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HomeMy WebLinkAbout01-08-2002 ICPD SOG's FILED Iowa City Police Department ZOOI ~EC I 0 ~H 8:1 2 Standard Operating Guideline CITY IOWA CIT~ IOWA SOG #: Effective date: 01-21 DECEMBER 14, 2001 Subject: Reference: UNUSUAL OCCURRENCES' DISASTER, COMMUNICATIONS, INCIDENT COMMAND Section: Issue #: OPERATIONS 1 Purpose: The purpose of this orders is to identify and plan for those situations which may require a response above that which is readily available with normally available resources. This policy will set out the positions responsible for command and management of the situation and the possible response of the Iowa City Police Department. It is the policy of the Iowa City Police Department to respond to calls for service as professionally and efficiently as possible. Members of this department will take those actions necessary to maintain the safety and security of members of the community. In recognition that situations occur that are beyond the normal day to day operations of the Iowa City Police Department, it is incumbent that the initial steps required to contain or manage a situation are taken in as safe and timely fashion as possible. It is further recognized that there is no one scenario which can be planned for; because of this, it is necessary that the initial plans be basic, flexible and subject to modification. The following directive identifies those positions and components of the department that are responsible for the planning and organization of contingency plans for special occurrences or operations. Definitions: Special Occurrence - those situations which are beyond the "normal" day to day operations of the police department. These situations may require additional personnel, special equipment, and/or joint operations with other agencies. Special Occurrence includes but is not limited to natural or manmade disasters, demonstrations or riot. Procedures: Due to the large number of variables affecting/involved in disaster situations, emergencies, or "unusual" occurrences, the development of specific orders for dealing with these type situations cannot be reliably formulated. Therefore, this order addresses the administrative and operational measures to be taken in developing plans to respond effectively to emergency or unusual situations. The Commander of Field Operations or designee is responsible for the planning for and the administration of plans relating to "unusual occurrences". These include but are not limited to natural or man made disasters, special tactical operations, mass arrest situations, VIP security, or special events. These plans shall include guidelines for responding to the following types of situations; a) Disasters; i) natural, ii) manmade, b) Civil Disturbances; c) Special Threat Situations; d) Mass Arrests. The Commander of Field Operations or designee will be responsible for the review and updating of departmental Emergency/Unusual Occurrence plans. This review and development should include coordination with other City departments and appropriate outside entities. DISASTER RESPONSE Upon receipt of notification of a major incident, the Emergency Communications Operator should notify the watch commander, Commander of Field Operations, patrol units, fire department and emergency medical personnel. The communications operator will contact off duty personnel as directed by the Incident Commander. The Incident Commander in consultation with the Communications Supervisor will determine the communications protocol, i.e. frequency assignments, for the duration of the incident. The Communications Supervisor may call in additional communications personnel as needed. When the first member(s) of this department arrives at a disaster scene, he/she should identify the nature and if possible, scope of the problem. This information should immediately be relayed to communications along with any immediate requests for additional units including fire and medical. After the initial assessment the officer should assess the stability of the situation before entry into the scene. If a supervisor is not present at the scene, the senior officer shall be in charge of the scene until relieved by higher authority. If the situation is stabilized the officer should, to the extent possible render aid to injured Parties. · .LLoon the arrival of medical and rescue units, members of this department should take those steps possible to secure the scene. The first supervisor on the scene will assume the following responsibilities; a) Interim command of the scene. b) Re-evaluate the scene and forward updated information to the Watch Commander. ~ (~ coordinate efforts with other emergency personnel at the scene, ~ .~--,~Advise the Incident Commander of developments and additional '~_equipment or manpower needs. ~ ~---Create a field command post if necessary, _~) f) Determine initial and alternate assembly areas for responding officers, other emergency response personnel and other agencies or departments responding to the incident. Depending on the nature of the problem the Watch Commander may elect to survey the scene in person, or if the scene is of such magnitude that a greater response is necessary, he/she may respond to the police department to initiate a disaster response. The Watch Commander on which the event occurred will be the Incident Commander until relieved by a higher authority. The Incident Commander will make the decision as to the extent of any call back, hold over, or "alert" of departmental personnel. In the event that the situation requires personnel beyond that which is available from within the department, the Incident Commander may