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HomeMy WebLinkAbout2007-04-25 Youth Advisory Committee YOUTH ADVISORY COMMISSION AGENDA April 25,2007 7:00 p.rn. Lobby Conference Room, City Hall 410 East Washington Street 1) Call to Order 2) Approve minutes 3) PAULA Deferred Prosecution Proposal- Status (Correia) 4) Reports from Subcommittees Summer of the Arts Website Grant Programming 5) Public Discussion 6) Announcements/Invitations Events and opportunities NCJC 50K Race & Relay, April 21 Human Rights Commission Youth Awards, April 24 7) Meeting Schedule May 16 (Tentative - Bring Calendars) June 1 & 2 (Global Village/Summer of the Arts) Attendance, quorum, notification 8) Citizenship Awards None presented until new school year -*d.- Minutes Youth Advisory Commission March 21, 2007 -7:00 P.M. Lobby Conference Room, City Hall DRAFT Call to Order: Meeting called to order at 7:14 P.M. Members Present: Keranen, Bleam, Weeks, Nelson Members Absent: Ziegenhorn, Segar, Stubbers Others Present: City Council Liaison Correia, City Clerk Karr, United Action for Youth Rep. Janie Jeffies Approve Minutes: Bleam motioned to approve the minutes; Weeks seconded. Approved 4-0. Leadership Summer Camp: Jeffies asked for input from the Commission about a proposed United Action for Youth directed capacity-building summer camp for ten to fifteen high school sophomores to seniors. The UA Y plans build youth capacity to encourage them to work with local community groups that are trying to engage young people more. She expects a commitment from the participating youth when they apply for the camp that they will serve the community in some way after their training. Jeffies asked for input from the Commission concerning possible dates for the camp, the length of the program, and activities involved. Keranen suggested informing the participants in ways to continue community involvement when not in high school. Correia suggested having a mentor program for the participants with adults in the community, possibly through the Chamber of Commerce. NCJC 50K Race & Relav Karr, who serves as a member of the NCJC 50K Race & Relay board, spoke on behalf of Meredith Caskey. They asked the Commission to commit to staffing a water stand from 8 A.M. to 4P.M. with 3 to 5 volunteers constantly. A banner for the Youth Advisory Commission will be displayed. Karr suggested breaking up the commitment with groups of individuals in increments of time. The course is a loop from Broadway Center to the soccer park. Other possible involvement could be set-up, cleanup, crosswalks, and other things. Keranen agreed to present this to the student council at West High. Nelson and Bleam agreed to providing volunteers for shifts. The Commission committed to staffing a water stand from 8 A.M. to 12 P.M. Karr asked that the members e-mail her with commitments and time slots. . _..."....____._.___.._.______.._~._._..._...,_____. __.____._..___~ ....._,_______.._..__....... - ____ .____.________._.....,._______.__._._____ ..' .... _,____________.______m_ Youth Advisory Commission March 21, 2007 Page 2 Report from Summer of the Arts Subcommittee: Weeks read an e-mail from Ziegenhorn. She stated that it still needs to be determined how expenses exceeding the $200 provided by the Summer of the Arts will be covered. There are two contacts that are committed to helping prepare food for the event. Karr reiterated that the city budget has $500 appropriated for the Summer of the Arts Global Village, which can be used to pay for expenses with confirmation from subcommittee members. Karr stated a banner for the Youth Advisory Commission will be displayed. Report from Website Subcommittee: Nelson stated a counter has been installed on the webpage. Nelson provided a handout detailing criteria for posting community events on a calendar to be placed on the website. He also provided the criteria used by the Vancouver Youth Advisory Commission for their events calendar. Correia asked what was meant by the requirement: "The event must be open to participation or attendance in a substantial manner to youth in Iowa City". Nelson stated the event must be open to youth participation and of general interest to youth. How the events on the calendar would be displayed was discussed. It was agreed upon that the calendar would be presented in frames. One frame would show all days of the month, with days with events being links. Another frame would display details about the events happening on one day. Karr suggested that the once the Commission is comfortable with the proposal they submit it to the Web Council to begin the process for adding to the website. Nelson asked who would maintain the calendar. Correia stated the website would have to be frequently updated to keep it timely. Karr stated the role of the staff maintaining the website calendar would be to confirm or deny submitted events, but not to find events to post. She suggested having the joint responsibility of a subcommittee and the city clerk. The Commission agreed to submit the handout detailing the guidelines for submitting events to the website calendar to the Web Council to begin the process. Report from Grant Proqramminq Subcommittee: Nelson provided a revised outline