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Home My WebLink About09-08-1998 Minutes POLICE CITIZENS REVIEW BOARD MINUTES - September 1, 1998 Lobby Conference Room CALL TO ORDER Chair P. Hoffey called the meeting to order at 6:07 P.M. ATTENDANCE Board members present: L. Cohen, P. Hoffey, M. Raymond, J. Watson (arrived at 7:03 P.M.) Board members absent: P. Farrant. Staff present: Legal Counsel D. Russell and Administrative Assistant S. Bauer. CONSENT CALENDAR Motion by L. Cohen and seconded by P. Hoffey to adopt the Consent Calendar as amended: (1) to include written comments regarding community forums from J. $chweser; (2) to include Sarah Holecek correspondence of 8/28/98; and (3) to amend the minutes of 8/25/98 as discussed. Motion carried, 3/0, Farrant and Watson absent. RECOMMENDATIONS TO COUNCIL · Receive PCRB Public Report #98-13 · Amend the PCRB By-Laws, Article V, Section 3, to read "Place of Meetings. All meetings shall be held at a place reasonably accessible to the public." · The PCRB requests an extension of 45 days to file their public report on Complaints//98-11, //98-14 and //98-16 because the Board is awaiting additional information requested from the police department. BY-LAWS AMENDMENT Motion by P. Hoffey and seconded by M. Raymond to request the City Council approve amending the PCRB By- Laws, Article V, Section 3 (as noted above). Motion carried, 3/0, Farrant and Watson absent. COMMUNITY FORUM Discussion continued regarding plans for the October 27 community forum, to include: · If the Council approves the amendment to its By-laws, the location of the forum will be at the Newman Student Center; · A person may pre-register if he/she desires. There will also be sign-up at the forum; * No specific time limitations for speakers; COMPLAINT FORM Discussion continued on complaint form draft 8/20/98. S. Bauer was directed to forward additional changes to P. Farrant. Further discussion was deferred to the next meeting. STANDARD OPERATING PROCEDURES & GUIDELINES The draft of 8/28/98 was considered. After discussion, S. Bauer was directed to prepare a final draft for consideration at its next meeting. PUBLIC DISCUSSION None EXECUTIVE SESSION Motion by J. Watson and seconded by M. Raymond to adjourn into Executive Session based on Section 21.5(a) of the Code of Iowa to review or discuss records 'which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts. Motion carried, 4/0, Farrant absent. Meeting adjourned at 7:3§ P.M. Regular meeting resumed at 8:45 P.M. Motion by J. Watson and seconded by L. Cohen to approve PCRB Public Report on Complaint #98-13 and forward to the City Council. Motion carried, 4/0, Farrant absent. Motion by M. Raymond and seconded by J. Watson to review the Police Chief's report on PCRB Complaint #98-15 at level 8-8-7 B.l(a) in accordance to the Ordinance, and to assign it to the report-drafting subcommittee. Motion carried, 4/0, Farrant absent. Motion by L. Cohen and seconded by J. Watson to review the Police Chief's report on PCRB Complaint //98-12 at level 8-8-7 B.l(d), and to forward a letter to the Chief requesting additional information. Motion carried, 4/0, Farrant absent. Motion by Leah Cohen and seconded by M. Raymond to request from the City Council a 45-day extension on PCRB Complaints #98-11, //98-14 and //98-16. Motion carried, 4/0, Farrant absent. MEETING SCHEDULE Regular Meeting September 8, 1998 - 7:00 P.M. · Special Meeting September 15, 1998 - 7:00 P.M. · Special Meeting September 22, 1998 - 7:00 P.M. · Special Meeting September 29, 1998 - 7:00 P.M. BOARD INFORMATION L. Cohen: Has had three contacts regarding the disorderly house ordinance. S. Bauer will obtain information regarding this from the City Clerk. J. Watson: Was contacted by a citizen asking about an out-of-state pathologist in a recent Johnson County homicide. Was contacted by a Coralville City Councilmember who inquired about any complaints the PCRB has received regarding Coralville police