request the assistance of outside law enforcement agencies. The Chief of Police will maintain command of law enforcement personnel operating on behalf of the city. A liaison officer will be designated to advise the ranking member of an outside agency of their assignment. The Incident Commander should determine the initial and alternate assembly areas for other responding personnel and/or equipment. In cases where another agency, i.e. Johnson County Emergency Management is in overall direction of the incident, the Incident Commander will arrange the response of departmental resources in conjunction with the overall plan. In these cases, the Incident Commander shall assign someone to serve as liaison with Johnson County Emergency Management. The Incident Commander in consultation with the Emergency Communications Operator will determine communications protocols. This includes but is not limited to the establishment or assignment of frequencies and protocols for communicating with other agencies, departments and/or organizations. In incidents which occur or initiate within a jurisdiction contiguous to the corporate limits of the City of Iowa City, the Watch Commander may authOrize members of this department to respond to assist at the request of the outside agency. In these situations the watch commander shall notify the commanding Officer Field Operations who shall cause notification of the Chief of Police or designee. The Chief of Police or Commander of Field Operations may authorize the call in of off duty personnel to assist in handling the situation. For incidents which occur outside the corporate limits of Iowa City the Chief of ~'olice or his/her designee will retain command and control of all members of the Iowa City Police Department. A liaison shall be created with the outside agency and ass'~_nment~ relayed through the liaison to members of the Iowa City Police Departrdeht. If situation arises that requires immediate action, members of this depart.r.'i~m~ take those steps necessary to contro the situaton without further autl~oriz~tio~' The incident and action taken should be reported to the departmental soon as practically possible. ._~ If the event is of sufficient magnitude or duration, the Incident Commander will create a Command Center. The command center will be located as determined by the Incident Commander, based on the location, nature and scope of the incident. With the creation of a command center the follOwing actions should be initiated. a) Creation of a communications protocol to include frequency assignment and dispatch protocol. b) Development of a situation map(s) with regular updates. c) Creation of a liaison with other agencies and establishment of command protocol for other agencies. d) Assignment of a recording officer (may be in conjunction with Public Information Officer). i) This person is to chronologically record police operations including the time and date the Icg becomes operational, issuance of all orders including name of the person issuing the order and to whom it was issued, and other information needed to fully document the activities of the Iowa City Police Department. e) Assignment of Public Information Officer if regular PlO is unavailable. (may be in conjunction with the recording officer. All media releases from the police department will be through the Public Information Officer or the Chief of Police or his/her designee. i) Casualty information should be forwarded to the Public Information Officer as soon as possible. The PlO should compare any known casualties with those reported from ~ "unconfirmed" sources in an effort to control rumors. Known ~_C~_' sources should include information from any relief agencies ~,~:. ,.~:~ assisting with the incident. In the event of unsubstantiated ::_-~.~ rumors, the PlO should compare known information with rumor ~__ ..?.-~ and release updated information as soon as practical. ~ '_~_~-~. ii) Regular media briefings should be held to keep the public r--~O apprised of the changing situation and to disseminate needed ~ ~' information. '"' f) In the event that public facilities, i.e. utilities, are compromised or threatened, the incident commander should .assign persons as available to maintain the security of these facilities until the controlling body can respond and insure the integrity of the facility. g) The Incident Commander is responsible for determining the equipment requirements for the department during the incident. Equipment needs/requests should be forwarded to the command post. The Incident Commander or his/her designee should record the number and types of equipment issued. h) The Incident Commander shall determine the transportation requirements involved in the incident. This shall include a determination on how best to get personnel in to the area, the transportation of injured personnel from the affected area, and when necessary, transportation of persons when an area must be evacuated. i) As necessary, the Incident Commander will identify "key personnel". For this purpose key personnel are the contact or "command" personnel from outside agencies / organizations. These are the people which have the authority to direct the activities of persons under their control. I.e. Light and Power supervisor, Johnson County Ambulance Supervisor, Liaison from outside law enforcement agency. j) If the incident is localized in nature, the Incident Commander may authorize the securing of the area, and designate those people who are authorized to enter or remain in the area. In the event that the incident is widespread, the Incident Commander should prioritize traffic control assignments, depending on the potential hazard that is