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HomeMy WebLinkAbout2006-05-25 Youth Advisory Committee YOUTH ADVISORY COMMISSION AGENDA May 25, 2006 7:00 p.rn. Harvat Hall, City Hall 410 East Washington Street I) Call to Order 2) Approve minutes 3) Set next meeting Summer Schedule (bring calendars) 4) Facilitated Discussion of mission driven planning (Correia) Five top themes/projects Iowa Youth Survey - opportunities for involvement Determine areas for further information gathering Prioritize and identify assignments 5) Development of Logo / t-shirt 6) Public Discussion 7) Announcements/Invitations Contact information MINUTES Youth Advisory Commission April 13, 2006 - 6:30 P.M. City Attorney Conference Room, City Hall DRAFT Call to Order: Meeting called to order at 6:30 P.M. Members Present: Abboud Kamps, Bleam, Subramanian, Stubbers, Nelson, Keranen, Ziegenhorn Members Absent: None Others Present: City Council Liaison Correia; UISG Student Council Rep. Schreiber Staff: City Clerk Karr, and Temporary Staff Joelle Osterhaus (Intern) Recommendations to Council (effective onlv after seoarate Council action) Approve the by-laws as presented. Aooroval of Minutes Moved by Bleam, seconded by Subramanian, to approve the minutes. Motion carried unanimously, 7/0, all present. Bv-Laws Subcommittee Reoor! Commissioner Bleam distributed the by-laws per previous discussion and stated they were ready for final consideration. After discussion Commissioners agreed to: a. Change a portion of the purpose to be more about what the commissioners want and less from the resolutions wording by using "the Iowa City Youth Advisory Commission will engage, ... ". b. Add wording to include the exception of the first year as a segue way to acknowledge the staggered terms that were different than future terms; include age requirement explanation "all ages will be calculated on the date of filing of application". c. Article IV, section B, retain "...four members present at one time shall constitute a quorum." and remove the word 'that' and the rest of the sentence after quorum. d. Article V, section A, "after the first of each year" should be replaced with the "first of the calendar year". e. article VIII, section A, agreed to add language that resignations be in writing; amend section B to clarify notices of absences should be directed to the City Clerk and any prior notice will be accepted as excused. f. Article XX, Section B, amend to read "Proposed amendments must be submitted to the Commission in writing, with discussion and possible decision and action to be scheduled at the following meeting." g. article IX (9) was shown as XI (11) and should be corrected to "IX" Moved by Bleam, seconded by Stubbers, to approve the by-laws. Motion carried unanimously, 7/0, all present. Youth Advisory Commission April 13, 2006 Page 2 City Clerk Karr reviewed the procedure for adoption by the City Council. Elections of permanent officers will take place after Council approval of the by-laws. Schedulina introductions with City Council Proclamation City Clerk Karr noted that the proclamation would be on the agenda for next Tuesday night's formal council meeting, and was early on the agenda. She reminded that Council would be available for a brief reception prior to the 7:00 meeting. Remarks Liaison Correia and City Clerk Karr discussed options for the Commission accepting the proclamation. It was suggested members introduce themselves and an interest or goal that was personal or commission based. Liaison Correia suggested the Commission project a mission and a face. Subramanian suggested that one person accept the proclamation and another person thank the commission, and suggested they read both parts of article two of the proposed by-laws. It was agreed that Abboud Kamps would read one paragraph of the purpose statement and Subramanian the second. Liaison Correia suggested they include when their first meeting was and the number of meetings they have held. Ziegenhorn noted she desired their personal comment section to be professional. Commissioners agreed to do major or activities most involved in. Majority agreed to rehearse later in the meeting. Discussion of five top themes/proiects Keranen began the discussion by sharing her ideas: repaving worn out streets and park paths, no-dumping labels checked and all over town, cell-phone recycling program, honor arbor day city-wide, lower voting age for school board elections, recycling receptacles at sporting venues (at UI and in 1C). Subramanian shared her idea about increasing communication with UAY, lower the voting age for school board elections, teen coffee shops, other options beyond Night Storm, educating the public about the environment and homelessness. Nelson noted his were in the minutes of last meeting. Stubbers noted she was still interested in river clean-up and perhaps connecting it to the other environmental ideas as an environmental initiative, get involved with other youth programs. Ziegenhorn suggested her ideas of a teen center beyond UAY, a job/volunteer fair for 18 and under, website with on-line issue voting to spread awareness, spread awareness of the commission, and all of Keranen's stuff. Abboud Kamps talked to some State Representatives and asked them about what they thought the commission needed the most and they said bike paths were not doing well in the area, volunteering in the area with a t-shirt to get our name out there, volunteering at the shelter house, having a teen art