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HomeMy WebLinkAbout2007-09-24 Youth Advisory Committee YOUTH ADVISORY COMMISSION AGENDA September 24, 2007 7:00 p.m. Lobby Conference Room, City Hall 410 East Washington Street 1) Call to Order 2) Introduction of new member 3) Approve minutes 4) Reports from Subcommittees Website Grant Programming 5) Public Discussion 6) Council Liaison Information 7) Announcements/Invitations Events and opportunities Vacancies ( 3- Stubbers immediately and Bleam & Keranen in December) 8) Tentative Meeting Schedule (Subject to change) Future meetings 9) Parks & Recreation Master Planning Process Update 10) Citizenship Awards Representation (presented at City Council meeting) Roosevelt Elementary - October 2 Weber Elementary - October 16 Mark Twain Elementary - November 5 Shimek Elementary - November 27 Lincoln Elementary - December 11 Horace Mann Elementary - January 8 Lucas Elementary - January 22 Hoover Elementary - February 5 Regina Elementary - February 19 Grant Wood Elementary - March 4 Helen Lemme Elementary - April 1 Longfellow Elementary - April 15 11) Adjournment 41--8 DRAFT MINUTES Youth Advisory Commission August 22, 2007 Lobby Conference Room, City Hall Members Present: Bleam, Nelson, Segar, Weeks Members Absent: Keranen Others Present: City Clerk Marian Karr, City Council Liaison Amy Correia, Parks & Recreation Director Terry Trueblood Nomination of Temporary Chairperson: Bleam nominated Segar, seconded by Nelson. Approved 4-0. Call to Order: Meeting was called to order at 7:08 P.M. Approve Minutes: Motioned by Bleam, seconded by Weeks. Approve 4-0. Report from the Website Subcommittee: Nelson reported that he would begin work on flyers advertising the website, the events calendar, the Youth Empowerment Grant Program, and the Commission. Karr noted that if she was provided with templates she could arrange printing with a turnaround time of one business day. Where the flyers would be posted and distributed was discussed. Some places noted included: UA Y center, area schools, libraries, high school activity fairs, and posted as advertisements on Facebook. Bleam stated that he could facilitate UISG dispersal of the flyers. Nelson asked the commission to submit events to the calendar. Report from Grant Proarammina Subcommittee: A press release was issued and the website was updated to include new materials regarding the Youth Empowerment Grant. Nelson noted he was contacted by a reporter at the Iowa City Press-Citizen regarding a possible story on the Youth Empowerment Grants. Youth Advisory Commission August22,2007 Page 2 DRAFT Nelson noted that he, and Chair Keranen, would be a guest on KXIC on Thursday evening discussing the Youth Empowerment Grants and the Commission. Nelson asked for a member to be appointed to the Grant Programming subcommittee. David Segar was chosen. Parks. Recreation. and Trails Master Plannina Process Update: Parks & Rec. Director Trueblood noted that the master planning process was beginning. He asked the Commission to assist with orchestrating a focus group specifically for youth. The consultant suggested an ideal group size of 18-20 participants. The focus group will be held on September 19 at 6:30PM at the recreation center. The focus group would be facilitated by the consultant. The Commission will help with recruiting representatives to attend. At the focus group the consultant would provide a two page questionnaire. The age range of participants will be 12 through 19, representing the junior high schools, high schools, young college students, and young adults. The event will have a maximum length of two hours. A general meeting open to the public will follow a series of focus group discussions. Trueblood asked the Commission to identify groups to ensure good representation of the varied opinions and views. Trueblood noted that the consultant advised that 2/3 of the invited students would likely attend, and that follow-up phone calls are effective in ensuring good attendance. For obtaining youth ages 18-19, Correia suggested inviting referees from the recreation center flag football games. She also suggested inviting students from the service learning community at the University of Iowa. Trueblood suggested inviting UISG freshmen representatives and students from the UI Leisure Studies program, based on their area of study. Karr suggested that if enough invitees were interested, there could be a second focus group. Trueblood noted that there is not a residency requirement for participants. Correia stated that the following would receive invitations to identify two participants: . UI Leisure Studies program - Director . UI Service Learning community - Vanderbeek/Resident Assistant . UI Student Government - UISG PresidenWice-president . Tate High School -Principal . Neighborhood Center of Johnson County -Principal . United Action for Youth -Principal . Regina High School -Principal . City High School -Principal Youth Advisory Commission August22,2007 Page 3 DRAFT . West High School -Principal . North Central Junior High School -Principal . Southeast Junior High School -Principal . Northwest Junior High School -Principal Correia also suggested that each commissioner bring at least one person with them to the focus group. Trueblood will draft the invitation letter, asking the contact person to select two or three representatives to attend the focus group. The Commission chairperson (Keranen) will co-sign