created. I.e. live power lines down or lights out at a major intersection v stop sign down on a Cul-de-sac. In instances of a widespread incident the Incident Commander may choose to designate geographical areas and assign an area commander to each. In event of a system wide communications failures, officers should respond to the police department for assignment to a particular area/station. The Incident Commander shall designate a specific location in each area to serve as the command center for that area. The Area Commander would be responsible for directing the operations in their particular area. k) To the extent possible, the Incident Commander will assign officers to support other agencies. I) It is the responsibility of the communications section to keep the watch supervisor apprised of the call load status. The Incident Commander may elect to suspend response to all non-emergency calls in order to maximize personnel available to deal with the emergency. If in the course of responding to an emergency sitUatiOn, an officer is led to believe that the incident involved a human act, the officer(s) shall to the extent possible, take steps to maintain the integrity of a possil~!e crime scene. Upon arriving at this decision the responding officer should notify the Incident Commander as soon as practically possible, Once this decision is made the Incident Commander should notify the Lieutenant of the Investigative Section. The investigative Lieutenant or his/her designee will be responsible for the investigation of the incident unless relieved by higher authority. T. he Investigative Lieutenant will make the determination as to the extent and' nature of any evidence to be collected by members of this department. If the determination is made that there are grounds to believe that a cr,~inal ~ was responsible for the incident, the Incident Commander or designee~,~ot~'~ the Johnson County Attorneys office for consultation. In the even~'~tl~t tl~ ~-q incident will involves potential litigation against or on behalf of the Cit~'jo-f'lov~_ --. City, the Incident Commander or designee wil notify the Cty Attorneys ~.~ ~ ~-1 The mayor is responsible for requesting assistance from the Iowa National Guard. These requests will be made pursuant to the Code of Iowa chapter 29C. In the event the Governor of the State of Iowa finds a state of emergency exists, he/she may prohibit any activities which he/she reasonably believes should be prohibited to help maintain life, health, property or public peace. The mayor has additional authority under chapters 8-1-1 and 8-1-2 of the ordinances of the City of Iowa City. As the need for the special response is controlled and/or de-escalated, the Incident Commander will arrange for the organized phasing out of the police emergency response personnel. When practically possible, the Incident Commander will release mutual aid agencies after insuring the safety of the community and officers. Members of this department will be phased out of the operation as determined by the Incident Commander or when applicable the supervisor in charge of a particular area. The Incident Commander will make a determination as to the return of normal operations. The Iowa City Police Department will to the extent possible, continue to provide support for other agencies or services during or upon de-escalation. Upon cessation of the emergency situation, the Incident Commander will conduct a post-incident debriefing. The purpose of the debriefing will be to obtain pertinent information for after action reports and to identify problems which should be addressed in the planning and operation of subsequent emergency plans. Post incident responsibilities also include the return and maintenance of equipment, and replenishing of supplies. The Incident Commander will complete an after action report. This report is to include the duration of the incident, extent of any emergency callout, extent of any law enforcement mutual aid response, and summarization of the actions of the police department. The reporting officer will complete a report including a chronological summary of the involvement/actions of the Iowa City Police Department. If Area Commanders were assigned, th~ey will complete a report of the activities within their area. The Incident Comman~der may require after action reports from other invOlved parties, as he/she deems necessary. All reports will be forwarded to the Chief of Police for review. The Iowa City Police Department will participate in readiness evaluations, reviews, rehearsals and/or training exercises as necessary to ensure the effectiveness of the department when responding to major occurrences. FIL.ED Iowa City Police Department ~0010ECI2 PH I:0~ Standard Operating Guideline OITY OLERK IOW~, C!TY, !OWA SOG #: Effective date: 01-22 DECEMBER 14, 2001 Subject: Reference: SPECIAL ASSIGNMENTS / TRAINING, SPECIAL ASSIGNMENTS TRAINING Section: Issue #: " Purpose: The purpose of this guideline is to identify the positions, purpose, criteria and evaluation of specialized assignments within the department. Additionally it is intended to guide and direct the staffing of these positions. Definitions: Specialized Assignments ~ Those assignments requiring specialized training or equipment. Additionally it includes temporary assignments in excess of two months in duration. Procedures: The Iowa City Police Department recognizes the following positions as specialized assignments. Special Response Team - In order to.deal with special tactical situations beyond the normal capabilities of the patrol section, the Iowa City Police Department has created a Special Response Team (SRT). As these situations may arise at any time