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Home My WebLink AboutICPD SOG'S FI[..ED Iowa City Police Department 2~1N~V 21 Pil h: 32 Standard Operating Guideline CITY IOWA CITY, IOWA SOG #: Effective date: 01-07 NOVEMBER 22, 2001 Subject.' Reference: - TRAFFIC CITATION RECORDS/ SECURITY Section: Issue #: ADMIN 1 Purpose: The purpose of this guide is to identify those procedures necessary to maintain the security and integdty of traffic citations and parking tickets issued to and used by the Iowa City Police Department. Definitions: Traffic Citation - Also called Uniform Citation - the form developed by the State of Iowa and commonly used in traffic enforcement activities. Parking Citation - Form developed by the City of Iowa City for citing violators of municipal parking infractions. Procedures: In order to ensure the integrity of those forms used in the enforcement of traffic laws and ordinances, the following procedures shall be adhered to: Traffic Citations 1. "Bulk" packages of traffic citations and parking tickets shall be secured in a locked area accessible to sworn members of the rank of sergeant and above. Bulk storage of the citations shall be in a locked cabinet in room 116. 2. Officers will be issued three pads of traffic citations. The issuing supervisor shall record the beginning and 'ending number of each pad on a form developed for this purpose. 3. Officers shall be responsible for accounting for the traffic citations issued to them. Officers shall submit a copy of all traffic citations for recording in the traffic records system. 4. If an officer makes an error on a traffic citation, which precludes him/her from issuing the citation to the violator, he/she shall cleady write the word VOID across the face of the citation. The voided citation shall be submitted to the officer's supervisor. The supervisor shall record the number of the voided citation, along with the reason for the void. 5. Upon completion of one "pad" of traffic citations, the officer may request an additional pad from a supervisor. 6. On a regularly scheduled basis, the Watch Commander shall forward a copy of the voided ticket form to the Records Supervisor who may check the voided numbers with those numbers of issued citations. Parking Tickets 1. "Bulk" packages of traffic citations and parking tickets shall be-secured in a locked area accessible to sworn members of the rank of sergeant and above. This will be a locked cabinet in room 116. 2. Officers and/or Community Service Officers (CSO) will be issued five pads of parking citations. The issuing supervisor shall record the beginning and ending number of each pad on a form developed for this purpose. 3. Officers shall be responsible for accounting for the parking citations issued to them. Officers shall submit parking citations to the box specifically designed for this purpose. 4. If an officer ma_kes an error on a parking citation, which precludes him/her from issuing the citation, he/she shall cleady write the word VOID across the face of the citation. The voided citation shall be submitted to the officers supervisor. The supervisor shall record the number of the voided citation, along with the reason for the void. 5. Upon completion of one or more "pads" of parking citations, the officer may request additional pads (up to 5) from a supervisor. 6. Upon approval from a Watch Commander, an officer or CSO may be allowed additional parking ticket books in excess of 5. The Watch Commander shall record the beginning and ending number of each pad. The Watch Commander should note on the log, the reason for issuing additional books. Officer Issuing Beginning Ending Date Parking or Authority Number Number Issued Traffic (T/P) V/'AO', ,',~-!, ){,L'~ !:-,' Officer Date Voided Reason Receiving Forwarded to Voided Supervisor Records on Iowa City Police Department Standard Operating Guideline SOG #: Effective date: 01-08 NOVEMBER 22, 2001 Subject: Reference: - PROMOTIONAL PROCESS PROMOTIONS, PROMOTIONAL PROCEDURES Section: Issue #: 1 Purpose: The purpose of this guideline is to identify the responsibilities and procedures used by the Iowa City Police Department in the promotional process. Definitions: Procedures: Non-sworn Personnel - Each available position will be posted. This will allow all eligible personnel to contact the Human Resources Department for placement on the transfer or promotion list in accordance with applicable contract requirements. Swom Personnel - The Chief of Police with the approval of the Civil Service Commission will determine specific eligibility requirements for specific ranks within the Iowa City Police Department. These requirements will be posted at the time of notice of the beginning of the promotional process. Upon the exhaustion or expiration of the existing promotional list for each rank, the Chief of Police may contact the Director of Human Relations for the initiation of the application / selection process for the particular rank. The"Human Relations Department of the City of IOwa City holds the primary responsibility in the administration of the promotional testing process. The promotional testing process shall comply with all applicable State Laws pertaining to the testing and promotion of police personnel. 1. The Human Relations Department will set up and administer the written ~t~.t associated with the promotional process. O 2. All testing materials associated with the promotional process will in the Human Relations Office. ~ "'o 3. All procedures associated with the testing process will be non-discriminatory in nature and related to or representative of the duties associated with the position. 4. As applicable, the Chief of Police will consult with the Human Relations Department in determining the membership and content of the assessment center portion of the test. 5. For the ranks of Lieutenant and Captain, the Chief of Police, in consultation with the Human Resources Department and the approval of the-Civil Service Commission may use an Interview Board in lieu of an assessment center. a. Interview boards will consist of members of other comparable police departments. The members will be equal to or of higher rank of the position being filled. b. The members of the interview board will be determined in consultation with the Human Resources Director of the City of Iowa City. The Civil Service Commission may approve the membership of the interview board. 6. Upon completion of the testing / evaluation process, the candidates shall be ranked based on their combined performance on all sections of the testing process. 7. Upon certification of a list of candidates by the Iowa City Civil Service Commission, the Chief of Police may interview the candidates on the list. 8. The Chief of Police may consult with command and supervisory personnel in order to evaluate the promotional potential of the candidates on the list. 9. The Chief of Police has sole responsibility in naming the person(s) to be promoted to the particular position. 10. Upon promotion, all newly promoted supervisors shall serve a probationary period of 6 months. 11.Newly promoted personnel should receive .training in the duties and responsibilities associated with the new position as soon as practical after the promotion. 12. Persons not promoted may reapply for during the next testing process. 13. Persons wishing to contest the results of any phase of the promotional process shall contact the City of Iowa City Human Resources Director. The Person contesting the result shall identify the section(s) of the test, which they wish to contest and identify the reason for contesting the test.. If applicable, the contesting party should provide documentation in support of their contest at the time of the notice. The-Personnel Director may consult with the administrator of the test in question and determine the validity of the contest. If the contest is supported the error shall be corrected. If the contest is not supported, the contesting party will be notified in writing. The contesting party may appeal the decision as provided by law. Iowa City Police Department Standard Operating Guideline SOG #: Effective date: 01-09 NOVEMBER 24, 2001 Subject: Reference: AGENCY JURISDICTION AND MUTUAL AID Section: Issue #: OPS 1 Purpose: It is the policy of the Iowa City Police Department to encourage adjacent law enforcement agencies to join in wdtten mutual aid agreements. The agreement should descdbe provisions for the indemnification of the pmvider agency and..jts personnel. It is the purpose of this order to delineate the Department'~dsdict~n and mutual aid agreements, and involvement in regional services. Definitions: Procedures: REQUEST FOR NATIONAL GUARD ASSISTANCE When a disaster or public disorder situation exists, it shall be the duty of the Chief of Police or his/her designee, to inform the City Manager or Mayor of the City of Iowa City of all pertinent details of the emergency. It will be the responsibility of the Mayor' to contact the Office of the Governor and request a~sistance of the Iowa National Guard in emergency situations resulting from natural or man-made disaster or publi~ disorder. Iowa Code chapter 29C governs the duties and responsibilities of the Iowa National Guard pertaining to Emergency Management. REQUEST FOR FEDERAL LAW ENFORCEMENT ASSISTANCE When an offense has occurred which is in violation of Federal Statue, or there is Federal jurisdiction, the Lieutenant of Investigations may, in consultation with the Chief of Police or his/her designee, notify the Federal Agency with jurisdiction of the incident and may request assistance from the agency. The request may be in either written or verbal form. CONCURRENT JURISDICTION The primary area of responsibility for the Iowa City Police Department is the corporate city limits of the City of Iowa City, with the exception of properties belonging to the University of Iowa and the County of Johnson County. This does not prohibit officers of this Department from initiating actions on these properties that are within the corporate city limits. This also does not preclude members of this department from assisting other agencies in other-jurisdictions, with whom this department has entered into to a mutual aid agreement. 1. University of Iowa Properties: Chapter 262.13 allows the Iowa Board of Regents to create a Department of Public Safety with authority to act "in the interest of the institution by which they are employed." On property belonging to the University of Iowa, the University of Iowa Department of Public Safety shall have primary jurisdiction for activities that initiate on University property. Members of the Iowa City Police Department should cooperate with members of the University_DPS as requested. In instances where immediate action is needed, officers of this department shall either take appropriate action or establish order until DPS officers ardve. When an act which has occurred on University property is reported to a member of the Iowa City Police Department, the member should refer the person to the University Department of Public Safety or remain with the subject until a DPS officer arrives. 2. Johnson County properties: On properties belonging to Johnson County, the Johnson County Sheriffs Department shall have primary law enforcement responsibility. Upon request of the Johnson County Sheriffs Department, members of the Iowa City Police Department should provide assistance as requested. In instances where immediate action is needed, officers of this department shall either take appropriate action or establish order until a Deputy arrives. When an act has occurred on County property and is reported to a member of this department, the member should refer the person to the Johnson County Sheriffs Department or remain with the person until a Deputy arrives. 