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HomeMy WebLinkAbout11-13-2001 ICPD SOG'S Watch Training 02-06 Standard Operating Guideline Scenario - With the re-issuance of Written Directives order was the creation of Standard Operating Guideline (SOG). The purpose of this type of directive is to address procedural type "issues" that do not fit in a General Order type format. Many of the SOGs will merely reflect in writing, current practices. The advantage of the SOG is that they are more readily changed / adapted with changing procedures, technologies or legal situations. Officers should already be familiar with the SOG format as they were used to address the procedures / steps for NSF check investigations and Stop Stick Deployment procedures. Standard Operating Guidelines are to be housed in the General Order Manual behind the index, and under a tab titled SOG'S. While SOGs are binding, personnel may, with cause deviate from the procedures contained in a SOG. As with any directive, officers may be required to explain/justify their deviation from the SOG. Critical Issues - Effective 10/15/0 1 two "new" SOGs go into effect. 1. Mass Arrest / Disturbance This SOG deals with Mass Arrest Situations. Upon reading the directivc officers should recognize the steps from previous watch training, training bulletin info., and past procedures dealing with protest situations. In addition this guide identifies notifications to bc made as appropriate. 2. Death / Serious Injury Notifications This SOG identifies steps and procedures and recommendations officers need to consider and when making a death or serious injury notification. Of primary consideration should be obtaining as much information as practical prior to notification, having a contact number for "requesting" agency, and obtaining necessary support for the person being notified. Officers should consider having a chaplain accompany them when making the notification. Iowa City Police Department Standard Operating Guideline -~ ~ ~ SOG #: Effect/ve date: ,~ ? 01-01 October 1~, 20~1 ' ~ ~ Mass Arrest / Disturbance ~ Sec~/o~: O~S /ssue ~: ~ Purpose: The pu~ose of this order is to identify procedures to be used when mass arrest / civi; disturbance situations arise. Definitions: CROWD AND MASS ARREST SITUATIONS - Crowd control and civil disturbances can create situations that are beyond the normal day to day capabilities of the police department. In recognition of this fact, members of this department will to the extent possible, take those steps necessary to protect life, property and otherwise maintain order. Procedures: Since the circumstances involved in the purpose, intent, motivation, composition, and organization of a crowd are different, plans to handle a potential crowd control problem need to remain flexible. There are numerous situations in which members of the Iowa City Police Department may have to have contact with a crowd. These situations include but are not limited to: 1. Preplanned/organized civic events i.e. parades, athletic events and other organized activities. 2. Officer response to a call "routine" assignment or call for service i.e. large party or plaza assignment after a football game. 3. Spontaneous occurrence of a disturbance involving a crowd. i.e. plaza or wandering cluster of persons creating a disturbance 4. Preplanned events such as protests or demonstrations in which the police department has been notified in advance. 5. Preplanned acts of civil disobedience that require mass arrest techniques or procedures. When advance notice of a large event is given the Commander of Field Operations or his/her designee will formulate a plan to handle any crowds and potential traffic problems in an expeditious manner. To the extent possible, plans for having additional personnel available for the duration of the event will be made. If a determination is made that additional or special equipment i.e. barricades, are needed, advance notice should be provided to the appropriate ~city de~2~rtment. Personnel handling this type of situation will remain on station 8until r ved by higher authority. ~O I I f~ln i~,~s~pces where an officer responds to or is assigned to an area in which the ... 1Lr~offi~6C.:believes that additional units are necessa~ to control the situation, he/she I 1 Zsh%~ofify a watch supeNisor of the situation. This nofifi~tion should include ~n on scene evaluation for the need for additional units. If in the determination of the watch supe~isor, there are insu~cient personnel to handle the situation, the watch supeNisor may elect to delay action until additional personnel is available. Until additional personnel responds, on scene personnel should to the e~ent possible, ~ntrol or ~ntain the situation. If an o~cer obseNes a spontaneous situation that requires crowd ~ntrol which is beyond the ~pabilities of the initial units, a watch supeNisor should be notified of the situation as above. The watch supeNisor will make the determination as to the need to call additional personnel or request assistance from an outside agency. If the watch supeNisor dete~ines there is a need for additional personnel, he/she should ~ntact the Commander of Field Operations or his/her designee. The Commander or his/her designee will make the determination as to the ~11 out of the SRT. The SRT will respond to the police depaRment for bdefing and equipment prior to res~nding to the scene. SRT will be supplemented as available with uniformed merebern of the depa~ment. As additional personnel be~me available SRT members should be rotated out of their crowd ~ntrol positions and retum to the depa~ment for possible redeployment in standard unifo~. When the depa~ment is made aware of pre-planned protests or demonstrations, the Commander of Field Operations or his/her designee will be assigned the task of gathering intelligence regarding the incident. Pdor to the anticipated occurrence, the Commander of Field Operations may designate a team of o~cers to respond for crowd control purposes. Additional equipment from other agencies may be requested in advance of the event. Contingency plans for the possible rerouting of tra~c should be fo~ulated. Placement of o~cers to keep opposing groups from having direct contact with each other should also be considered. In instances where mass arrests ara anticipated, the Commanding Officer Field Operations or designee should contact the following entities as ap~ropria~ reference the situation: 1. Chief of Police 2. Johnson County Attorney's Office O ''< '~ 'TI 3. Legal Department of Iowa City --<r- 4. Johnson County Sheriffs Department/Jail r-q 5. Clerkof Court ~.