gallery (perhaps in the teen cafe). Youth Advisory Commission April 13, 2006 Page 3 Keranen offered another idea that under-privileged children and sports assistance to help with equipment, traveling and fees in clubs and groups that already existed. Ziegenhorn stated that they did it through scholarships already. Bleam suggested that they seek help from the council as they don't have a budget at this time. Nelson noted that mini-grants were on his list of priorities. Liaison Correia suggested that these ideas be taken into the community to research what is already being done as there some already related to this scholarship idea. The Commission could then find out about those initiatives and see what more can be done and getting in touch with those things and encouraged commissioners to see their roles as something beyond their meetings. Stubbers asked if the goals noted were long or short-term. Keranen agreed they needed to be separated into short and long term items. Discussion amongst commissioners determined that the short list would include raising awareness with the website and t- shirts. Also, outreach would be done through letters to contacts. Commissioners discussed doing resource mapping (cultural, recreational) as a sort of community assessment and would bring together at next meeting for compilation. The job fair was also added to this list. City Clerk Karr suggested they use subcommittees for these things and the subcommittees could meet with important contacts in each area and bring back information to the group. Stubbers asked if it was alright to create subcommittees without by-laws in place and Clerk Karr said it was alright as long as the subcommittees were less than 4 people (quorum). Subramanian suggested an annual youth fair with resources and activities, etc. where presented as there was only one for college age. Keranen asked what defined youth? After discussion it was determined, through Liaison Correia's suggestion, that 6th grade and up would be seen as youth because they were recognized by the City Council as Youth Leaders and they could then tap into them later. Subramanian agreed. Student Liaison Schreiber shared an example of youth coming together from his experience Long term goals were determined through discussion to include environmental initiative with one project at a time under that sub-heading. City Clerk Karr suggested that they contact the City Forester about this for more information, amongst other city resources and officials. Stubbers suggested that they wait for the subcommittees to be formed before tapping into those people and Bleam suggested they devote time during the next meeting to form those subcommittees. Other long-term goals included having a mini- grant program, a youth center (with a cafe, art gallery, and night club), community outreach (educational programs for the public), and to lower the school board voting age requirements. Commissioners agreed to bring a list of youth programs and resources to the next time. Stubbers suggested they also brainstorm about a letter of introduction to those groups, and Bleam agreed. Keranen and Stubbers suggested ideas for the website like links and Youth Advisory Commission April 13, 2006 Page 4 colors. City Clerk Karr urged discussion after getting input. Bleam moved to table that item until much later. Commissioner Stubbers suggested that they bring subcommittee preferences to the next meeting. Liaison Correia stated that it would be a good idea to go back and make sure that their goals and projects connected with their mission and that their roles did not end at the meeting but extended into the community as well where they are to be listening to the youth in the community. . At this time, a tornado warning was announced in the building and the commission went to the designated tornado-safe area for shelter and the meeting never reconvened. . Youth Advisory Commission April 13, 2006 Page 5 Youth Advisory Commissiou ATTENDANCE RECORD YEAR 2006 (Meetin!! Date) TERM 3/23 3/30 4/13 NAME EXP. Audrey 12/31/07 X X X Keranen Sarah 12/31/07 X X X Zie!!enhorn Subha 12/31/06 X X X Subramanian Elyse 12/31/06 OlE X X Abboud Kamos Maison 12/31/07 X X X Bleam Jacqueline 12/31/07 X x X Stubbers Michael 12/31/06 X X X Nelson KEY: X = Present o = Absent OlE = AbsentlExcused NM = No meeting --- = Not a Member 1. The Iowa City Youth Advisorv Commission By-Laws Article I - Name The official name of the organization shall be The Iowa City Youth Advisory Commission. Article II - Purpose . The mission of the Youth Advisory Commission is to promote understanding and awareness of Iowa City among Iowa City youth, allow a select group of youth to help make decisions concerning them and their peers, enable youth members to utilize and expand on their leadership abilities, to serve as a mechanism for communication between youth and adults in Iowa City and create a bridge whereon youth and adults can develop partnerships. . The Iowa City Youth Advisory Commission will empower, engage, and foster Youth participation in its local community; more specifically to provide a "sounding board" for youth issues affecting the Iowa City community youth. Article III - Membership Shall consist of seven [7] members appointed by the City Council. All members shall be residents of Iowa City. With the exception of the first year, seats shall be filled accordingly to the requirements, as set below. . Two [2] persons appointed to the age fifteen-seventeen [15-17] seats for