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HomeMy WebLinkAbout2007-07-18 Youth Advisory Committee YOUTH ADVISORY COMMISSION AGENDA July 18, 2007 7:00 p.m. Lobby Conference Room, City Hall 410 East Washington Street 1) Call to Order 2) Approve minutes 3) Reports from Subcommittees Summer ofthe Arts / Global Village Wrap out/costs Website Calendar (who/how/where to advertise) Grant Programming 4) Public Discussion 5) Council Liaison Information Parks & Recreation Master Planning Process Youth Summit 6) Announcements/Invitations Events and opportunities Vacancy (Ziegenhorn) 7) Meeting Schedule Future meetings Attendance, quorum, notification 8) Citizenship Awards None presented until new school year 9) Adjournment 4!;L MINUTES Youth Advisory commission May 30, 2007 Lobby Conference Room, City Hall DRAFT Call to Order: Meeting was called to order at 7:00 P.M. Members Present: Keranen, Segar, Stubbers, Weeks, Ziegenhorn Members Absent: Bleam, Nelson Others Present: Marian Karr, City Clerk; Amy Correia, City Council Liaison Approve Minutes: Stubbers motioned to approve the minutes, Ziegenhorn seconded. Approved 5-0. Report from Summer of the Arts / Global Villa2e Subcommittee: Ziegenhorn reported that almost everything was ready to go for the Global Village. She said that she would be making the beverage/ food item, since it would be cheaper. The subcommittee decided to make a pineapple juice with ginger on their own, with a total cost of no more that $70. Ziegenhorn asked Karr to purchase 300 Dixie cups in a three- ounce size. Karr said that she would provide coolers to put the juice in that would hold 900 ounces. Ziegenhorn stated that two members of the subcommittee would be picking up items from Ghana by June 2nd. Keranen said that she could provide a summary of the grant program to be displayed on a poster at the Global Village. Karr gave Ziegenhorn 500 pencils and two flags that she had ordered to be displayed at the Ghana booth. Ziegenhorn wondered if the subcommittee was within the budget for their event and Karr said they had spent well under the allocated $500. Ziegenhorn said that there were seven volunteers scheduled to work in the morning and nine were scheduled for the afternoon. Bleam said via e-mail, as communicated by Karr, that he would work from 2-4. Stubbers stated that she would be available to volunteer from 9-1. Correia suggested having a volunteer sign in sheet so that volunteers could be sent thank you notes for helping with the event. Ziegenhorn said the event would take place in the pedestrian mall in downtown Iowa City and that ifit rained the event would be moved inside the children's room of the Iowa City Public Library. Karr said that she would have cups, bungee cords, and a banner waiting in her office for Ziegenhorn to pick up on Friday afternoon. Youth Advisory Commission May 30, 2007 Page 2 Report from Web site Subcommittee: Keranen stated that the members of the web site subcommittee were not present, so there were no new updates. Keranen also wondered when the web site calendar would be ready and when events could begin being submitted to it. Karr stated that the City Webmaster had created a mock-up of the calendar. The calendar would look similar to the city's online calendar. When a certain date was selected, a template would open in a new window and a person could enter information about an event. This information would then be sent to a member of the commission, who would review the information and then forward it to Karr, who would post the submission. Karr asked if all members of the subcommittee should be trained to filter calendar events, or if only one subcommittee member could be trained. Keranen suggested that one member, either Bleam or Nelson be trained. Report from Grant Pro2rammin2 Subcommittee: Keranen stated that she had made the changes to the Grant Program application form, as suggested in the last meeting. She said that she would send the form to Karr by June 1, who would review the application and send it to be printed. The application will be sent out and applications will begin being accepted shortly. Public Discussion: Correia encouraged the commission to participate in a Downtown Market Analysis survey. The city is interested in having youth input in the survey, which Correia said could be found on the city government website (www.icgov.org). The survey results will be used to understand what changes may need to be made to the downtown. Announcements I Invitations: There were no announcements or invitations brought to the attention of the commission. Meetin2 Schedule: The commission decided that the next meeting would be held on July 18th at 4:30. No meetings could be held in June because Ziegenhorn, Keranen, Weeks, and Segar all stated that they would be out of town for the second half of June. The commission decided that they would discuss the issue of attendance and absence notification at the next meeting so that the member replacing Ziegenhorn could be present. Citizenship Awards: None presented until the new school year. Youth Advisory Commission May 30, 2007 Page 3 Meetin2 Adjournment: Motioned by Stubbers, seconded by Ziegenhorn. Confirmed 5-0. Meeting was adjourned at 7:30 P.M. Minutes prepared by Ziegenhorn. ,~ 1 ~~~~II[ ~ ~mu~ -.:.. 