~ 6. City Manager or designee 7. on call magistrate or judge 8. transit department 9. other law enforcement agencies in the immediate area The Incident Commander will make a decision as to the action to be taken in regards to mass arrests. The parties may be cited and released, transported to secondary location then cited and released, taken into custody and appear before an available judge or magistrate. When taking persons into custody, members of this department will be guided by departmental Use of Force order. In instances where mass arrests procedures are anticipated the Incident Commander should consider the following steps: 1. The use of video recording equipment prior to and during the arrest process. 2. The use of pre-printed charges. 3. The use of a "still" camera so photo can be attached to the charge. If there are juveniles involved in the incident, they should be handled and processed per departmental juvenile guidelines. They should be transported and held separately from adults. Since these types of events are often covered by the media, the departmental Public Information dfficer or officer designated as PIO for the incident should be bdefed in advance of the event. A pre-determined location should be used for meeting with the media. All media contact should be through the PIO or the Incident Commander. Prior to the initiating of mass arrests the Incident Commander or designee should make arrangements with the transit department for the use of a bus and driver for transport purposes. As subjects are taken to the bus, an officer(s) should be assigned to log the name of the suspect, the name of the arresting officer(s) and the charge(s). They may also be also assigned the task of taking "still" photos. The arresting officer(s) are responsible for searching the subject prior to their placement on the transport vehicle. The Incident Commander will make the determination as to the type and extent of prisoner restraints to be used. Officers involved in the transport of the prisoners may decide to use a more secure or restrictive form of restraint as determined on an individual basis. Once arrest procedures am instituted, the Incident Commander should consider allowing those wishing to leave during the process to do so, provided there are no indictable charges against the person. ~nce th_~:arrests are complete or transport vehicle(s) are full, those arrested will ~ tra~cO~orted to the Johnson County Jail or other pre-arranged location. This JL~cat~fiE;~vill be dete~ined by the number of persons and the nature of the ~en~. -Upon arrival at the "booking" location the subjects should be processed ~ e ' tiously as possible. il ~ arra~ements necessa~ for the welfare of those arrested. ~ Security arrangements will be made to ensure the safety of the o~cem present and the arrested padies. The Incident Commander will determine the nature and e~ent of the secudty arrangements, including the number of o~cem necessa~ on the tmnspod vehicle(s). 3. If an a~omey responds to the loftion and requests to speak with a client, arrangements will be made as soon as practical for a meeting. 4. In instances where a pemon requests or requires medici treatment, the Incident Commander will take steps to ensure medical ~m is provided. Medical assistance may be obtained from the Johnson County Ambulance SeNice, or by tmnspo~ to a hospital. The Incident Commander will decide if the subject will require a police esco~, if cite and release will be exemised, or if a post treatment hold notification will be placed on the subject. 5. In pro-planned events, notification to the Clerk of Coud and on duty judge or magistrate may allow for an expedited booking and arraignment process. 6. If the incident is such that it exceeds the pemonnel capabilities of the Iowa City Police Depadment, requests may be made to other agencies for assistance. On these occasions a liaison will be created beMeen the Incident Commander and the assisting agencies. Instructions will be fo~arded from the Incident Commander to the ranking member of the assisting agency. 7. In the event that a mass arrests situations arises without notice or without su~cient time to pro-plan the event, the Watch Commander will assume the position of Incident Commander until relieved by higher authori~. He/she may request the immediate assistan~ of outside agencies to assist in the situation without fu~her ~nsultation if necessa~ to ensure the safety and welfare of the public, o~cem and demonstmtom. In this case the Watch Commander should noti~ the Chief of Police or his/her designee and the Commander of Field Operations or his/her designee. The Commander o~ Field Operations may authorize the call out of the SRT if it is determined that o~cers am immediately needed to handle a mass arrest situation. 8. Upon notice that a mass arrest situation is going to occur, the lieutenant in charge of Investigations will be assigned the task of gathering intelligence. In the event that the situation involves criminal activity that requires fuRher investigation, he/she will assign an investigator(s) as necessa~. The Lieutenant of Investigations or his/her designee will be responsible for the collection of any evidence relating to criminal activity. 9. If the arrest procedures are documented on video equipment the Incident Commander in consultation with the Commander or Field Opera~ns m~ waive normal use of force reporting requirements and submit the _~lLe~ or~ copy of the video for review. Less lethal munitions chemical munitions (does not include individual application) or other I~s letl'~ munitions is being considered, the Incident Commander should contact tl~e Commander of Field Operations or his/her designee for authorization for the use of the agent or weapon. The following guidelines should be adhered to before the discharge or use of chemical agents or less lethal munitions. 1. The discharge or chemical or less lethal munitions will only be performed by an officer trained in their use. The agent or device should only be used when expressly ordered by the Chief of Police, Commander of Field Operations, SRT Commander, or the Incident Commander. 2. Officers in the area in which the application is to occur shall be equipped in appropriate protective gear. 3. To the extent possible, a warning should be broadcast to the crowd of the imminent use of a chemical agent. If practical the warning should be repeated one time. The warning may include a time frame in which the chemical agent is to be applied. 4. Prior to the warning, a perimeter should be established in which only authorized personnel will be admitted. 5. Prior to the administration of chemical or less lethal munitions, medical personnel should be requested to respond to a designated location and advised of the pgtential use of the agent or device and any known protocols for dealing with injuries resulting from the use of the agent or device. 