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HomeMy WebLinkAbout07-13-1999 Minutes POLICE CITIZENS REVIEW BOARD MINUTES - June 21, 1999 Lobby Conference Room CALL TO ORDER Chair L. Cohen called the meeting to order at 7:03 A.M. ATTENDANCE Board members present: L. Cohen, P. Farrant, and P. Horley. Board member absent: John Watson. Staff present: Legal Counsel C. Pugh and Administrative Assistant S. Bauer. Also in attendance was Lt. Weiss from the ICPD. CONSENT CALENDAR Motion by P. Hoffey and seconded by P. Farrant to adopt the Consent Calendar. Discussion followed. Referencing the memorandum from Chief Winkelhake regarding racial profiling, P. Hoffey commended the Chief for taking this action. Motion carried, 3/1, Watson absent. RECOMMENDATION TO COUNCIL None LEGAL COUNSEL Motion by P. Farrant and seconded by P. Hoffey approving Catherine Pugh as new legal counsel to the PCRB. Motion carried, 3/0, Watson absent. COMPLAINT FORM INFORMATION SHEET Legal Counsel stated she had not yet contacted the City Attorney about the information sheet. Chair questioned whether the information sheets should be attached to the PCRB form and the police form. The original goal of the Board was to have a simple card attached to the police department form so people would be informed of both processes. Cohen also questioned the sites where both forms are available. Lt. Weiss informed the Board that when a citizen comes to the ICPD to file a complaint on an officer, they're directed to a supervisor. The general practice is the supervisor goes over the two options {complaint forms) that are available to them. Weiss stated it might be helpful for the supervisor to have the information sheet as a reference and to sign off on it. It was his belief that the police department complaint forms are only at the department. Following discussion, the Board deferred further discussion to the meeting of July 27. Staff was directed to take no further action on distribution of the information sheets until after that meeting. PRIORITY SETTING GOALS Staff was direc,ted to insert the goals (with categories) in the annual report under "Long Range Planning/Plans for Fiscal 2000." Cohen suggested that a police policy, procedure or practice (PPP) be discussed at the August 10 meeting. After discussion, staff was directed to invite the Chief or a member of his department to the August 10 meeting for a discussion of the policy on unmarked cars and plainclothes police officers in making traffic stops. The issue had previously been addressed in a PCRB public report, and is again a current concern of the Board. It was also decided that before a presentation on a particular policy, procedure or practice, that a Board member research the topic so as to be better informed in going into discussions with the department on its policies, procedures and practices, P. Hoffey volunteered to research the issue of unmarked cars and plainclothes police officers in making traffic stops. ANNUAL REPORT PLANNING The draft of the annual report was discussed, to include possible Board concerns. Legal Counsel was directed to research what the authority is regarding acquisition of officer statements. Staff was directed to prepare another draft for discussion at the July 27 Board meeting. NEW BUSINESS The appointment of a new Board member will be made by Council on June 29. Noting the two members previously selected to meet with the new Board member would comprise a board quorum, Cohen stated instead that she and Bauer will meet with the new person the first week of July, if possible. If Board members wish to meet with the new member, individually, they may do so. Time will also be reserved during the July 13 meeting for new board member orientation. POLICE POLICIES, PROCEDURES, PRACTICES (PPP) Discussed above. MEETING SCHEDULE · Regular Meeting July 13, 1999, 7:00 P.M. · Special Meeting July 27, 1999, 7:00 P.M. · Regular Meeting August 10, 1999, 7:00 P.M. · Special Meeting August 24, 1999, 7:00 P.M. P. Hoffey advised he will be absent only for the July 13 meeting. PUBLIC DISCUSSION None BOARD INFORMATION None STAFF INFORMATION None EXECUTIVE SESSION Motion by P. Hoffey and seconded by P. Farrant to adjourn into Executive Session based on Section 21 ,§ (1)(a) of the Code of iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22.7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 3/0, Watson absent. Open session adjourned at 8:00 A.M. Regular meeting resumed at 8:20 A.M. ADJOURNMENT Motion for adjournment by P. Hoffey and seconded by P. Farrant. Motion carried, 3/0, Watson absent. Meeting adjourned at 8:20 A.M.