the letter with Trueblood. Karr will coordinate the mailing of the invitations. Follow up calls will be made the week of September 10 by commissioners. Trueblood noted that the master planning process involved more than just focus groups, including a comparison of cities of similar size with universities. Correia suggested that the letter indicate that we are "hoping for representation that reflects the diversity of the student population". Trueblood noted that there may be an advisory commission for the master planning process. If it is formed, he would like an appointee from the Commission. Public Discussion: None. Council Liaison Information: Correia noted that the Commission should consider in the long term organizing a Youth Summit. Announcements/Invitations: Karr reported that no applications had been received for the vacant 15-17 year old position, and noted that Stubbers had moved to Des Moines, effectively vacating her 18-21 year old position. Karr noted that the application forms can be found in numerous places including the Iowa City website, and they can be picked up from the City Clerk's office. Segar suggested targeting other area high schools to obtain more varied representation. Tentative Meetina Schedule: The next meeting was set for September 24 at 7pm. Karr noted that the budget planning for the next fiscal year would be starting soon. Youth Advisory Commission August22,2007 Page 4 DRAFT Review Annual Report: The following changes were requested to the draft report: ~ Correia noted the public input session was on drugs, alcohol, and tobacco. ~ Nelson noted that the Mini-Grant program is now called the Youth Empowerment Program. Bleam moved to approve the report as amended, seconded by Nelson. Approved 4-0. Citizenship Awards: At the next meeting commissioners will choose dates to present monthly citizenship awards from October 2 to April 1. Meetino Adiournment: Moved by Nelson, seconded by Bleam. The meeting was adjourned at 8:26 PM. Minutes prepared by Nelson. DRAFT YOUTH ADVISORY COMMISSION ATTENDANCE RECORD YEAR 2007 (Meeting Date) TERM 1/17 2/21 3/21 4/25 5/30 7/18 7/25 8/22 NAME EXP. Audrey 12/31/07 X X X X X X X 0 Keranen Sarah 12/31/07 X X OlE X X X X --- Ziegenhorn Lin Weeks 12/31/08 X X X OlE X OlE X X David Segar 12/31/08 X X OlE X X X X X Maison 12/31/07 X OlE X OlE OlE X 0 X Bleam Jacqueline 12/31/07 X X OlE OlE X OlE OlE -- Stubbers Michael 12/31/08 X X X X OlE X X X Nelson KEY: X = Present o = Absent OlE = Absent/Excused NM = No meeting --- = Not a Member df1 NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDERING APPOINTMENT TO THE FOLLOWING COMMISSION: YOUTH ADVISORY COMMISSION One Vacancy - Unexpired + Two-Year Term Ending December 31, 2009 One (1) person - Age 18 to 21 on the date of filing The mission of the youth Advisory Commission is to promote understanding and awareness of Iowa City among Iowa City youth, allow a select group of youth to help make decisions concerning them and their peers, enable youth members to utilize and expand on their leadership abilities, to serve as a mechanism for communication between youth and adults in Iowa City and create a bridge whereon youth and adults can develop partnerships. All members of the Commission shall be residents of Iowa City and must be the required age on the date of filing. Said age requirements may be waived by the Council due to a lack of applicants. Meeting time and location to be determined by the Commission. Applications must be received by 5:00 p.m., Wednesday, October 10, 2007. The City of Iowa City encourages diversity in the appointment of citizens to boards and commissions. Persons interested in being considered should contact the City Clerk at City Hall, 410 E. Washington Street. Application forms are available from the Clerk's office upon request or on the City website at www.icQov.orQ. Questions about the Iowa City Youth Advisory Commission should be directed to Marian Karr, City Clerk at 356-5041. NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDERING APPOINTMENT TO THE FOLLOWING COMMISSION: YOUTH ADVISORY COMMISSION Two Vacancies - Two-Year Terms January 1, 2008 - December 31, 2009 One (1) person - Age 15 to 17 on the date of filing One (1) person - Age 18 to 21 on the date of filing The mission of the youth Advisory Commission is to promote understanding and awareness of Iowa City among Iowa City youth, allow a select group of youth to help make decisions concerning them and their peers, enable youth members to utilize and expand on their leadership abilities, to serve as a mechanism for communication between youth and adults in Iowa City and create a bridge whereon youth and adults can develop partnerships. All members of the Commission shall be residents of Iowa City and must be the required age on the date of filing. Said age requirements may be waived by the Council due to a lack of applicants. Meeting time and location to be determined by the Commission. Applications must be received by 5:00 p.m., Wednesday, October 31,2007. The City of Iowa City encourages diversity in the appointment of citizens to boards and commissions. Persons interested in being considered should contact the City Clerk at City Hall, 410 E. Washington Street. Application forms are available from the Clerk's office upon request or on the City website at www.iCQov.orQ. Questions about the Iowa City Youth Advisory Commission should be directed to Marian Karr, City Clerk at 356-5041.