3. University Heights: The corporate limits of University Heights is encircled by the City of Iowa City and University of Iowa properties. University Heights employs several part time officers but the Johnson County Sheriffs Department provides primary law enforcement services for University Heights. Members of the Iowa City Police Department should assist members of the Johnson County Sheriffs and/or the University Heights police ~ department when requested. For incidents which originate in University ~o He_,~hts but are reported to a member of the Iowa City Police Department, the /_:-~ber should refer the person to the Johnson County Sheriffs Department ~ main with the person until the arrival of a deputy or University Heights o_ ~_~.,~;r.In instances that require immediate action, members of this ca O department shall either take appropriate action or establish order until a Deputy arrives. The Johnson County Sheriff's Department has countywide law enforcement authority as defined in the Code of Iowa sections 331.651-331.662. However, the general activities of the sheriff's department are primarily outside the Iowa City Corporate limits. The Sheriff or his/her designee may request assistance from the Iowa City Police Department as needed. Iowa Department of Public Safety has statewide law enforcement jurisdiction. Section 321 o6 of the Code of Iowa states: There shall be reciprocal co-operation between the members of the department, the state department of public safety and local authorities in the enforcing of local and state traffic laws and in making inspections, although this section shall not be construed to give the state department of public safety any right to establish regular patrol beats inside municipal limits unless requested for a special occasion or emergency by the mayor of such city or the sheriff of the county. MUTUAL AID AGREEMENTS The Iowa City Police Department currently has mutual aid agreements with the following agencies: 1o Johnson County Sheriffs Department 2. Coralville Police Department 3. University of Iowa The mutual aid agreement stipulates who may request the assistance, that the commander of the requesting agency is in overall command of the incident, the authority of the parties responding to the aid request, departmental responsibilities relating to injury or damage to property when responding to aid requests, responsibility for concluding the aid request and review procedures. The communications section of the requesting agency will be in charge of 'communications for the incident. The Department may enter into mutual aid agreements with non-contiguous ageneies as needed, to enhance its ability to conduct/provide ongoing police functions for incidents which originate in or extend to other jurisdictions. Iowa City Police Department Standard Operating Guideline SOG #: Effective date: 01-10 NOVEMBER 24, 2001 Subject: Reference: Victims, Investigations, VICTIM / WITNESS ASSISTANCE Domestic Abuse, Assaults Section: Issue #: OPS 1 : Purpose: The purpose of this order is to identity those services and organizations which are available to victims of crime and witnesses and to assure that departmental personnel assist citizens in becoming aware of these services. It is the policy of the Iowa City Police Department to address the needs and welfare of the victims of cdmes and witnesses. Additionally, members of the department shall treat all victims and witnesses with dignity and assist victims in obtaining available services and keep them apprised of the status of their case. Definitions: Victim - A person, other than the perpetrator or accomplice, who sufferS' direct or threatened physical, emotional, or financial harm as a result of the commission or attempted commission of a crime. The term "victim" also includes the family members of a minor, incompetent person, or homicide victim. Witness - A person, other than a perpetrator, accomplice, or persons employed in the administration of criminal justice, who has information or evidence relevant to the investigation of a crime. Procedures: 1 ) Rights of Victims and Witnesses It is the interest of law enforcement to positively interact with the victim/witnesses of a crime. The criminal justice system is dependent upon the aid of victims/witnesses to assist in the successful prosecution of criminals. A cooperative victim/witness raises the proba~ity of~ conviction. Regardless of the seriousness, or violation, the vic_t_t~itn~L,s_ deserves support and fair treatment. ~ ~ All members of this department shall cooperate with pr~cut~'g "r'- attorneys, other law enforcement agencies, local service agenc~p:and ~e FT'I courts to afford victims/witnesses the rights and services provided by law. "', Direct support to victims and witnesses should include, as applicable: A. Providing them with information about the status of the case against the perpetrator. B. Providing them with information concerning victim compensation assistance. C. Assisting the victim in documenting losses. D. Providing the victim (or their representative) with pelice reports concerning traffic crashes, as permitted by law. E. Providing information on how to obtain emergency crisis intervention services. F. Providing reasonable protection from the criminal suspect (or others assisting him/her) from harm or threats of harm arising from the victim's/witnesses' cooperation with law enforcement. G. When no longer needed as evidence, upon request of the victim(s), the return of property taken as evidence and return of such property, unless _contraband or subject to forfeiture; or provide a wdtten explanation of the roason why it is not returned. H. Providing complete and accurate information and incident reports for purposes of investigation of a civil claim or defense. I. Upon request, members of this department will provide a victim of a cdme with a contact number for the jail and the prosecuting attorney, so they may obtain information relating to the release of the suspect/defendant. J. Complete and timely filing of State of Iowa, Victim Compensation forms/report. 2) To the extent such records are not considered confidential by law, the records of the Iowa City Police Department shall be available to the public. 3) VICTIM/WITNESS ASSISTANCE SERVICES The Commander of Administrative Services will ensure completion of an analysis of victim/witness assistance needs and available services within the area at least every two years or obtain a cOmparable analysis from local service providers. A. Officer Referral Directory, Current Victim Analysis officers handling cases involving abuses of drugs, alcohol or persons may r'"'~:c ~g::he pamphlets list numerous organizations and contact information for l l~ e_ u-4~,people in need of assistance. If the need is immediate or the ~ I consider making contact on II > n e ~ alf of the individual. B. Preliminary Investigations During the preliminary investigation of applicable crimes, the investigating officer should consider the following: 1. Advise the victim/witness, when practical, if an arrest has been made and how the case will proceed. 2. In founded cases of sexual abuse or domestic violence, the investigating officer will advise the person of the appropriate referral agency, i.e. RVAP or DVIP. The officer should ensure that notification is made to the agency. 3. Provide the victim/witness with a printed material containing the contact information for the appropriate agency/organization. 4. Work with RVAP/DVIP in providing care and assistance to the victim/witness. 5. Insure that the "Notification of Victim Rights" form is provided for all victims of domestic abuse and attempt to answer any questions the person m_ay have. 6. Advise the victim/witness to contact the Department if they are threatened or intimated by the suspect or suspect's family or companions. 7. Provide the victim/witness with a business card and advise them to contact the investigating officer if they have any questions or concerns. As applicable write the case number on the card. 8.Officers receiving a "Victim Verification" form shall complete the form as soon as practical upon receiving the form. The form shall be forwarded to the records section for mailing. C. Follow-up Investigations The department's domestic violence investigator and any investigator assigned a sexual assault case shall contact victims of the respective crime and assist them to the extent possible. To the extent possible, investigating officers should arrange follow up investigations and associated procedures, i.e. tests, medical examinations, interviews, as timely as possible but shall consider the needs and wishes of the victim(s) or witness(es). This should include but is not limited to: 1. Re-contacting the victim/witness periodically to determine if additional assistance is necessary. 2. Explain or refer them to the County Attorney's 'victim witness coordinator for explanation of the procedures involved with the prosecution of the case and their role in the procedures. 3. 4. i i t ~ur~ Attorney's office for further assistance. O '~- 5. To the extent practical, the officer should consider notifying ~/icti'~ of a cdme when a suspect has been charged in relation to th_'eiZEqrirn~,.. i'F'~ explaining the resulting charge. In those instances ~ tl~ victim/witness has specifically requested to be notified of an arrest, the"" ~ investigating officer should attempt to ensure this request is met. This notice may include providing a phone number the victim/witness may contact to check the current arrest status of the suspect. D. Confidentiality of Records The Iowa City Police Department will maintain the confidentiality of related records and files to the extent consistent with state and other applicable laws. Iowa City Police Department Standard Operating Guideline SOG #: Effective date: 01-11 SEPTEMBER 29, 1999 Subject: Reference: - EVIDENCE/SEIZED PROPERTY Section: Issue #: SUPPORT SERVICES 1 Comma. 'S~~_. Purpose: The purpose of this guideline is to identify those procedures to be used to document, secure, and maintain the integrity of property which come~ -nder~t~e control of the Iowa City Police Department. Q Definitions: Procedures: This guideline will make the assumption that officers are knowledgeable proficient with the proper evidence gathering techniques. 1) All items submitted as evidence will be documented; a) on the "Property Control Inventory" and b) referred to in the "Incident Report" c) blood kits are the exception as they contain their own documentation 2) The submitted items will be accompanied by the original of the "Property Control Inventory" and secured in one of the following ways; a) tumed directly over to the Property CUstodian b) placed in the evidence submission lockers, secured and the key deposited in the designated secured box c) placed in the Records Sgt.'s office by a supervisor d) as directed by the Property-Custodian or Captain of, Administrative Services. 3) At no time will evidence be left unsecured or stored in personal areas. 4) If the evidence is to be sent to the Lab (for any reason), it will be the officers responsibility to fill out the lab request sheet and submit it with the evidence. 5) All drugs must be weighed and/or counted prior to securing them in the evidence locker. 6) All items taken subject to search, arrest or safekeeping are required to have receipts issued to the person it is taken from. This is most efficiently handled with the "Property Control Inventory" form. 7) Do not bring into the Police Department any potentially hazardous materials 8)All property must be submitted into evidence prior to the officer ending their tour of duty. ProPerty Custodian Intake 1 ) Empty evidence lockers daily, Monday through Friday 2) Verify the documentation with the submitted evidence a) weigh and/or count drugs b) count money c) match description listed on "Property Control Inventory" with item(s) 3)Enter the items into the property computer system 4) Place the evidence in proper containers and mark the case number clearly on the outside of the container 5)Store the evidence in its designated secure area a) Drugs - safe_or designated cabinet b) Money - turn over to administrative clerk for bank deposit. If storage is necessary, secure in safe c) Guns - gun storage area d) Articles subject to spoilaae/deterioration-refrigerator e) All 8ther-metal shelf area or secured storage area located off site. Off-site storage will have the same storage guidelines as those items stored in the on-site evidence room. " f) Exceptional items-items that deemed more sensitive or valuable in nature should be stored in the safe within the evidence room. 6) The evidence storage location will be noted on the "Property Control Inventory". The original stays in file in the evidence room and pink copy is forwarded to the case file in Records. 7) Evidence that is to be sent to the lab must have proper documentation. a) original "Property Control Inventory" and "Lab Request" will be packaged with the evidence and sent by Registered Mail, Return Receipt Requested. b) copy of "Property Control Inventory" and "Lab Request!! will be held in file in the evidence room. A computer entry noting the Sending of the evidence will be made in the property control system c) copy of "Property Control Inventon/' and "Lab Request" will be forwarded to Records ~-~ d) I b results shall be confirmed in writing. ~ e) L~ evidence will be property package in accordance to the DCI j'~-~s,~mmendations. ~:) VV~ evidence is returned from the lab; _ a ence shall be matched with the evidence form(s) in the evidence room date ~ )~.~ of return should be filled in on the original evidence sheet and a ~j ~ cdlj~, forwarded to records. c) The evidence is properly stored and d) documentation of the original Inventory sheet returns to the evidence room files and noted by an entry in the property control system. Disposal (Chapter 809.5, Iowa Code) Evidence will be disposed of under one of the following conditions; 1 ) notice of final disposition of case 2) no charge filed and expiration of the statute of limitations 3) at the direction of the Johnson County Attorney (in writing) 4) at the determination that no charges will be filed & property has no evidentiary value The timing for disposal of evidence will be primarily governed by the disposition of the case. The Clerk of Court provides "Final Disposition Reports" for all cases, other than citations where a signature release is utilized. The Property Custodian will receive copies of the completed "Final Disposition Reports" and returned citations noting dispositions. The Property Custodian will then match the finalized disposition with any evidence pertaining to that case. It should be noted that cases under appeal will have evidence held as long as the County Attorney directs. It is the responsibility of the County Attorney to notify the property manager to hold evidence once an appeal is filed. Seized property which is no longer required as evidence or for use in an investigation may be returned to the owner without the requirement of a hearing, provided that the person's possession of the property is not prohibited by law and there is no forfeiture claim on behalf of the state. 1 ) The owner/possessor of the property will be notified by certified mail (last known address) that they have 30 days to respond to the Police Department to claim the items. 