8. Persons exiting the area should be allowed to do so. 7. After the discharge of chemical agents, decontamination procedures should be followed. This is to include personal decontamination of officers, arrestees and crowd members, equipment, and the area in which the agent has been deployed. 8. Upon the use of chemical or less lethal munitions, a Use of Force report shall be completed by the Incident Commander. In addition an incident report. detailing the circumstances surrounding the use will completed. Use of less lethal munitions in a tactical situation The use of less lethal munitions may be approved by a watch supervisor to resolve a situation that may result in sedous injury or death. In these circumstances the application of less lethal munitions will be by a person trained in its use. The listing of those officers currently authorized to use less lethal munitions will be maintained by the Commander of Field Operations with current copies being forwarded to the watch supervisors. The distribution of less lethal munitions will be determined by the Commander of Field Operations. The supervisor authorizing the use of the less lethal munitions is responsible for the documentation and replenishment of any spent rounds. The use of less lethal munitions will comply with the departmental Use of Force order. The supervisor authorizing the use of the less lethal munitions will complete the departmental Use of Force report and an incident report detailing the cimumstances .tarreunding the use. ~or~r~_~nal Facility Disturbance _J u~ tl~_~_E-~ent of disturbance at the Johnson County Jail, the watch commander 'may-?a_.r.d:horize members of this department to respond to assist in handling the :s~Et'he ~mander of Field Operations or his/her designee may authorize the deployment of additional on and off duty personnel if requested by the Johnson County Sheriff or his/her designee. If the event is of a magnitude that it can not readily be quelled, the Watch Commander will assume position of or assign a liaison with the Johnson County Shedffs Department. Assignments will be made through the designated liaison. In the event that the liaison believes the assignment unduly jeopardizes the safety of officers or is in conflict with the rules, regulations, or general orders of the Iowa City Police Department, he/she has the authority to refuse an assignment. To the extent possible, all reasonable requests will be complied with. Department members assisting in these types of situations will be governed by the departmental Use of Force order. If a disturbance arises in a correctional facility under control of the Iowa Department of Corrections within the City of Iowa City, members of this department will respond to control or assist in the controlling of the situation. The on-duty watch supervisor will be the Incident Commander until relieved by higher authority. The Incident Commander will serve as or designate a liaison with the ranking Department of Corrections officer present. To the extent possible, all reasonable requests will be complied with. If in the opinion of the Incident Commander, there is insufficient personnel available to handle the situation, additional agencies may be requested to respond until the situation is controlled or contained. If a tactical team from the Department of Corrections or Iowa State Patrol responds to these type situations, operational command may b~ surrendered to the ranking officer of the responding agency. In these instances procedures for the support of outside agencies shall be followed. REQUEST FOR NATIONAL GUARD ASSISTANCE When a disaster or public disorder situation exists, it shall be the duty of the Chief of Police or his/her designee, to inform the City Manager or Mayor of the City of Iowa City of all pertinent details of the emergency. It will be the responsibility of the Mayor to contact the Office of the Governor and request assistance of the Iowa National Guard in emergency situations resulting from natural or man-made disaster or public disorder. Iowa Code ch'apter 29C governs the duties and responsibilities of the Iowa National Guard pertaining to Emergency Management. Iowa City Police Department Standard Operating Guideline SOG #: Effective date 01-02 October 15, 2001: Subject: Reference: Death / Serious I nju ry Notifications Section: OPS Issue #: rn .. Purpose: The purpose of this directive is to outline those procedures officers should consider when called upon to make a notification involving death, serious injury or serious illness. Definitions: Next of Kin - For the purpose of this guideline, the closest relative of the deceased - spouse, parent(s), brother(s) or sister(s), children, and other person having a significant relationship with the deceased. Procedures: Notification of the next of kin of a family member is a difficult task. There is a natural hesitancy to deal with this subject, and the risk exists that without guidance, inappropriate methods, comments or remarks may unnecessarily exacerbate the emotional and or mental distress of survivors. Therefore, the Iowa City Police Department has adopted the following guidelines in order to provide surviving family members with sufficient useful information and support in a manner professional manner. INFORMATION GATHERING AND PREPARATION 1. All death notifications that are the responsibility of this department shall be delivered in person unless exigency of circumstances demand telephonic notification. 2. Officers shall be prepared to and shall be provided adequate discretion to spend the necessary time with survivors to provide assistance as authorized by this guide. 3. Prior to contacting next of kin, the notifying officers shall gather and familiarize themselves with essential details concerning the deceased, to include full name, age, race and home address, as well as details of the death, location of the body/personal effects and other pertinent information. 4. Officers shall identify the next of kin of the deceased for purpose of notification. Padicular effort should be made to locate the closest relative starting with a spouse and followed by parents, .brothers or sisters, then children. a. only where substantial delays would be required to make contact with "closest" next of kin should other relatives be contacted. ~ in o a ~) V~ere another agency must be contacted to notify the next of kin, officers L~ -- th~uest that the notification be made in person, and  ~r~.quest immediate verification when notification has been accomplished. · ever possible, officers should gather available information concerning ~ rvivors that may aid in the notification. This includes but is not limited to whether survivors are eldedy, disabled, visually or hearing impaired, have medical problems, or may not speak English. If possible, obtain the names of the survivor's closest relative, friend, family doctor or clergyman. 