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Home My WebLink About2006-03-23 Youth Advisory Committee YOUTH ADVISORY COMMISSION AGENDA March 23, 2006 7:00 p.m. - 8:30 p.m. Harvat Hall, City Hall 410 East Washington Street 1) Introductions 2) Personal Statements 3) Ice Breaker 4) Overview of Youth Boards Across the Country a. Establishment of subcommittee 5) Public Discussion 6) Set Next Meeting a. Elect temporary chair -..--.-.--.. M-\-j crJ Prepared by Eleanor M. Dilkes, City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. "5_271 RESOLUTION ESTABLISHING A YOUTH ADVISORY COMMISSION FOR THE CITY OF IOWA CITY, IOWA AND REPEALING RESOLUTION NO. 05-334. WHEREAS, the City Council of the City of Iowa City, Iowa deems it to be in the public interest that the City Council establish a Youth Advisory Commission for the City of Iowa City, Iowa to serve as an advisory body to the City Council. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, as follows: 1. A Youth Advisory Commission is hereby established for the City of Iowa City. 2. The mission of the Youth Advisory Commission is to promote understanding and awareness of Iowa City among Iowa City youth, allow a seiect grouP of youth to help make decisions concerning them and their peers, enable youth members to utilize and expand on their leadership abilities, to serve as a mechanism for communication between youth and adults in Iowa City and create a bridge whereon youth and adults can develOp partnerships. 3. The Youth Advisory Commission shall consist of seven (7) members appointed by the City Council. All members of the Commission shall be residents of Iowa City. Four (4) members shall be ages 15 to 17 on the date of filing of the application. Three (3) members shall be ages 18 to 21 on the date of filing of the application. Said age requirements may be waived by the Council due to a lack of applicants. All members shall serve without compensation, except for reimbursabie expenses. 4. The City Council shall appoint members to the Commission for staggered terms. All appointments shall be for two (2) year terms, except for the initiai appointments which shall be as follows: a. Two (2) persons appointed to the age 15-17 seats for two (2) year terms. b. Two (2) persons appointed to the age 18-21 seats for two (2) year terms. c. Two (2) persons appointed to the age 15-17 seats for one (1) year terms. d. One (1) person appointed to the age 18-21 seats for a one (1) year term. 5. A parent or guardian must sign the application of a person applying for an age 15-17 seat on the Commission. 6. The Council shall choose one (1) council member to serve as the Council liaison to the Youth Advisory Commission and one (1) council member to serve as an alternate liaison. Said liaison shall interview persons applying to serve on the Commission and make a recommendation to Council. Said liaison shall attend the Commission's meetings. _._._-~--~ .._-_._.,,-_..__.._-~._.._,-_._--- Resolution No. 05-371 Page 2 7. The City Clerk of the City of Iowa City, Iowa shall be authorized to take whatever administrative action is necessary to provide staff assistance and information necessary to aid the Commission in the performance of its duties. 8. The Commission shall adopt a set of By-Laws to be approved by the City Council which the Commission deems necessary and advisable for conducting the business of the Commission, subject to the ordinances of the City of Iowa City, and in accordance with the Iowa Open Meetings law. 9. Resolution No. 05-334 is hereby repealed. Passed and approved this ...l2.t.b.. day of NlHTPmnpr "~j~ :#2' AYOR cr:~~ 11-7-Dtf ATTEST: ~~.A.-Y~ j/ ~ CIT LERK City Attorney's Office It was moved by R:d1py and seconded by wilhl1rn the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Bailey x Champion y Elliot y Lehman x O'Donnell x Vanderhoef x Wilburn Eleanor/resNouthAdvComm Il.doc ---------- YOUTH ADVISORY COMMISSION ADDITIONAL PACKET MATERIALS HANDED OUT DURING THE MEETING City of Iowa City Youth Advisory Board What Is a Youth Advisory Board? Minute-Brainstorming: - Are we a part of something bigger? - What is our purpose? - What will this look like? National Examples . Article: American Youth Commission Movement What do other yes of this Movement look like? -Purpose -Actions -Unique items only Welcome Greetings Introductions and Personal Statements Ice Breaker Iowa City Youth Advisory Board Mission: A Work in Progress To promote understanding and awareness of Iowa City among Iowa City youth, allow a select group of youth to help make decisions concerning them and their peers, enable youth members to utilize and expand on their leadership abilities, to serve as a mechanism for communication between youth and adults in Iowa City and create a bridge whereon youth and adults can develop partnerships. Olmsted County YC Purpose: To advocate countrywide on behalf of youth issues and needs, recognize youth achievements, generate leadership opportunities for youth, and promote youth participation in community decision- making. 1 What did Olmsted YC do? Participated in local government Fundraising for youth-related programs Monthly column for youth to post in newspaper Partnered to recruit 4H volunteers, History Center Activities, and area schools in election years for forums What did York Co. YC do? Service: Adopt a highway, Hurricane Isabel clean-up. Tsunami Relief Fundraiser "Youth Week" Assist in Christmas Tree lighting activities Activities: sponsor H.S. events, sponsor annual "Town Hall Meetings" in H.S.s, and sponsor Student Opinion Surveys. What did Brentwood YC do? Volunteer Opportunities in community made available and publicized Held a Job Fair and made a Job Resource website Created "Spring to Life Fun Run" Planned ski trips Sponsored an activities night Skate Park Task Force York Co. Virginia YC Purpose: To create a link between the youth of York County and the Board of Supervisors by serving as a representative commission for the youth voice in the county. In addition, the Commission contributes to the county with community service and encourages youth participation through special programs. Brentwood, CA YC Purpose: The YC Is a sounding board, a group of interested individuals who are concerned with the issues and programs available. They are the voice of the Brentwood community youth. They advise the Parks and Ree dept. to identity and address concerns and issues and as responsible for planning and implementing social and community-oriented activities. Sacramento, CA YC Purpose: Established by the City Council to serve as an advisory group to provide recommendations on youth related issues, provide youth with an opportunity to participate in the policy making process and provide a forum for the exchange of ideas, needs and concerns related to youth. 