2) If there are more than one owner/possessor making claim to the property, the matter will be turned over to the clerk of court. 3) If there is no claim made to the property within the 30 days, the property will be deemed as abandoned and disposed of under the guidelines as set out for "Found Property". 4) All drug items will be documented and disposed of in the manner set forth per agreement with the Johnson County Attorney. 5) All property and the request for disposal will be presented to the Captain of Administrative Services for approval. 6) Disposition will be noted on the property form. All documentation concerning the property will be submitted to Records. 7) The disposal process will take place within six months after the final disposition. O ~ Iowa City Police Department Standard Operating Guideline SOG #: Effective date: 01-12 SEPTEMBER 29, 1999 Subject: Reference: - FOUND PROPERTY Section: Issue #: SUPPORT SERVICES 1 C°mma~j2~l~ ~' Purpose: The purpose of this order is to identify the procedures to be use wb,en Found Property comes into the possession of the department. ~,~ ~_~ Definitions: ~>~ .~ - Procedures: This guideline covers all personnel and sections of the iowa Depadment. 1) All items (value over $5.00) found or received by Department personnel* will be recorded; a) "Property Control Inventon/" Sheet b) "incident Report'~ 2) An attempt to contact the identifiable owner will be made and documented in the report. Properly illegal to possess:is excluded from this notification. 3) If no owner is identified, or the owner does not immediately respond, the item will be submitted to tl~e Property Custodian prior tO:the end of the officer's tour of duty. a) attach copy of inVer~t0ry sheet & report b) place in:evidence locker c) after hours, larger items may be placed in the Records .Sit: office by a supervisor. d) Bicycles and other large objects will be p]aced at the Wilson Building and secured along the wall with the provided cab]e and locks. e) Items taken directly to the Wilson Building should also have a copy of inventory sheet placed into the Property Custodian's mailbox. f) items requiring extra security measures due to their value or nature shouid be tumed direcfiy over to the Property Custodian. 4) Keys are the exception to this rule. Keys will be placed in the box located by the Records window. However, keys will be documented by entering them as a call for service with a brief description. If they are claimed by an owner, a subsequent call for service will be used to document the retrieval. 5) Items valued under $5, such as hats, gloves, coffee cups, and obvious junk should not be received into the found property system. Misplaced/lost items of this type should go to the information desk or be discarded. No items will be converted to personal use. 6) In the event the citizen who turns property over to the Police Department expresses an interest in claiming the property should no owner be found, the request will be noted and they will be referred to the Johnson County Attorney. The "receipt" copy of the property control form should be given to them as their record. Rules for this type of claim are covered in Chapter 556F of the Code of Iowa. Property Custodian Intake 1 ) Enter tem nto p_roperty computer system 2) If owner has not been contacted, or failed to respond, send registered letter 3) Place property into "Found Property Storage Area" or other suitable secured storage area. Items of an exceptional nature due to value or nature should be stored in the safe in the evidence room .items secured by officers at the Wilson Building will be placed into the evidence storage area. Bicycles will be secured in the bicycle storage area. 4) Place "Property Form" in the Lost & Found File 5) Any found money will be turned over to the Chief's Office Disposal (Chapter 80.39, Iowa Code) 1) If the property is worth less than $5.00 and no owner is apparent, the item may be destroyed immediately and documented as such on the property sheet. 2) If the owner is located, the property may be released at any time. 3) If notification to the owner is made by mail to the last known address, the notice shall be by certified mail. 4) If no owner is determined, the item(s) will be advertised in a local paper for one edition. 5) If no owner responds or no claim of ownership is made after ninety (90) days, it will be our policy that the finder of the property may claim the property. If the finder has no interest or no finder is listed, the property will be sold at au_~.n, converted to Police Department control/use, given to a non-profit cjba~ty or destroyed. Items and their requested method of disposal will be ~nted to the Captain of Administrative Services for approval. ~esition will be noted on the property form. All documentation concerning Et~roperty (from intake to disposal) will be submitted to Records. Disposal of Dangerous Weapon/Ammunition/Fireworks Because of the volatile nature of weapons and ammunition, property of this type will not be returned to the finder or sold at auction. 1) Firearms will be taken to the DCI Lab for disposal 2) Knives and other 'dangerous weapons will be disposed of at the Iowa City Landfill under controlled conditions 3) Ammunition may be converted to department or officer use. Non-usable ammunition will be turned over to personnel from the State Fire Marshall's Office 4) Fireworks will be turned over to the State Fire Marshall's Office Firearms held as "safekeeping" as the result of assault or domestic abuse incidents will be returned to the owner only under the following conditions; 1 ) the owner has not been convicted of a felony or domestic assault 2) there are no pending felony or domestic assault charges If the owner of the firearm is convicted of a domestic assault, they have the option to turn ownership over to a third party by; 1 ) produce a letter relinquishing ownership to a specified individual who does not reside with the person convicted of the domestic assault 2) the specified person must have a permit to purchase 3) the specified person must sign a form releasing the iowa City Police Department from liability and stating they will take responsibility for the firearms. They must agree not to permit the relinquishing owner to have access to the firearms. Iowa City Police Department Standard Operating Guideline SOG #: Effective date: 01-13 NOVEMBER 26, 2001 Subject: Reference: - PERSONAL PROTECTION Section: Issue #: 1 Command Signature: Purpose: The purpose of this directive is to establish procedures for personal protection. The Department will provide adequate protection for special persons, such as local and visiting dignitaries, VIP's, witnesses, suspects, or any other person in need of personal protection, based on threat or potential threat to the well being of those persons. In addition, Department personnel will work cooperatively with federal and state law enforcement personnel when jointly providing personal protection. When assisting an outside agency with primary responsibility for protection of an individual(s), the Iowa City Police Department will abide by he guidelines and procedures established by the outside agency, to the extent that they do not conflict with guidelines established by theJowa Gity Police Department. Definitions: Procedures: Supervision and Coordinatlonof ProtectiOn Detail The Department shall utilize the Special Response Team (SRT) and other officers, as needed, to provide personal protection. The SRT Commander and Investigations Commander shall coordinate their efforts in handling these details, and will act as liaison with other protection details assidned to the protectee. The SRT Commander shall designate a Detail Commander for any protection detail. Depending on the circumstances, the Detail Commander will normally be an SRT Operations Officer (SRT Sergeant). In addition to providing for the protection of the person(s), the Detail Commander will be responsible for coordinating intemal operations with accompanying protection personnel. Protection Detail Plan For major incidents or visits, the Detail Commander will coordinate with the SRT Commander and will prepare a wdtten plan for the detail. This plan shall be prepared no less then 24 hours pdor to the visit. Any plan, whether wdtten or not, will be kept confidential and should include: · Necessary Information to Obtain or Define _ a. level and type of threat b. scope and duration of protection c. available resources d. need for outside assistance e. protectee's schedule f. guest lists · Equipment Requirements a. weapons for assigned officers b. radios, with necessary attachments, for assigned officers c. proper clothing and body armor for the protected person and assigned officers d. vehicles e. identification by designation (e.g. passes, lapel pins) ·Planning and Reconnoitering of Pdmary and Altemate Travel Routes a. cen~ideration of route speed and safety b; traffic device and intersection central measures c. motorcade options (e.g. number and type of vehicles, formation) d. hospital reute _~ ~ mute to relocation site LLJ ~ · -L~dvance Inspection of Sites To Be Visited ~ >e.Oestablish a command post ~ ~'>D~Ciarrival / departure points (these are the most vulnerable areas) co identify "necessary" rooms (e.g. break room, hard room) d. site evacuation routes e. emergency motorcade staging location f. crowd control points g. relocation site (if evacuation becomes necessary) · Identification and Notification of Emergency Medical Personnel a. hospital b. ambulance · Communications a. assigned frequencies b. mutual aid frequencies c. use of code on scanable radio frequencies · Arrangements for Gathering Intelligence Information a. conducting background investigations b. working with state and federal authorities c. use of informant information d. inmate/escapee information · Assignment of Personnel a. outer perimeter - uniformed officers b. middle perimeter - uniformed and plainclothes officers c. inner perimeter - SRT officers (dscerting protectee) d. marksmen / observers e. bomb squad personnel f. motorcadepersonnel g. intelligence personnel · Establish Emergency Procedures a. evacuation from site vs. hard room within site b. coordination of emergency motorcade c. rehearsal of contingencies · Coordination of Operations Within the Department and With Outside'Agencies a. bde~ng ALL involved personnel on the protection plan b. notifying area law enforcement agencies c. maintaining a high level of information secudty d. coordination with the United States Secret Service, or other local, state, and federal law enforcement agencies, when applicable Operations Involvina the United States Secret Service In details involving the United States Secret Service, Advance Agents will be responsible for coordinating all protection arrangements dudrig the dignitan/s visit. The Detail Commander will designate an officer to function as the Site Advance Agent's counterpart at each particular site, and an officer to function as the Motorcade Advance Agent's counterpart for coordinating travel routes within the city. The Detail Commander will work with his or her counterpart in planning and performing the duties associated with the operation. When practical, the Detail Commander will dale in the lead vehicle, preceding the motoroade, with the Lead Advance Agent and the Politicel Advance Person, and shall have communication with all law enforcement agencies involved in the operation. The Detail Commander shall remain with the dignitary while he/she is in the city, and will coordinate all Department responsibilities dudrig the visit. Iowa City Police Department Standard Operating Guideline · < "T'I SOG #: Effective date: 01-14 NOVEMBER 30, 2001 Subject: ~efe~nce: CIVIL SERVICE SELECTION PROCESS Sect/on: LEG Pu~ose: It is ~e ~licy of~e Iowa Ci~ Poli~ Depa~ent in ~peration with the Civil Sewi~ Commission and the Pe~onnel Depa~ent of the Ci~ of Iowa Ci~, to maintain an e~dent, effe~ive and unbias~ sele~ion pro~ss. All ~mponents of the selection pro~ss shall ~ administered, s~red and evaluat~ in a un~o~ manner. The pu~ose of the sele~ion process is to identi~ those individuais who possess the skills, knowledge and aptitudes ne~ssa~ to be an effective member of the Iowa Ci~ Police Depa~ment. The ~mponents of the selection process sha[I ~mply with all appli~bie laws and o~[nan~s, and shall adhere to dgid s~nda~s of impa~iali~. ~ntroliing legislation and ~les are ~ntained in S~te ~e of Iowa, Ci~ of Iowa Ci~ pe~onnel policies and appli~ble Federal legisiation. Copies of appli~ble legislation, ci~ policies, civil se~i~ pro~dures and IL~ requirements are . ~n~ined in ~e Pe~onnel Manual. Definitions: Procedures: RECRUITMENT The Personnel Depadment of the City of Iowa City will' have prima~ responsibility for the rec~itment and testing of applicants for the position of police o~cer. The Personnel Depa~ment of the City currently consists of four persons, educated, trained and experienced in the field of Human Resources. The members of the personnel depadment are kept appraised and trained current laws, state and federal, pe~aining to personnel, affirmative action, EEOC and other related issues; and work to insure that the Police Dept remainS' in compliance with all applicable legislation. The Iowa Ci~ Police Depa~ment will assist the Personnel Depa~ment on an ongoing basis, including but not limited to the re~mmendation of loftions for posting rec~itment notices, changes of requirements for ILEA and current needs or concerns for the Iowa City Police Department, and background investigations. The City of Iowa City is an Equal Employment Opportunity Employer. The Iowa City Police Department will work to ensure that all applicants receive equal consideration regardless of, race, sex, creed, religion, age, physical impairment or national origin. All applicants are encouraged to contact the Personnel Department of the City of Iowa City for any concerns relating to EEOC. SELECTION Application process The selection process is regulated by Iowa Code chapter 400, which pertains to Civil Service. The selection process is guided and approved by the Iowa City Civil Service Commission and administered by the Iowa City Personnel Department. The City of Iowa City will take available legal steps to encourage and recruit minorities, women, and members of other protected classes. All facets of the test shall be administered and interpreted in a uniform manner. The components of the testing procedure will be relevant to the position of Police Officer and/or be entrance requirements to ILEA. Upon receiving a request for an application for Police Officer, the inquiring party will be provided with an application for employment. Upon receipt of the request for application, an application and recruitment packet will be sent to the applicant within five working days. Applicants are not excluded from testing as result of minor errors in the application information. The recruitment packet contains information related to the testing process including: · application deadline · written test location · written test date and time · cutoff if any, for the written test · description of written test -- O · physical agility test date and time -~ O · physical agility test location ~ ~ ca c)-~ -< 'F't · .