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Home My WebLink About2006-08-14 Youth Advisory Committee YOUTH ADVISORY COMMISSION AGENDA August 14,2006 6:30 p.m. Harvat Hall, City Hall 410 East Washington Street I) Call to Order 2) Approve minutes 3) Election of Officers Chair Vice Chair Secretary 4) Development of Logo )> Name tag and/or button )> t-shirt 5) Discussion of web site Sharing of sites Application 6) Public Discussion 7) Announcements/Invitations Events and opportunities Next meeting )> Discussion of Late Night Bus Service MINUTES Youth Advisory Commission July 10, 2006 - 6:30 P.M. Lobby Conference Room, City Hall FINAL Members Present: Keranen, Stubbers, Ziegenhorn Members Absent (Excused): Subramanian, Nelson, Kamps, Members Absent: Bleam Others present: City Council Liaison Correia; City Clerk Karr No quorum present. Next meeting August 14, 2006 Prepared by Karr Youth Advisory Commission July 10, 2006 Page 2 Youth Advisory Commissiou ATTENDANCE RECORD YEAR 2006 (Meetiu2 Date) TERM 3/23 3/30 4/13 4/20 5/25 6/14 7/10 NAME EXP. Audrey 12/31/07 X X X X X X X Keranen Sarah 12/31/07 X X X OlE OlE X X Ziel!enhorn Subha 12/31/06 X X X X X X OlE Subramanian Elyse 12/31/06 OlE X X X X X OlE Abboud Kamos Maison 12/31/07 X X X OlE OlE OlE 0 Bleam Jacqueline 12/31/07 X X X X X X X Stubbers Michael 12/31/06 X X X X X X OlE Nelson KEY: X = Present o = Absent OlE = Absent/Excused NM = No meeting --- = Not a Member MINUTES Youth Advisory Commission June 14,2006 - 7:00 P.M. Lobby Conference Room, City Hall DRAFT Call to Order: Meeting called to order at 6:35 P.M. Members Present: Kamps, Subramanian, Nelson, Keranen, Stubbers (6:40), Ziegenhorn (7:05) Members Absent (Excused): Bleam Others present: City Council Liaison Correia (6:50); City Clerk Karr Recommendations to Council (effective onlv after separate Council action) None Approval of Minutes Moved by Subramanian, seconded by Kamps, to approve the minutes from the minutes of May 25. Motion carried unanimously, 4/0, Stubbers, Bleam and Ziegenhorn absent. Discussion on vouth leadership and involvement/resources Subramanian reported she was unable to reach Nancy Quellhorst as a speaker that evening. United Action For Youth (UA Y) Volunteer Coordinator Janie Jeffries provided information on the programs at UAY, and circulated brochures. Jeffries distributed an invitation to the "Youth As Facilitators Training" on June 26, and encouraged Commission participation. Keranen and Subramanian stressed the importance of exposure and accessibility for the Commission and how UA Y might help. Jeffries suggested that the Commission might identify an event and approach UA Y for assistance. Correia noted that the UAY sites might offer space for bulletin board, meeting and/or a place to drop off comment cards. Jeffries stated that once the Commission website was available a link could be provided from the UAY site. She also noted as chair of the Youth Leadership Program for the Chamber the Commission might want to participate in the January Government session. Jeffries identified other resources that the Commission might wish to contact or participate in with a representative: Johnson County Youth Development Initiative; Chamber of Commerce; Johnson County Board of Supervisors; and various human service agencies. Jefferies also offered access to their emaillist, and Karr offered to provide hard copy in each meeting packet if the Commission was interested. Jefferies stated that her experience was that a person to person contact is always the most beneficial working with youth, and shared successes of their program at Southeast and expansion to Northwest. Youth Advisory Commission June 14, 2006 Page 2 Discussion of Name taCl and/or button Development of Loao / t-shirt Keranen stated she had copies of the designs included in the meeting packet, noting all the details of some of the designs did not reproduce accurately. Members preferred the City design (second design/bottom page) submitted by City Clerk Karr and asked for adjustments for the next meeting to include: ~ Smaller "City of Iowa City" wording ~ Larger "Youth Advisory Commission" wording and changing the font to dress it up and stand out from "City of Iowa City" ~ Design badge using logo and adding first name only for review, with bar magnetic clasp, and no larger than photo ID card displayed by City Clerk Karr ~ Provide samples of various fonts for design ~ Provide prices for polo shirts, including embroidered versus silk screen logo The City Clerk will provide information in the next meeting packet. Discussion of website The meeting relocated to the City Clerk's office for review of various websites. Sites mentioned include: www.RWCTeens.com www.ci.tracv.ca.us www.coralvilleoubliclibrarv.ora/colteens/ www.wikioedia.com Features identified by the Commission that they liked include: 1. Music 2. Promotional videos 3. Editorials 4. Pictures and