HomeMy WebLinkAbout08-08-2000 Minutes POLICE CITIZENS REVIEW BOARD
MINUTES - July 18, 2000
CALL TO ORDER Chair J. Watson called the meeting to order at 7:00
P.M.
ATTENDANCE Board members present: L. Cohen, P. Farrant (7:05), P.
Hoffey, J. Stratton, and J. Watson. Staff present: Legal
Counsel C. Pugh and PCRB Assistant S. Bauer. Sgt, J.
Steffen and Bob Hardy were also in attendance.
CONSENT
CALENDAR Motion by L. Cohen and seconded by P. Hoffey to adopt
the Consent Calendar:
a. Minutes of 6/13/00 meeting
b. Memorandum dated 7/11/00 from David Schoon regarding Iowa
City Business Outreach Survey 2000
Motion carried, 5/0, all members present.
RECOMMENDATION TO COUNCIL
· Receive PCRB Public Report #99-10
· Receive PCRB Public Report #00-01
· Receive PCRB Annual Report (7/1/99 to
6/30/O0)
VIDEOTAPE Bob Hardy from the City's Cable TV Department
discussed with the Board the feasibility of developing a
videotape for the PCRB as an educational tool, which
could be used on the government channel and also used
at service club presentations. Hardy's comments
included:
· A recommendation for a 10-15 minute informational
video
· The cost to the Board would be shared with Cable TV,
50/50, to include time and materials.
· Hardy would develop the initial script, working with
one or two people from the Board during the
development and production stage; the Board would
have final approval of the script.
Requests that the Board formulate a point of view or
theme for the video.
· Estimated the time to produce the videotape to be
three months, depending on availability of people
involved.
· The video would be of broadcast quality, thereby
allowing for other opportunities for distribution.
· To start the process, he would need from the Board:
1. A paragraph or two outlining the Board's intent
2. A list of the five major issues
· The procedure Hardy follows in developing a video is:
i. develop script
2. review script
3. set up shooting date (Board would be responsible
for scheduling individuals to appear in the video)
4. rough-cut (script and visual)
Suggestions and comments from the Board included:
· It should explain the ordinance, its origin, function,
structure, accomplishments, goals, reactions to what
the Board has done, how citizens can use the Board,
whether the ordinance is needed.
· Address issues that might be controversial
· Present a balanced point of view with testimonials,
possibly to include the Chief, the police union, a city
council member, community people.
· The video should be interesting and useful.
Watson suggests the video could assist with the Board's
goal of providing more service group presentations.
It was the consensus of the Board that the concept be
addressed with a pros and cons approach.
Staff was directed to put this item on the agenda for the
regular meeting in August for further discussion.
NEW BUSINESS None
OLD BUSINESS Following review and discussion, Motion by J. Stratton
and seconded by P. Hoffey to amend the PCRB Annual
Report approved 7/11/00 and adopt it as revised
7/18/00, Motion carried, 5/0, all members present.
Staff was directed to prepare a letter to the Chief
requesting updated internal investigation logs.
Legal counsel advised she has not prepared a response
yet to the Chief regarding his memorandum dated 7/5/00
regarding PCRB Public Report #99-08 and requested
further clarification. Watson and Farrant will assist in
preparing a draft for the next meeting.
Cohen recommended that the Board review an ICPD
policy, procedure or practice every month, starting
August 8. She also expressed her concern that the Board
needs to follow-up on its past reports. Staff was directed
to include policy review selection on the next agenda.
The Chair was directed to invite the Chief to the August
8, 2000 meeting to discuss with the Board its
recommendation in its Public Report on Complaint
#99-08.
Chair was also directed to write a letter to the Chief
asking about the availability of officers to speak to the
Board on various topics.
PUBLIC DISCUSSION None
MEETING SCHEDULE
· Regular Meeting August 8, 2000
Special Meeting August 22, 2000 (J, Stratton will be
absent.)
· Regular Meeting September 12, 2000
BOARD
INFORMATION None
STAFF
INFORMATION None
BREAK (The Board took a break from 8:15 to 8:25 P.M.)
EXECUTIVE
SESSION Motion by J. Stratton and seconded by P. Farrant to
adjourn into Executive Session based on Section 21,5
(1)(a) of the Code of Iowa to review or discuss records
which are required or authorized by state or federal law
to be kept confidential or to be kept confidential as a
condition for that government body's possession or
continued receipt of federal funds, and 22.7(11) personal
information in confidential personnel records of public
bodies including but not limited to cities, boards of
supervisors and school districts, and 22.7(5) police
officer investigative reports, except where disclosure is
authorized elsewhere in the Code; and 22.7(18)
Communications not required by law, rule or procedure
that' are made to a government body or to any of its
employees by identified persons outside of government,
to the extent that the government body receiving those
communications from such persons outside of
government could reasonably believe that those persons
would be discouraged from making them to that
government body if they were available for general public
examination. Motion carried, 5/0, all members present.
Open session adjourned at 8:26 P.M.
REGULAR
SESSION Regular meeting resumed at 9:05 P.M.
Motion by P. Hoffey and seconded by L. Cohen to
approve PCRB Public Report on//00-01, as amended, and
forward it to the City Council. Motion carried, 5/0, all
members present.
The Board directed Chair to respond to correspondence
received from the complainant on 7/13/00 regarding
PCRB Complaint//00-01.
ADJOURNMENT Motion for adjournment by L. Cohen and seconded by P.
Hoffey. Motion carried, 5/0, all members present.
Meeting adjourned at 9:10 P.M.