4f=3 CITY OF IOWA CITY MEMORANDUM DATE: TO: FROM: RE: July 2,2007 Youth Advisory Commission i- Marian K. Karr, City Clerk '" ~ Global Village Costs I believe all expenses have been paid for this event, and are outlined below: Ghana flags Printing of Masks (crafts) Printing of Flags (crafts) Food Supplies Pencils Cups TOTAL 53.80 25.50 13.75 53.02 45.71 II 7.04 13.17 $321.99 No charge: Coolers from Recreation City Budget approved by City Council for event: $500 ,~ 1 ~~~~II[ ~ ~mll~ -.: CITY OF IOWA CITY MEMORANDUM -iF C--, DATE: TO: FROM: RE: July 11,2007 Youth Advisory Commission ~ Marian K. Karr, City Clerk ~.~ Vacancy " Sarah will be leaving us in August and we have advertised her term as an unexpired plus a full two term in accordance with City policy. To date we have received no applications and the deadline is 5:00 PM on July 18. Please pass the word along to anyone who may be interested in the position. Information and applications are available on the city website www.icgov.org. A copy of the application is also attached. NOTICE THE CITY COUNCil OF IOWA CITY IS CONSIDERING APPOINTMENT TO THE FOllOWING COMMISSION: YOUTH ADVISORY COMMISSION One Vacancy - Unexpired + Two-Year Term Ending December 31,2009 One (1) person - Age 15 to 17 on the date of filing The mission of the youth Advisory Commission is to promote understanding and awareness of Iowa City among Iowa City youth, allow a select group of youth to help make decisions concerning them and their peers, enable youth members to utilize and expand on their leadership abilities, to serve as a mechanism for communication between youth and adults in Iowa City and create a bridge whereon youth and adults can develop partnerships. All members of the Commission shall be residents of Iowa City and must be the required age on the date of filing. Said age requirements may be waived by the Council due to a lack of applicants. Meeting time and location to be determined by the Commission. Applications must be received by 5:00 p.m., Wednesday, July 18, 2007. The City of Iowa City encourages diversity in the appointment of citizens to boards and commissions. Persons interested in being considered should contact the City Clerk at City Hall, 410 E. Washington Street. Application forms are available from the Clerk's office upon request or on the City website at www.icqov.orq. Questions about the Iowa City Youth Advisory Commission should be directed to Marian Karr, City Clerk at 356-5041. City of Iowa City Advisory Board/Commission/Committee Appli,cation Form ,~ 1 -~= -~... ~~w~'"!. ~~-=.~ CITY OF IOWA CITY Individuals serving on Boards/Commissions/Committees play an important role in advising the Council on matters of interest to our community and its future. Applicants must reside in Iowa City. After a vacancy has been announced, the Council reviews all applications during the work session. The appointment is made at the next formal Council meeting. Appointees serve as unpaid volunteers. This form may be filled out manually (please use a black ink pen), typewritten, or electronically (PDF). Return the application to City Clerk, 410 E. Washington 81., Iowa City, Iowa. THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC, WITH THE EXCEPTION OF THE LAST PAGE MARKED "CONFIDENTIAL." THIS APPLICATION WILL BECONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME. Advisory Board/Commission/Committee Name Term Youth Advisory Commission, Age on the date offiling:D Age 15 to 17 (or) D Age 18 to 21 Signature of parent/guardian if Age 15 to 17: NAME HOME ADDRESS ZIP DYes D No .Is your home address (listed above) within the corporate limits of Iowa City? How long have you been a resident of Iowa City? EMPLOYER BUSINESS OCCUPATION PHONE NUMBER: HOME EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail to answer all the questions, Council may not consider your application. General Application December 2006 Page 1 of 7 WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? WHAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR APPLYING)? POTENTIAL