the SRT shall remain as an ongoing specialized assignment. The selection of SRT members will be directed by and in conformance with the guidelines presented in the SRT manual. These positions are of indefinite duration and status maintained in conformance with the guidelines identifi6d in the SRT manual. Hostage Negotiator - In order to deal with persons in crisis and in an effort to decrease the need for tactical interventions, the SRT shall have Hostage/Crisis Negotiators available to respond to hostage, barricaded subject, and other persons in crisis calls. As these situations may arise at any time, Hostage Negotiators will remain as an ongoing specialized assignment. Selection of Hostage Negotiators shall be based on the following criteria: 1. Recommendation by SRT supervisors; 2. Recommendation by SRT commander; 3. Completion of psychological evaluation as directed for the selection of SRT members; 4. Negotiators shall possess and have exhibited exemplary verbal and written communications skills. Special Crimes Action Team (SCAT) - SCAT team members are sworn officers directed to work in conjunction with the departments' Gang and Narcotics officer. These officers will be selected upon the recommendation of a supervisor, review of the officers work history and evaluations, and interview.with.the Sergeant of Investigations who is responsible for the supervision and direction of SCAT members. SCAT team members are assigned specific hours but must be willing to work alternate hours as dictated by specific events. On an annual basis the Commander of Field Operations shall review the types of incidents investigated / handled by SCAT members, and determine the need for continuation of the team. Canine Officer - The canine officer is a sworn officer with a permanently assigned vehicle. He/she will be selected based on criteria listed in the Canine order and an interview with the Chief of Police and/or Commander of Field Operations. The canine officer will normally begin training with upon delivery and acceptance of a police canine. Officers applying for the canine position should be willing to commit to a minimum assignment of 5 years. The Commander of Field Operations or designee shall post all specialized assignments. The posting should include information relating to desired qualifications, hours, and notice of any special circumstances (i.e. willingness to flex hours depending on workload). This posting shall be directed to ail sworn personnel. Temporary Rotating Assignments - The Iowa City Police Department designates one temporary rotating position in the Investigations Section. This position is designed to allow officers to enhance their investigative skills and to assist officers in determining if they have an interest in a long-term assignment to the investigative section. In addition it will allow the Investigative Supervisor to identify those with the knowledge, skills and abilities necessary to a Iong~term appointment to the investigati~)e section. The temporary assignment will' be for one calendar year. The Investigative Supervisor shall post announcement of the temporary position no latter than November 15th of the current calendar year with the position beginning in January of the following year. The posting shall be open to all sworn_personnel. The Investigative Supervisor shall select the persor~\Cj, ll t~t~/~n~y position based in part on: 1. Schools / training of the applicant. 2. Past investigatory experience. 3. Recommendation of the applicants supervisors. 4. Interview with the applicant. The Iowa City Police Department will assign traffic officers on a temporary (yearly basis) rotating basis. Officers selected for this position shall have completed at least 6 months of non-probationary experience with the department. Additionally, the person should have exhibited exemplary skills when communicating with traffic violators and have demonstrated the ability to work with minimal direct supervision. Officers selected for this position must be willing to flex their hours to meet changing traffic conditions and special traffic assignments or details. -- Rotation of Supervisors - The Chief of Police may assign personnel of the rank of sergeant or above, a temporary rotating assignment. The Chief of Police will make the assignments on an annual basis based on the needs of the department. Lieutenants may be assigned to a two-year assignment to a watch or the Investigative Section. Sergeants may be assigned to a one-year assignment to a watch, the investigative section, or Planning and Research. These assignments should be made as soon as possible after the annual notice for watch assignment requests are provided to officers. Specialized assignments will be regularly reviewed at the direction of the Chief of Police. This review shall include the identification of the problem/reason for the initial creation of the assignment and an evaluation of the effectiveness and efficiency of the assignment. The review may included recommendations as to the continuation of the assignment. SPECIALIZED TRAINING Purpose: The purpose of this guide is to identify those positions and functions which require specialized or enhanced skills beyond those received at the basic academy. Definitions: Pre - training required prior to performance of the duty or to assignment Post - training required after duty assignment In-Service - training required after assignment and required for continued assignment. Procedures: Responsibility for the management, administration, policies and support services for the functions requiring specialized training are the responsibility of the Commanding Officer of the Division having command over the function. The following assignments or tasks require specialized or advance training. Specialized or advanced training will be provided by departmental or non- departmental sources "certified" to train in the particular field or area. 1. Canine Officer Post 2. SRT Post 3. Crime Prevention Post -. 