- description of physical agility test ~ C~ co · standards for physical agility test -'< ~ ~,: FT'I · training tips for physical agility test -,~:3_~ z: · tentative MMPI test date and time .- · MMPI location :~ ca · week scheduled for oral interviews · other tests or documentation needed prior to appointment Testing Procedure The first test administered is the written test. Upon completion of the written test, it will be immediately scored. As soon as all of the tests are scored, they will be 'I posted by an ID number in sequential order. The top scores will be given a time and date for the physical agility testing, usually held on the following day. The next tests administered are the physical agility tests. These tests are pass/fail and applicants must pass all phases of the agility testing to continue. The physical agility testing is composed of and administered in the following order. · sit and reach test (measure of flexibility) · 1 minute sit up test (measure of abdominal muscle endurance) · 1 minute push up test (measure of upper body strength) · 1.5 mile run (measure of cardiovascular capability) These tests and the required standards are contained in the recruit packet provided to the applicant. These tests and the meeting of the standards is required for acceptance to ILEA (IAC 501.2.1(6)). Upon completion of the physical agility test, the applicants will be advised if they successfully completed each test. Those candidates, who successfully complete the physical agility testing, will be given the Minnesota Multiphasic Personality Inventory. (IAC 501.2.2(2)) All persons who fail to proceed through the selection process may reapply, without prejudice, for any future positions with the Iowa City Police Department. Upon completing the MMPI the candidate will be given a date and time for oral interviews. Prior to hire the candidate must have successfully taken the National Police Officer Selection Test (POST). Those candidates scheduled for an interview will be provided a reminder of the date, time and location of the interview. After interviews, members of the interviewing panel will rank the candidates individually. The panel will then reach consensus of the top candidates. At this time investigators from the Police Department will conduct background investigations of the top remaining candidates. BackgroUnd investigations shall contain, but not be limited to, verification of credentials, review of any criminal record and verification of at least three personal references. Upon completion of the background investigations, a ranked list of up to candidates will be created by the interview panel. This will be submitted to the Civil Service Commission for Certification. Upon certification, a list of candidates will be submitted to the Iowa City, City Council: Upon certification of the list, the Chief of Police may, as authorized, offer to hire any person ion the list, regardless of ranking. Upon an offer to hire, the candidate will be required to take a pre-employment physical at the city's expense. The examination .shall include but not be limited to, those areas mentioned in IAC 501.2.1. Information regarding the exam will be sent to the Municipal Fire and Police Retirement System of Iowa per Iowa Code 411.6. Upon successful completion of the physical exam, officers who are currently certified through the ILEA or an accredited regional academy will be assigned to a watch and begin field training. Their probationary period of 9 months will begin from their date of hire with the period will begin upon the date of hire with the City of Iowa City and~v'~nd~ months after the successful completion of the Academy. Failure to s sf~l ~-- complete the assigned academy will result in termination of emplo~hisnt. officers who fail to complete their probation will be notified in writing as to the reason for their dismissal. Maintenance of Documents. The Personnel Department maintains all written testing materials prior to and after the administration of the tests. All materials are stored in a secured area and are destroyed or returned to the publishers of the test upon completion of the testing process. All test results are kept on file in the Personnel Department for three years, at which time they may be destroyed pursuant to Iowa Records Law. During this period applicants not named to the position, may request in writing, to review at their test and subsequent results in accordance with requirements set out by the testing authority. Background investigative reports are maintained on file for a period of at least three years. They are maintained by the Lieutenant of the Investigative section. The results of all pre-hire Physical Examinations are retained by the Human Resources Department of the City of Iowa City for a pedod of at least five (5) years from the date of the exam. Upon successful completion of the pre-hire physical, the selected person(s) shall take an oath as prescribed by the City Clerk of the City of Iowa City. Iowa City Police Department Standard Operating Guideline SOG #: Effective date: 01-15 DECEMBER 7, 2001 Subject: Reference: INVESTIGATIONS, CASE CRIMINAL INVESTIGATIONS SCREENING, REPORT REVIEW Section: Issue #: INVESTIGATIONS 1 Purpose: The purpose of this guideline is to identify those steps taken by members of the Iowa City Police Department in the investigation of criminal activity. Additionally this guide identifies the responsibilities of those involved in the investigation of these type incidents. Additionally, this directive identifies basic responsibilities relating to the preliminary and follow-up activities of officers. The Iowa City Police Department stdves to provide professional, quality investigative services to the citizens of Iowa City including but not limited to suppression, identification, apprehension and successful prosecution of criminals and criminal activities. Investigations shall be conducted in an efficient, unbiased manner. Definitions: Procedures: A. INITIAL RESPONDING OFFICER "'<r~;' :"'T'] Patrol officers are expected to conduct a through preliminary inve~iort~f offenses that come to their attention. To the extent practical, ._3~[mi..n~ry investigations should include, but not be limited to: :~;. 1 ) Observing and recording conditions, events and remarks. 2) Locating and identifying witnesses. 3) Maintaining and protecting the crime scene and arranging for it's processing. 4) Interviewing the victim, witnesses, complainant, and suspects. Patrol officers should follow-up/complete the case to the extent practicar prior to forwarding the case to the Investigation Section. With the exception of financial crimes, officers should complete investigations, which on their face, are simple misdemeanors. When forwarding non-financial simple misdemeanors to the Investigation Section, the initial officer should complete a follow-up request form. A watch supervisor should sign the sheet acknowledging the need for follow-up from the Investigation Section. Cases, which on their face constitute a felony, should be forwarded by means of a follow-up request form, to the Investigation Section for review. This does not mean that patrol officers should not or cannot follow through on or complete the investigation, but is to ensure that the investigation section has knowledge of the incident and possible suspect(s). In these instances the referral sheet should be marked INFO ONLY. Section. B. INVESTIGATION SECTION RESPONSIBILITIES Organization - The Criminal nvestigations Section is command y · . .. · . .... the normal day to day operations of the section. The Lieutenant of the Investigative Section is under the command of the Commanding Officer Field Operations. Additionally, the lieutenant of the Investigative Section will meet with the Chief of Police or designee on a weekly basis or as directed by the Chief or designee. In addition there is a Sergeant assigned to the Investigation Section. The Sergeant will act in place of the Lieutenant when the Lieutenant is on leave or otherwise unavailable. The Lieutenant of the Investigation Section shall provide an on-call list for weekends and holidays. This list shall be forwarded to the Communications Supervisor, Watch Commanders and the Commanding Officer of Field Operations. The designated on-call investigator shall be available by phone or pager. At other times when an investigator is not readily available, the U~utenant of the Investigative Section shall be contacted and will assign an investigator as needed. Upon receipt of a case, the Lieutenant of the Investigation Section shall make a determination of the "solvability" of the particular case using the criteria contained in General Order 9'1-07 Case Screening. Once assigned, the Lieutenant of the InveStigation Section shall maintain records indicating the status of the case. The case records should indicate the case number, date assigned, the investigator assigned, case status, days open and other information as determined by the lieutenant of the Investigation Section. In order to maintain communications between the investigation and patrol ; functions, the Lieutenant of the Investigation Section shall periodically arrange for _'~ investigators to attend watch meetings on a "as needed" basis. Additionally, investigators may attend watch meetings when they determine the need to exchange information with a particular watch(s). When the a member of the investigation section determines that information needs to be forwarded to the Patrol Section but the information is such that it can effectively be conveyed in writing, the Investigator may forward the information to the appropriate Watch Commander(s). C. INVESTIGATIVE PROCEDURES The officer/investigator assigned the case shall maintain the case file in a secure area. The file shall include a copy of the preliminary investigative report and any written statements. In addition, the investigator may include any lab results, follow up reports, notes, statements, and other materials as determined by the investigating officer. The investigating officers' follow-up should include those steps necessary to adequately conclude the investigation. Reports shall be completed in a timely manner and submitted or updated consistent with General Order 90-02 Case, Report Review. To the extent necessary and practical the investigating officer should: 1 ) Review and analyze previous reports, records and/or technical reports, or lab results, relative to the investigation. 2) Conduct additional interviews and/or interrogations. a) This may include the interviewing or re-interviewing of the victim, witnesses and "bystanders". b) Determine if any witnesses may be able to identify a suspect from a lineup. 3) Seek additional information from both departmental and don- departmental sources. These may include but are not limited to: a) Speaking with the officer(s) who were initially assigned the call. b) Obtaining information/data from the planning and research section. c) Obtaining information from records. d) Obtaining information from informants. e) Obtaining information from organizations, businesses, institutions and others that may have dealt with potential suspects. 4) Ensure the collection of evidence and the search of any relevant ar~eas has been completed. a) The collection of evidence should conform to accepted, recognized. practices. If the collection of a particular piece of evidence exceeds the expertise of the investigating officer, he/she shall contact a Crime Scene Technician. The collection of physical evidence by a CST shall be documented on a CST report. 5) Maintain contact with victims and witnesses throughout the JuratiorD~f the investigation. 6) Identify and/or apprehend potential suspects and eliminate~3 w%O "'Fi are no longer suspects. 7) Determine the suspect's potential involvement in other relat.e~rJn'meg"-'. 