CONFLICTS OF INTEREST Please identify any potential conflicts between membership on the advisory board and your personal interests, including financial interests and your duties to an employer. In particular, if you are applying to be a member of a board or commission which makes recommendations tothe City Council about the allocation of City funds, please list any present affiliations you have with agenciesthat apply for funding from the City. "Affiliation" includes being a board member or employee of the agency. Other types of affiliations must be examined on a case by case basis by the City Attorney's office. You should also know that Section 362.5 of the Code of Iowa generally prohibits, with certain importantexceptions, a member of a city Board or Commission from having an interest in a city contract. A copy of Section 362.5 is attached (see page 6). If you are uncertain whether a potential conflict of interest exists or have questions about Section 362.5 of theCode of Iowa, please contact the City Attorney's office at 356-5030. I IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? DYes D No DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? DYes D No (It has been Council policy not to permit an individual to serve on two Boards or Commissions at the same time.) Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail to answer all the questions, Council may not consider your application. General Application December 2006 Page 2 of 7 BOARD, COMMISSION AND COMMITTEES BUSINESS LISTING ,~ 1 --= -~.... ~~ai~~ ~~..gu.~ ....... ....-. CITY OF IOWA CITY Name of City Board/Commission/Committee Date Name Section 362.5 of the Code of Iowa generally prohibits. with certain important exceptions, a memberof a city Board or Commission from having an interest in a city contract. A copy of Section 362.5 isattached (see page 6). List all businesses in which you or your spouse/domestic partner, or parent if applicant is Age 15 to 17. have an ownership interest (for example, sole proprietor, partner, 5% or more of corporation'sstockholdings). Please indicate if there are none. BUSINESS NAME BUSINESS ADDRESS NOTE: A new form must be completed if the above information changes or an ownership interestis acquired in an additional business. Applicant Signature Signature of parent/guardian if Age 15 to 17: Address Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail to answer all the questions, Council may not consider your application. General Application December 2006 Page 3 of 7 ,~ 1 --= -~.... ~~~~~ ~ ..sm.~.~ ~ - 1 ~il.1! ~ &L. CITY OF IOWA CITY II CONFIDENTIAL II To be viewed by City Council only and limited staff at Council discretion. Advisory Board/Commission/Committee Name: Name: Have you been convicted of a crime other than a simple traffic misdemeanor in the last ten (10) years?( conviction will not necessarily disqualify an applicant from appointment) DYES DNO If yes, please explain and include the type of offense and the place and date of conviction. Will this conviction or the circumstances leading to the conviction affect your ability to perform the duties of a member of the Board or Commission? DYES DNO D NOT APPLICABLE Please complete all fields, print, and submit pages 1-4 to the City Clerk's Office. You may keep pages 5-7 f~r your files. Applicant Signature Date Signature of parent/guardian if Age 15 to 17 Date Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail to answer all the questions, Council may not consider your application. General Application December 2006 Page 4 of 7 Please retain this page for your files. It is very important the City Council has an opportunity to ask questions of each applicant. The City Council receives your application the Saturday prior to the appointment. We encourage you to contact Council Members before the appointment is made. Names and phone numbers are below. To e-mail all Council Members: council@iowa-city.org (All correspondence to Council is public record) MEMBERS TERM TERM BEGINS EXPIRES Regenia Bailey (District C) Mayor Pro tern January 2 January 2 430 Church Street 52245 2004 2008 Res: 351-2068 Connie Champion (District B) January 2 January 2 430 S. Summit Street 52240 2006 2010 Res: 337-6608 Amy Correia (At-Large) January 2 January 2 11 S, 7th Avenue 52245 2006 2010 Res: 887-3578 Bob Elliott (At-Large) January 2 January 2 1108 Dover Street 52240 2004 2008 Res: 351-4056 Mike O'Donnell (At-Large) January 2 January 2 901 W. Park Road 52246 2006 2010 Res: 354-8071 Dee Vanderhoef (At-Large) January 2 January 2 2403 Tudor Drive 52245 2004 2008 Res: 351-6872 (prefers mornings) Ross Wilburn (District A) Mayor January 2 January 2 1917 Taylor Drive 52240 2004 2008 Res: 358-6374 General Application December 2006 Page 5 of 7 Please retain this page for your files. 