2 What did Sacramento YC do? Alcohol and Drug Awareness Activities and Events Scholarships Coat and Blanket Drive [Aside: Testimonials] What did Mount Prospect YC do? Provided input on the space allocation for the new Village HalllSenior.Community Center Participated in 4th of July and Winter Festival Parades Participated in Youthview Mount PrOSDect, a program on AT&T public access channel that highlights local issues and events. Discussions on this included school violence, etc. What did Holyoke YC do? Door-la-Door survey MCAS Forum 3 Youth Summits Developed a Youth Proposal Process Wrote and received mini-grants for youth related projects Organized 1st Holyoke Youth Day Youth run Ice-Cream store through their successful Entrepreneurship Program Teen Art Center Made and distributed a film about diversity and race relations within their community Mount Prospect, IL YC Purpose: "The First Stop for a Bright Future" Do you have concerns about your community? Do you see things that you want addressed by the community? Do you want your voice heard by your community? ...then GET INVOlVEDI Holyoke, Mass. YC Purpose: Will strive to help our community and youth create a better living environment by working with the mayor, city officials, and the media to create plans and goals for youth. We will strive 10 empower youth by supporting youth programs that promote diversity. More of Holyoke YC: Mural painted in downtown area by, for and about area youth Started a youth basketball league Downtown Youth Festival Male and Female Peer Leaders Groups and events Traveling Treats Outreach (food delivery) Fundraised to help restore Community Center Latina Studio Bridging Neighborhoods through Sports Philanthropy and Civic Duty Workshops Racism Speak-Qutl Youth Voting 3 National Congress of American Indians Youth Commission Purpose~ We. the National Congress of American Indian Youth unite as a commission of all backgrounds and ages to strengthen the past, present, and future of our unity, knowledge and wisdom; to serve our people's concerns and mterests by enhancinQ our spiritual, mental. physical, and emotional well-being for a better Native America. Columbus, OH YC Purpose: The mission of the Columbus Youth Commission Is to bridge the gap between the youth component of metropolitan Columbus and city government. Our diverse and talented group of youth serve as civic leaders by interpreting and articulating the concerns of our peers to the Mayor. City Council Members, and other leadership residents in the greater Columbus community. There's more? Youth Forums Political debates in election years Battle of the Best (Bands in Categories) Social Justice themed events with workshops Mock City Council Meetings Mock.Ordinance workshops Accessible web.site with event calendar On-line issue voting What did the NCAI YC do? Mentoring program Informative Workshops Leadership Training Youth Luncheons Addressing issues through lobbying, resolutions, and other, Learn process of NeAl for life What did Columbus YC do? Committees (Marketing, Fundraising, Legislative, Executive, Refreshments, Membership, and Speaker's Bureau) Bi-Annual Youth Summits Oratorical Contests Step Competitions EI Dia de Los Ninos Latino Holiday Bash Drug and Violence Free Comedy Some Other YCs: .Hollday Food Baskets and Canned food drives .RadloStatlon .Lowered city voting age -Community clean-up .Promoted youth centercreationlteen club .Supported school board use of security cameras In schools -oela~~ff:t, ~J~teh~ :~J~~~~:I~~:!"~1~~ teachers, -EX~:;~;:'ll,.,~ui~~:j;:eH ~g~~~~:~:ntlon .OevelopedMentoringPrograms .YouthCalendar ~Unpluggedl .Promoted soclal,educational,and recreational resources _Provided recreational activities, trips and scholarships lor area youth 4 Top Choices: 1) Columbus, OH Youth Commission htto:/fcolumbusvc. homeste ad.coml 2) Holyoke. Massachusettes Youth Task Force hlto:/fwww. vouthtaskforce. ora/holvokevouthcommissi on.html Best Practice Analysis Weaknesses: .:. Narrow focus .:.Short~term goals .:.Adults to Youth ratios in membership .:.Lack of partnership .:.No access to resources Keep In Mind: Where do I live? Iowa City is a unique place! Who are the youth in IC? What are the issues, wants, and needs of the youth in IC? What is already out there (in IC)? A lesson to take home: Do looking into all of these YCs help us? Best Practices found in accomplishments, minutes, and life spans of the YCs across the US Created an analysis Best Practices Analysis (Cont'd) Strengths: .:.Planning for both short and long term .:.Full scope of youth needs and interests .:+Consistent checks on community pulse .:.Social justice themes .:.Youth community development Iowa City Youth Leaders Iowa City PubliC LIbrary: The ICPL Teen Advisory Group's purpose is to energize teen programming andservlces asweil as allowleens a grealervQjceallhe library., The Teen AdVISOry Group (TAG) formed In Ihefall of 2004 followmga brainstorming session atthe end of the Summer Reading Program. Smce then, youngpeopie grades 7-12 have been meetmg monthly 10 plan upcommg events, eat and discuss Issues of concern such as book challenges. TAG has played a key role iEV~~I;I:~~ st~;hP~~~ernie~~ ~~it~;;? Club. 5 Iowa City Youth Leaders Coralville Public Library: