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Home My WebLink About2007-11-06 Youth Advisory Committee YOUTH ADViSORY COMMISSION ~GENDA Nov~mber 6, 2007 $:30 p.m. Lobby Conference Room, City Hall 410 East Washington Street 1) Call to Order 2) Approve minutes 3) Reports from Subcommittees Website Grant Programming 4) Public Discussion 5) Council Liaison Information 6) Announcements/Invitations Events and opportunities Vacancies 7) Tentative Meeting Schedule (Su~ject to change) December 3, 7:00 PM Future meetings 8) Funding request for FY 2009 10) Citizenship Awards Representatl n (presented at City Council meeting) Shimek Elementary - No ember 27- Audrey Keranen Lincoln Elementary - Dec mber 11 - David Segar Horace Mann Elementa - January 8 - Un Weeks Lucas Elementary - Janu ry 22 - Hannah Green Hoover Elementary - Feb uary 5 Regina Elementary - Febtuary 19 - Hannah Green Grant Wood Elementary ~ March 4 Helen Lemme Elementarr - April 1 Longfellow Elementary - fpril 15 11) Adjournment H:L DRAFT MINUTES Youth Advisory Commission October 22, 2007 Lobby Conference Room, City Hall Members Present: Members Absent: Others Present: I Bleam, Green, Keranen! Nelson, Weeks Segar I City Clerk Karr, VIjou~alism student , Call to Order: Meeting was called to order at Y:OOPM I I Introductions: All present introduced themseltes to a VI journalism student observing the meeting. Approve Minutes: Motioned by Bleam, secon4ed by Nelson. Approved 5-0. , ! Report from Website Subcommittee: Nelson requested that members update their biographies for the website. I ! Nelson noted that the calendar had received its 1rst event submission for the calendar. Re ort from Grant Pro rammin Subcommi tee: Nelson reported that he posted advertisements on Facebook for the Youth Empowerment Grant. K ranen and Green reported that they had problems posting ads. I No applications had been received for the Y outhl Empowerment Grants. Karr suggested that members target specific co~munity groups focused on service and projects. Examples discussed include VA Y, classes that r~quire service learning hours, and boy scouts working on their Eagle badge. , I Announcements/Invitations: Keranen present~d an invitation from Mayor Wilburn. The PAR Group requested that a commissioner attend an input sersion for the City Manager search. The meeting will gather input on the background desired and the ifsues that the city manager would need to address. Nelson will attend the meeting on November 8 ~ 9: l5AM. Vacancies: Two positions for ages 18 through i 1 and one position for ages 15 through 17 are currently accepting applications. One of the 18 through 211 positions is effective immediately, while two begin on January 1,2008. I The announcements will be mailed to high sCh041 principals. i Karr noted that applicants must be Iowa City res~dents. I Fundin2; Request for Fiscal Year 2009: The fiscal year 2009 budget was discussed. The following funds were tentatively selected: . Summer of the Arts Global Village: $500 Youth Advisory Commission October 22, 2007 Page 2 . Website and Advertising: . Youth Empowerment Grant: $500 $2000 Since the website has been built and no major a4ditions were foreseen, the web site expenses were predicted to be much lower. However, the commission decided that advertising would become more important in informing the public of the prograqs, website, and events. The Youth Empowerment Grant budget was set It $2000, enabling the funding of four projects. This is based on the growth predicted as the project ma~res. Meetin2 Schedule: The next meeting was set o~ November 6 at 5:30PM. I I Another meeting was set on December 3 at 7:00fM. I I Adiournment: Adjourned at 7:52PM. Motion~d by Keranen, seconded by Bleam. Approved 5-0. I Minutes prepared by Nelson. ~ ~ ~ Q z o U;c ~o:: :EO :Eu Ow...... U 0::0 >- w ~ 0:: U 0:: o z< en < w > c >- CZ <w I- J:I- 1-< :J o >- - <lJ ..... ~ ~ bJJ = ... ..... <lJ <lJ ~ '-' I I I i I I , i I I ('II WI ('II X I X X I X X -- I 01 I 0 I I ..... I """ I I ('II X I X X 0 I X X -- I I 0) ('II I I , I I ('II 0 I X xl x I X I -- I I I co , 10 W I ('II X X X X 0 -- X I -- 0 I ...... co W I W xl I ..... X X -- X -- X I -- 0 0 I ...... 0 I W W xl I M X X X -- X -- I -- 0 0 I 10 I 1 10 w xl w w I ('II X X -- -- -- X I -- 0 0 0 I """ I ..... w I w ~I I ('II X -- X X -- X I -- 0 0, 0 I M I I ..... I W I ('II X X X X' -- X X I -- I 0 I ('II ...... I ..... X X X X X X X I -- I ..... ...... ...... 00 00 ...... ...... 00 (j) :E ' 0 0 0 0 0 0 0 0 0::0.. -- -- -- -- -- -- -- -- ..... ..... ..... ..... ..... ..... ..... ..... wX ('I') ('I') ('I') ('I') ('I') ('I') ('I') ('I') I-W -- -- -- -- -- -- -- -- C\J C\J C\J C\J C\J N N C\J ..... ..... ..... ..... ..... ..... ..... ..... .... c: ns Q) .... III en w 0 ~ Q) c: III :E c: ,c Q) en - .... ,c < >-Q) c: Q) c: E Q) Q) Q) c: ns Q) c: ,c Q) 3: "C 0 :J..c ns 0 c: Z .... ns ns en '> III ns c-..c 'c1Il c: Q) "C .... .... Q) c: 'CU Q) 0 :::I 0- c: Q) :::I Q) ns ns ns - ,- Q) ns .... <~ en N ...J C :E OJ ...,en :Ez J:C) "C Q) III .... :::I Q) o en..c >< c: E w ~ Q) c-:g~:E Q) a; Q) E ns III III III _ Q)..c..coo a:<<zz II II II II II XOa~ >- w ~ j ~ 1 -~= -u:t... ~~ai~~ ~~~aa.