8) Check criminal history of suspects. 9) Thoroughly preepare the case for legal presentation. Upon conclusion or suspension of an investigation, the investigating officer shall purge the file of all redundant or non-related materials and forward the case file to their supervisor. The supervisor shall verify the completeness of the investigation. If there is need for further investigation, he/she may return the file to the investigating officer for further investigation. Prior to submission to the Records section the supervisor should verify that redundant or non-related information has been removed from the file. D. Habitual/Serious Offenders When during the course of an investigation an officer has a reason to believe that one of the parties involved is a habitual or repeat violator the officer shall include that information in the case file. For these purposes the following guidelines shall apply: When investigating a felony, the investigating officer shall complete a NCIC criminal history on any suspects and check for previous conviction for similar offenses. If the incident involves a forcible felony and the Certified Criminal History (CCH) indicates a prior conviction for a similar offense the Investigations Commander shall be so advised so the case may be expedited. Chapter 902.8 of the Code of Iowa defines a habitual offender as someone, "...who has twice before been convicted of any felony in a court of this or any other state, or of the United States." An offense is a felony if, by the law under which the person is convicted, it is so classified at the time of the person's conviction. Whenever it is confirmed that a subject has been involved in a previous class B or class A felony, the officer should include this information in the case file. When investigating a sexual assault and a suspect is developed the investigating officer shall record any pdor sexual assault conviction history in the case file. Additionally the investigating officer shall determine if the subject is listed on the Iowa Sexual Offender Registry as determined in chapter 619A, of the Code of Iowa. If an officer is investigating a child abuse/neglect incident, the offic~shoul~ check the state child abuse registry for a previous record involving the ~1~ If ~ record is located, this should be recorded in the case file. ~ _~ ~ ... r~I -g When a suspect meets any of the criteria listed above, the investigating officer shall include the information in the case file and notify the Prosecuting Attorney of this information. Notification may be in the form of forwarding of the CCH. FILED Iowa City Police Department ZOO1 DEC 4, PH 3: Standard Operating Guideline CITY CLERK IOWA CITY, IOWA SOG #: Effective date: 01-16 DECEMBER 10, 2001 Subject: Reference: RECORDS MAINTENANCE / RECORDS, CRIMINAL HISTORY, SECURITY PUBLIC INFORMATION Section: Issue #: SUPPORT SERVICES 1 Purpose: The purpose of this guide is to identify those procedures taken in conjunction with the Records function to ensure the security, reliability, integrity, and timeliness of records and documents in the control of the Iowa City Police Department. While the security of records is of paramount importance, the department recognizes that many records are public in nature and will avail to provide information to requesting parties in as expedient manner as possible. Definitions: Procedures: 1. Officers may access central records during normal business hours. Officers needing a specific case file shall contact record personnel and request they retrieve a particular file. The record personnel shall either copy the contents of the file for the officer or record the name of the officer receiving the file. To the extent practical officers should request case file 2 .days in advance. When circumstances dictate the need to access the central record repository at other than normal business hours, a watch supervisor may grant access. The watch supervisor granting access shall record the case number of any file removed and the name ,of the receiving officer and forward such to the record supervisor by the next business day. 2. During non-business hours the records room shall be locked. Officers needing to access records during these periods shall first access available information on the departments' in-house computer. If additional information is needed from the case file, the officer shall notify a watch supervisor of the need. The watch supervisor may grant access to the records section for the purpose of accessing the specific record. a. Officers removing a file from its assigned position shall insert a record card indicating the officer's name, the date the file was removed, and the reason for the removal. b. Officers shall not remove the original record from the records room without express permission of a watch supervisor. Officers may make photocopies of the record in the records section. c. Upon completion with the record, officers SHALL NOT replace the file in its original position but shall place the folder to a designated location within the records section. 3. The release of departmental records shall be done as expeditiously as possible and shall conform with state requirements pertaining to the release of public information. The release of departmental records shall comply with federal and state laws pertaining to the release of information. a. The person handling the request for the information will make a determination if the information requested is public information. If so, the person shall release the information. If the information is not of a public nature the person handling the request shall advise the person that the requested information is not of a public nature and should advise the person of the statutory reason that the information is exempted from release. (I.e. the information requested is intelligence information and not subject to release) b. If the there is a question if the information is public information, the ~ person handling the release shall advise the person that they will check ~ :~ with a supervisor to determine if the information may be released. The E~ .F.~E2~_ supervisor shall determine if the information may be released. If. the I I t~- Q . information is not released, the person will be advised of the reason. ~ _=r ~2~:' If the supervisor is unable to determine if the information is public ---' ~ -,._O information, he/she shall forward the ,request to the City's legal 0~ department on the next business day. The Legal Department will make ~the determination as to if the information may be released. 4. All requests for criminal histories shall be referred to the Iowa Department of Public Safety. Officers shall not release information contained in a 'Computedzed Criminal History except to other criminal justice agencies. 5. The Iowa City Police Department shall abide by State Code requirements pertaining to the maintenance and release of records involving juveniles. a. Records pertaining information on juveniles shall have a code affixed indicating that the record contains information relating to a juvenile. b. All photographs, fingerprints and other identifying information on juveniles shall be collected, disseminated, retained and disposed of in conjunction with applicable state code requirements. The records section shall maintain the original "hard copy" of all records for a minimum of two years. At the end of this period, records may be photocopied, microfilmed or otherwise electronically recorded and the "hard copy" shredded. 1. Prior to the recording and destruction of case files, the records supervisor shall send notice to all sworn personnel indicating that the records will be recorded and the originals destroyed. Officers needing a particular record(s) shall notify the records supervisor in writing of the specific record(s) which they wish to have maintained in it's original state. 2. Microfilm or electronically preserved records shall be maintained for a. minimum period of 10 years. Originals of all microfilmed or electronically recorded records shall be maintained at an off-site facility. 3. The Iowa City Police Department will assign arrested persons an individual file containing information on all arrests. The files shall be maintained alphanumerically by name and date of birth. Prior to entering arrest information in the file, records personnel shall compare identifying numbers, (i.e. SS or DL number) with any identifying or corresponding numbers in the file. The Records Supervisor is responsible for the submission of all applicable information to state and national databases. This includes submission to NIBRS and UCR system, and state records systems. Submission of records shall be in accordance with all applicable guidelines and requirements. On an annual basis a representative from the City of Iowa City technologies department shall conduct an "audit" of the departments record system for all passwords and access codes. He/she shall report any errors or access violations to the system, to the Commander of Administrative Services. Passwords will be changed on a regularly scheduled basis. On an annual basis, the Commanding Officer Administrative Services shall cause an audit of all passwords, access codes etc. to be performed in relation to the central records system. Any access violations shall be recorded and procedures developed to minimize the likelihood of the problem reoccurring. Department personnel are prohibited from downloading or installing software on to departmental computer. All "outside" software shall be installed by a member of the City's technology department after being checke¢ for "viruses" or other problems/conflicts. All information entered on to the departments in-house computer system shall be downloaded "backed-up" on a daily basis. "Backup" tapes/discs will be secured at an off-site location. Iowa City Police Department Standard Operating Guideline SOG #: Effective date: 01-17 DECEMBER 11, 2001 Subject: Reference: MISSING PERSONS, MISSING PERSONS MISSING/RUNAWAY JUVENILES, INVESTIGATIONS Section: Issue #: 1 Purpose= The purpose of this guide is to establish responsibilities and guidelines for the investigation of missing persons. tt is the policy of the Iowa City Police Department that all reports of missing persons be given full consideration and attention by members of this department to include careful recording and investigation of factual circumstances surrounding the disappearance in accordance with this policy, and that particular care be exercised in instances involving missing children and those who may be mentally or physically impaired or others who are insufficiently prepared to take care of themselves. Definitions: Procedures: Missing person reports shall be taken in accordance with the Code of Iowa, Chapter 694.1,694.2, 694.3, 694.4, 694.5, 694.6 and 694.10. The following guide should be adhered too to the extent necessary. 1. Reporting/Classification of Missing Person a. There is no waiting period for reporting a missing person. Missing person reports shall be taken in-person or by telephone in conformance with the - cdteria of this policy and the criticality of the incidefit.' b. A person may be declared "missing" when his/her whereabouts is unknown and unexplainable for a period of time that is regarded by knowledgeable parties as highly unusual or suspicious in ~,onsideration of the subject's behavior patterns, plans or routine. c. Persons may be entered into the "Iowa System" when the following definition is met. "A missing person is defined as a person of an..y_ age is missing: O ----- i) Under proven physical or mental disability. -~O ~>--~ m ii) Under circumstances indicating that the disappearanceOv~s ~'bt 'F] voluntary. :4 G iii) After a catastrophe." ~ d. A perso0 entry can also be made on a minor if he/she: i) Has been abducted by a non-custodial parent; ii) Is lost or has wandered away; iii) Is an un-emancipated juvenile who does not fit into any other missing person category. Initial Report Taking a. The initial report taker must gather as much information as possible in order to determine if the person is missing or missing due to "suspicious" circumstances. This includes but is not limited to the following information: i) Name, age and physical description of the subject and relationship of the reporting party to the missing person. ii) Time and place of last known location and the identity of anyone accompanying the subject. iii) The extent of any search for the subject. iv) Whether the subject has been missing on prior occasions and the degree to which the absence departs from established behavior patterns, habits or plans. a) Whether the individual has been involved recently in domestic incidents; suffered emotional trauma or life crises; demonstrated unusual, uncharacteristic or bizarre behavior; is dependent on drugs or alcohol or has a history of mental illness. b) The current physical condition of the subject and whether the person is currently on prescription medication. the missing person is a child, inquiry should also determine if the child; '~ is or maybe with any adult who could cause him/her harm; ii) may have been the subject of a parental abduction; iii) has previously run away from home, has threatened to do so or has a history of explainable or unexplainable absences for extended periods of time. Preliminary Investigation The preliminary investigation is intended to gather additional information and to take those steps that will aid in the search and location of a missing p~rson. This includes gathering the following types of information and materials: a. Complete description of the subject and a recent photograph. b. Details of any physical or emotional problems. c. Identity of the last persons(s) to have seen the subject as well as friends, relatives, coworkers or associates who were or may have been in contact with the subject prior to disappearance. d. Plans, habits, routines and personal interests of the subject including places frequented or locations of particular personal significance. e. If the person has a vehicle or there is a missing vehicle obtain vehicle and plate information. f. Indications of missing personal belongings, particularly money and other valuables. If the person has access to credit cards, obtain available information and check on recent use and location of use. g. Any indications of criminal activity or accident. h. In the case of a missing juvenile, officers shall be particularly cognizant of information that may suggest the potential for parental abduction, as well as the possibility of stranger abduction, as well as: i) the presence of behavioral problems; ii) past instances of running away; iii) signs of an abusive home environment or dysfunctional family situation; iv) whether the child is believed to be with adults who may pose a danger; and v) the name and location of the school attended by the child and any persons who may be responsible for private transportation to and from the location; vi) when possible officers should gain permission to search a missing child's home and school locker, as appropriate; vii) when there are indications of a non-parental abduction, a check of the Sexual Offender Registry should be initiated. If there is an offenders address in close proximity to the last known location of the child and/or the home residence of the child, an officer should be sent to check the address. viii)If a determination is made that the child was a probable victim of an abduction, and the child is not located within an hour of this determination, the watch supervisor shall contact the Commande'r of Field Operations or designee and the Investigative Lieutenant or designee. An Incident Commander will be designated. i. Upon verification of a missing person, a missing person report shall be completed and appropriate entries made in state and national information databases in accordance with established procedures (e.g.: NCIC and the National Center for Missing and Exploited Children) j. Determine the need for outside resources. In consultation with the Watch Commander, the media may be notified for assistance in locating the ' person: Also outside law enforcement agencies may be notified and their assistance requested in searching for the person. 4. Ongoing Investigation Ongoing investigations of missing persons may include but not beJimited~'~b the following actions and activities. O~ a. Request release of dental records and any fingerprints available~ ~ b. Contact hospitals for injured/ill persons fitting the descripti~,r~'Gf the missing person. '~ © '~' Thoroughly check the location at which the missing person was'~>F":s~e~ and conduct interviews as appropriate with persons who wet individual or who may work in or frequent the area. d. Conduct interviews with any additional family, friends, work associates, schoolmates and teachers as well as school counselors and social case workers as appropriate. e. Provide identification and related information to appropriate law enforcement agencies. f. Decisions to use local media to help locate missing persons shall be made with the approval Commander of Field Operations or designee and the missing person's family. g. The lead investigator shall maintain routine on-going contact with the missing person's family concerning progress of the investigation. These and other involved individuals shall be informed that they must notify the Department as soon as any contact is made with the missing person. 5. Recovery of Missing Persons a) Competent adults having left for a personal reason(s) cannot be forced to return. Officers locating such individuals should: i) advise them that they are the subject of a missing person investigation; ii) ask if they desire the reporting party or next-of-kin to be notified of their whereabouts; and iii) make provisions to forward this information to the reporting party or next-of-kin if permitted by the missing person. b) In all cases, reporting parties shall be informed of the well-being of located missing persons. Unless criminal or medical matters necessitate other action, desires of missing persons not to reveal their whereabouts shall be honored. c) In cases involving juveniles, officers shall ensure: i) the juvenile receives any necessary medical treatment in a timely manner; ii) initial questioning of the youth identifies the circumstances surrounding the child's disappearance, any individuals who may be cdminally responsible and/or whether an abusive or negligent home environment was a contributory factor; and iii) that parents, guardians and/or the person reporting the missing youth are notified in a timely manner. d)' Upon location of a missing person, all agencies and information Systems previously contacted for assistance will be notified or updated. Entries pertaining to the missing person will be canceled. e) Where indicated, follow-up action shall include filing bf reports with appropriate agencies (i.e. DHS). .$ f) f~_ere indicated, consult with the County Attorney's office reference the ~c:c:~2)~g of criminal charges. ,,~ --~ bj FILED Iowa City Police Department 200t DEC -5 PN q: l~3 Standard Operating Guideline CITY CLERK IOWA C!~ IOWA SOG #: Effective date: 01-18 DECEMBER 12, 2001 Subject: HOSTAGE I BARRICADED Reference: HOSTAGES, SRT, CRISIS SUBJECTS NEGOTIATIONS Section: Issue #: OPS 1 Purpose: Law enforcement officers Should be cognizant of the fact that hostage situations and barricaded persons may arise from seemingly routine calls for service. Officers should be aware that it is the ultimate goal of the Iowa City Police Department to attempt to achieve the safe release of a hostage, and to take the suspect into custody. The purpose of this directive is to establish procedures for Department response to a hostage/banicaded person situation. The Department will expend all reasonable efforts to resolve all hostage/barricaded person situations in a peaceful manner. It is the policy of the Iowa City Police Department to conduct special operations of an emergency or special nature through the proper, timely, and efficient deployment of Department personnel and equipment, and through established liaison with outside agencies, as necessary. Definitions: HOSTAGE SITUATION: The holding of any person(s) against their will by an arTnod, or potentially armed, suspect. BARRICADED PERSON: The standoff created by an armed, or potentially armed, suspect in any location, whether fortitled or not, who is refusing to cemply with police demands for surrender. INCIDENT COMMANDER: The ranking officer on-scene will normally become the incident commander. He or she is responsible for managing the overall incident. INCIDENT COMMAND POST: The field location from which on-scene operations will be coordinated. All agencies involved in an incident will provide representatives to the : incident command post. SPECIAL RESPONSE TEAM (SRT): This team has specialized tactical training, equipment, and weapons that are useful in dealing with barricaded/hostage situations. SRT COMMANDER: The 'Commander of Field Operations, who is responsible for all SRT operations, including deployment, decision making, and tactical resolution of the incident. CRISIS NEGOTIATIONS TEAM ('CNT): This team has specialized training in talking with barricaded persons and hostage-takers, in an effort to resolve the incident peacefully. They are equipped with specialized communications equipment. TACTICAL OPERATIONS CENTER FOG): The field location from which all on- scone tactical operations are coordinated. Access to the TOG is restricted to SRT and CNT personnel only. SRT OPERATIONS OFFICER: An SRT Sergeant or designated SRT member who is responsible for SRT deployment and tactical planning. Procedures: Patrol Response Because many hostage situations develop impulsively dudng the commission of other cdmes, patrol officers should consider immediate intervention if the hostage- taker has not gained physical control of the crime scone and hostage. In such a case, officers must use extreme caution, recognizing that the safety of the hostage is paramount. If the responding patrol officers determine that hostages have been taken and there are no apparent means by which to retrieve them, or that a suspect has barricaded themselves in such a manner that to make an approach would cause possible injury to the officer, hostages, or bystanders, the following actions should be taken: · The responding patrol officers shall notify the Communications Center of the situation and request an on-duty patrol supervisor respond to the scone. · Patrol officers will then contain and isolate the incident scene, establishing an inner containment perimeter to provide a reasonable degree of safety while maintaining contact with the incident scene. · The on-duty patrol supervisor or designee will then notify the Watch Commander, Commander of Field Operations/SRT Commander, and the Chief of Police of the situation. He or she will then respond to the scone. · Upon ardval at the scone, the on-duty patrol supervisor will become the incident Co_.r~mander. He or she will assess the situation and request additional personnel ~r equipment, both from within and outside the Department, if needed (e.g., CNT, additional patrol officers). '~ncident Commander will establish an Incident Command Post, which shall cated out of sight of the suspect, yet close enough to the scene to be .--,\ practical. The Incident Command Post should be large enough to accommodate emergency vehicles and key personnel. · As time and resources permit, the Incident Commander will use available personnel to establish an outer containment perimeter to control pedestrian and vehicular traffic into the area. To the extent possible, injured persons and occupants of affected residences and businesses will be evacuated,. Chain of Command The chain of command for hostage/barricaded persons situations will be consistent with procedures identified in the departments SRT manual. Incident Commander Duties and respensibilities of the Incident Commander include: · Manage the overall incident and develop plans to handle any problems that may adse · Assess the situation and request any additional or specialized personnel that are needed · Establish a Command Post · Evaluate and reposition the inner perimeter for the scene, if necessa _ · Establish an outer perimeter · Initiate evacuation efforts of persons within the outer perimeter, if pos · Coordinate the efforts of all personnel at he scene ::~ · Ensure appropriate communications are established with other affected agencies · Establish a mobilization point, where arriving personnel will be given assignments and deploy from, and assign an officer to be in charge of it · Establish and control a response route for emergency vehicles entedng and leaving the area · Stage ambulance, fire, and rescue personnel at, or near, the Command Post · Coordinate pedestrian and vehicular traffic control · Establish a staging area for the media and arrange for the Public Information Officer to handle the release of information ·Assign an officer or cledcal employee to the Incident Command Post to maintain a chronological record of events and personnel assignments, as they occur. · Maintain communication with the SRT Commander Special Response Team The mission of the Iowa City Police Departrnent's Special Response Team is to support the Iowa City Police Department and other requesting law enforcement agencies with a tactical response to critical incidents. Once on the scene, all tactical aspects of the operation become the responsibility of SRT supervisory personnel. This includes deployment, containment, decision making, and tactical resolution of the incident. SRT supervisory personnel may use both SRT and non-SRT personnel to accomplish this mission. SRT personnel will continue any evacuation efforts or rescue of injured persons which has not been accomplished by patrol officers. They will also assume pdmary responsibility for the inner perimeter, including containment, immediate action, deliberate action, and marksmaNobservation teams. The SRT may use pursuit and surveillance vehicles to assist in preparing and executing tactical options. The SRT Commander and Operations Officer(s) will coordinate their activities out of the Tactical Operations Center ('I'OC). The Cdsis Negotiations Team (CNT) will also function out of this location. Leadership from SRT and CNT will work together to bdng. about a resolution to the incident. The SRT Commander will maintain communication with the Incident Commander. .. Cdsis Neqotiations Team The operational mission of the CNT is to establish communication with the suspect(s) and to the extent possible, resolve the incident without injury to any person involved. Upon ardval, the CNT will be responsible for establishing communication with the suspect. This duty may require coordination with the SRT. The CNT will conduct operations from within the TOC and is supervised by, and reports directly to, the SRT Commander. 