The Mission of the CPL Teen Advisory Board is to represent a positive teen force in the library, encourage teens to become life-long library users, to promote teen reading, teen pro~rams, and teen participation in the library, and to assist the library both in developing and implementing programs which serve local teens and the community. Iowa City Youth Leaders High School and College Student Government: -City High School -West High School -Elizabeth Tate Alternative High School -University of Iowa Youth Community Pulse . What does this mean? . Where are we now? . Where do we want to go? . How will we do it? Iowa City Youth Leaders NeIghborhood Centers of Johnson Co. Youth Leadership Group: Neighborhood Centers of Johnson County is dedicated to building a better future for people in neighborhoods through programs and activities that educate, strengthen families and create a sense of community. Neighborhood based programming includes daycare, after school and teen programs, and parent support at three locations in Johnson County. The youth leadership group is In iI's infancy due to various barriers. Youth are interested in DMC issue, it's cause, and related solutions Iowa City Youth Leaders Chamber of Commerce Youth Leadership Program: Leadership is an important asset for community strength. The young people of this area should be taught about I,eadership and acllvelyengaged in leadershlpactlvllies asa valuable resource In furthenng the community. The goals of this program are to educate young people about our communlly; to educate young people about leadership: and to engage young people in community Involvement. The intended outcomes of this program are to promote the values of leadership and community involvement: to create future leaders in our community; to create relationships between ,youth and local busmesses and organlzalions; and to promote the strength of the Iowa City area Youth Vision Map Activity A youth Vision Map Is a way to_ paint the future goals of IC youth. Part of an on-going effort to empower youth to have a significant role In planning and creating a better community. Several maps, hundreds of Ideas, find the themes. Intended to Inform YAS and City Officials of what projects and improvements the youth would like to see. Meant to act as a guide for young people, other residents, and the city to work together to create a betterrC. ~:!~d::S t~a~e b~'~~a~d~~~ment so that accomplishments recorded. 6 Up-Coming Action Steps: Become a group that enjoys working together for the purpose of developing the first Ie Youth Advisory Board everl Creation of By-Laws (what are these?) Development of a Mission, Vision, and Values Examples to take home Phew! SEE YOU NEXT TIMEI!! -City of Iowa City 7 YORK COUNTY YOUTH COMMISSION Page 1 of4 ~ ~~~--~ YORK COUNTY YOUTH COMMISSION Y C Home BYLAWS Y C Information - Members - What we do (Revised December 5, 2000) Upcoming Events Get Involved ARTICLE I. NAME Your Future Need Help? Section 1. Name. What's Hot The name of this organization shall be the York County Youth Commission and shall hereby be known as the Y.C.Y.C. Board of Supervisors Parks and Recreation ARTICLE II. PURPOSE OF COMMISSION Y C Schools Section 1. General Purpose. Email Us! The purpose of this organization is to serve as a communications link between the youth of York County and the government of York County. Your Comments Section 2. Specific Functions. Specific functions of the Commission shall include, but not be limited to the following: a. To serve as a liaison between the York County Board of Supervisors and the youth of York County. b. To serve as a forum for the youth of the County to present their ideas, needs, and suggestions. c. To investigate needs, problems, and issues affecting the youth of York County. d. To establish or strengthen services deemed important by the http://www.yorkcounty.gov/youthcom/bylaws.htm 3/15/2006 YORK COUNTY YOUTH COMMISSION Page 2 of 4 Board of Supervisors for the youth of York County. ARTICLE III. MEMBERSHIP Section 1. Appointments. The Y.C.Y.C. membership shall consist of up to fifteen student members representing grades 9-12. Three members from each of the five voting districts will be appointed by the Board of Supervisors provided each district has at least three qualified applicants. The Board may appoint members at- large whenever one or more districts have fewer than three appointees. Each member is appointed for a term of one year. Section 2. Vacancies. Vacancies for all commission members shall be filled by persons appointed by the Board of Supervisors in accordance with the provisions of Article III, Section 1. above. Section 3. Attendance. The secretary of the Y.C.Y.C. shall be responsible for maintaining the attendance record and reporting to the Commission at its first regular meeting. In the event that any member misses two consecutive regular meetings, or misses a total of three meetings within any (one) twelve month period, the Chairman of the Commission shall inform the member of their attendance record and give the member an opportunity to be heard at the next regular meeting as to any absences. At said meeting the Chairman, or the subject member, shall present the explanation of absence. The member then will be put on a probationary period for three months at which time he or she cannot miss a meeting for a period of three consecutive months. If he or she misses a meeting during the probationary period, it will be recommended to the Board of Supervisors that the member be removed. ARTICLE IV. OFFICERS Section 1. Election. The officers of the Y.C.Y.C. shall consist of a Chairman, a Vice Chairman, and a Secretary. All officers shall be elected annually at the first regular meeting and shall serve for a term of one year. The first annual meeting shall be held in August, with date to be determined by Staff Liaison. Section 2. Duties of Officers. Chairman: http://www.yorkcounty.gov/youthcomlbylaws.htm 3/15/2006 YORK COUNTY YOUTH COMMISSION Page 3 of 4 The Chairman shall preside