two [2] year terms. . Two [2] persons appointed to the age eighteen-twenty-one [18-21] seats for two [2] year terms. . Two [2] persons appointed to the age fifteen-seventeen seats for [1] year terms. . One [1] person appointed to the age eighteen-twenty-one [18-21] seats for a one [1] year term. All ages shall be calculated on the date of the filing of applications. Article IV - Meetings Section A: Shall be run in accordance will the most current edition of Roberts Rules of Order. Section B: Quorum must be attained before business can transpire; thus, four [4] commissioner present at one time shall constitute a quorum. Youth Advisory Commission By-Laws Page 2 Section C: Section D: Section E: Section F: Article V - Elections Section A: Section B: Section C: Article VI - Officers Notice of official Commission meetings needs to be in accordance with Iowa Open Meetings Laws. The date/location/time of meetings shall be set by the Chairperson of the Commission [subject to approval by the Commission members] in conjunction with the City Clerk. Special meetings may be called by the Chairperson, or by a consensus of two [2] of the sitting membership of the Commission. Meeting shall be held, monthly, but not limited to. Elections of new officers to a term will occur at the first meeting of the Commission after the first of each calendar year. Officers will be elected by a majority vote of the commission. Terms of all officer positions shall be for one [1] year, but all persons are eligible for re-elections. Officers of the Commission shall consist of, but not limited to, Chair, Vice-Chair, and Secretary. Article VII - Duties Section A: Section B: The Chair shall preside and convene regularly scheduled Commissions meetings; Shall direct the business of the Commission; Shall work in conjunction with the City Council liaison and City Clerk to facilitate all work of the Commission in accordance with the City of Iowa City Ordinances and State Laws; Shall appoint all committees, and appoint other posts within the Commission, except those already mandated, with subject to approval by the commission. The Vice-Chair shall chair all committees on special subjects, except as designated by the Chair; shall assist the Chair in all work of the Commission; shall oversee all work of the Commission; provide ideas, and projects, for the Commission to undertake; shall preside in the absence of the chair. Youth Advisory Commission By-Laws Page 3 Section C: The Secretary shall be responsible preparing the minutes and forwarding them to the City Clerk for distribution; shall assist the Chair and Vice-Chair in their activities; shall work hand-in-hand with the City Clerk. Article VIII - Vacancies, Resignations, Dismissal Section A: Resignations shall be submitted to the City Clerk in writing. Section B: Prior notice of absences to the City Clerk shall be sufficient for an excused absence. Sections C: Two-thirds [213] of the Commission may recommend dismissal to the City Council. Article IX - Committees The commission may create various committees as needed. The Chair shall appoint all committee members, subject to approval by the rest of the commission. No more than three [3] Commission members may serve at once on a committee. Article X - Amendments Section A: These by-laws may be amended when necessary by two-thirds [2/3] majority of the Commission membership. Section B: Proposed amendments must be submitted to the Commission in writing, with possible decision and action to be scheduled for the following meeting. Section C: All changes are subject to approval by the Iowa City Council. ------------------------------------------------------------------- ------------------------------------------------------------------- These By-Laws of the Iowa City Youth Advisor Commission were approved at the meeting of the Commission on April 13, 2006. Temporary Chair: City Clerk: City Council Liaison: ------------------------------------------------------------------- ------------------------------------------------------------------- MINUTES Youth Advisory Commission April 20, 2006 - 7:00 P.M. City Attorney Conference Room, City Hall DRAFT Call to Order: Meeting called to order at 7:00 P.M. Members Present: Abboud Kamps, Subramanian, Stubbers, Nelson, Keranen, Members Absent (Excused): Bleam, Ziegenhorn Others Absent: City Council Liaison Correia; UISG Student Council Rep. Schreiber Staff: City Clerk Karr Recommendations to Council (effective onlv after seoarate Council action) None Aooroval of Minutes None Set Next Meetina Subramanian stated she was heading into a very busy time with work and AP exams and suggested cutting back on the May meetings. She indicated she would be able to meet twice after AP exams scheduled through May 18. City Clerk Karr reported most City Boards and Commission meet monthly, and noted that this Commission had been meeting more frequently. Nelson stated University exams were May 8 through 12, and Stubbers agreed that would be a no meeting time for her as well. Keranen suggested blocking off the first three weeks in Mayas a time for no meetings, and the Commission agreed. Majority agreed to Tuesday, May 23, at 7:00 p.m. Stubbers asked to participate via speaker phone. City Clerk Karr asked Commissioners to send an email if they would be participating via speaker phone, and stated that four members must be present in body and a quorum can not be made up of Commissioners participating via speaker phone. Keranen stated she would be