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HomeMy WebLinkAbout02-23-1999 Minutes POLICE CITIZENS REVIEW BOARD MINUTES - February 16, 1999 Lobby Conference Room CALL TO ORDER Chair L. Cohen called the meeting to order at 7:00 P.M. AI I ENDANCE Board members present: L. Cohen, P. Farrant, P. Hoffey, M. Raymond and J. Watson. Staff present: Legal Counsel D. Russell and administrative assistant S. Bauer. CONSENT CALENDAR Motion by P. Farrant and seconded by P. Hoffey to adopt the Consent Calendar. Motion carried, 5/0, all members present. RECOMMENDATION TO COUNCIL None DISCUSSION RE JOINT MEETING WITH CITY COUNCIL Subsequent to the joint meeting with the City Council on 2/11/99, Chair Cohen received a request from the Mayor for a written clarification regarding PCRB receipt of officer identification before the Board deliberates on a particular complaint. Upon the Chair's request, Legal Counsel prepared a draft letter to the Mayor addressing this issue; this letter was distributed to Board members. Distribution was also made of P. Farrant's "Discussion draft 2/15/99 - Why it would be unwise to further limit the modest powers granted to the iowa City PCRB: A thought process," which primarily outlines the history of the establishment of the PCRB to the present time, and addresses the issue of officer identification. Following discussion, M. Raymond was directed to prepare a second draft of the letter to the Mayor, combining the two documents submitted, and addressing: · The need for this information at the outset as it may be relevant to the credibility of a particular police officer in a particular complaint; · The need for this information to evaluate the reasonableness of the Chief's determinations. D. Russell also distributed a copy of his letter to E. Dilkes dated 2/15/99 regarding the current status of 2 discussions (attached). In his followup discussion with Ms. Dilkes, it was determined the City Attorney would: · Prepare language for SOP's regarding a numbering system and the use of the officer identification numbers; · Draft language to provide the Board with the Police Department complaint form information in periodic reports; · Provide language for SOP's regarding the summary dismissal hearing, allowing the Board the opportunity to investigate the issue of timeliness by other methods; · Draft language for the three separate categories of extensions of deadlines from the present ordinance; · Support the Board's right to receive the name of an officer complained of and to use it in a sustained complaint in the Board's public report IF there were guidelines about how it should be used; · Prepare a discussion document for the Board with the suggested changes so the Board could discuss it before it is submitted to the City Council. Russell also confirmed with Dilkes that the PCRB would prepare information sheets to be attached to the PCRB and the Police Department complaint forms, and send this language to her for her input before the Board adopts it. Russell and Dilkes also discussed the Mayor's request for a letter regarding officer identification, both agreeing that the primary point is credibility of an officer. Noting the possibility that D. Russell may be leaving as counsel for the Board, Dilkes indicated she'd like to have this language adopted before he leaves. Russell stated his end-point would be mid-March. Following discussion, P. Farrant agreed to prepare a draft for the information cards for the two complaint forms for review at the next meeting. MEETING SCHEDULE S. Bauer was directed to reconvene plans for a community forum at the Broadway Neighborhood Center. · Special Meeting February 23, 1999, 6:00 P.M. · Special Meeting March 2, 1999, 7:00 P.M. · Regular Meeting March 9, 1999, 7:00 P.M. (P. Hoffey will be absent) · No meeting on March 16, 1999 · PCRB Priority-Setting Meeting - to be determined · Community Forum at Broadway Neighborhood Center - to be determined PUBLIC DISCUSSION None BOARD INFORMATION None STAFF INFORMATION None EXECUTIVE SESSION Citing a conflict of interest in regard to PCRB Complaint //98-19, Chair L. Cohen recused herself at 7:48 P.M. Vice-Chair Watson presiding. Motion by M. Raymond and seconded by P. Horley to adjourn into Executive Session based on Section 21.5(a) of the code of iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22.7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code. Motion carried, 4/0, Cohen absent. Meeting adjourned at 7:50 P.M. Regular meeting resumed at 8:02 P.M. 4 Motion by P. Hoffey and seconded by M. Raymond to accept information received from Chief Winkelhake regarding #98-19. Motion carried, 4/0, Cohen absent. Further discussion on #98-19 is deferred to the meeting on February 23, 1999, 6:00 P.M. ADJOURNMENT Motion for adjournment by P. Farrant and seconded by M. Raymond. Motion carried, 4/0, Cohen absent. Meeting adjourned at 8:03 P.M.