~ ... &a #? CITY OF IOWA CITY ME1\10RANDUM TO: November 2, 2007 I Youth Advisory commisfion Marian K. Karr, City Cletk fY\~~ DATE: FROM: RE: Budget request Attached is a draft of the application for Ifund for fiscal year 2009. I suggest that an attachment be prepared by the Commisston to outline the proposal. I have attached the transcript of the pres~ntation made to Council in January 2006 for the fiscal year 2008 budget request. I thou*t this might be helpful in preparing the attachment for this year. APPLICATION FOR COMMUNITY EVEINT AND PROGRAM FUNDING FY2009 (July 1,2008 - June 30, 2009) I ~ -~= -llI:'l... !~W~"t. ~ -~, ~~ CITY OF IOWA CITY Name of event/program: Vpu.f!t fl~t/,sov'1 6I'Y1rl'''$'.$/~.Jfl ::;~""I o#aC j t!: J Date(s) of event/program: Did you receive funding from the City for this e~ent/program last year? YesA No 0 If yes, how much - July 2007 (FY08) $~ S cCJ I ' Amount requested from City of Iowa City - July 2008 (FY09) $ :3, oCt? Location of event/program: ~e. i~cj~ Name of organization: Youk IIAI/'-~1r e.e!7ftJrn{4S/~ Contact person: ~Ia 1'-- I!. l!arr I Day Phone: ~5" ~ - 50.v / Mailing address: Street City Zip <)e- a~;- J-d Estimated number of individuals expected to at end: Describe the event/program and all activities th~t will occur: I I I How does this program/event benefit the Iowa qity area? , , I i If this is an increase or decrease from previous ICity funding, please indicate why: In~~5J In rdlt~ I Estimated Major Expenses Amount .411I,C{;Pd~d I Total Budget for Event/Program List Proposed Revenue Sources Description* Requested Amount Requested City Funding $ $ $ $ $ Total Funding for Program $ 'List public and private organizations, sale of items, etc. This application must be filled out completely. If mqre space is necessary an additional page may be submitted. Applications must be received on or before November 1, 2007, to be considered for FY09 funding. Please submit to: ! Dale Hellin~g.lnterim City Manager City Hall 410 E. ashington Street Iowa ity,IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion will occur. Call the City Manager's Office at 356-5010 if you have questions. January 29,2007 I City CouncillW ork Session i ! Page 4 need 40 -50 people that day votteering. And everyone, you know, most of our members do help out. We have. embers who have aged out, they come out and help as well, but with the group this ye r we're at under 35. We're really pushing to get new members this year, so anything rou can do to help would be great, we'd appreci It. I Well I like your mission OfWO~! ing for community and families. I thin at's a real ositive thing for our communi and these added kid games and s rth are important. cause I don't watch 'em fro . City Park I don't see all those mgs. Lin: ou're welcome to come ~own anytime. There' I I choose n to be in the Park w~en I watch th Vanderhoef: Bailey: O'Donnell: guys have done a fantastic job. Bailey: I love it! Correia: Bailey: Vanderhoef: Champion: I And we do appreciate your sup~ort every year. We' 'ust hoping for a little bit more this year, so thank you very much. Lin: Great job. Thank you. Thank you. / Bailey: You can see them from your htuse? , Youth Advisorv Commission Keranen: I Youth Advisory Commission. rust please state your name before you get going. All right. My name is Audrey keranen, and I'm here, and I'm here with Jackie Stubbers, who's another member of the touth Advisory Commission, which, as all of you know, was created just this past year Do you want to provide an introduction for yourself, or? Wilburn: Stubbers: I'm kind of losing my voice. Correia: Ohl This represents only a reasonable accurate ranscription of the Iowa City City Council meeting of January 29,2007. _..__.__.,.._--_._~...._._-~----...~..__._----~._..---~_.. ,_ ~, .___.......__..__.___._____....__.. ..,.__.h___....__.' ,.--- -- --,-- ._-~_._._._-- --.,.--.,,-- .._-......~._._-_._-_._-_..,,-,_.,---'_._-_.....,_.- January 29,2007 Wilburn: Keranen: Wilburn: Champion: Correia: Keranen: Wilburn: City CounciliWork Session Page 5 You don't have to start. Jackie's losing her voice right npw, so I guess I'll do most of the speaking tonight. She's got Connie syndrome. We've been passing it around. We have been. , I We have three main programs t~at we're planning on embarking on this year, the first of which is a proposed mini-grant ~rogram. And, with this program we'd like to foster youth involvement in the community, ~because we know that there are many teenagers between the ages of 15 and 21 who would be excited about being able to start a program that would benefit their community irectly. Our plan was to give out one $1000.00 miJni- grant and then four other $500.!0 mini-grants to students who applied. The application process as we had planned wou d be, I guess, pretty intense. We would try and find students who would really be c mmitted to starting a program that would benefit the community. And we would che~k up with