officers. As this is outside the PCRB jurisdiction, complaints of Coratville police officers are not accepted, nor would statistics be kept. P. Hoffey: Reported on his meeting with Legal Counsel D. Russell regarding recent correspondence received from City Attorney Sarah Holecek. After Board discussion, it was agreed that Ms. Holecek's response is reasonable, and it would be appropriate for Mr. Russell to meet with Ms. Holecek to discuss what documents are available to the PCRB and when it will become available. STAFF INFORMATION None ADJOURNMENT Motion for adjournment by L. Cohen and seconded by J. Watson. Motion carried, 4/0, Farrant absent. Meeting adjourned at 9:05 P.M. POLICE CITIZENS REVIEW BOARD MINUTES - August 25, 1998 Lobby Conference Room REVISED CALL TO ORDER Chair P. Hoffey called the meeting to order at 7:00 P.M. ATTENDANCE Board members present: L. Cohen, P. Farrant, P. Hoffey, M. Raymond, and J. Watson. Staff present: Legal Counsel D. Russell and Administrative Assistant S. Bauer. CONSENT CALENDAR Motion by M. Raymond and seconded by P. Farrant to adopt the Consent Calendar. Discussion followed regarding Case Number 98806503, 7-16-98 in the Use of Force Report. D. Russell was directed to research the legalities when a subject refuses to sign a traffic ticket. Motion carried, 5/0, all members present. RECOMMENDATION TO COUNCIL None COMMUNITY FORUM Jamie Schweser appeared before the Board and made suggestions regarding future forums. His written comments were presented to the Board. The Board continued its discussion regarding the forum scheduled for October 27, 1998, to include: · The Board directed that consideration for amending the PCRB By-laws, V.3 appear on the agenda for the special meeting of September 1, 1998; · There was consensus by the Board that there will be no cablecast or videotape of this forum, however audiotape shall be prepared; · Suggestions regarding methods of distribution of information continued. S. Bauer was directed to explore the use of graphics for a flyer, COMPLAINT FORM Complaint form draft 8/20/98 was distributed. Format was discussed. P. Farrant was directed to bring one final draft back in a format that can be considered at the September 1, 1998 meeting. PUBUC DISCUSSION None EXECUTIVE SESSION Motion by M. Raymond and seconded by P. Farrant to adjourn into Executive Session based on Section 21.5(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts. Motion carried, 5/0, all members present. Meeting adjourned at 7:45 P.M. Regular meeting resumed at 9:30 P.M. Motion by J. Watson and seconded by L. Cohen to review PCRB Complaint #98-11 at level 8-8-7 B.1 (d) and (e) in accordance to the Ordinance, and to forward a letter to the Chief of Police requesting additional information. Motion carried, 5/0, all members present. Motion by J. Watson and seconded by L. Cohen to review PCRB Complaint #98-14 and Complaint #98-16 at level 8-8-7 B.1 (d) and (e) in accordance to the Ordinance, and forward a letter to the Chief of Police requesting additional information. Motion carried, 5/0, all members present. MEETING SCHEDULE It was confirmed that the Board is scheduled to meet every Tuesday evening through the end of the year in the Lobby Conference Room. · Special Meeting September 1, 1998 - 6:00 P.M. · Regular Meeting September 8, 1998 - 7:00 P.M. · Special Meeting September 15, 1998 - 7:00 P.M. · Special Meeting September 22, 1998 - 7:00 P.M. · Special Meeting September 29, 1998 - 7:00 P.M. BOARD INFORMATION P. Hoffey: Recommended to the Board that at all regular meetings there appear an agenda item titled 'Policy Review." STAFF INFORMATION D. Russell: Reported contact by Mayor Lehman requesting a lunch date to discuss the PCRB. Mr. Russell suggested that the Mayor ask Chair P. Hoffey for this purpose, although Mr. Russell could also attend. ADJOURNMENT Motion for adjournment by L. Cohen and seconded by M. Raymond. Motion carried, 5/0, all members present. Meeting adjourned at 9:45 P.M.