7. Officers shall ensure that they have on hand a list of referral agencies that may be helpful and should leave this with survivors. 8. Officers should avoid using the name of the deceased over the radio prior to notification of immediate surviving relatives. 9. Where possible, two officers should be assigned to a death notification. 10. Officers should request the assistance of a department chaplain when feasible. 11. Personal effects of the deceased shall not be delivered to survivors at the time of the death notification. MAKING NOTIFICATION 1. Upon ardval at the residence or place of business, officers shall do the following: a. check the a~curacy of the location; b. request to speak to the immediate survivor; c. identify themselves by name, rank and department; d. vedfy the relationship of the survivor to the deceased; and e. ask permission to enter the residence or in the case of a business, move to a place of pdvacy. 2. Every reasonable effort shall be made to make the notification in the privacy of the survivors home or in another location away from public scrutiny. 3. Prior to making notification, officers should bdng members of the family; together who may be in the house or otherwise on hand. 4. Officers should address the survivor(s) in a straight-forward manner and use easy to understand language to briefly explain the circumstances of the incident and the fact the individual is dead. a. Officers should not use euphemisms such as "passed on" or "no longer with us" in order to avoid using the word dead as these may create confusion or false hope. b. Officers should avoid graphic aspects of the incident and the use of police jargon. c. Officers should refer to the deceased using his/her first name or terms reflecting the deceased's relationship to the survivor (i.e. son, daughter, etc.). 5. Officers should be prepared for unexpected responses from survivors to include hysteria, and possible verbal or physical attack. 6. Officers should provide survivors with sufficient time to regain composure before proceeding. Avoid attempting in the interim to provide q~fort ~, usi.g simple p atitudes or trite phrases"l k.ow how you how hard this is for your.").cD '<_'F'i PROVIDING ASSISTANCE AND REFERRAL ---<r-' ~ 1. Officers shall not leave upon completion of the notification until ~m na~y~ assured that the survivor has adequate personal control and / o.~l~nily~l~r close friend(s) or clergy readily available for support. In gauging tl'r~need~r assistance, officers shall also consider the following: a. the emotional reaction and physical condition of the survivor; b. the availability of other adults in the home; c. responsibility for infants or small children; d. home environment (e.g. evidence of excessive alcohol use or lack of means of financial support, etc.); e. availability of support system (e.g. including friends, family, close neighbors, access to clergy etc.) 2. Officers should provide any additional information on the incident requested by survivors. While graphic details may not be necessary, officers should provide information if asked specially concerning the cause of death, condition of the body or other details of the fatality. 3. Officers should remain alert for the possible need for medical assistance. When officers are aware of serious medical conditions in advance of notification, they should advise EMS prior to notification. 4. Officers should be aware of confusion on the part of survivors; speak slowly and deliberately, and write down any pertinent information that the survivor may need. This includes such matters as: a. disposition of the body; b. location of personal effects; c. identification requirements / procedures; and d. contact officers' name, department and phone number. 5. Officers should assess the physical and emotional well-being of the survivoF before departing. Officers should be reasonably assured that survivors can take care of themselves and those for whom they may be responsible. In addition to concern noted above, officers should be able to answer "yes" to the following types of questions: a. Is the survivor thinking clearly? i. seem to be aware of your presence ii. have some grasp of place and time iii. demonstrate a progressive ability to express him/herself iv. begin to demonstrate some grasp of the reality of the death b. Does the survivor have reasonable control over his/her emotions or does the person display shock (no apparent emotion), furious hostility or the desire to commit suicide? c~ Can the survivor cope physically?. I.e. has the survivor fainted, displayed debilitating weakness or emotional collapse, and does the survivor have an adequate support system that can be relied upon? 6. Officers should not leave a lone survivor unattended until all reasonable efforts have been made to gamer first-hand support from the survivor's family, friends, co-workers, neighbors, family clergy, crisis counselors or other agencies. 7. Notifying officers should conduct a follow-up within 24 hours with any survivor when there is concern for the survivor's well being. FILED Iowa City Police Department 20131 OCT 18 PH 3:52 Standard Operating Guideline CITY, CLERK IOWA CITY, 10WA SOG #: Effective date: 01-03 October 19, 2001 Subject: Reference: Communications Emergency Communications Section: Issue # Support Services 1: Purpose: The purpose of this guideline is to identify the procedures used by Emergency Communications personnel for communications with the public or police personnel when responding to calls for service. Definitions: Procedures: In order to maintain a uniform manner of communications and response to calls, all members of the Iowa City Police Department shall abide by all state and federal guidelines when using radio equipment. This includes adherence to FCC procedures and requirements when using radio equipment. All personnel shall restrict the use of radio communications equipment to departmental business. Officers should contact the ECO upon beginning or completing an assignment, upon a change of status, when leaving their vehicle for any reason, when becoming engaged in any situation requiring police intervention and other situations as necessary. When the duty status of an officer changes, the ECO shall record the change of status in the departments CAD system. Officers shall notify the ECO whenever they are out of service (i.e. lunch break, out for investigation etc.). The out of duty status shale be recorded on the departments CAD system. While the CAD system is identifying the transmitting officer, when contacting