacts be included in such reports. After discussion, it was also agreed that contacts to board members should also be reported on a regular basis. Three board members reported recent contacts. The board directed staffto include Staff Information on future agendas. Staffwas directed to place the discussion of the PCRB complaint form on the agenda in July. In response to whether an attorney who is representing a complainant can also serve as a PCRB mediator, legal counsel advised that the mediator is barred from serving in that case, but may mediate other PCRB cases. AI~JOURNMENT Motion for adjournment by M. Raymond and seconded by L. Cohen. Motion carried, 4/0, Farrant absent. Meeting adjourned at 8:20 PM.