participating via speaker phone in late June. Members agreed to discuss further on May 23. Possible Summer Schedule Stubbers stated she would not be living here in the summer and would be driving back to meetings but that she did work on Friday. Subramanian suggested meeting week-ends during the summer, and Stubbers said that would be nice. Nelson suggested Sunday evenings. Majority agreed to list Sunday evening as a first preference starting June 4 at 6:00 p.m. and further discussion and confirmation would occur at the May 23 meeting. Keranen suggested that Members come to the May 23 meeting with summer schedule and some reactions to meetings Sunday evenings, number of times a month, etc. Subramanian stated that it is important to have at least two meetings a month to have a face in the community. Abboud Kamps suggested maybe one meeting and one event Youth Advisory Commission April 20, 2006 Page 2 could be explored. In response to Stubbers, City Clerk Karr stated that any social event attended by a majority was not a meeting if no Commission business was discussed. Announcements {Invitations City Clerk Karr distributed invitations to the Human Rights Youth Awards, May 9. The Mayor and Liaison Correia had mentioned this event previously. Karr noted that the Commission mission statement includes networking and hearing youth comments, and encouraged attendance as a time to be recognized and seen. More information is included on the City website. City Clerk Karr distributed a letter from new Chamber President Nancy Quellhorst, offering Chamber work and help identifying possible joint initiatives. Karr stated that Ms. Quellhorst had offered to come and speak about the Chamber and maybe address some projects that there could be collaboration between the Chamber and the Commission. Stubbers questioned whether such a presentation should be scheduled before or after a project is determined. Applications for the Youth Leadership Program (YLP) were also distributed by City Clerk Karr with an application deadline of May 15 rapidly approaching. She noted that if Commissioners were not personally interested to pass the information along to other youth that may be interested. Subramanian noted that Council Member Bailey had come into the YLP and introduced herself, and wondered if Commission Members could be invited to the Program to be introduced as well. Keranen stated that Earth Day was Saturday, and wanted to be sure everyone knew and remembered. At the request of Liaison Correia, City Clerk Karr asked for someone to speak to the Juvenile Justice Youth Development Policy Board on Youth Leadership Initiatives on April 25 at 4:50 p.m. Karr stated that Correia would be present but requested that one or two Commissioners attend for a brief overview. Stubbers offered to attend, and will contact Liaison Correia for additional information prior to the event. Keranen reported that she had received very positive feedback from a teacher on the Commission's appearance at the April 18 Council meeting. Stubbers requested the Commission talk about t-shirts and logo at the next meeting. Commission asked staff to add the item to the end of the meeting if time permitted. Moved by Abboud Kamps, seconded by Stubbers, to adjourn 7:20 p.m. Motion carried unanimously, 5{0. Youth Advisory Commission April 20, 2006 Page 3 Youth Advisory Commissiou ATTENDANCE RECORD YEAR 2006 (Meetin!! Date) TERM 3/23 3/30 4/13 4/20 NAME EXP. Audrey 12/31/07 X X X X Keranen Sarah 12/31/07 X X X OlE Zie!!enhorn Subha 12/31/06 X X X X Subramanian Elyse 12/31/06 OlE X X X Abboud Kamps Maison 12/31/07 X X X OlE Bleam Jacqueline 12/31/07 X x X X Stubbers Michael 12/31/06 X X X X Nelson KEY: X = Present o = Absent OlE = Absent/Excused NM = No meeting --- = Not a Member I. YOUTH ADVISORY COMMISSION ADDITIONAL PACKET MATERIALS HANDED OUT DURING THE MEETING !land &lfcf S jJ-6 !t7~ The Iowa City Youth Adyisory Commission By-Laws Article I - Name The official name of the organization shall be The Iowa City Youth Advisory Commission. Article II - Purpose . The mission of the Youth Advisory Commission is to promote understanding and awareness of Iowa City among Iowa City youth, allow a select group of youth to help make decisions concerning them and their peers, enable youth members to utilize and expand on their leadership abilities, to serve as a mechanism for communication between youth and adults in Iowa City and create a bridge whereon youth and adults can develop partnerships. . The Iowa City Youth Advisory Commission will empower, engage, and foster Youth participation in its local community; more specifically to provide a "sounding board" for youth issues affecting the Iowa City community youth. ~ Article III - Membership Shall consist of seven [7] members appointed by the City Council. Members shall be initially appointed for staggered terms as outlined in Res. # 05-371. Thereafter, members shall be appointed for two year terms and seats shall be filled accordingly to the requirements, as set below: . Four [4] persons ages fifteen-seventeen [15-17] . Three [3] persons ages eighteen-twenty-one [18-21] All ages shall be calculated on the date of the filing of applications, and all members shall be residents of Iowa City. Article IV - Meetings Section A: Shall be run in accordance will the most current edition of Roberts Rules of Order. Section B: Quorum must be attained before business can transpire; thus, four [4] commissioner present at one time shall constitute a quorum.