12~uties and responsibilities of the CNT include: ~ E sh direct communication with the suspect as eady in ,'the incident as = ot Att~ml~t to ascertain the number, identity, and condition of hostages and suspects II ~ ~ C~l~ intelligence inlormation from the suspect ~'Keep the SRT Commander and advisory staff informed of any demands, threats, or deadlines issued by the suspect · Make no concessions or agreements which might endanger a hostage or police personnel, and stress the principle that for everything the suspect receives, the suspect must offer something in retum. Investiqations Commander Duties and responsibilities of the Investigations Commander include: · Serves as a staff advisor to the SRT Commander · Assigns investigators to research criminal history and collect background information on the suspect(s) · Assigns investigators to locate and interview witnesses and persons who may have information beneficial to the resolution of the incident Media Relations The Department's Public Information Officer (PIO), or designee, will be assigned to interact with the media. The PIO will meet with the media in a safe area to answer questions and to inform the public of the situation. Tactical plans will be discussed with the media in broad terms only. Under no circumstances will the media or public be provided with specific tactical plans, contemplated tactical plans, or information surrounding the placement or assignment of tactical personnel~ Post-Occurrence Duties At the conclusion of the incident, the officer originally assigned to the call will be responsible for completing the initial incident report before leaving duty. Additionally, supplemental reports may be required of Departmental personnel who participated in the incident. After each hostage/barricaded persons situation, the SRT Commander shall conduct · a staff cdtique of the incident and the procedures used. The critique shall be in the form Of an after-action report. The cdtique and report will be used to assist the Department in, developing and updating the plans for handling such events and to identify the netad for additional equipment, and/or training. This critique will be attended by, at a minimum: · SRT Commander O - · incident Commander · SRT Operations Officer(s) · CNTUembers ~,r--~ Upon conclusion of the briefing, the SRT Commander wilt submit a written report to the Chief of Police. C) FILED Iowa City Police Department 260t DEC -5 PH t~: Standard Operating Guideline C1~ CLERK TOWA CIT~, tOWA SOG #: Effective date: 01-19 DECEMBER 12, 2001 Subject: Reference: COMPUTER SEIZURE COMPUTERS, INVESTIGATIONS PROCEDURES Section: Issue #: INVESTIGATIONS 1 Co mand Signature' Purpose-' The purpose of this guide is to identify those procedures to be used in the seizure of computers, computer related equipment and software. Definitions.' For the purpose of this order, seizure includes the shutting down of computer equipment and software. Procedures: Do to the rapidly changing technologies, it is not practical to expect that all officers will be familiar with those steps necessary to maintain the integrity of computer equipment and related programs. If an officer determines that computer related equipment needs to be seized, the officer Will determine if they possess those skills necessary to seize the equipment as consistent with the attached guideline. If the seizure of the equipment is beyond the skills or knowledqe of the officer, he / she should contact a watch supervisor. The supervisor will determine if the equipment in question should be seized. If it is determined that the equipment is to be seized, the Commander of the Investigative Section should be contacted. He/she will assign an officer trained in the seizure of computer equipment to assist in the seizure. Initial Response When arriving at the scene of a computer equipment seizure all persons should be removed from the area of the computer equipment. Photograph the following: 1. Immediate area where computer is located showing location of peripheral devices, notes, books or other computer related items. 2. Computer screen as you found it. Collecting Digital Evidence The first thing that must be done when assessing the scene of a computer seizure is to determine the status of the computer(s)involved: 1. Is the computer operating? No - Go to the Preserving Digital Evidence section that follows this section. Yes - Go to step 2, .:G-~O~ Is a screen saver operating? III " ~ - No - Go to step 4, II u ~ Yes - Go to step 3, ~ Attempt to deactivate the screen saver by moving the mouse or pressing one of the arrow keys on the keyboard. DO NOT PRESS ANY OTHER KEYS. Did this deactivate the screen saver? No - Photograph the back of the computer case showing where the power cord is inserted into the computer case; Pull the AC power from the computer by pulling the power connector at the BACK of the machine (not from the power outlet in the wall). Then go to the Preserving Digital Evidence section that follows this section, Yes - Go to step 4. 4. Do not attempt a preliminary examination of the computer for evidence by searching for or looking at any files. Examine the computer for destructive activity. Are files being deleted, a drive being formatted, or partitions being adjusted? No - Go to step 5. Yes - Phoiograph the back of the computer case showing where the power cord is inserted into the computer case; Pull the AC power from the computer by pulling the power connector at the BACK of the machine (not from the power outlet in the wall). Then go to the Preserving Digital Evidence section that follows this section. 5. Examine the computer for network activity. Are files being transferred via modem or network? No - Disconnect any modem and network cables then go to step 7. Yes - Record the file name(s) then go to step 6. 6. Do you know what the files are? No - Disconnect modem and network cables then go to step 7 Yes - Decide whether to allow the file transfer to continue. Stop the transfer immediately, or upon completion, disconnect modern and network cables then. Then go to step 7. 7. Examine the computer for running applications such as Word, Access, etc. Be sure to look at the task bar for minimized programs. Are any applications running? No - Go to Shutdown Procedures. O "'- Yes - Do the following, then go to the Shutdown Procedurescion.~ · Identify application(s) · Record any data (Access database, Word doc~m:~J~, ~) Shutdown Procedures If the first photograph of the screen was of the screen saver, photograph the screen, then continue. 1. Do you know what operating system the computer is using? : No - Go to step 2. Yes - Follow the directions for the operating system if located below; otherwise contact someone authorized by the Department to assist in computer related evidence questions. 2. Does the screen look like: No - Go to step 3. Yes - To further determine the system, while pressing the ALT key, press the ENTER key, if the screen does not change, it is a DOS operating system. Photograph the back of the computer case showing where the power cord is inserted into the computer case; Pull the AC power plug from the BACK of the computer (not from the power outlet in the wall). Then go to the Preserving Digital Evidence section that follows this section. 3. Does the screen look like: No - Go to step 4. Yes - It is a Windows 3.x operating system. Photograph the back of the computer case showing where the power cord is inserted into the computer case; Pull the AC power plug from the BACK of the computer (not from the power outlet in the wall). Then go to the Preserving Digital Evidence section that follows this section. 4. Does the screen look like: M~n Acce~x~ i ~arn~ Start~4~ i~.lwc~ ~ · Program Manager like Windows 3.x Note I~ns have ~mputem or people added No - Go to step 5. Yes - This is a Windows NT 3.51 operating system. Photograph the back of the ~mputer ~se showing where the power ~rd is inse~ed into the ~mputer ~se; Pull the AC power plug from the BACK of the computer (not from the power outlet in the wall). Then go to the Prese~ing Digital Evidence seaion that follows this section. 5. Does the screen look like: · Start button has Windows symbol No - Go to step 6. Yes - This is a Windows 95~98, NT 4.0 or Windows 2000 operating system. Photograph the back of the computer case showing where the power cord is inserted into the computer case; Pull the AC power plug from the BACK of the computer (not from the power outlet in the wall). Then go to the Preserving Digital Evidence section that follows this 'section. 6. Does the screen look like: · A Windows-like operating environment · Start button with UNlX/Linux version symbol (Penguin) No - Go to step 7. Yes - This is a Version of UNIX or Linux. Care must be taken so the operating system file structure is not damaged. Follow the following steps to ~<Cshut the system down: LID ck cu · Photograph the back of the computer case showing where the ~ ~ ~D ~' power cord is inserted into the computer case "' J >_ 0 * Press the following buttons at the same time, CONTROL-ALT- t.~ ~D ~ BACKSPACE to halt XWindows ~ ~C) · A screen that looks much like DOS with the Linux command ~" prompt will appear. Type "INIT 0" (Zero and no quotes) and press enter. You should see activity on the screen. When the activity is complete, photograph the screen a final time and pull the AC power plug from the back of the computer (not from the power outlet in the wall) · If the computer won't shut down, pull the AC power plug from the back of the computer (not from the power outlet in the wall). · Go to the Preserving Digital Evidence section that follows this section. Does the screen look like: · Note the Apple symbol somewhere on the desktop No - Contact someone authorized by the Department to assist in computer related evidence questions. Yes - This is an Apple (Mac) computer. Photograph the back of the computer case showing where the power cord is inserted into the computer case; Pull the AC power plug at the BACK of the computer (not from the power outlet in the wall). Then go to ,the Preserving Digital Evidence section that follows this section. Preserving Digital Evidence 1. Once the computer system has been shutdown, the evidence needs to be collected. To protect the validity of the data, it must be preserved from tampering or alteration and a chain of custody started. 2. Take general photographs of all equipment showing its location 3. Take detailed photographs of all equipment that show serial numbers and where cables and cords are plugged into each device. 4. Label the ends of each cable and the socket it was plugged into. This can be as simple as labeling the cord and corresponding socket with the letter "A" so the investigator can ensure the computer con be reassembled in the lab exactly as it was found when seized. 5. Unplug all equipment where the power cord is connected to the device. If this is not possible, follow the cord and unplug it from the first power connection. DO NOT TURN THE EQUIPMENT OFF USING A POWER SWITCH. 6. Seize all computer media which can include, but is not limited to: floppy disks, CD-ROM/CD-R/CD-RW disks, data tapes, memory sticks, Zip disks, Jaz disks, PCMCIA cards or any other removable media or fixed media. 7. Perform a detailed search for any hidden items related to the computer 8. Seize all computer related documentation which can include but is not limited to: computer manuals, software manuals, documentation pdnted using a printer or hand written notes. Officers should pay careful attention to recognize anything showing e-mail addresses, web site address, passwords or instructions for the computer or software. 9. Place evidence tape over the power connector on the back of the computer and a seam where the removable portion of the case meets the frame. 10. Pack all equipment as necessary to provide safe transportation from the scene to evidence. Do not use Styrofoam peanuts as a packing material to transport evidence as they break up and become lodged in openings in the computer, including disk drive openings. Do not pack disks, computers or other storage media in sealed plastic containers. 11 .If more than one system is seized keep the equipment separated end create a log detailing which equipment is related to each computer. 12.Do not transport equipment in the trunk next to radio units or other electronic devices 13.Once the evidence is seized, the investigating officer should contact a person familiar with the type of equipment seized, prior to setting up and beginning the search of the seized equipment. Iowa City Police Department 2001BEC -6 PH 3:53 Standard Operating Guideline iOWO~,~' ~LERt( SOG #: Effective date: C/iv, IOWA 01-20 DECEMBER 13, 2001 Subject: Reference: EVIDENCE COLLECTION EVIDENCE COLLECTION, CRIME SCENE INVESTIGATION, PROPERTY/EVIDENCE, CRIME SCENE PROCESSING, PHOTOGRAPHY Section: Issue #: INVESTIGATIONS 1 Co~.