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HomeMy WebLinkAbout09-29-1998 Minutes POLICE CITIZENS REVIEW BOARD MINUTES - September 15, 1998 Lobby Conference Room CALL TO ORDER Chair P. Hoffey called the meeting to order at 7:00 P.M. ATTENDANCE Board members present: L. Cohen, P. Farrant, P. Hoffey, M. Raymond, and J. Watson. Staff present: Legal Counsel D. Russell and Administrative Assistant S. Bauer. CONSENT CALENDAR Motion by L. Cohen and seconded by P. Farrant to adopt the Consent Calendar. Motion carried, §/0, all members present. RECOMMENDATION TO COUNCIL · The PCRB requests an extension of 45 days to file their public report on Complaint 898-12 because the Board is requesting further information from the Chief of Police. COMMUNITY FORUM · A draft copy of the Rules Committee meeting was distributed. After discussion, the Board requested that the language of the by-law amendment be revised as follows: .P. lace of Meetings. Meetings, both regular and special, shall be held in an accessible City facility, except that community forums held for public input only may be in other appropriate meeting places in Iowa City. · Draft copies of the notice were reviewed and recommended changes were noted. COMPLAINT FORM Draft brochures and draft complaint forms were distributed. After discussion, Motion was made by M. Raymond and seconded by J. Watson to adopt the new PCR8 complaint form. Motion carried, 5/0, all members present. Further discussion on the brochure was deferred. STANDARD OPERATING PROCEDURES & GUIDELINES Motion by J. Watson and seconded by L. Cohen to approve the PCRB Standard Operating Procedures and Guidelines as presented in draft 9/15/98. Motion carried, 5/0, all members present. PUBLIC DISCUSSION None EXECUTIVE SESSION Motion by J. Watson and seconded by L. Cohen to adjourn into Executive Session based on Section 21.5(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts. Motion carried, 5/0, all members present. Meeting adjourned at 7:35 P.M. Regular meeting resumed at 8:55 P.M. Motion by J. Watson and seconded by P. Hoffey directing the Chair to send a letter to the Chief requesting information regarding PCRB Complaint #98-12. Motion carried, 5/0, all members present. Motion by M. Raymond and seconded by P. Farrant requesting the City Council grant to the PCRB a 45-day extension on Complaint #98-12. Motion carried, 5/0, all members present. The Board acknowledged receipt of 9/14/98 correspondence from Sarah Holecek regarding PCRB Complaints #98-11, #98-14 and #98-16. MEETING SCHEDULE Special Meeting September 22, 1998 - 7:00 P.M. · Special Meeting September 29, 1998 - 7:00 P.M. Special Meeting October 6, 1998 - 7:00 P.M. Regular Meeting October 13, 1998 - 7:00 P.M. (Election of new officers) BOARD INFORMATION P. Hoffey: Contact by Councilmember K. Kubby regarding three matters: 1. Because of the importance of the board in its first year of establishment, she feels that in addition to the annual report being sent to the City Council, that the board could do an oral presentation. 2. Questioned why the next forum is not going to be cablecast. She feels there would be many people in the community who would like to see this, and the number of these persons might outweigh the number of persons who would not appear if it were cablecast. 3. Could public forums be held at other locations, i.e. neighborhood centers. Discussion followed, to include: 1. It is possible that a portion of the annual report could be presented to the City Council. 2. In an effort to reach a variety of people, including those people who do not wish to be on TV, the board feels obligated to have a variety of venues and formats in reaching citizens. 3. Discussion has already occurred regarding other sites, to include neighborhood centers and schools. P. Heffey: Will contact Dottle Ray radio show regarding the October 27 community forum. STAFF INFORMATION D. Russell: · Contacted by Councilmember D. Norton regarding the by-law amendment. 4 · Contacted by S. Holecek regarding her 9/14/98 correspondence. · In followup to research regarding arrests when persons refuse to sign citations, County Attorney Patrick White was contacted, who stated: 1. There are no uniform guidelines for this issue. What law enforcement agencies have done instead is base their decisions on the factors that are reflected in Code Section 805.1. 2. The practice of local police agencies in Johnson County is to arrest a person who refuses to sign a citation. Their primary concern is properly identifying the person Cited. ADJOURNMENT Motion for adjournment by M. Raymond and seconded by P. Farrant. Motion carried, 5/0, all members present. Meeting adjourned at 9:18 P.M.