detailing the mini-grant program. Keranen provided a handout summarizing the issues discussed in a meeting on March 21 with Nelson, Karr, Keranen, and City Attorney Eleanor Dilkes. Keranen summarized the following key concerns discussed: . The subcommittee would not judge proposals with a rubric, only the full Commission would. . Would the rubric use tallying points? Youth Advisory Commission March 21,2007 Page 3 . The applicant should not be required to have outside funding but could be encouraged to do so. . Appropriate sponsoring groups include non-profits, school or teachers, city groups, and service clubs. . Religious sponsoring groups would have to be judged on a case by case basis because the funds could not be used for religious purposes. The project should be beneficial to the community, but not religious or closed to church members only. . Expenses would be reimbursed based on receipts submitted. Because it may be impossible for youth to pay all expenses up front, reimbursals could be done more than one time, depending on the project. . Grantees under 18 would have to have the sponsor reimbursed because the city cannot write checks to them, but for grantees over 18 they can be reimbursed directly. The sponsor may front-end expenses for the youth, in which case the sponsor would be reimbursed. This must all be specified in the application packet. . The sponsor should sign the application everywhere the applicant does, which is legally required for applicants under 18. For accountability applicants over 18 must have the sponsor sign as well. . The sponsor should specify their relationship to the applicant in the application. . The Program for Improving Neighborhoods grant application will be used as a starting point for forming the application packet. Karr stated the PIN program has similarities in the process for approving applications. Keranen suggested providing the judging criteria up front will allow the subcommittee to inform the applicant if they do not meet the requirements before they complete the entire application. Bleam asked about the role of the subcommittee. Keranen stated the subcommittee would receive a project proposal from the applicant. They would then meet informally to describe the application process, discuss the project, inform the student of the criteria used to judge projects, and provide the application packet. After meeting with the subcommittee, the applicant would submit the application and present their project proposal to the Commission to be judged. Karr stated the role of the subcommittee is to challenge the applicant to fine tune their application. Correia asked about what kind of projects would not fit. Keranen stated projects not located in Iowa City or not benefiting Iowa City residents would not be eligible. Karr noted projects could not use city funds to benefit areas outside of Iowa City. It was discussed whether the grantee would need to live in Iowa City. It was generally decided that the applicant and sponsor should reside in Iowa City. Karr stated she would discuss the issue with City Attorney Dilkes. Correia expressed that restricting the program to Iowa City youth operating programs in Iowa City would challenge other cities to develop similar programs to empower the youth of their community. Bleam clarified that the grant would technically be a reimbursal of funds spent on a project up to $500. Correia stated the reason for reimbursing expenses rather than Youth Advisory Commission March 21,2007 Page 4 paying up front is to encourage accountability. Karr expanded that expenses would be reimbursed because using public funds calls for greater accountability. Correia and Karr agreed that the Commission will likely learn a more efficient way after the program begins operating. Keranen stated the application packet will be completed before the end of the high school and university academic years to be able to inform students about the opportunities. Nelson stated that City Attorney Dilkes suggested having an agreement form where the grantee and sponsor states they will complete their project within the agreed time and be reimbursed for a certain amount of expenses. Public Discussion: Correia presented a petition written by a sixth grade class at Grant Wood Elementary School opposing the extension of Gable Street. City councilors will speak to the class, and Correia invited a Commission member to attend. Keranen agreed to come. Correia suggested scheduling a discussion on Atul Nakhasi's proposal for reforming the PAULA punishment and inviting him to speak at an upcoming meeting. Correia suggested a Commissioner should attend a meeting between UISG City Council Liaison Austin Baeth, Nakhasi, Stepping Up, University of Iowa Vice-President of Student Services, and other community groups. Bleam suggested that Nakhasi and Baeth should be invited to speak at the April 18 meeting. Announcements/Invitations: Karr noted that the Human Rights Commission sent e-mails providing meeting dates for when Commission members could attend, and an invitation to volunteer at the Human Rights Commission Youth Awards ceremony on April 24. Karr stated she would ask for more information and then e-mail commissioners to determine commitment to volunteer. Meetina Schedule: Karr suggested that a potential May meeting could be decided at the April 18 meeting. May 16 was decided as a tentative meeting date, but Karrwill confirm this in an e-mail to commissioners. Meetina Adiourned: Motioned by Bleam, seconded by Weeks. Confirmed 4-0. Minutes prepared by Nelson. ~ z::: 00.... $I::: t:I r.