at all regular and special meetings of the Commission. The Chairman shall be an ex-officio member of all standing committees and should be notified of their members. The Chairman shall make quarterly reports to the Board of Supervisors concerning the activities of the Y.CYC. Near the end of the term the Chairman shall appoint a committee to audit the financial transactions. Vice Chairman: The Vice Chairman shall preside in the absence of the Chairman and shall fulfill all other duties of the Chairman if the Chairman is unable to perform the duties of office. Secretary: The Secretary shall preside in the absence of the Chairman and Vice Chairman, and shall keep minutes of each regular or special meeting and maintain records of all standing committee meetings. The Secretary shall perform such other duties as may be delegated. ARTICLE V. STANDING COMMITTEES Section 1. Committees. The following Standing Committees are hereby established: Public Relations, Special Projects, and Student Relations. The Commission Chairman shall appoint a Chairman for each committee. Section 2. Duties of Standing Committees. Public Relations Committee: The Public Relations Committee shall publicize meetings and activities of the Commission and provide other public relations duties as assigned by the Commission. Special Projects Committee: The Special Projects Committee shall coordinate all service projects and countywide social activities sponsored by the Commission. Student Relations Committee: The Student Relations Committee shall coordinate all activities and projects pertaining to the communication of youth issues and ideas. This committee will also be responsible for projects focusing on youth development. http://www.yorkcounty.gov/youthcom/bylaws.htm 3/15/2006 YORK COUNTY YOUTH COMMISSION Page 4 of 4 ARTICLE VI. MEETINGS Section 1. Place, Time, and Date of Meetings. The York County Youth Commission shall meet once a month except in the month of July, at a date, time, and place to be designated at the August organizational meeting, unless notice is given in writing at least one week prior to the regularly scheduled meeting. Special meetings shall be called by the Chairman as occasion demands or upon written request of any three members of the York County Youth Commission. ARTICLE VII. BUSINESS Section 1. Business. All affairs and business of the organization shall be determined upon majority vote of the members present and voting at any regular or special meetings at which at least 6 of the members are present. Meetings shall be conducted according to Robert's Rule of Order. ARTICLE VIII. AMENDMENTS Section 1. Amendments. These Bylaws may be amended by a two-thirds vote of the entire Y.C.Y.C., subject to approval of the Board of Supervisors. IHOMEI ICOUNTY SERVICESI IDOING BUSINESS IN YORK COUNTYI {TOUR YORK COUNTYI ICOUNTY GOVERNMENTI .DisclalmerJPriv.acy--.S.t~Jement For technical assistance or comments on this site contact WE_B Sln: SUPP_ORT Contents @ 2006 York County, Virginia 224 Ballard Street, P. Q. Box 532 Yorktown, Virginia 23690-0532 757.890.3300 http://www.yorkcounty.gov/youthcomlbylaws.htm 311512006 o -~' ., ,. .,')'" , i '..., ~~ (~:~:m}{I' --~ IH 1""1 -- ' ", ,L':ir;-';'1~ ~n b"l',"',r!)j'" ',' ":~:2:Yi~ Hi (0\< '~-,~ " (; ~ j~~ tjLJ ~ We'1-)" tOl < AI ~ ,.1""-,,,) U,-i, ~", 10-"---/ ~~ nI \..k) \ " '. '.;","" "t' <. ......'t-....; 'iii==l --. 'I' ~ ~ ~- e" -- -\:1 l/'./. ~ _'-'!':... ~ ~ ~ ~ ~ , -- . ,~ _5' . . 1 i ~ .; ~"": ~~ . '" The mission of the Columbus Youth Commission is to bridge the gap between the youth component of metropolitan Columbus and city government. Our diverse and talented group of youth serve as civic leaders by Interpreting and articulating the concerns of our peers to the Mayor, City Councilmembers, and other leadership residents in the greater Columbus community. There are 21 Columbus Youth Commissioners, and the group was created by Columbus City Council on October 16, 2001. Holla Back! section on website - in put on issues. Project Involve - online links, ideas, concrete the American Youth Commission Movement "for the creation and furtherance of youth commissions throughout america" Young people, making up a large percentage of our nation's population, do not generally have a say in their community. Their problems may not be viewed as pressing by elected officials or most adults, simply because they do not display the urgency of, for example, national security or international trade. And it seems that as these children grow into young adults, they can only complain about the problems they see. Why? Because without the ability to vote, run for office, or even speak out, they have no other option to be heard. Perhaps they feel there's "not enough to do" on weekends. Maybe they're upset seeing the amount of crime in their schools. Or possibly they want to take a stand for a cleaner environment... Youth are going to someday be the citizens who vote, participate, and become the leaders of tomorrow. The creation of youth commissions has begun to solve the problem of youth not being heard. Often fostered by cities or smail communities, youth commissions ailow a group of concerned young leaders to come together and discuss the problems they see, and propose real solutions to government or community leaders. They can organize to receive massive feedback from their peers, sometimes in the form of town hail meetings, or youth summits. When problems are identified and discussed, they are submitted to the adult officials. In turn, these officials or the commission itself can propose solutions. Sound impractical? Actuaily, American cities from coast to coast have already taken the lead in creating such commissions, and the movement is spreading to more communities year after year. From Boston to San Francisco, youth commissions are already making a significant impact on the peers they represent. They are beginning to use their Influence to spread the movement to surrounding communities. The Columbus (Ohio) Youth Commission, for