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HomeMy WebLinkAbout10-14-2003 Minutes DRAFT POLICE CITIZENS REVIEW BOARD MINUTES - September 9, 2003 CALL TO ORDER Chair John Stratton called the meeting to order at 7:03 p.m. ATTENDANCE Board members present: Candy Barnhill, Loren Horton, Greg Roth and John Stratton; Board member absent: David Bourgeois. Legal Counsel Catherine Pugh and Staff Kellie Tuttle present. Also in attendance was Lt. Sid Jackson of the ICPD, and Public, Kevin Halstead. RECOMMENDATIONS TO COUNCIL (1) Accept PCRB Report on Complaint #03-02. (2) Accept PCRB Report on Complaint #03-04. CONSENT CALENDAR Motion by Horton and seconded by Roth to adopt the consent calendar. · Minutes of the meeting on 8/12/03 · Minutes of the meeting on 8/14/03 · ICPD SOG#03-04 (Non-testimonial Evidence Collection) · ICPD Use of Fome Report- July 2003 · ICPD General Order #99-01 (Police Vehicle Pursuits) Barnhill questioned SOG#03-04 regarding the consistency between the definitions and the procedures when referring to specimen collection. Motion carried, 4/0, Bourgeois absent. NEW BUSINESS Select Nominatinq Committee - Motion by Horton and seconded by Roth that Candy Barnhill be on the Nominating Committee. Motion carried, 4/0, Bourgeois absent. Motion by Barnhill and seconded by Roth that Loren Horton be on the Nominating Committee. Motion carried, 4/0, Bourgeois absent. Techniques of Obiective Interviewinq - Catherine Pugh distributed a handout and led discussion on interview skills, and different types of situations encountered. Stratton added further comment on good techniques, and ways to talk with subjects. OLD BUSINESS No old business. PUBLIC DISCUSSION No public discussion. Lt. Sid Jackson had no report. BOARD INFORMATION Horton informed the Board that he would not be at the October meeting. Stratton mentioned that it would be very important for the other members to attend, as three are needed for a quorum. PCRB-Page 2 September 9, 2003 STAFF INFORMATION Tuttle asked Board members to check the member list that was included in the packet and let her know of any changes and that the list is a public document. Turtle also mentioned updating the mediator listing. Letters went out and requested updated information and whether they are still interested in offering their services. Tuttle and Stratton briefly went over the public report writing process. Stratton stated that all members review complaints, and then a team is set up to write the report. Board members will work together until everyone is comfortable with the process. Stratton attended the City Council work session on September 8. There was a two-year review due for the PCRB. The Mayor said there were no major concerns and thera would be no need for the Council to meet with the PCRB. Some suggestions were made for the PCRB members to be out in the public more, Stratton said that the Board would be happy to attend when an invitation is extended. Other comments were made regarding better communications between police and community. EXECUTIVE SESSION Motion by Horton and seconded by Barnhill to adjourn into Executive Session based on Section 21.5(1 )(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11 ) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 4/0, Bourgeois absent. Open session adjourned at 7:46 P.M. REGULAR SESSION Returned to open session at 8:30 P.M. Motion by Horton, seconded by Barnhill to forward the Public Report for PCRB Complaint #03-02 to City Council. Motion carried, 4/0, Bourgeois absent. Motion by Barnhill, seconded by Roth to forward the Public Report for PCRB Complaint #03-04 to City Council. Motion carried, 4/0, Bourgeois absent. PCRB-Page 2 September 9, 2003 MEETING SCHEDULE · October 14, 2003, 7:00 P.M., Lobby Conference Room · November 11, 2003, 7:00 P.M., Lobby Conference Room · December 9, 2003, 7:00 P.M., Lobby Conference Room Tuttle mentioned the November 11th meeting and that City offices would be closed in observance of Veterans Day. The Board will check their schedules and consider changing the date to November 10th at the October meeting. ADJOURNMENT Motion for adjournment by Roth and seconded by Horton. Motion carried, 4/0, Bourgeois absent. Meeting adjourned at 8:35 P.M.