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Home My WebLink About2007-01-17 Youth Advisory Committee YOUTH ADVISORY COMMISSION AGENDA January 17,2007 7:00 p.m. Lobby Conference Room, City Hall 410 East Washington Street 1) Call to Order 2) Approve minutes 3) Election of Officers Chair Vice Chair Secretary 4) Motion to support Late Night Bus Service (deferred from 12/6 meeting) Additional numbers and statistics (Baeth) 5) Discussion of budget requests FY08 (July 2007-June 2008) (Correia) Presentation to council 6) Update on website (Nelson) 7) Summer of the Arts Update 8) Formulation of Subcommittees Summer of the Arts Website Oth ers 9) Public Discussion 10) Announcements/Invitations Events and opportunities 2007 Schedule (days of the week; time of day) MINUTES Youth Advisory Commission December 6, 2006 - 7:00 P.M. Lobby Conference Room, City Hall DRAFT Call to order: Meeting called to order at 7:00 P.M. Members Present: Ziegenhorn, Keranen, Stubbers, Nelson, Kamps, Subramanian Excused Members: Bleam Others Present: City Council Liaison Correia, City Clerk Karr, Members of Teens Against Alcohol and Drugs (TAAD), commission members as of 1/1/07 Lin Weeks and David Segar Approve minutes: Moved by Subramanian to approve thc minutes from the previous meeting, seconded by Stubbers. Approved unanimously 6-0. Motion to support Late Ni!!ht Bus Service: Baeth was absent and thus unable to present additional numbers and statistics. No motion was made at this time. It was determined that he would be invited to the next meeting. Summer of the Arts Update (Keranen & Subramanian): Keranen said that it was important to commit to a country for the Global Village as soon as possible. Kits arc available for certain countries that will help with the project. Keranen proposed choosing a country that has a kit already made. Subramanian proposed choosing Ghana, as a kit was avai lable. All members expressed interest in Ghana and Karl' said that she would notify Deb Greene (who is in charge of the Global Village). Kamps questioned whether or not she and Subramanian would stay involved with the project, as their terms expired on 12/31/06. Correia said she would like for them to stay involved. A sub-commillee will be created to work on the project in January 2007. A budget and required materials will need to be prepared by March. Keranen and Subramanian said they would attempt to contact local people from Ghana. Discussion of bud!!et requests FY08 (Julv 2007-June 2008) (Correia): Correia brought up several projects that Y AC could pursue. These included setting up a recycling program at the youth sports parks and hosting a youth leadership day in 2008 or 2009. Karr suggested including money for the Global Village in the budget in order to buy food and craft materials. Keranen suggested an alcohol awareness campaign. Keranen also mentioned Bleam's idea of mini grants for local students who want to do a youth-lead community project on their own. Correia also proposed a multi-generational, Youth Advisory Commission Minutes December 6, 2006 Page 2 alcohol free, social event. Also proposed was a scholarship for high school students who choose to stay in Iowa for college, money ror the proposed Summer of the Arts film restival, a volunteer fair, and money for the webmaster (ror creating the Y AC website). It was decided not to request funds for an alcohol awareness campaign for an alcohol free event after T AAD's presentation later in the meeting (see this section of the minutes). After much discussion, it was determined that the following budget request would be submitted to the City Council for consideration: $3,000 -Mini Grants $500 - Global Village $200 - Volunteer Fair $3700 Update on website (Nelson & Kamps): At the time of the meeting, Bleam had not submitted a picture for the website, but it was decided by the commission that the website would go live as soon as possible. The video prepared for the Youth Civic Engagement Policy Forum would be added at a later date. October 4th Public Input Session / Focused Discussion Wrap Up: Teens Against Alcohol and Drugs presented a power point about their newly formed City High School club. Several of their members had attended the 10/4/06 public forum meeting. They have received a federal grant 01'$100,000 and wish to spend the money on a media campaign against the use of alcohol and drugs among drugs. Because they do not need additional funding from Y AC and are already pursuing activities that Y AC had considered, the commission decided not to request funding for alcohol and drug related activities. The Commission instead decided to work with TAAD if they needed any assistance (Keranen proposed working with the club on an event). Ziegenhorn, a City High Student, volunteered to be the Y AC liaison to TAAD. View video prepared for Youth Civic Enl!:al!:ement Policv Forum: A video featuring Keranen and Subramanian was viewed. This video was about how Y AC was formed and was presented at the Youth Civic Engagement Policy Fomm earlier in the year in Des Moines. The video will be added to the web site. Public Discussion: The new members of the commission were introduced. David Segar and Lin Weeks will begin their terms on January 1, 2007. Youth Advisory Commission Minutes December 6, 2006 Page 3 Announcements / Invitations Subramanian proposed that meetings bc more frequent so that the commission could move faster, have more momentum, and have shorter meetings, instead of one long Commission meeting. Correia said that this problem could be solved by the formation of more subcommittees. Karr said that the meeting schedule would be discussed at the first meeting ofthc new year. Subramanian and Kamps received certificates of service. Their termS expire on 12/31106. The next meeting was scheduled for January 17, 2007 at 7:00 P.M. Keranen moved to adjourn the meeting. Stubbers seconded this motion and it was carried unanimously, 6-0. Meeting was adjourned at 8:55 P.M. Minutes prepared and submitted by Ziegenhorn. ~ o u ~~ ~~ u~ Z< <~ ~;>< Z ~ ,... ,... < o ,....; ~ ~t- '" ..... '" ~::;!; OJ)~ " ~ ;:: ~lTJ ~~ ~lTJ .~ ~ M ,....; ,....; ~ ,....; ,....; .". ~ o ,....; ~ ~ 0\ .". ,....; ~ 00 o M ~ .". 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Marian Karr From: Sent: To: Subject: Debb Green [DEBGREEN@icpl.org] Monday, December 18, 2006 8:05 PM Marian Karr RE: Global Village I'll try to get you some notes & suggestions after the holidays yet in time for the packet mailing. In the meantime, I would suggest that there be only one committee, for simplicity's sake, with each member taking responsibility for planning and finding others to help them specific duties - such as: 1. Choosing & trying out crafts about Ghana (then preparing the supply lists for ordering) 2. Preparing simple food treats (with supply lists, like above, for ordering) 3. Going through the Ghana culture kit & deciding what display items to use - plus locating maps, posters, flags, costumes, etc.. .that they might be able to borrow from local people from that area. 4. Preparing a simple Ghana fact sheet & coloring page to be printed & passed out at the booth. 5. Organizing volunteers from the Council (and Summer of the Arts) & assigning duties/times/etc.. . That's all for now, but I'll be in touch soon. Thanks & have a happy holiday! Debb ************************************** Deborah P. Green Children's Services Coordinator Iowa City Public Library 123 South Linn St. Iowa City, IA 52240 debgreen@icpl.org 319-887-6019 "People leave a trace Not always visible... "- ~ John Cale