communications or another officer, the officer should initiate the contact by identifying the person being contacted by badge number or as communications followed by the calling officers badge number. I.e. City -81 traffic... When communicating with an outside agency, the calling party shall identify themselves by agency and badge number. I.e. Johnson County SO from Iowa City unit 81. The number of officers assigned to a call will be determined by the nature of the call and known history of the location or individuals involved. The number of officers responding to a call may be altered by the watch supervisor. Officers may at anytime request additional units regardless of the nature of the call. The following are recommendations for response to vadous types of calls: Violent offense in progress - minimum of 2 officere Potential burglary in progress-minimum of 2 officers Domestic in progress - minimum of 2 officers Potential weapon call minimum 2 officers C) -- After the fact report - one officer Shoplifter no problem one officer ' Shoplifter problem two officers Property Accident clear road one officer ~;~ '~- Property Accident blocked road two officers Injury accident two officers Disturbance 'call two officers Loud music call one officer first response/two second response Other calls will be respondedto in manner to maximize officer safety and safe efficient handling of the call. Supervisors should respond to calls when a person has received a serious injury, calls dispatched as involving weapons, calls which on its face may be a felony, calls in which there is a significant public interest. Incidents in which there is a high probability of City liability. Other calls at the discretion of the Watch Supervisor. RECIEPT OF CALL FOR SERVICE Upon receipt of a call for service the ECO shall attempt to determine the charactedstics of the call including a determination as to if the call constitutes an emergency. If a "non-emergency" call comes in on an emergency line the ECO may take the call on the 911 line or request the caller call back on the "routine" line. Calls coming in on the 911 system will have priority over calls coming in on the "routine" lines. Upon receipt of the call, to the extent practical, the receiving ECO should attempt to determine the needs of the caller. If the call requires immediate response of emergency personnel the ECO should advise the caller that assistance is enreute and attempt to obtain relevant information. It the request for service is an emergency which is outside the corporate limits of the City of Iowa City, the ECO shall advise the calling party of the agency having jurisdiction and then advise them that they will transfer the call to the appropriate agency. In cases of a medical emergency, the ECO shall notify Johnson County Emergency Services of the location and nature of the emergency. The Emergency Communications Operator will provide emergency instructions to the caller in accordance with national standards pertaining to EMD. All Iowa City ECOs' are National Academy EMD certified and may provide first aid instructions over the phone in accordance with the EMD protocols maintained in the communications center. When the call is a request for information, the receiving ECO shall provide the available information to the extent practical or refer the calling party to the appropriate party or agency. If the caller request to speak to a particular officer the ECO should advise the person if the officer is on duty and if not, when they are expected to return. Upon request the ECO will forward a message to the officer. This may be done orally, in writing or electronically. If the caller is requesting service that is provided by another agency, I.e. DVIP, RVAP, Emergency Shelter etc, the ECO should supply the caller with the requested information or referral phone number.. The ECO shall record all reports of cdme, citizen complaints, any incident causing a department member to be dispatched, all incidents initiated by department members, all traffic stops and citations, in the CAD system. Each entry will be automatically assigned a unique incident number "generated" by the CAD system. All classifications of incidents requiring or resulting in an Incident Report, Accident Report, OWl Report, Arrest Report, Acquisition of Property, Arrest (other than traffic citation), or other incidents as determined by the officer or a watch supervisor, shall be assigned a unique case number in addition to the incident number. To the extent possible the following information shall be included in the CAD system: -- 1. Incident Number - automatically assigned O 2. Date and time of request -(required field for acceptance) 3. Name, address, phone number of complainant 4. Type of incident reported (required for acceptance) 5. Location of the incident (required for acceptance) 6. Identification of primary and backup officers (required for acceptanc~ 7. Time of dispatch/assignment (required for acceptance) 8. Time of arrival (required for acceptance) 9. Time of return to duty (required for acceptance) 10. Disposition or status of the call (required for acceptance) Assigned a 3 letter code. EMERGENCY PLAYBACK The Communications section of the Iowa City Police Department has immediate playback capability of incoming calls and radio traffic. The discs containing the transmissions shall be retained for a period of at least 6 months and will be maintained in the locked storage area maintained by the Communications Supervisor. Officers may request a replay of calls on their current watch. Requests for playback of calls on previous watches should be routed through the ECO supervisor or an on-duty watch supervisor. Copies of recordings may be made upon request to the ECO Supervisor. All subpoenas for "tapes" of recordings shall be forwarded to the ECO Supervisor. EMERGENCY MESSAGES Upon receipt of a request to deliver an "emergency" message, the ECO should determine if the message meets the cdteda set by NCIC and Iowa Department of Public Safety. If the message meets the cdteda the ECO may enter the request in NCIC. If the message request involves delivery of an emergency message to someone in Iowa City, the ECO shall accept the message after determining the content of the message, i.e. death or sedous injury of a loved one, obtain call back phone number for the requesting party and obtaining name, address and other pertinent information about the "receiving" party. The ECO should contact a watch supervisor for approval and assignment of the message. The message will be assigned as soon as practical after receipt of the request. If the officer is unable to make cantact with the party, he/she may leave a message at the residence for the person to contact the ICPD