HomeMy WebLinkAbout04-13-1999 Minutes POLICE CITIZENS REVIEW BOARD
MINUTES - March 30, 1999
Lobby Conference Room
CALL TO ORDER Chair L. Cohen called the meeting to order at 7:00 P.M.
ATTENDANCE Board members present: L. Cohen, P. Farrant, P. Hoffey,
M. Raymond and J. Watson. Staff present: Interim Legal
Counsel Catherine Pugh, and Deputy City Clerk Sue
Walsh. Other City Staff: Police Chief Winkelhake.
CONSENT
CALENDAR Motion by P. Farrant and seconded by P. Hoffey to adopt
the Consent Calendar. Motion carried, 5/0, all members
present.
RECOMMENDATION TO COUNCIL
· Receive PCRB Summary Dismissal Report #99-01
COMPLAINT
FORMS Correspondence dated 3/23/99 from E. Dilkes to C. Pugh
regarding the information cover sheet for the Police
Department complaint form and the PCRB complaint form
was discussed, P, Farrant was directed to prepare
another draft for the next meeting.
COMMUNITY
FORUM A draft of the notice for the Broadway Neighborhood
Community Forum was discussed and a change made to
list the Chief as a speaker on the notice.
Chair Cohen directed that a second draft be prepared for
review at the next board meeting.
S. Waish inquired as to member availability to help with
setup and take down at the Broadway Center. The Board
agreed to help with set-up rather than pay city staff. The
City cable department will be available to set up the PA
system.
Further discussion and decisions regarding the forum will
be determined at the next meeting.
STATUS RE NEW
LEGAL COUNSEL The 3/25/99 memorandum regarding update on legal
counsel search was reviewed. Stating that there are
plenty of competent attorneys in Johnson County, P.
Hoffey voiced his reservations about interviewing
attorneys from Linn County.
ANNUAL REPORT
PLANNING Deferred
POLICE DEPARTMENT
INVESTIGATIVE
INTERVIEWS The subcommittee had no report.
ABSENCE
POLICY The Board expressed no concerns regarding the City
Council's proposed absence policy for City Boards and
Commissions.
MEETING SCHEDULE
· Regular Meeting April 13, 1999, 7:00 P.M. (J. Watson
will be absent)
· Special Meeting April 27, 1999, 7:00 P.M.
· Community Forum at Broadway Neighborhood Center,
April 28, 1999, 7:00 P.M.
· Regular Meeting May 11, 1999, 7:00 P.M.
· Special Meeting May 25, 1999, 7:00 P.M.
Motion by M. Raymond and seconded by P. Farrant to
move Item No. 10 on the agenda, to appear after Item
No. 14 on the agenda. Motion carried, 5/0, all members
present.
PUBLIC DISCUSSION None
BOARD
INFORMATION J, Watson - reported on his attendance at the City
Council work session on 3/29/99. To remedy a concern
about an inadvertent attempt to identify an officer even
though a report doesn't identify an officer, it was the City
Attorney's recommendation that the Board develop a
standard statement under "Board Procedure" that the
number used to identify officers in this report are unique
to this complaint and do not correlate with identifying
numbers used in other reports. Board members agreed
that when more than one officer is involved they would
include an appropriate sentence.
M. Raymond - reported she will be moving to New Delhi
this fall. To allow for 30 days notice, on May 1, 1999
she will let the Council know she is resigning effective
June 1, 1999. During this time, she will continue her
work on the Board (to include her subcommittee
assignments)
Staff advised that normal procedure is a letter of
resignation to the City Council.
STAFF
INFORMATION C. Pugh - reported on her conversation with E. Dilkes
regarding the identification concern that Watson
presented above. Another issue discussed was about the
Board's motion to adjourn to executive session on this
agenda. Complaint 99-01 does not have any
investigative reports yet since it is believed to be an
untimely complaint. Therefore it does not fit under 22-
7(5) as a confidential matter, nor does it fit under
22.7(11) because it's not personal information contained
in a confidential personnel record. The section that
should have been referenced is 22.7(18), communications
not required by law.
For purposes of discussion under this agenda, Pugh
recommended that 99-01 could be discussed in open
session, procedurally, but not any of its particulars.
This issue also affects the correspondence dated March
18, 1999, since it doesn't have an investigative report
attached either. Pugh recommended that the Board make
a motion and direct staff to respond to these issues.
Chair directed staff to add the language in 22.7(18) to all
future executive session motions.
FORM LETTERS RI:
TIMELINESS
COMPLAINTS For the next meeting, staff was directed to prepare new
form letters regarding timeliness complaints, to reflect the
changes suggested during discussion.
4
Motion by J. Watson and seconded by P. Farrant to move
Item 10 on the agenda, to appear after Item No. 15 on
the agenda. Motion carried, 5/0, all members present.
PCRB COMPLAINT
#99-01 It was noted that #99-01 appears to be an untimely
complaint. In accordance with that, a letter was sent to
the complainant informing them of this and requesting
they send the Board any additional information if they
wish. Complainant did respond in writing on this issue.
Watson noted that there was nothing in that
correspondence that changes anything on the timeliness
issue. C. Pugh stated that in this case, there's nothing
the Board can do other than dismiss this complaint as
untimely.
Motion by J. Watson and seconded by P. Hoffey to
approve PCRB Report of Summary Dismissal to the City
Council regarding 99-01. Motion carried, 5/0, all
members present.
Motion by J. Watson and seconded by P. Hoffey that M.
Raymond prepare a letter to be sent to the complainant in
99-01, explaining constraints on the Board's ability to
review such complaints are jurisdictional; the board has
no power to review something that is not timely filed
regardless of the type of factual history; a~so clarifying
that a complaint filed with the Police Department does
not give the Board additional time. Motion carried, 5/0,
all members present. Raymond will prepare a draft letter
for Pugh's approval.
CORRESPONDENCE
DATED 3/18/99 Regarding the correspondence dated 3/18/99, Pugh
suggested either deferring consideration of this until the
Board amends the motion to adjourn to executive session
and address it then, OR to direct staff to send a formal
complaint form to the complainant.
Motion by J. Watson and seconded by P. Hoffey directing
staff to send a complaint form to the complainant who
sent the correspondence of 3/18/99, to include reference
about the time limit.
PRIORITY-SETTING
GOALS After this first planning session regarding priority-setting
goals, the Board directed staff to prepare a document
setting out its initial conclusions, to be included in the
packet for the next meeting (attached).
ADJOURNMENT Motion for adjournment by M. Raymond and seconded by
P. Farrant. Motion carried, 5/0, all members present.
Meeting adjourned at 8:55 P.M.