example, has been established for several years, and has begun to aid the north-central Ohio city of Mansfield to create their own Youth Action Council. The time is now to leap forward with the American Youth Commission Movement. It is time for every city, township, and community in this nation to recognize the value of their young people to use their unique experiences, talent and creativity for the betterment of America. As a large portion of Americans are in their teens or younger, they deserve a voice in governing their own lives. The proof exists in the dozens of communities that already use this revolutionary idea. it makes sense that the future leaders in America get a jump-start to begin learning the workings of government, and experience new situations as they interact with peers from across their region. Being on a youth commission can change a young person's life forever, giving them inspiration and real-world experiences that no textbook can teach. The best way for youth to learn is by doing something they themselves have motivation to do, and seeing immediate resuits all around them. As the Columbus Youth Commission advises, now is not the time to wait. "It's our city, our time." Let's let our young peopie shine, and establish a youth commission in every region of America today! (J l~ i t ~ I: RESOLUTION NO. 95-3 RESOLUTION APPROVING THE BY-LAWS OF THE IOWA CITY PARKS AND RECREATION COMMISSION. WHEREAS, the City Council of the City of Iowa City, Iowa passed Resolution No. 94-324 establishing a Parks and Recreation Commission for the City of Iowa City, Iowa; and WHEREAS, it is in the public interest to adopt by-laws which guide the procedures and actions of the commission; and WHEREAS, the proposed by-laws have been reviewed by the Council Rules Committee, and are recommended for adoption. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that: The by-laws of the Iowa City Parks and Recreation Commission, attached hereto and incorporated by reference herein, are approved and adopted by the City Council. Passed and approved this 17th day of Januarv ,1995. ATTEST: 7Jt~ ~ ~ CITYl:LERK A4ufLrl )J,'~!!5 f)I1'AYOR ~ . Approved by "-~ ); W~~ City Attorney's Office p~r.5' It was moved by KlIhhy and seconded by T ",hm~n adopted, and upon roll call there were: the Resolution be AYES: NAYS: ABSENT: Baker Horowitz Kubby Lehman Novick Pigott Throgmorton y 1( 1( x X X X parksrec\prbylaw.res 11/1/94 DRAFT BY-LAWS IOWA CITY PARKS AND RECREATION COMMISSION ARTICLE I. GENERAL DUTIES Section 1. The Parks and Recreation Commission shall serve in an advisory role to the City Council relative to the needs of the Parks and Recreation Department. The Commission shall recommend and review policies, rules, regulations, ordinances, fees and budgets relating to the departm~nt; shall present an annual report of Commission activities, accomplishments and recommendations to the City Council; shall make such other reports to the City Council as the Commission deems in the public interest; and shall be actively involved in parkland acquisition and the development of long range plans. ARTICLE II. MEETINGS Section 1. Regular Meetinas. Regular meetings of the commission shall normally be held on the second Wednesday of each month. section 2. Soecial Meetinas. Special meetings of the members may be called by the Chairperson. Upon the request of four members of the Commission, the Chairperson shall call a special meeting. Section 3. Place of Meetinas. Regular meetings shall be held in a facility accessible to people with disabilities. section 4. Notice of Meetinas. Notice and agenda for all regular meetings shall be distributed to all Commission members and the press. Notice' to all members and to the media shall be at least 24 hours before a meeting is held, including special meetings. All notice requirements and meetings shall conform to the provisions of the Iowa Open Meetings Law. section 5. Ouorum. A majority of the members of the commission shall constitute a quorum at any meeting. A majority of votes cast at any meeting at which a quorum is present shall be decisive of any motion or election. Section 6. Proxies. There shall be no vote by proxy. Section 7. Public Discussion. Time shall be made available during all regular meetings for open public discussion. ARTICLE III. MEMBERSHIP section 1. Membershio. The Commission shall consist of nine (9) members appointed by the ci ty Council, and must be eligible electors of the City of Iowa City. All members of the Commission shall serve without compensation, but shall be entitled to the necessary expenses including reasonable travel expenses incurred in the discharge of their duties. section 2. Terms. Terms of membership shall be four (4) years, commencing on January 1. Members may serve for more than one term. section 3. Absences. Three consecutive unexplained absences of a Commission member may result in the Commission's recommendation to the city Council to remove the member from the Commission, and to appoint a new member. . section 4. orientation for New Members. Prior to the first regular meeting following their appointment, new members shall be provided with copies of the pertinent portions of the city Code, Parks and Recreation Commission By-Laws, and other information useful to carrying out their duties. section 5. Resianations-& Vacancies. If any member is no longer willing or able to serve on the Commission, the member shall send a letter of resignation to the City Council. Vacancies occurring on the Commission, other than by expiration of term of office, shall be filled only for the unexpired portion of the term. ARTICLE IV. OFFICERS section 1. Number. The officers of the Commission shall be a Chairperson and Vice-Chairperson, and each shall be elected by members of the Commission. section 2. Election and Term of Office. The officers of the Commission shall be elected annually, with terms of office beginning at the January meeting each year. section 3. Vacancies. A vacancy in either office shall be filled by a