for an emergency message, or leave a note requesting the person contact the ICPD at their eadiest possible convenience. Non-criminal Reports ECOs' may accept / take reports relating to lost or found property. These 'reports shall be recorded on the departments incident report form and as applicable, property form. All incidents that are criminal in nature and accidents will be assigned to an officer for follow up. The ECO receiving the call will note the call including the time and category in the CAD system. Iowa City Police Department Standard Operating Guideline SOG #: Effective date: April 2,2001 Of-04 Subject: Reference: PURSUIT STOP STICK DEPLOYMENT Section: Issue #: 1 OPS Purpose: The purpose of this directive is to identify those situations for the deployment of and those procedures necessary for the safe deployment of tire deflation devices (Stop Sticks). Definitions: Stop Stick - Registered trade name of the tire deflation device currently approved and used by the Iowa City Police Department. Stop sticks are a series of 3-foot long polymer core triangle containing 36, 2 5/8" hollow spikes, housed in a polypropylene "shell". The system is a series of 3, 3 foot sections hooked together and attached to an 80 foot cord and cord reel. Mini-Stop Stick - One foot long Stop Stick which can be used to prevent parked/stopped vehicles from being moved. Procedures: The deployment of Stop Sticks shall be in conformance with departmental directives relating to Pursuits, Use of Force and vehicle operations. To the extent practical the deployment of Stop Sticks shall be with the permission and direction of a watch supervisor. Criteria for deployment of Stop Sticks - 1. Stop Sticks may be deployed when necessary to stop a fleeing vehicle AND the vehicle or its occupants present an imminent threat to the life, safety, or welfare of others. 2. Stop Sticks shall only be deployed in an area where the deploying officer(s) can safely remove themselves from the roadway service. 3. Stop Sticks shall only be used by personnel trained in theL~use a~d 4. Stop Sticks shall not be used on motor cycles or other two-wheeled vehicles, three wheeled vehicles, or all terrain vehicles, as these vehicles are less stable than most 4 wheeled vehicles. 5. For best success, Stop Sticks should be deployed on a hard surface. Deployment Procedures - When deploying Stop Sticks officers should comply with the following guidelines; 1. A marked patrol vehicle should be placed on the side of the roadway, facing the direction of the pursuit with all emergency lights activated. The vehicle may be angled slightly to narrow the roadway and force the suspect to drive over the Stop Sticks~ 2. The patrol vehicle SHALL NOT be occupied. 3. If possible, a second marked patrol vehicle should be placed on the opposite side of the roadway, with all emergency lights activated. 4. Officer should be 10 - 20 feet in front of the patrol vehicle when deploying the Stop Stick. If the patrol unit is facing towards the pursuit the officer should then position himself or herself 10 to 20 feet to the rear. 5. The Stop Stick shall be pre-loaded in the supplied container with the cord reel attached in the storage position inside the trunk. 6. Communications should be advised that Stop Sticks are being deployed. 7. Remove the Stop Stick and attached cord reel from the trunk and CLOSE the trunk to ensure maximum visibility. 8. Time permitting, place the Stop Stick perpendicular to the roadway on the shoulder and unwind the cord across the roadway to a position of safety. DO NOT attach the reel to yourself or wrap the line around your hand. IF time does not permit the above, the Stop Stick may be "tossed" in front of the suspect vehicle. 9. Time permitting, the officer should pull the Stop Stick into position after the last vehicle Prior to the suspect vehicle has ddven over the cord. 10. If possible, immediately after the suspect has crossed the Stop Stick, the Stop Stick should be pulled off the roadway pdor to the police vehicles crossing the Stop Sticks. 11. Pursuing officers, when notified of impending deployment of Stop Sticks, shall ensure adequate distance between themselves and the pursued vehicle, to facilitate the safe withdrawal of the Stop Sticks. MINI STOP STICKS Mini-Stop Sticks may be used to secure a non-moving/parked vehicle. Prior to deploying the mini-Stop Stick, a supervisor should be notified of the situation and decide if the mini-Stop Stick should be deployed. (') c'~ Iowa City Police Department ~>~*~ c~ Standard Operating Guideline ~C:> ~ i' .-<r- :"1'1 nn --e SOG # Effective date: ~ ~ _.. , 01-05 OCTOBER 29, 2001 ~ ,2, Subject: Reference: c.n HSF CHECKS Section: Issue #: INVES TIGA TIONS 1 PURPOSE: The purpose of this guideline is to ensure the prompt, efficient, and fair investigation of Bad Checks. DEFINITIONS: For the purpose of this order, "bad checks" include checks which have been issued to a party in retum for services or products, which have been returned to the receiver of the check, due to any of the following: A. Insufficient Funds B. Account Closed C. Other as determined by the Commanding Officer of the Investigations Section. PROCEDURES: Commander of investigations - Upon notification of a returned check, the Commanding Officer of the Investigations section will ensure that the incident is appropriately recorded and logged. He/she shall then determine if the check will be retained by the Investigative Section, forwarded to the Patrol Section for further investigation, or when the check does not meet required criteria return the check to the complainant along with notification why the incident is not being investigated. Criteria for not investigating a NSF check include but are not limited to: A. Failure to identify the issuer at the time of issuance. B. Failure to identify the person/clerk receiving the check. C. There has been an agreement to "hold the check". D. The check has been "Post-Dated". E. The receiver has not attempted the 10-day notification of NSF, or the 10- day period after notification has not expired. F. The complainant has agreed to accept a partial or "time" payment. G. Failure of the recipient to completely fill out a NSF form. H. Criteria for retaining the check for investigation by the Investigative Section Includes but is not limited to: A. The knowledge that the issuing party is being or has been investigated for other related offenses. B. The knowledge that the alleged issuer has reported checks as being stolen. C. Other as determined by the Investigations Commander. If the Commanding Officer of Investigations decides to forward to the Patrol Division, he/she provide the following information to the Commander of the watch to which the check has been assigned: A. The