bio of Members 5. Annual Report (Karr noted all Boards and Commissions are asked to do one) 6. Interactivity 7. Questions and responses 8. Forums 9. Chat rooms City Council Correia and City Clerk Karr stated there were legal issues involved with chat rooms and interactivity that should be addressed by the City Attorney. The Commission requested that the City Webmaster attend their next meeting. Public Discussion None Announcements/Invitation Subramanian and Kamps asked if Commission Members could volunteer for upcoming events such as Jazz Fest. City Councilor Correia stated City Park was celebrating its centennial and members might get involved in that as well. She requested Parks & Recreation send information on the celebration to members. Nelson asked that the Yoath Advisory Commission June 14,2006 Page 3 Commission schedule discussion of the late night bus service to an agenda. UISG Rep to the Council (Austin Baeth) will be asked to attend the next meeting Moved by Stubbers, seconded by Subramanian, to adjourn 8:10 p.m. Motion carried unanimously, 6/0, Bleam absent. Prepared by Karr Youth Advisory Commission June 14, 2006 Page 4 Youth Advisory Commission ATTENDANCE RECORD YEAR 2006 (Meetin!! Date) TERM 3/23 3/30 4/13 4/20 5/25 6/14 NAME EXP. Audrey 12/31/07 X X X X X X Keranen Sarah 12/31/07 X X X OlE OlE X Zie!!enhorn Subha 12/31/06 X X X X X X Subramanian Elyse 12/31/06 OlE X X X X X Abboud KamDs Maison 12/31/07 X X X OlE OlE OlE Bleam Jacqueline 12/31/07 X X X X X X Stubbers Michael 12/31/06 X X X X X X Nelson KEY: X = Present o = Absent OlE = AbsentlExcused NM = No meeting --- = Not a Member . " o~ Iowa C. O'C\ ! ~ 1/~ -~= -~ !~!~!:'t ~~-=.m~ ~... Youth Advisory Commission ! ~ 1 !~~~'t ~~~-=.mi- ....~. ~ CITY OF IOWA CITY Youth Advisory Commission (Variations of current City design submitted by City Clerk Karr) June 14, 2006 meeting OPTION 4 OPTION 6 OPTION 5 I ~ I --= -~ !~~i!:'t ~: ..DIll' ..... ... CITY OF IOWA CITY MEMORANDUM DATE: July 3, 2006 FROM: Youth Advisory Commission Marian K. Karr, City Clerk (\\..i-i. TO: RE: Website Attached is a web page work request form that is used for all new work requests for web pages. I suggest that we complete the form at our July meeting, submit it for review, and then potentially schedule the appropriate staff to attend out next meeting. I believe by completing the form we can identify specifics and provide information for staff to respond. . ".__._---~..._..,~-----_..._--~-~---_.._--"--~~_.,.-.----- WEB PAGE WORK REQUEST FORM All work requests concerning the City's web site ICGOV.ORG must be submitted on this form. Fill out page one completely, keep page 2 attached, and deliver to Barb Coffey, Doc Services (X5061). Requesting Staff Member: Division: Date: Phone: WORK SCOPE: Is this project time sensitive? If so, state reason and date required. Check one: o Minor revisions to present web content. Piease attach marked up copy of present web page content. o Substantial revisions to present web content. Piease attach marked up copy of present web page content. o New web Initiative: 1. Description of initiative: 2. Does the service or information to be provided by this new initiative exist in other forms now (e.g. newsletters, brochures) or is it entirely new to the organization? 3. Would this benefit: o Division operations? Describe. o Citizens? Describe. 4. Does this web function raise any concerns about confidential records maintained in your department? Activity # Department Director Signature Date Return completed form to Barb Coffey, Document Services. Keep following page attached. An estimate of cost (if applicable) will be supplied prior to commencement of work. Preplanning interviews may be scheduled to facilitate cost estimates. Cost estimates are based on Information/content submitted with this request or through earlier conversations with staff, and are by necessity preliminary in nature. Having a clear and well planned project, defined work scope, and limited revision cycles will save on final labor costs. For Web Administration Use Only: -----..-----------------------------------------------------------------------------..---------------------------....-----------..----....---------....---------.. City Attorney's Office Review: o Approved for implementation, subject to additional review(s) as project progresses. This office must sign off on final work product before project going live. o Schedule for discussion before Web Editorial Committee. Comments: (City Attorney's Office) (date) To: o Applicant - your proposed application has been approved for web implementation. Projected completion dates and cost estimates are preliminary and dependent on workload and final project scope. See Intranet for Web Project Update table to track progress of your project. Name of Project: Estimate of Hours: X$44= Est. comp.letion date: Work scope description/major work items: Web Staff Date 3/04