member elected for the unexpired portion of the term. Section 4. Chairoerson. The Chairperson shall, when present, preside at all meetings of the members, appoint committees, call special meetings and in general perform all duties of the Chairperson, together with such other duties as may be prescribed by members from time to time. 2 Section 5. Vice-Chairoerson. In the absence of the Chairperson, or in the event of the Chairperson's death, inability or refusal to act, the Vice-Chairperson shall perform the duties of the Chairperson. When so acting, the Vice-Chairperson shall have all the powers and be subject to all the restrictions as those resting with the Chairperson. ARTICLE V. CONDUCT OF COMMISSION BUSINESS section 1. Aaenda. The Chairperson or a designated representative, together with staff assistance, shall prepare an agenda for all regular Commission meetings. Agendas are to be sent to Commission members and the media at least three days prior to the regular meetings. Section 2. Secretarv. A secretary, not to be a Commission member, shall be provided by the City for all regular and special meetings. section 3. Minutes. Minutes of all regular and special meetings are to be prepared and distributed to Commission members and to the City Council, in the manner prescribed by the Council. Specific recommendations for the Council are to be set off from the main body of the minutes and appropriately identified. Section 4. Commi ttees. The commi ttees of this Commission, including composition, duties and terms shall be designated by the Chairperson. section 5. Policies and Proarams. The Commission shall periodically review the policies and programs of the City relating to parks and recreation and make recommendations to the City Council when appropriate. section 6. B~daets. The Commission shall have the opportunity to annually reVl.ew the department's budget submittals, and make recommendations to the City Council as they deem appropriate. Such recommendations need not pertain to detailed line items, but rather priorities, new programs, direction changes, and other significant items or concerns. Section 7. Fees and Charaes. The Commission shall annually review the department's fee schedule, particularly those fees relating to recreation programs and facilities, and submit recommendations to the City Council for approval. Section 8. Referrals from council. From time to time letters, requests for information, requests for recommendations, and other matters are referred to the Commission by the city council. The 3 commission shall initiate the consideration of such items at the next regular meeting following receipt of the referral, and shall notify Council of its disposition. section 9. Recommendations to Council. Commission recommendations to the Council shall be transmitted either in commission minutes, set off from the main body of the minutes, or separately. Recommendations should be accompanied by the appropriate staff reports, and information pertaining to alternatives which were considered and the rationale for the recommendation should be included when appropriate. section 10. Attendance at Council Meetinas. The Commission Chairperson or designated representatives are to be in attendance at all City Council meetings, including informal sessions, at which matters pertaining to the Commission's responsibilities are to be discussed or actions taken. The Commission Chairperson is to receive Council agenda prior to each Council meeting, and is to be otherwise notified of meetings inVOlving Commission business. Section 11. Annual Recort. An annual report, detailing the activities of the Commission, shall be prepared by the Chairperson, and submitted to the City Council at the end of each fiscal year. ARTICLE VI. AMENDMENTS Section 1. These by-laws may be altered, amended or repealed and new by-laws adopted by the members of the Commission at any regular meeting, or at a special meeting called for that purpose, providing a quorum is present. Upon approval by the City Council, such by- laws shall take force and effect. HISSIONSTATEMENT The mission of the Parks and Recreation Commission is to assist and guide the City council in providing the community with high quality and cost efficient parks, facilities, and recreational and cultural opportunities; to assess and prioritize community needs, establish goals, and make recommendations to the City Council regarding the maintenance, enhancement, and promotion of Parks and Recreation Department programs and facilities; and to serve as a sounding board for Parks and Recreation staff and for citizen concerns, suggestions, and ideas, and as an advocate for desired goals and programs. 4 t, ( -c ,..... ~ w.;..J Prepared by: Karin Franklin, PCD Director, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5232 RESOLUTION NO. 99-56 RESOLUTION TO ADOPT AMENDED BY-LAWS FOR THE PUBLIC ART ADVISORY COMMITTEE. WHEREAS, the Public Art Advisory Committee was established in 1997 and by-laws were adopted in July 1998 by Resolution No. 98-243; and WHEREAS, said by-laws contained a provision for one representative from the Design Review Committee to serve on the Public Art Advisory Committee; and WHEREAS, the Design Review Committee was discontinued as a citizen's committee by the City Council; and WHEREAS, the Public Art Advisory Committee has recommended that in lieu of a Design Review Committee representative, an additional appointment be made by the City Council; and WHEREAS, the Public Art Advisory Committee concurs with the Rules Committee and recommends that the appointees to the Committee consist of at least two representatives of the art or design professions. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The amended by-laws for the Public Art Advisory Committee providing for five members of the committee to be appointed by the City Council with at least two of the appointees being art or design professionals, attached hereto, be adopted. Passed and approved this 23rd ATTEST: ~~~':'~~.J~ ~<I.