~~~~ ..... :-:: " ~. = n " .. .. -n -= = ~ .... 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"1 aaqc:.. heeded -'crs-r- /l-e./C.f ~e 'l7 If 1 Check one: tRr/ rEf' /1(" 1d'~5',jk o Minor revisions to present web content. Please attach marked up copy of present web page content. o Substantial revisions to present web content. Please attach marked up copy of present web page content. p6 New web Initiative: 1. Description of Initiative: J ( <::: tfd ~ cI) C-.reak {!a.le~a.x ~ r~tL~ etJe>1..-rs ."'-..See. e1 'dC:7e. . 2. Does the service or Infonnatlon to be provided by this new Initiative exist In other fonns now (e.g. newsletters, brochures) or Is it entirely new to the organization? (!I~ Cct Ie tuievt' 01\ i "- -k~ n ef 3. Would this benefit: o Division operations? Describe. ~ Citizens? Describe. 4. Does this web function raise any concerns about confidential records maintained In your department? ~~ .J!. ~~ Depa ent Director Signature .3 -,;u -6/ J' Date ///;2.(7 Activity # '7 :it' I!~ s;.- &mrh1f?:1"/~ / Return completed fonn to Barb Coffey, Document Services. Keep following page attached. An estimate of cost (If applicable) will be supplied prior to commencement of work. Preplannlng Interviews may be scheduled to facilitate cost estimates. Cost estimates are based on Information/content submitted with this request or through earlier conversations with staff, and are by necessity preliminary In nature. Having a clear and well planned project, defined work scope, and limited revision cycles will save on final labor costs. For Web Administration Use Only: -------..------------------------........-----------....-----..---------........-----..------....----..-----..............-----........----------- City Attorney's Office Review: o Approved for implementation, subject to additional review(s) as project progresses. This office must sign off on final work product before project going live. o Schedule for discussion before Web Editorial Committee. Comments: (City Attomey's Office) (date) To: o Applicant - your proposed application has been approved for web implementation. Projected completion dates and cost estimates are preliminary and dependent on workload and final project scope. See intranet for Web Project Update table to track progress of your project. Name of Project: Estimate of Hours: X $44 = Est. completion date: Work scope description/major work items: Web Staff Date 3/04 Guidelines for Submitting Events to the Youth Advisory Commission Calendar The Youth Advisory Commission will gladly post major events hosted by organizations other than the City of Iowa City. However, the events must meet the requirements detailed below. . The event must be open to participation or attendance in a substantial manner to youth in Iowa City. . The event must not occur at the same time as a Youth Advisory Commission meeting or sponsored-event. . The event or sponsoring organization must not discriminate based on age, color, creed, disability, martial status, national origin, race, religion, sexual orientation and gender identity. . The event must not serve alcohol. We reserve the right to refuse to post any event. Please include in your submission: . Name and contact information of sponsoring group/organization . Time, date, and location of event . Short description ofthe event. (Maximum 100 words) V ancouver Youth httu://www.vancouvervouth.calua!!es/caleudar instructions/ events calendargUde Category Explanations . Job The date (and time, if one exists) shown is the application deadline. . Announcement A notice that something has started or is about to start, with no deadline to it. The date will usually be in the past (the date we posted it), and the notice will be in the Current section anywhere from a few days to a month. . Deadline A notice that has a definite deadline to it, for something that's not a job. . General A heads-up about a physical event, with no preparation or input beforehand needed. . City-related Initiatives put on or sponsored by the City of Vancouver, or in partnership with the City, except for job postings with the City which will be in the jobs category. Submission Guidelines . We accept youth community jobs for posting. . We post youth community events. . We post all submissions at our discretion. Submitting an Event . Send your submission as a PDF or Word document, and write a one-paragraph introduction in your e-mail. See events that are in the calendar for an example. This saves us time when posting, and increases our ability to post everyone's submissions. . Send us the web address for an image or logo that's part of the submission. Please don't send us the image as a file to post unless you don't have a website of your own. Image files we store take up space and fill our events calendar up faster than necessary. . Let us know when to expire your submission. How long should we keep it in the Current section? . Send us a link to your website, or to a site with more information on your submission. ~'f I ~ I --= -14- ~~W;!:8t "".;;:.."'