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Home My WebLink About2007-08-22 Youth Advisory Committee YOUTH ADVISORY COMMISSION AGENDA August 22, 2007 7:00 p.m. Lobby Conference Room, City Hall 410 East Washington Street 1) Call to Order 2) Approve minutes 3) Reports from Subcommittees Web site Calendar Grant Programming Press release issued and Website updated 4) Public Discussion 5) Council Liaison Information Youth Summit 6) Announcements/Invitations Events and opportunities Vacancy (Ziegenhorn) 7) Tentative Meeting Schedule (Subject to change) Future meetings Attendance, quorum, notification 8) Parks & Recreation Master Planning Process Update 9) Review Annual Report 10) Citizenship Awards October 2 - April I 11) Adjournment d:f::-~ MINUTES DRAFT Youth Advisory Commission July 25, 2007 Lobby Conference Room, City Hall Call to Order: Meeting was called to order at 7:05 P.M. Members Present: Keranen, Nelson, Segar, Weeks, Ziegenhorn Members Absent: Bleam, Stubbers Others Present: City Clerk Marian Karr, Mayor Pro tem Regina Bailey Approve Minutes: Approval of July 18 minutes motioned by Segar, seconded by Ziegenhorn. Approved 5-0. Report from Website Subcommittee: Nelson requested assistance in designing advertisements for the website. Keranen committed to helping design the advertisements. Karr noted that the subcommittee should consider what the deadlines are for submitting inserts into orientation packets. Keranen agreed to look into this. Nelson noted that the University has student involvement and volunteer fairs at the beginning of semesters which would be ideal for promoting the website and calendar. Report from Grant Proqramminq Subcommittee: Keranen referred to the application forms with corrections made that was included in the meeting packet. Karr noted that the city personnel reviewed the forms and were satisfied with the content as presented without being given further instruction for desired changes to be made. Nelson pointed out a typo on the first page. Keranen asked if the blank lines provided were necessary, and the group agreed to keep them. Karr noted that the form would be posted on the website as well. Karr asked about the deadlines for the applications to be submitted. It was proposed to have applications received three or six months in advance. The group agreed to publicize the grant as soon as possible. The applications would be accepted immediately. Applications would be received and reviewed until funding was exhausted. Youth Advisory Commission July 25, 2007 Page 2 Karr agreed to send the press release to the commission members before it was submitted. Nelson agreed to draft a description of the grant program and possibly frequently asked questions. Karr suggested posting the applications both on the Iowa City website and the Youth Advisory Commission website. Nelson suggested having a contact person for the grant program, available to be contacted through the website. Keranen suggested Nelson. Nelson agreed to answer questions through the website through a "contact us" form. Parks and Recreation Master Planninq Process: Bailey asked the Youth Advisory Commission if there was interest in facilitating youth input in the master planning process of the Parks and Recreation department. Karr stated public input meetings could be scheduled similar to the past Youth Survey input session; and could be held at city hall as well as other public places more convenient for youth participation throughout the community. Keranen noted that speaking with classes in school could be an effective way of obtaining input. Keranen suggested producing a survey to be posted on the website, which could be drafted with the consultant. The commission as a whole expressed interest in being involved in the master planning process. Youth Summit: Correia was not present to discuss this item. Karr noted that when we consider goal setting for the next session hosting a youth summit could be considered. Keranen noted that during the last goal setting session the youth summit was stalled until the commission became more known in the community. Vacant Position: Ziegenhorn is leaving for college and resigning from her position effective August 1, 2007. No applications have yet been received for the vacant position of a 15-17 year old. Karr noted the position would be readvertised and the deadline for applications is September 12. Keranen will be facilitating a retreat for the Community Youth Leadership Program in August and will pass out applications then. Karr noted that representation from Regina High School, the alternative high school, and youth from other categories should also be considered in advertising the position. Youth Advisory Commission July 25,2007 Page 3 The commission thanked Ziegenhorn for her commitment during her term. Schedulinq: The next meeting was set at August 22,2007 at 7:00 P.M. Citizenship Awards: These will be resumed by October. Meetinq Adiournment: Motioned by Segar, seconded by Linn. Approved 5-0. Meeting adjourned at 7:37 P.M. on Youth Advisory Commiss July 25,2007 Page 4 YOUTH ADVISORY COMMISSION ATTENDANCE RECORD YEAR 2007 (Meeting Date) TERM 1/17 2/21 3/21 4/25 5/30 7/18 7/25 NAME EXP. Audrey 12/31/07 X X X X X X X Keranen Sarah 12/31/07 X X OlE X X X X --- Ziegenhorn Un Weeks 12/31/08 X X X OlE X OlE X David Segar 12/31/08 X X OlE X X X X Maison 12/31/07 X OlE X OlE OlE X 0 Bleam Jacqueline 12/31/07 X X OlE OlE X OlE OlE Stubbers Michael 12/31/08 X X X X OlE X X Nelson X = Present o = Absent OlE = Absent/Excused NM = No meeting = Not a Member KEY ICGov.Org Email Release