-J CI CLERK ppddir/res'paac.doc Resolution No. qq-~6_ Page ..L It was moved by Norton and seconded by Kllhhy adopted, and upon roll call there were: the Resolution be AYES: NAYS: ABSENT: x X X X Champion Kubby Lehman Norton O'Donnell Thornberry X Vanderhoef y X Approved by PAAC 2-11~99 BY-LAWS Public Art Advisory Committee ARTICLE I. AUTHORITY The Public Art Advisory Committee shall have that authority as established by Resolution 97- 326 passed by the City Council of Iowa City, Iowa and through the adoption of these by-laws stated herein. ARTICLE II. PURPOSE The purpose of the by-laws stated herein is to provide for the administration of a public art program by establishing a Public Art Advisory Committee to develop the Iowa City Public Art Program and to administer said program. i- ARTICLE III. MEMBERSHIP Section 1. Qualifications. The Public Art Advisory Committee shall consist of seven (7) members, five (5) of whom shall be appointed by the City Council. Of the five appointees, at least two (2) shall be art or design professionals. The remaining two (2) members shall be ex- officio and shall be one (1) staff representative from each of the Departments of Public Works and Parks & Recreation. All appointed members of the Committee shall be qualified electors of the City of Iowa City, Iowa. Section 2. Compensation. Members shall serve without compensation. Section 3. Orientation for New Members. Prior to the first regular meeting following their appointment, new members shall be given an orientation briefing by the City staff and the Committee as is deemed appropriate. Section 4. Absences. Three consecutive unexplained absences of a Committee member from regular meetings may result in a recommendation to the City Council from the Committee to discharge said member and appoint a new Committee member. Section 5. Vacancies. Any vacancy among the appointees on the Committee because of death, resignation, long-term illness, disqualification or removal shall be filled by the City Council after at least 30 days public notice of the vacancy. Any vacancy of an ex-officio member shall be filled by the appropriate agency within 30 days. Section 6. Terms. Appointed members shall be appointed for terms of three years, with terms expiring on January 1. No more than one-third of the terms may expire in anyone year. If a position becomes vacant by reason of resignation or otherwise, and results in an unexpired term of six months or less, the City Council may choose to fill the unexpired term in such a manner that the appointee shall continue in the position not only through the unexpired term, but also through a subsequent regular term. Ex-officio members shall serve for a term of one year; such terms shall be renewable, at the discretion of the appropriate agency. Section 7. Resianation. Resignations shall be submitted in writing to the Mayor with a copy to the City Manager, Director of Planning and Community Development, and Chairperson of the Public Art Advisory Committee at least 60 days prior to the date of intended departure. ARTICLE IV. OFFICERS Section 1. Number. The officers of this Committee shall be a Chairperson and a Vice- Chairperson, each of whom shall be elected by a majority vote of all members of the Committee from those Committee members appointed by the City Council. Section 2. Election and Term of Office. Officers of the Committee shall be elected annually at the first regular meeting in February each year; if the election of officers shall not be held at such meeting, such election shall be held as soon thereafter as is convenient. Section 3. Vacancies. A vacancy in any office because of death, resignation, removal, disqualification or other cause shall be filled by the Committee for the unexpired portion of the term, except as provided in Article III, Section 6, above. Section 4. Chairperson. The Chairperson shall, when present, preside at all meetings, appoint committees, call special meetings and in general perform all duties incident to the office of the Chairperson, and such other duties as may be prescribed by the members from time to time. 2 Section 5. Vice-Chairperson. In the absence of the Chairperson, or in the event of death, inability or refusal to act, the Vice-Chairperson shall perform the duties of the Chairperson and when so acting, shall have all powers of and be subject to all the restrictions upon the Chairperson. ARTICLE V. MEETINGS Section 1. Reaular Meetinas. Regular meetings of this Committee shall be held monthly. Section 2. Special Meetinas. Special meetings of the members may be called by the Chairperson and shall be called by the Chairperson or Vice-Chairperson at the request of three or more members of the Committee. Section 3. Place of Meetinas. Regular meetings shall be in a place accessible to persons with disabilities. Section 4. Notice of Meetinas. Notice of regular and special meetings shall be required; meetings may be called upon notice not less than twenty-four (24) hours before the meeting. Section 5. Quorum. A majority of all the members of the Committee shall constitute a quorum at any meeting. Section 6. Proxies. There shall be no vote by proxy. Section 7. Public Discussion. Time shall be made available during all regular meetings for open public discussion. Section 8. Motions. Motions may be made or seconded by any member of the Committee except the Chairperson. Section 9. Conflict of Interest. A member who believes they have a conflict of interest on a matter about to come before the Committee shall state the reason for the conflict of interest, leave the room before the discussion begins, and return after the vote. If there is a question of whether or not a conflict exists, the City Attorney or City Attorney's designee will decide. All questions should be referred to the City Attorney or designee. Decisions of the City Attorney or designee are binding. 