.:., ~J.IJ' ...... &a' CITY OF IOWA CITY MEMORANDUM Date: April 12, 2007 To: Marian Karr, City Clerk From: Eric Goers ~ Re: Youth Advisory Commission web presence As we discussed this afternoon at our Web Editorial subcommittee meeting, I have some concerns regarding the proposal by the Youth Advisory Commission to create a calendar on the Iowa City website. Allowing the posting of events by the public gives rise to the risk of creating a public forum, over which we may lose the right to control content. Without the ability to control content we could face demands for inclusion by groups with messages and agendas entirely at odds with those of the City. For example, imagine the posting of a meeting of the Hitler Youth. While the First Amendment would require the City to allow such a group to march on public sidewalks, as the sidewalks constitute a traditional public forum, the City's clearly stated antidiscrimination policies would dictate against the support of such a group if it had a choice. In order to avoid the creation of a public forum, it must be made clear that all events and postings must serve the aims of the City. Those aims include the mission of the Youth Advisory Commission. I discussed the website at our staff meeting yesterday, the result of which was clear guidance to ensure compliance with our present website policy related to links. Please find attached a copy of said policy, also found at http://www.icqov.orq/policv/links.htm. While the Youth Advisory Commission's website need not be limited solely to links to other sites, if it allows posting the mandates of the links policy must be applied to the submitted events. In addition, the nondiscrimination and alcohol-free criteria mentioned in the Commission's proposed guidelines would be excellent additions to the policy, further forwarding the mission of the City. Finally, for reasons I have outlined above, language, such as that at the beginning of the Links policy, should be included to make clear that the site is not a public forum. This allows us to control the content of the site. Should you, or the Commission, have further questions, please do not hesitate to call. Cc: Barb Coffey Eleanor Dilkes City ofIowa City, Iowa - Official Web Site Page 1 of2 c:lCtI!'!:!!! ..----- :] city services :] about iowa clty :] city facts :] council :] documents :J city code ;] non.city links [II Good Afternoon! Thursday, April 12, 2007 ~~ departments _searCh !II LINKS POLICY This site is an information and service channel provided for the use of and paid for by the citizens of Iowa City, Iowa. It is not a public forum. Links to other sites from this site are provided solely at the discretion of the City of Iowa City. Links are provided solely as a convenience for users of this site and generally must be to other sites that support the vision and mission of the City of Iowa City. Links to commercial sites will not generally be established, except as noted in this policy. Categories Links are provided to the following categories of external sites, and must meet the criteria established herein; 1. Other government entities, including local, state and federal government sites, or sites operated by agencies of any of those entities; 2. Sites operated by nonprofit (501 C.3.) or not-for profit agencies with which the City has an established statutory, participative or supportive relationship; 3. Sites operated by established elementary, secondary, and college institutions; 4. Sites operated by nonprofit, not-for-profit or for-profit agencies who provide community-based services including health care, child care, elder care or other social services; 5. Commercial sites that the City determines may be of interest to site visitors who may be visiting Iowa City, who may be planning a trip to Iowa City, or who may be considering relocating to Iowa City. 6. Commercial sites operated by entities that are official sponsors of City of Iowa City events or programs. Location The location of any link established within this site will be entirely at the discretion of the City of Iowa City. Links from the home page of this site will not generally be established. Links will be established in the most appropriate section of the site. Reciprocity The City does not require that reciprocal links be established by the requesting entity. However, internet etiquette encourages such reciprocal linking. Requesting Links Links may be requested by sending e-mail to the web manager. The request should describe the services provided by the requesting site, along with the required URL. http://www.icgov.org/policy/links.htm 4/12/2007 City ofIowa City, Iowa - Official Web Site AI Page 2 of2 home I services I business I calendar I news I jobs I departments City of Iowa City - 410 East Washington Street - Iowa City, IA 52240 Copyright to 2001.2005 City of Iowa City. All Rights Reserved. Contact Website Manager Web Policies Email and other communication sent to the City of Iowa City are subject to the Iowa open records law. http://www-icgov.org/policy/links.htm 4/12/2007