4. Crime Scene Tech Post 5. LASER Pre 6. DARE Post 8. Accident Invest. Pre 9. Bike Officer Post ~'~ 10. Arson Invest. Post 11. Narcotics Officer Post 12. Range Officer Post 13. Fitness Inst. Post 14. Defensive Tactics Inst. Post 15. Baton Inst. Post 16. Less Lethal Inst. Post 17. Hazardous Device Post 18. Chemical Munitions Post It is necessary for each of the above positions to receive specialized in-service training in order to develop and enhance the skills of employees assigned to the function· Without specialized training these employees would not be to adequately perform their assignment, in addition to the initial training, the above positions may require subsequent in-service training to maintain the proficiency necessary to perform the task. SRT members shall receive in-service training as mandated in the SRT manual. Other positions requiring in-service training for maintenance of certifications will be provided as necessary. , Non-Sworn Personnel 1. ECO Post 2. Records Clerk Post 3. CSO Post 4. Animal Shelter Post The new employee's supervisor is responsible for providing the training necessary to bring the employee to an acceptable level of performance. The supervisor may utilize departmental or non-departmental resources in order to ensure the person is adequately trained. Continued in-service training will be determined by the supervisor directly responsible for the function, but at a minimum will include in-service training required to maintain any required certifications necessary for continued employment. IoWa CitY Police Department Standard Operating Guideline SOG #: Effective date: 01-23 DECEMBER 28, 2001 Subject: Reference: RECRUITMENT Section: Issue #: ADMINISTRATION 1 Command Signature: Purpose.' The Iowa City Police Department recognizes the necesslty~!)~ attra~i~g quality personnel who are motivated, intelligent, ethical, progressive ar~.~dt~l, ic~m d and whom will be representative of the Iowa City Community. © ~_ ~ -il Definitions: .-< r- ~ Recruitment While all members of the Department should act as recruiters during their dally contacts with the public, the responsibility and authority of the recruitment program belongs to the Human Resources Department of the City of Iowa City. MEMBER INVOI_VEMENT In conjunction with the City's Director of Human Resources, the Chief of Police may establish a team of officers for the purpose of recruiting quality police candidates. The Director of Human Resources will coordinate the formal recruitment efforts of the department with members of the team being utilized as needed. The chief of police may assign an officer(s) to specific recruitmeBt assignments as available. These assignments include but are not limited to: 1. appearance at school career days 2. appearance at college "job fair" days 3. appearance at law enforcement training programs 4. appearance at community groups and organizations 5. appearance at other gatherings / community groups which may serve as a contact source for potential candidates Officers appearing at the above type occasions will submit a report to the Commander of Administrative Services or designee, indicating the approximate number of people in attendance, the number of recruit packets distributed, and to the extent possible the racial and ethnic composition of those having contact with the recruitment process. Upon the beginning of the next formalized hiring process, the Chief of Police or designee shall evaluate the recruitment contacts from the previous process. This evaluation should, to the extent possible include: 1. determination of racial, ethnic, and gender composition of the most recent group of applicants 2. determination of the racial, ethnic, and gender composition of those advancing to the different stages of the testing process : .. : 3. determination of the racial, ethnic, and gender composition of..those being placed on the certified civil service list ' 4. determination of the racial, ethnic, and gender composition of those being hired from the civil service list 5. determination of the manner in which those persons representative of under represented groups were made aware of the most recent testing process 6. recommendations by members of under represented groups for increased participation in the application / testing process by other members of the group Upon completion of the evaluation process written report shall be compiled summarizing the findings. This report shall be submitted to the Chief of Police along with any recommendations for increasing the number and quality of applicants with specific recommendations for the active recruitment of members of under represented groups. STANDARD OPERATING GUIDE INDEX SOG # TITLE 01-09 Agency Jurisdiction and Mutual Aid 01-14 Civil Service Selection Process 01-19 Computer Seizure Procedures 01-15 Criminal Investigations 01-02 Death / Serious Injury Notifications 01-03 Emergency Communications .. 01-11 Evidence / Seized Property 01-20 Evidence Collection 01-12 Found Property 01-18 Hostage / Barricaded Subjects 01-01 Mass Arrest ! Disturbance 01-17 Missing Persons 01-05 NSF Checks 01-13 Personal Protection 01-08 Promotional Process 01-16 Records Maintenance ! Security 01-23 Recruitment 01-22 Special Assignments / Training 01-06 Suspicious Packages 01-07 Traffic Citation Records / Security 01-21 Unusual Occurrences 01-10 Victim / Witness Assistance Printed 12/18/01