362.5 Interest in public contract prohibited - exceptions. When used in this section, "contract" means any claim, account, or demand against or agreement with a city, express or implied. A city officer or employee shall not have an interest, direct or indirect, in any contract or job of work or material or the profits thereof or services to be furnished or performed for the officer's or employee's city. A contract entered into in violation of this section is void. The provisions of this section do not apply to: I. The payment of lawful compensation of a city officer or.employee holding more than one city office orposition, the holding of which is not incompatible with another public office or is not prohibited by law. 2. The designation of a bank or trust company as a depository, paying agent, or for investment of funds. 3. An employee of a bank or trust company, who serves as treasurer of a city. 4. Contracts made by a city, upon competitive bid in writing, publicly invited and opened. 5. Contracts in which a city officer or employee has an interest solely by reason of employment, or a stock interest of the kind described in subsection 9, or both, if the contracts are made by competitive bid in writing, publicly invited and opened, or if the remuneration of employment will not be directly affected as a result of the contract and the duties of employment do not directly involve the procurement or preparation of any part of the contract. The competitive bid qualification of this subsection does not apply to a contract for professional services not customarily awarded by competitive bid. 6. The designation of an official newspaper. 7. A contract in which a city officer or employee has an interest if the contract was made before the time the officer or employee was elected or appointed, but the contract may not be renewed. 8. Contracts with volunteer fire fighters or civil defense volunteers. 9. A contract with a corporation in which a city officer or employee has an interest by reason of stockholdings when less than five percent. of the outstanding stock of the corporation is owned or controlled directly or indirectly by the officer or employee or the spouse or immediate family of such officer or employee. 10. Contracts not otherwise permitted by this section, for the purchase of goods or services by a city having a population of more than two thousand five hundred, which benefit a city officer or employee, if the purchases benefiting that officer or employee do not exceed a cumulative total purchase price of one thousand five hundred dollars in a fiscal year. 11. Contracts not otherwise pennitted by this section for the purchase of goods or services by a city having a population of two thousand five hundred or less, which benefit a city officer or employee, if the purchases benefiting that officer or employee do not exceed a cumulative total purchase price of two thousand five hundred dollars in a fiscal year. 12. Franchise agreements between a city and a utility and contracts entered into by a city for the provision of essential city utility services. 13. A contract that is a bond, note, or other obligation ofthe city and the contract is not acquired directly from the city, but is acquired in a transaction with a third party who mayor may not be the original underwriter, purchaser, or obligee of the contract. General Application December 2006 Page 6 of 7 Please retain this page for your files. If you have questions or would like additional information regarding a Board or Commission, please call the staff contact or visit our web site at www.icgov.org. Board & Commission Staff Contacts Sarah Walz, Urban Planner 356-5239 - PCD Michael Tharp, Airport Operations Specialist 356-5045 - Airport Tim Hennes, Sr. Building Inspector 356-5122 - HIS Sylvia Mejia, Personnel Administrator 356-5026 - Personnel Sunil Terdalkar, Urban Planner 356-5243 - PCD Tracy Hightshoe, Community Development Planner 356-5244 - PCD Stefanie Bowers, Human Rights Coordinator 356-5022 - Human Rights Susan Craig, Library Director 356-5200 - Library Terry Trueblood, Parks & Recreation Director 356-5110 - P & R Robert Miklo, Sr. Urban Planner 356-5240 - PCD Kellie Tuttle or Marian Karr 356-5041 - City Clerk Karin Franklin, Planning & Community Development Director 356-5232 - PCD Dennis Baldridge 356-6066 Linda Kopping, Senior Center Coordinator 356-5225 - Senior Center Drew Shaffer, Cable Television Adminstrator 356-5046 - Cable TV Marian Karr 356-5041 - City Clerk General Application December 2006 Page 7 of 7