original check or photocopy of the check. B. Copy of the receipt of service of the 1 O-day notification. C. The date the PD was notified to the check. D. The name and any pertinent information relating to the suspect. E. Returned check form completed by the business/victim F. Any special instructions/requests. G. Record of any investigation relating to the case prior to the submission to the Patrol Division. H. Watch Commander- Upon receipt of a bad check from the Commander of Investigations the Watch Commander shall note the date received. The Watch Commander will assign the check to an officer for investigation and record the name of the officer and the date assigned. The Watch Commander shall maintain a log detailing the status of all checks forwarded to their watch for investigation. Upon completion of'a case, the Watch Commander shall verify its' status and disposition. Investigating Officer- . Upon being assigned a check case the assigned officer is responsible for the investigation, notifications, documentation and court presentation of the case. He/she shall obtain a case and incident number and complete a "face sheet". The odginal face sheet should be marked under investigation and forwarded to the Records Section with the officer retaining a copy. He/she shall maintain a record of the following: A. The date received. B. The date, time, and manner of notification of the suspect. C. The date which the payment must be made. D. The name, address, phone number of the representative of the bank which is listed on the check. E. Documentation. from the financial establishment that the check was returned and the reason for the return. F. Pertinent suspect information required for the completion of the report. G. Included copies of all notices, correspondence, requests for subpoenas etc. in the case file. H. Prior to filing charges the investigating officer shall: a. Re-contact the business/victim and confirm that the suspect has not taken care of the check. b. Request the County Attorney subpoena the associated bank records. (form letter) c. Complete the associated report PRIOR to filing charges and/or obtaining a warrant. I. Upon completion of the investigation, the officer shall complete a report detailing the investigation and the result of the investigation including any related charges. J. The report shall specify the status of the investigation, active, inactive, exceptional clearance... K. The completed report and documentation shall be submitted to the records division and notification forwarded to the Commander of Investigations. L. When the investigation results in criminal charges being filed, the original check shall be submitted to the property section as evidence. M. In those instances where the suspect pays off the check, the officer shall: a. Place a photocopy of the check in the case file. b. Return the check to the suspect, or upon request of the suspect, destroy the check. In no case may the check be returned to the business/victim. Once a case is assigned, the assigned officer should attempt to complete the case within 30 days. If it appears that the case will be prolonged in excess of 30 days, the officer shall advise their Watch Commander of this fact, along with the reason. I.e. difficulty in finding or notifying the suspect or suspect is out oftown. If the suspect indicates the checks were stolen or that he/she did not issue the check, the officer needs to obtain a forgery affidavit from the person and complete a report detailing the facts to this point. The officer should then review the case with a Watch Supervisor to determine if the officer should retain case, or if it is of such a nature that it should forwarded to Investigations for further follow- up. If the case is retained by the officer, a copy of the report and the forgery affidavit should be forwarded to Investigations for review. INITIAL REPORT BY OFFICERS When an officer responds to a business ref. a NSF check, he/she shall obtain the available information and complete an incident report as thoroughly as possible. The officer should then forward the report and the original check to the, Investigations Commander for follow-up or assignment. ~ --HO r~ F"' ~j FILED Iowa City Police Department 2001 OCT 19 AH 8:15 Standard Operating Guideline CITY CLERK IOWA CITY,, IOWA SOG #: Effective date: i 01-06 OCTOBER 18, 2001 ~ Subject: Reference: SUSPICIOUS PACKAGES ANTHRAX, UNKNOWN SUBSTANCES Section: Issue #: 1 Command Signature: Purpose= The purpose of this guide is to identify those steps to be taken when responding to a suspicious package (non-bomb) or package containing a suspicious material. Definitions: For this guide, suspicious material means a letter, package, or container which contains a substance that the complainant determines is suspicious. This includes but is not limited to powders, liquids, odors or other items not normally associated with the receipt of packages. It also includes packages which the complainant determines is suspicious due to it's unexpected receipt, unknown or questionable / unknown origin. Credible threats - are those incidents where there has been a significant exposure to unknown substances, physical reactions and / or other increased risk factors associated with the item Non-credible threats - are those incidents where the letter/package does not present undue concern or suspicion, however the caller is concerned about the item and may want it removed from the location. Procedures: When responding to a call of a suspicious package (non-bomb) the responding officer shall take those steps necessary to minimize likely exposure of themselves and the public to unknown / suspicious substances. This includes but is not limited the use of a HEPA mask, and a double layer of "surgical" glove. Upon arrival at the scene and prior to coming into contact with the package, the responding officer(s) should: 1. Make contact with the complainant. If the complainant is someone other than the person in charge of the location in receipt of the package, the person in charge of the premises should also be contacted. (Is there someone on premises that is expecting a package?) 2. Determine the nature of the complaint. Has the package been opened and the contents suspect, or is the package unopened and it's receipt suspicious in nature. If the receipt of the package is suspicious the officer should determine the basis for the suspicion. a. Have there been previous threats associated with the address, or the addressee? Is there a threat associated with the current package? b. Is it from an unknown, unexpected or suspect source? c. Are there inconsistencies in the addressing, i.e. misspelled name, postmark inconsistent with return address, no return address, other. d. Are there signs of leakage or is there a foreign substance on the exterior of the package? e. Are there things protruding from the package? 