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HomeMy WebLinkAbout08-08-2000 Minutes POLICE CITIZENS REVIEW BOARD MINUTES - July 18, 2000 CALL TO ORDER Chair J. Watson called the meeting to order at 7:00 P.M. ATTENDANCE Board members present: L. Cohen, P. Farrant (7:05), P. Hoffey, J. Stratton, and J. Watson. Staff present: Legal Counsel C. Pugh and PCRB Assistant S. Bauer. Sgt, J. Steffen and Bob Hardy were also in attendance. CONSENT CALENDAR Motion by L. Cohen and seconded by P. Hoffey to adopt the Consent Calendar: a. Minutes of 6/13/00 meeting b. Memorandum dated 7/11/00 from David Schoon regarding Iowa City Business Outreach Survey 2000 Motion carried, 5/0, all members present. RECOMMENDATION TO COUNCIL · Receive PCRB Public Report #99-10 · Receive PCRB Public Report #00-01 · Receive PCRB Annual Report (7/1/99 to 6/30/O0) VIDEOTAPE Bob Hardy from the City's Cable TV Department discussed with the Board the feasibility of developing a videotape for the PCRB as an educational tool, which could be used on the government channel and also used at service club presentations. Hardy's comments included: · A recommendation for a 10-15 minute informational video · The cost to the Board would be shared with Cable TV, 50/50, to include time and materials. · Hardy would develop the initial script, working with one or two people from the Board during the development and production stage; the Board would have final approval of the script. Requests that the Board formulate a point of view or theme for the video. · Estimated the time to produce the videotape to be three months, depending on availability of people involved. · The video would be of broadcast quality, thereby allowing for other opportunities for distribution. · To start the process, he would need from the Board: 1. A paragraph or two outlining the Board's intent 2. A list of the five major issues · The procedure Hardy follows in developing a video is: i. develop script 2. review script 3. set up shooting date (Board would be responsible for scheduling individuals to appear in the video) 4. rough-cut (script and visual) Suggestions and comments from the Board included: · It should explain the ordinance, its origin, function, structure, accomplishments, goals, reactions to what the Board has done, how citizens can use the Board, whether the ordinance is needed. · Address issues that might be controversial · Present a balanced point of view with testimonials, possibly to include the Chief, the police union, a city council member, community people. · The video should be interesting and useful. Watson suggests the video could assist with the Board's goal of providing more service group presentations. It was the consensus of the Board that the concept be addressed with a pros and cons approach. Staff was directed to put this item on the agenda for the regular meeting in August for further discussion. NEW BUSINESS None OLD BUSINESS Following review and discussion, Motion by J. Stratton and seconded by P. Hoffey to amend the PCRB Annual Report approved 7/11/00 and adopt it as revised 7/18/00, Motion carried, 5/0, all members present. Staff was directed to prepare a letter to the Chief requesting updated internal investigation logs. Legal counsel advised she has not prepared a response yet to the Chief regarding his memorandum dated 7/5/00 regarding PCRB Public Report #99-08 and requested further clarification. Watson and Farrant will assist in preparing a draft for the next meeting. Cohen recommended that the Board review an ICPD policy, procedure or practice every month, starting August 8. She also expressed her concern that the Board needs to follow-up on its past reports. Staff was directed to include policy review selection on the next agenda. The Chair was directed to invite the Chief to the August 8, 2000 meeting to discuss with the Board its recommendation in its Public Report on Complaint #99-08. Chair was also directed to write a letter to the Chief asking about the availability of officers to speak to the Board on various topics. PUBLIC DISCUSSION None MEETING SCHEDULE · Regular Meeting August 8, 2000 Special Meeting August 22, 2000 (J, Stratton will be absent.) · Regular Meeting September 12, 2000 BOARD INFORMATION None STAFF INFORMATION None BREAK (The Board took a break from 8:15 to 8:25 P.M.) EXECUTIVE SESSION Motion by J. Stratton and seconded by P. Farrant to adjourn into Executive Session based on Section 21,5 (1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22.7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that' are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 5/0, all members present. Open session adjourned at 8:26 P.M. REGULAR SESSION Regular meeting resumed at 9:05 P.M. Motion by P. Hoffey and seconded by L. Cohen to approve PCRB Public Report on//00-01, as amended, and forward it to the City Council. Motion carried, 5/0, all members present. The Board directed Chair to respond to correspondence received from the complainant on 7/13/00 regarding PCRB Complaint//00-01. ADJOURNMENT Motion for adjournment by L. Cohen and seconded by P. Hoffey. Motion carried, 5/0, all members present. Meeting adjourned at 9:10 P.M.