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Home My WebLink About01-08-2002 Minutes POLICE CITIZENS REVIEW BOARD MINUTES- DECEMBER 1t, 2001 CALL TO ORDER Chair John Stratton called the meeting to order at 7:02 P.M. ATTENDANCE Board members present: Bill Hoeft, Loren Horton, Bev Smith, John Stratton and John Watson. Staff present: Legal Counsel Catherine Pugh, PCRB staff Kellie Tuttle. Also in attendance was Captain Widmer of the ICPD. CONSENT CALENDAR Motion by Horton and seconded by Hoeft to adopt the consent calendar as amended: · Minutes of the meeting on 11/13/01 · Minutes of the meeting on 11/27/01 · ICPD General Order 01-06 (Juvenile Procedures) · ICPD General Order 01-07 (Police Media Relations/Public Information) · ICPD General Order 01-08 (Criminal Intelligence) · ICPD General Order 90-02 (Report Review) · ICPD Standard Operating Guideline 01-07 (Traffic Citation Records/Security) · ICPD Standard Operating Guideline 01-08 (Promotional Process) · ICPD Standard Operating Guideline 01-09 (Agency Jurisdiction and Mutual Aid) · ICPD Standard Operating Guideline 01-10 (Victim/Witness Assistance) · ICPD Standard Operating Guideline 01-11 (Evidence/Seized Property) · ICPD Standard Operating Guideline 01-12 (Found Property) · ICPD Standard Operating Guideline 01-13 (Personal Protection) · ICPD Standard Operating Guideline 01-14 (Civil Service Selection Process) · ICPD Standard Operating Guideline 01-15 (Criminal Investigations) · ICPD Standard Operating Guideline 01-16 (Records Maintenance/Security) · ICPD Standard Operating Guideline 01-17 (Missing Persons) · ICPD Standard Operating Guideline 01-18 (Hostage/Barricaded Subjects) · ICPD Standard Operating Guideline 01-19 (Computer Seizure Procedures) · ICPD Standard Operating Guideline 01-20 (Evidence Collection) In response to Board member inquiries regarding General Order 01-06 and 01-07, Widmer stated because of accreditation standards Police are writing down and formalizing some of the processes they already have in memos and practices. Hoeft noted that the Juvenile Procedures order now has consent to search with age direction. Widmer believes this is new but will check and repor~ back at the next meeting. The Board agreed to schedule discussion on General Order 01-06 and 01-07 at the January 8th meeting. Motion carried, 5/0, all members present. Legal Counsel Catherine Pugh arrived at 7:06 P.M. NEW BUSINESS None. OLD BUSINESS MATS training is scheduled for five Wednesdays in a row beginning January 9, 2002. The Board decided that only two members would attend each session since they are not open meetings. Stratton and Watson will be present at the January 9th session and the rest of the Board will check their schedules and decide at the January 8th meeting who will attend the rest of the training sessions. PUBLIC DISCUSSION Captain Widmer made himself available to discuss the board's plans for the training sessions so that he can point out any perceived problems and give his opinion. Stratton said they would be taking advantage of his offer. MEETING SCHEDULE · January 8, 2001, 7:00 P.M., Lobby Conference Room · January 22, 2001,7:00 P.M, Lobby Conference Room · February 5, 2001, 7:00 P.M., Lobby Conference Room · March 12, 2001,7:00 P.M., Lobby Conference Room Watson pointed out that the Board will need to watch their deadlines with regard to the meeting schedule. An additional meeting was scheduled for December 27. Stratton will be gone the week of March 12th and around the week of February 12th. 2 BOARD INFORMATION Horton wanted to know if someone was arrested and pending trial may they still file a complaint? Aisc, if they are arrested, have a trial, are convicted and imprisoned can they file a complaint from prison? Pugh said the criminal process has no bearing on whether someone can file a complaint they would just have to meet the 90 days deadline. Smith wanted the Board to know that they were going to make another attempt to meet with the complainant. STAFF INFORMATION Tuttle received a Rules and Regulations Manual from the Iowa City Police Department. It will be on file in the Clerk's Office. Widmer explained that the Rules and Regulations covered other minor issues like grooming, attendance, ethics, etc. Stratton would like a copy for himself; the rest of the Board was fine with the copy available in the Clerk's Office. Tuttle has Horton's application for the Citizen's Police Academy. He will be the only Board member attending. EXECUTIVE SESSION Motion by Watson and seconded by Smith to adjourn into Executive Session based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds,and 22.7(11 ) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22- 7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 5/0, all members present. Open session adjourned at 7:28 P.M. REGULAR SESSION Returned to open session at 7:36 P.M. ADJOURNMENT Motion for adjournment by Hoeft and seconded by Watson. Motion carried, 5/0, all members present. Meeting adjourned at 7:37 P.M. POLICE CITIZENS REVIEW BOARD MINUTES - DECEMBER 27, 2001 CALL TO ORDER Chair John Stratton called the meeting to order at 7:05 P.M. ATTENDANCE Board members present: Bill Hoeft, Loren Horton, John Stratton and John Watson. Absent: Bev Smith. Staff present: Legal Counsel Catherine Pugh (7:16 P.M.), PCRB staff Kellie Tuttle. EXECUTIVE SESSION Motion by Horton and seconded by Hoeft to adjourn into Executive Session based on Section 21.5(1 )(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds,and 22.7(11 ) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 5/0, all members present. Open session adjourned at 7:06 P.M. REGULAR SESSION Returned to open session at 8:20 P.M. ADJOURNMENT Motion for adjournment by Watson and seconded by Horton. Motion carried, 4/0, Smith absent. Meeting adjourned at 8:21 P.M.