85 ~ Is there excessive postage on the package? ~_~L~ Is the package / envelope of uneven shape? E3 ~ Are there "restrictions" on the package, i.e. personal or confidential. _____J__.r~' What is pdmary "occupant" of the business? Places that are of a LL F-- higher profile than would be a private residence. ~ r.j higher profile are more likely to be targeted. I.e. MidAmerican is a c~ ~ What is the occupation of the addressee? The commander of a · =, O military installation may be more likely to be targeted than a retired schoolteacher. k. other 3. If the above listed "criteria" are answered in such a manner that they do not present a reasonable suspicion that the package is a threat, the officer may: a. Allow the person to open the package after the officer has donned protective gear, or treat it as any other unsolicited mail. b. Open the package at the request of the recipient. This will be done at a time and location determined by the officer. c. "Triple bag" the item and allow the recipient to keep or dispose of the package. d. "Tdple bag" the item and take possession of the object for destruction or placement in the property section. e. If the person is concerned about their health the officer may recommend that the person seek medical treatment either from their regular physician or a medical facility. f. AT NO TIME WILL AN OFFICER ADVISE PERSONS THAT IT IS SAFE TO RE-ENTER THE PROPERTY. 4. If there is leakage or the container / package has unknown substances on the exterior, the officer shall determine the location of the container and initiate the physical isolation of the package. This may be done by removing persons from the immediate are of the package establishing a perimeter. This may be as simple as closing a door and not allowing persons to enter the area. In this case a supervisor should be notified. Prior to approaching the package or the immediate area containing the package, the officer SHALL put on a HEPA mask and double layer of "surgical" glove. The officer shall obtain as much information off of the exterior of the package as possible. Ioe. names, return addresses, postmarks, etc. If the package is suspect due to a reason listed in #3 above, the Watch Supervisor shall contact the on-duty fire commander and consult with them reference the nature of the complaint. A decision shall be reached as to the need to notify the Johnson County HazMat team. If the HazMat team does not respond, the investigating officer may: a. Allow the person to open the package or treat it as other unsolicited ~ mail. "Triple bag" the item and allow the recipient to keep or dispose of the package. G ~ ~ - "Triple bag: the item and take possession of the item for destruction or =.._ -- >_ O inclusion in the property section. LL F- ~d<: If the suspicious package presents a credible threat, the officer shall D O.~ recommend that "exposed persons" go to a medical facility for ~ O~ evaluation and/or treatment. l'r the HazMat team responds to the scene, the HazMat commander will be responsible for the collection / removal of items from the location. If the material is suspicious or unknown in nature, it shall be securely packaged with the investigating officer documenting receipt of the package. The package shall be received by the property section and forwarded to the appropriate lab for examination. If the sample does not meet Lab criteria for examination, the property custodian may return the property to the owner or dispose of the property. 5. If officers respond to a scene where a package has been opened and it contains suspect material, i.e. powder or finely ground product, the officer shall don a HEPA mask and double layer of surgical gloves pdor to entry of the business containing the substance. The responding officers shall obtain available information from the complainant reference the package. This includes but is not limited to: a. Name of the intended recipient. b. Name and return address of sender. c. City and date of postmark. Additionally, the officer shall attempt to determine the possible source of the substance. I.e. contact the sender and determine if the substance is one that the sender might have included in the packaging or shipping process. I.e. cornstarch is often "dusted" on pages of high-gloss magazines to keep them from sticking together. Ascertain the answers to the questions in section 2 above. If reasonable steps to identify the source / nature of the substance are unsuccessful, the watch supervisor shall contact the on-duty fire department commander and consult with them reference the nature of the complaint and the need to notify the Johnson County HazMat team. (Officers should consider contacting the Postal Inspector in Cedar Rapids for assistance in determining the origin of a package.) Decontamination - Upon completion of a call of a suspicious package, the responding officers shall take appropriate steps to decontaminate themselves and their equipment, This includes the disposal of gloves and the HEPA mask. If the incident presented a credible threat, uniforms should be removed and laundered as soon as practical after the incident. Officers should thoroughly wash with soap and warm water. Officers responding to incidents reaching the level of a credible threat, where there was an unknown / undetermined substance present shall shower as soon as practical upon leaving the scene. Other equipment may be decontaminated using a 0.5% bleach solution. Officers receiving a significant exposure to unknown substances shall go to the Emergency Treatment area at Mercy Hospital and be tested for exposure to infectious disease. Upon the recommendation of medical personnel, they shall initiate appropriate treatment. Officers with questions regarding the significance of their exposure may respond to Mercy Hospital for assessment / evaluation. Reporting - Officers present at the scene of a suspicious package shall complete an incident report detailing their observations and actions involving the incident. Officers who were "exposed" to unknown substances shall thoroughly document their contact with the substance. In instances where the substance is of an unknown nature, the investigating officer shall record to the extent possible the name, address, identifiers and phone number of all persons known by him/her to have been in contact with or in the immediate vicinity of the unknown substance. If the call resulted in the HazMat team responding to the incident, the Johnson County Department of Public Health shall be notified of the incident along with the director of the Johnson County OffiCe of Emergency Management. m