HomeMy WebLinkAbout01-11-2000 Communication Notes for discussion
Suggestions for Modifying the Report Writing Process
1. Board receives a copy of a complaint.
2. Board receives the Chief's report on the complaint.
3. Board reViews the Chief's report carefully to identify issues of concern, the need
for additional information, etc., and selects level of review.
4. Board appoints report writing team.
5. Team analyzes all information related to the complaint and prepares a "brief" on
it--an analysis of salient facts and issues designed to serve as a basis for discussion.
Copies are included in Board packets.
6. Using the brief as a starting point, the Board discusses the Chief's report as long
and ,as often as necessary to come to dear and specific consensus about findings and
about desired content of the Board's report.
7. The team then prepares a first draft of the Board's report in context of these
discussions and the consensus conclusions.
8, First draft of the report is distributed with packets so members may carefully
review it before further discussion.
9. Subsequent discussion is focused on whether the report adequately expresses the
consensus of the Board. H it does not, if new information is introduced, or if
opinions have changed, appropriate revisions are stipulated.
10. As necessary, subsequent drafts of the report are prepared and circulated for
further discussion until consensus is reached and a final report can be prepared.
11. Final copy editing, proofreading, spell checking, etc., are completed, either by the
team and/or in cooperation with our administrative assistant.
August 3, 1999