HomeMy WebLinkAbout09-29-1998 Minutes !
POLICE CITIZENS REVIEW BOARD
MINUTES - September 22, 1998
Lobby Conference Room
CALL TO ORDER Chair P. Hoffey called the meeting to order at 7:00 P.M.
ATTENDANCE Board members present: L. Cohen, P. Farrant,
P. Hoffey, M. Raymond, and J. Watson. Staff present:
Legal Counsel D. Russell and Administrative Assistant
S. Bauer.
CONSENT
CALENDAR Motion by M. Raymond and seconded by P. Farrant to
adopt the Consent Calendar. Motion carried, 5/0, all
members present.
RECOMMENDATION TO COUNCIL
* Receive PCRB Public Report #98-15
COMMUNITY FORUM
Community forum on October 27, 1998 will be held at
the Newman Center, 104 E. Jefferson St.
Draft copies of the notice were reviewed and
recommended changes were noted. Discussion followed
regarding, its circulation, noting a preference for
distribution the week prior to the forum.
PCRB BROCHURE A draft brochure was distributed. After discussion,
Motion was made by J. Watson and seconded by
M. Raymond to adopt the PCRB brochure as amended.
Motion carried, 5/0, all members present. The new
complaint form and the brochure will be distributed at a
future date yet to be determined.
POMCY
REQUESTS The method for review of Police Department policies was
discussed. The Board agreed to request the policy on
building searches, with a presentation from the
department at its next regular meeting, October 13,
1998. Direction was given for a letter to go to the Chief
requesting the same.
ANNUAL REPORT Chair P. Hoffey, together with L. Cohen, reported on the
status of the annual report, to include:
1. Proposed changes to the ordinance. Legal Counsel
D. Russell was directed to draft language for these
recommendations.
2. The annual report will be based on complaints,
which have been concluded, although the number
of pending complaints will be noted.
3. Inclusion of a 'concerns" paragraph, pointing out
any problems.
PUBLIC DISCUSSION None
EXECUTIVE
SESSION Motion by L. Cohen and seconded by P. Hoffey to
adjourn into Executive Session based on Section 21.5(a)
of the Code of Iowa to review or discuss records which
are required or authorized by state or federal law to be
kept confidential or to be kept confidential as a condition
for that government body's possession or continued
receipt of federal funds, and 22.7(11) personal
information in confidential personnel records of public
bodies including but not limited to cities, boards of
supervisors and school districts. Motion carried, 5/0, all
members present. Meeting adjourned at 8:23 P,M.
Regular meeting resumed at 9:18 P.M.
Motion by J. Watson and seconded by P. Farrant to
approve PCRB Public Report on #98-15 and forward it to
the City Council. Motion carried, 5/0, all members
present.
PCRB #98-12 was assigned to the report-drafting
committee. The Board also acknowledged receipt of
9/22/98 correspondence from Chief Winkelhake
regarding PCRB Complaint//98-12.
The Board is still awaiting information requested in
#98-11, #97-14 and #98-16. Receipt was
acknowledged of 9/11/98 correspondence from City
Attorney regarding these complaints.
MEETING
SCHEDULE
· Special Meeting September 29, 1998 - 7:00 P.M.
· Special Meeting October 6, 1998 - 7:00 P.M.
· Regular Meeting October 13, 1998 - 7:00 P.M.
(Election of ~ew officers & ICPD policy review)
· Special Meeting October 20, 1998 - 7:00 P.M.
· Special Meeting October 27, 1998 - 7:00 P.M.
BOARD
INFORMATION None
STAFF
INFORMATION D. Russell was contacted by the City Clerk who received
a copy of a letter from a local attorney, which had been
forwarded to the City Clerk for delivery to the PCRB by
the Johnson County Attorney. The contents of the letter
included allegations of misconduct against a named
police officer in the context of a criminal case. It is the
opinion of legal counsel that this letter was not sent to
the PCRB by a person authorized to file a complaint. Mr.
Russell contacted the local attorney who stated he had
not intended to send the letter to the PCRB. Rather than
have the PCRB receive the letter, the attorney asked to
have the letter returned together with a PCRB complaint
form. The letter created a problem in that it could have
been a public record if it was received by the PCRB, but
it contained the type of information that the Board is
required to keep confidential.
ADJOURNMENT Motion for adjournment by L. Cohen and seconded by
J. Watson. Motion carried, 5/0, all members present.
Meeting adjourned at 9:30 P.M.