~.n~,~S~ Purpose: The purpose of this order is to identify procedures concerning initial collection, marking and storage of evidence into "official custody". It is the policy of the Iowa City Police Department to collect available physical evidence to assist in ascertaining what occurred during the commission of a crime or potential cdme. The process of collecting physical evidence includes evaluating the crime scene, and when necessary, photographing, sketching, searching for evidence and properly collecting evidence related to the scene. To ensure this process is effective offi~rs collecting evidence will follow accepted practices and guidelines dudrig the collection process. Definitions: Chain of Possession - A formal chain .Of P_0ssession (also known as a "chain of custody") will be established and recerd~d:! To ensure property is. not lost, damaged, stolen or altered, and is admissible:: in court the Chain Of possession shall be kept as short as practical. :~rocedures for. collecting, marking, storing, and processing evidence have been !deVeloped and/or adopted to keep the chain as short as possible, therefore rh n mizing the number of persons who may be required to testify to the intactneSs 6f the chain. ,, Procedures: A. GENERAL COLLECTION AND MARKING PROCEDURE 1. The recording and collecting officer(s) will collect and take physical custody of each item of evidence found. Crime Scene Technicians (CST) will do so in a manner that ensures that no item of evidence contaminates another. The time of collection will be recorded as each item of evidence is collected. The evidence or container containing the evidence shall be marked by the officer and/or CST collecting the evidence. Each item will be evaluated for the extent of marking required. Every identifying mark will be made so that it neither destroys the evidentiary value of the item nor seriously diminishes the "market value" of the item. The mark should not be easy to remove or alter. The collection of evidence will be consistent with the training and knowledge of the collecting officer. 2. Prior to the collection of evidence, the collecting officer should consider photographing the scene. Photography may consist of the use of either standard photographic equipment or the use of video recording equipment. Scene photography should be extensive enough to show the scene prior to the collection of the evidence. Prior to the collection of individual pieces of evidence, the collecting officer should consider photographing the item in place. If necessary, the officer may place a scale in proximity of the item to be collected after 1st taking a photograph without the scale in place. The date and time of the photographs shall be recorded on the CST log along with a listing of each photograph taken. If a video recorder is used, the recording officer should identify the date, time and location recording. All films and video tapes shall be entered into the property section and processed in accordance with guidelines developed for the maintenance of film. 3. If the collection of the evidence requires knowledge or skills, or equipment is required beyond that available through the Iowa City Police Department, The officer assigned to the collection of the evidence will ,. advise a watch supervisor. The supervisor will determine if another officer possessing the requisite skills is available within the department or if someone from an outside agency should be called to collect the evidence. 4. As applicable, officers should collect samples from known sources for comparison with the evidence collected. This may include but is not limited to; the taking of soil samples, hair samples, collection of clothing, collection of known sources of DNA, or other items which may be used for comparison with the evidence. ~ 5. Guidelines developed by the FBI and included in the Handbook of ensic Services may serve to guide the collection and preservation of LU ~' , d s o h .,-_~i~hniques consistent with their traininq. bj 6i--_T=be person collecting the evidence shall complete appropriate reports ~ cJ "~j~tify ~ ing the items collected, submitted and as applicable the methods d. This includes the completion of appropriate or CST and Incident reports. , ') 7. All evidence collected shall be submitted to the property in accordance with department directives pertaining to the submission and transfer of property to the Property Section. 8. Certain items require special collection and marking procedures. The non-exclusive list of items may be handled as follows: a. Cartridges - fired cartridge cases may be marked on the outside near the open end when possible. When the open end has been crimped or is too small, the cartridge case will be placed in a sealed envelope or plastic vial, preferably packed in cotton or similar substance and the container marked. Multiple cartridges shall be packaged separately. b. Live Cartridges - Live Cartridges may be packaged either in a vial, envelope or other container that will render them safe from accidental discharge. NOTE: if a loaded weapon is located, it shall be documented. The condition of the weapon shall not be altered until its condition is documented. Alteration of the condition shall only be made upon direction of the investigating officer and shall only be to the extent necessary to make the weapon safe. c. Documents - Documents will not be marked in any way by anyone other than a specialist conducting examination. When collecting documents they should be placed in plastic bags and tagged accordingly. When forgery is suspected, the investigating officer should consider gathering samples of writing other than suspected forged items, from the suspect. d. Fingerprints - The lifting of latent fingerprints or other method.~ of collecting and preserving fingerprints will be the responsibility of a CST. The officer in charge will evaluate whether a CST should be called to the scene, or if the object should be collected and processing done at another location. Items that are transported for future processing shall be packaged in such a manner as to protect any known prints on the object. e. Firearms - Firearms or other weapons shou d not be touched before the location is recorded by photographs and!o'r sketches, Notes shall be taken detailing the condition of the weapOn(s) and the position of the safety. Officers should not open the cylinder or breach nor unload the weapon until the location and condition of the firearm has been thoroughly documented. When moving the firearm, the officer should touch only the trigger guard and knurled portions of the handle. Identification of the weapon should include the make, model, serial number and barrel length. Do not etch initials for identification, instead use a tag. Use extreme caution when handling firearms. f. Fired Bullets - Fired Bullets should be placed in a container and packed in cotton or similar substance and securely fasted marked. g. Footprints, Tire Tracks, or Tool Marks - These items should be covered and preserved in such a manner as to not alter them until they have been propedy recorded, preserved or collected. h. Liquor and Fluids - Liquor and other fluids which are to be submitted to the laboratory for chemical analysis shall be poured into a clean glass container and stopped. Liquor not to be submitted tot he laboratory will be disposed of per departmental guidelines. i. Narcotics - Narcotics and suspected narcotics will be separated from other evidence. They shall be weighed and counted prior to submission to the properly section. j. "Odors" and Volatile Fluids -When preserving an "odor'' i.e. rag smelling of gasoline, or volatile fluid, items impregnated with the substance may be placed in a clear airtight container, preferably glass as soon as possible. The container will be marked/tagged. The tag will indicate that the package contains material impregnated with a volatile fluid. k. Poisons - Poisons will be placed in nonmetallic containers, preferably glass and marked or tagged. The container shall specify a poison is contained. I. Removed Articles - Any article of evidence which is possible and desirable to remove will be handled with the utmost caution to prevent any alteration, contamination or destruction. It will be tagged for identification. m. Scrapings and Stains - Blood, semen, saliva and other items which may contain DNA will be removed from the object involved by a CST or other person familiar with the collection of such items. The scrapings, especially blood, shall not be placed in a plastic container. As much of the stain/scrapping as possible should be collected. Suspected semen stains should be allowed to dry at room temperature and packaged in a fiat, unfolded position. When dealing with this type evidence, care should be taken to avoid any contact with the sample to avoid contamination. To the extent practical, :samples should be gathered from the victim(s) and any known suspec!s. n. Glass - Bits of glass will be gathered and placed securely in a non- plastic container. Glass should be picked up around the outer edges with tweezers if possible. It is important to obtain all pieces of glass at the scene of a possible vehicular homicide, assault, or other case involving a vehicle with possible damage. ,' o. Trace Items - Trace evidence is any item which is such a size that it presence may require microscopic examination to discover or analyze. p. Hair - When possible, samples of hair should be taken at a major crime ~ ~ scene. Comparison hairs form the head, body or genital areas should ~ ~ be taken from the victim and suspect and placed in a clean paper [::Zb'~ ~- container and marked. Hair will be taken by running a clean comb I ~l ~' ~ >-- through the patch of hair. The whole hair, including roots will be taken. I ~o co ~ Approx. 20-50 whole hairs are needed. Clipped hair is not acceptable A member of the same sex or hospital personnel will take hair samples. q. Paint - Paint chips may be collected and placed in a clean paper container and marked. Collection of chips 'rather than powder is preferred. As much paint as possible should be taken from the bumper of an automobile in major crimes. Comparison paint should be taken. r. Fibers - Traces of fibers that cannot be transported should be photographed and/or sketched. If transportable, the fibers should be picked off with tweezers or forceps and placed in a glass vial to avoid static electricity. When possible do not take the clothing off of a suspect and victim while they are in the same room. All fibers shall be appropriately packaged and marked. s. Sand and Soil - Sand and soil samples will be taken from clothing or body of a victim if possible. Comparison samples of nearby soil should be taken. All soil or sand shall be placed in a clean glass vial and marked. Samples of soil around a footprint or track should be taken at several compass points around the track. 9. Requesting Laboratory Examinations - If need, it is the responsibility of the assigned officer to request laboratory examination of evidence. If the case is a major case or one that will require further follow-up by the Investigation Section, the investigator assigned to the case will assume the responsibility for requesting testing. Lab results shall be returned in writing. 10. Collection and Preservation of Evidence in Sexual Assault Cases - The general rule to use in the collection of evidence in sexual assault cases is that any item, which the suspect may have come in contact, should be taken as evidence if it is probable that the susl~ect may have left behind a sample of his/her blood, urine, semen, hair or other items from his/her person, which may lead to the identification as a suspect. Tt~e items of evidence collected from victims in sexual assa~ t are extremely important and include, but are not limited to: a. A "rape kit" from the hospital where the victiFn was examined. b. Items such as bed sheets, pillowcases, blankets, rugs or other readily moveable items at the location where the sexual assault occurred. c. Victim's clothing. ,. d. Suspect's clothing. e. Any object which the suspect may have touched and left fingerprints. Upon completion of a sexual assault examination, the officer r.e~,i ing ~9 "rape kit" from the medical facility should turn it over to ths~;:~ig~d investigator or if this is not practical, submit the kit to evidence. tTF~e receiving officer shall ensure that the chain of custody log is,_~a~tai~ed until the kit is surrendered. _ r~, -o When collecting sheets, pillowcases, blankets and rugs, extreme car should be taken not to shake the item so as to dislodge any foreign hairs that may have been left by the suspect. Should any of these items contain blood or semen stains, they should by air dded prior to any packaging. If they are not dry at the time of collection they should be collected and placed on hangers to dry, The items should be placed in paper bags to minimize the retention of moisture. Victim's clothing should be taken as soon as practical and if necessary allowed to dry pdor to submission to the property section. Suspect's clothing should be taken and handled in the same manner. If a suspect in is in custody for the assault, the investigating officer should take those steps necessary to obtain appropriate samples from the suspect. 11 .Evidence Tagging/Marking - Tagging of evidence is distinguished from marking as being less permanent. It does not harm the commercial value of the property. Tagging is also a convenient method of identification for large items and for very small items that have been placed in containers. When off~cers tag evidence or containers of evidence, the date, location, case number, short description of the item and the officer's initials and ID number may be recorded on the tag, On the back of the tag the officer may place additional pertinent information about the case. Tagging for fingerprints - Evidence that is not fingerprinted at the scene will be placed in an appropriate container and the container tagged. "Print'" should. be written on the tag. 12. Transportation and Shipment of Evidence -Evidence shall packaged in. such a fashion, as it will not be damaged in transport. The investigating officer shall complete a lab request sheet according to departmental directires pdor to submitting the evidence. The Property Custodian is responsible for shipping/transporting evidence to the lab and for documentation of the changes in custody.