3 Section 10. Votina. A majority (but not less than three) of votes cast at any meeting at which a quorum is present shall be decisive of any motion or election. Upon request of any Committee member, voting will be by roll call and will be recorded by "ayes" and "nays". Every member of the Committee, including the Chairperson, is required to cast a vote upon each motion. A member who abstains shall state the reason for abstention. Section 11. Roberts Rules of Order. Except as otherwise provided herein, Roberts Rules of Order as amended shall be used where applicable. ARTICLE VI. POWERS AND DUTIES The Public Art Advisory Committee possesses the following powers, all being subject to final approval by the City Council: Section 1. To develOp by-laws and procedures for the Iowa City Public Art Program. Section 2. To determine the placement of public art and the type of art to be used in a specific project. Section 3. To commission artists or to purchase art works, as appropriate. Section 4. To accept or reject gifts and loans of art. Section 5. To develop policies and procedures for the maintenance and disposition of public art. Section 6. To determine and oversee expenditures of the Public Art Program budget. Section 7. To develop a Public Art Plan for the City of Iowa City. Section 8. To develop and maintain an inventory of public art. ARTICLE VII. CONDUCT OF COMMITTEE BUSINESS Section 1. Aaenda. The Chairperson, or a designated representative, together with the staff assistant, shall prepare an agenda for all regular Committee meetings. Agendas are to be 4 posted at least 24 hours before the meeting and shall be sent to Committee members and the media prior to regular meetings. Copies will be available to the public at the meeting. Section 2. Minutes. Minutes of all meetings are to be prepared, reviewed by the Chairperson, and distributed to the Committee and City Council Members. Specific recommendations requiring Council action are to be set off from the main body of the minutes and appropriately identified. Section 3. Review Policy. The Committee shall review all policies and programs of the City, relating to the Committee's duties as stated herein, and makes such recommendations to the City Council as are deemed appropriate. Section 4. Annual Report. An annual report detailing the activities of the Committee shall be prepared by the Chairperson, approved by the Committee and submitted to the City Council at the end of each calendar year. ARTICLE VIII. SUBCOMMITTEES The subcommittees of this Committee including composition, duties, and terms shall be designated by the Chairperson. ARTICLE IX. AMENDMENTS These by-laws may be altered, amended or repealed, and new by-laws adopted by an affirmative yote of not less than four members of the Committee at any regular meeting or at any special meeting called for that purpose. Amendments shall be approved by the City Council to become effective. ppddir\bylawart.doc 5 Nation's Cities Weekly- December 5, 2005 Page 1 of2 close window II ~,~,~ NATIONAL lEAGUE OF QuhS SL~"''' prolllllllnlcllesascenlllll ofopportunllJ,leadeI1IIIpand goBnanc:e February 18, 2006 Newsroom : Nation's Cities Weekly- December 5, 2005 Youth-Only Website Launches This Week by Jessica Burch HemIlree Youth who are active in city-sponsored youth leadership programs will soon have their own website to connect them to other young people across the country. The "Youth as City leader.;" website, created by NLC's Institute for Youth, Education, and Families, will be a place for high- school aged youth who are involved in City government to 1Tleet, share ideas and receive advice. The site, at http://www.nlc.orgfiyef/networks_assistance/7164.cfm,goesliveduringthe82nd Annual Congress of Cities in Charlotte, N.C., December 6-10. Thousands of youth across the nation take part in city-sponsored youth councils, teen commissions and youth service organizatiOns. The new website will offer these youth the opportunity to connect and network. The website is part of NLC's continuing effort lD promote youth participation in local government. It is sponSM!d by the MetUfe Foundation as part of the City-Schools Youth P1aming Initiative. Site Contents To encourage robust dialogue between youth, the website will include online discussion forums that allow users lD enter the site and Write messages to one another. Users can respond to previously posted messages or start new discussions of their own. The site will host forums for the following categories: . My City's Programs . Help! I need some advice . Upcoming Events . Fun Stuff The website w~1 be accompanied by the launch of the "Youth as City Leaders UsIserv, "which will aHow email-based networking and conversation between participants in the Youth as City LeadeIs Networ1<. The listserv wiI allow youth to dscuss _ city pouyo..", and share advice for aeaIing meaningful youth-adults partnerships. Additionally, the site will include youth bIogs (online diaries and opinion piecl!s), a calendar of events and information about new initiatives at NLC. Youth will be able lD e-mail bIogs to NLC staff, who win consult with them in choosing which sU:lmIssions to post to the website. tong.... of Cities On Friday, December 9, youth delegates lD the Congress of Cities will get a sneak preview of the website. http://www.nlc.orgINewsroom/Nation_s_Cities_Weekly/Weekly_ NCW /2005/12/05/7295.... 2/18/2006 Nation.s Cities Weekly- December 5, 2005 Page 2 of2 To make the site as user-friendly and relevant as possible, deIegales wi. be encouraged lD provide suggestions Il1at will be Incorporated into the site design. DetlIiIs: NLC is seeking rr.en.re. s of IoeaI yoU:h COI.flCiIs who are il ote. e.tcd in monitoIing CIllUI1t, saeening bIog submissiOns and encouraging forum and Iistserv discussion. To get Involved or for more information, go lD www.nlc.org/lyefor contact Rebecca Makar at (202) 626-3046 or makar@nlc.org. 70 National League of Cities 1301 Pennsylvania Avenue rNI Suite 550 . Washington, DC 20004 Phone:(202) 626-3000 . Fax:(202) 626-3043 Info@nlc.org . www.nlc.org Privacy Policy http://www.nlc.orgINewsroomlNation_s_Cities _ WeeklylWeeklLNCW/2005/12/0517295.... 2/1 8/2006