Marian Karr From: web@icgov.org Sent: Thursday, August 09,20072:47 PM To: Marian Karr Subject: ICGov.org Media Release: General City News News from The City of Iowa City Title: Youth Empowerment Grant Program Release Date: Thursday, August 09, 2007 Release Time: 2:42:00 PM Originating Department: City Clerk Contact Person: Marian K. Karr Contact Number: 356-5041 Co nta ct Email :mi:lriClo=kqrr@iowa-c:iJy.org The Iowa City Youth Advisory Commission (YAC) is establishing a Youth Empowerment Grant program to motivate Iowa City youth to complete community service projects. Youth ages 15-21 who reside in Iowa City are eligible to apply. Iowa City youth are encouraged to file an application for up to $500 to be used on a project to improve Iowa City. After completion of the application form, the applicant will present their final proposal to the YAC, and receive notification of the Commission decision. The Commission will judge the submissions based on criteria such as positive effect on the Iowa City community, uniqueness, likelihood the project can be completed within funding year, and strength of presentation. Projects must be completed by June 30, 2008. Interested youth are encouraged to visit http://www.icgov.org/youthcommission/YACgrant.asp for application forms and additional information. While benefiting the community, the program empowers youth by providing them with experience useful in nonprofit management, leadership, and grant writing. They will have to design a feasible plan and follow a budget to complete their project. They will have the support of their sponsor and the YAC, but the success of the project depends solely on the youth. The Youth Empowerment Grant embodies the mission of the Youth Advisory Commission by encouraging meaningful participation in the Iowa City community. To subscribe and unsubscribe from ICGov email releases click here: http://www.j~gOV .or-gI~l.Jl::>sc:rLl::>e.as p Cljc:k heremtQmQo totbeCityJobS PClQe Do not reply directly to this e-mail. It is produced from an automated system, and is not monitored for replies. If you have a question or comment about this information, please contact the originating department of this message, or by using the form at: h ttp:j/ WWW.iC:9QV.Or9Iservic:ec:enterlfeecJtlClc:I<.ClSP . 8/9/2007 Page 1 of2 #3 4/1 ,~ 1 :t~~''t ~... ~gul' -..~ CITY OF IOWA CITY MEMORANDUM DATE: TO: FROM: RE: August 17,2007 Youth Advisory Commission Marian K. Karr, City Clerk Annual Report Each year the nineteen City Boards, Commissions and Committees are asked to submit an annual report to the City Council. All reports are compiled in one document and provided in the fall of each year. Last year we were just getting started and no report was done. I have taken the liberty of drafting our first report. The format is one may Boards use, and the information I extracted from our minutes. Please review the attached and come prepared with additions, changes, or suggestions to the report. I would like to submit the report after this meeting. If any of you are interested in viewing last years Annual Report (Boards, Commissions, and Committees) it can be located on the City Council website; and is contained in the September 28, 2006 information packet as item IP 15. #1 DRAFT YOUTH ADVISORY COMMISSION *(Reporting period is from March 2006 thru June 2007) GENERAL RESPONSIBILITIES Established in November of 2005, by resolution #05-371, the Iowa City Youth Advisory Commission consists of seven 7 members appointed by the City Council. All members of the Commission shall be residents of Iowa City. Four (4) members shall be ages 15 to 17 and three (3) members shall be ages 18 to 21. The Council shall choose one (1) council member to serve as the Council liaison and one (1) council member to serve as an alternate liaison. Said liaison shall attend the Commission meetings. The mission of the Youth Advisory Commission is to promote understanding and awareness of Iowa City among Iowa City youth; allow a select group of youth to help make decisions concerning them and their peers; enable youth members to utilize and expand on their leadership abilities to serve as a mechanism for communication between youth and adults in Iowa City; and create a bridge whereon youth and adults can develop partnerships. The Iowa City Youth Advisory Commission will empower, engage, and foster youth participation in its local community; more specifically to provide a "sounding board" for youth issues affecting the Iowa City community youth ACTIVITIES AND ACCOMPLISHMENTS FOR FISCAL YEAR 2006/2007 Meetings The YAC holds monthly meetings and special meetings as necessary. During the reporting period the Board held sixteen meetings. . Accomplishments/Presentations/Projects Development and adoption of by-laws Creation of Commission Logo, shirts, and name badges Development and enhancement of Website Participation in development of Video Coordinated, designed, and staffed Ghana booth at the Arts Fest Global Village Facilitated community discussion on drug use among youth (Iowa Youth Survey) Participated in Council Citizenship Awards Established Mini Grant Program, criteria, application, and review process Volunteered for Neighborhood Centers of Johnson County (NCJC) Road Race & Relay Assisted in Human Rights Commission Youth Awards Ceremony Goals for 2008 To be established in Fall 2007 BOARD MEMBERS Maison Bleam Audrey Keranen Michael Nelson Jacqueline Stubbers Sarah Ziegenhorn Subha Subramanianl David Segar Elyse Abboud Kampsl Lin Weeks Amy Correia, Council Liaison Regenia Bailey, Alternate Council Liaison