them additionally, monthly or quarterly, in the year as they complete their projects. I I A second project that we chose ~o do, and we've already committed ourselves to, is the Global Village at the Sununer ~fthe Arts. And for this we have decided to represent the country of Ghana, and we're gqing to start sort of foods, and arts and crafts booth, and there are about 1000 children ~o are expected to attend this event, and we'd like to be able to purchase materials to d~ craft activities and to provide fun food and games for these children and their famihe~. Lastly, we would like to enhanqe our current website, possibly with a feature whene we could have some sort of online forum between youth community members and a Youth Advisory Commission. And si*e we are currently unsure of how much this sort of internet service would cost, we Idecided to set aside some funds and we're asking that these funds be used so that we 4an ensure that we will be able to create our web site to its fullest extent. ! The funding that we are asking for for our mini. grant program is $3,000.00, and again, that's for the four $500.00 gran s and the one $1000.00 grant. That would be the perfect amount of money that would al ow us to start some of these projects in the conununity. The second amount that we we e asking for is a $500.00 fund for our Global Village project, again, to be used for th arts and crafts materials and for food and games. And then the last amount, the $200. o amount is sort of our safeguard to ensure that our website can be published and 4n be accessible to youth members of the community. Are there any questions? Can you walk us through yourf,oughts on, I'm speaking about the mini-grant portion. And I, I wouldn't anticipate at is point that you would have worked out a request for proposals for the people to app y to, but have you given thought, are you thinking that you would require or have pre rence that a young person or group of young people This represents only a reasonable accurate ~ranscription of the Iowa City City Council meeting of January 29, 2007. --------.-----.---------.. ~ - ----...-----.--.....--....--- January 29,2007 Keranen: Wilburn: Keranen: Wilburn: Vanderhoef: Keranen: Vanderhoef: Bailey: Keranen: Vanderhoef: , City CouncillWork Session I Page 6 would be affiliated somehow wi~h an organized group. Like a youth center, or a school, or a classroom project? Just to--i I I Right. We had agreed that that tould definitely be a factor, because we don't want to be, you know, handing out money t? any student in the area. And obviously, a student who is organized with another group b~hind them is going to have more credibility in the application process. And we thi~k will have more resources and be more likely to follow through with their ambitious pr1ject. , I And my final question, I'll movf on to anyone else, have you given an idea on the scope of the projects that they should ~e - should it be neighborhood size, or classroom size or -I understand the focus is getti*g young people involved in doing something productive for the community, but have YOf given any thought to the scope of the projects they should be doing? I I Yes. Again, it would sort of deJend on what ideas they have, and so many young people are creative that this could go a10t of ways. But we had determined that they woul4 be some sort of political, social, O~'enVironmental project. And an example that would be applicable would be maybe like an Eagle Scout who's seeking to renovate a trail area in their neighborhood or around t eir school. And that would be a project where we could give them $500.00 in order to b y materials and negotiate what sort of features they were going to add to that area. So tha would be one example. Anyone else, Council? Ah, you sort of moved over the top of ongoing. Have you had any thought about some, like, a one-time thing, like your Eagle Scout example? And then, some that would be real specific that you could see as at} ongoing that would be carried on and perhaps be funded another year, but with a new le~der for the group and so forth? I guess that we hadn't thought Jf the projects taking longer than the yearlong period that we had. I guess - ! I guess I'm asking, repeat the s1' me thing another year. In other words, for instance, we might have a fundraiser with a ace or a walk or something, so the second year, would you have the same kind of thin and have a few dollars available for a grant ifit Wlere available? I , i Or would that just be a, eligibld for re-application for a similar event. I I think that was what we had hJd in mind. If the mini-grant program is successful, and if there are students in the comm~nity who are willing to participate and who are active, then I would assume that in the 1 future we would like to continue with the programs, so they could reapply as the year ,nds if they needed more funding to do, like, an annual project as you are referring to. , , , I Mmm hmm. And what if anyth~ng are you planning to do in your own fundraising? , This represents only a reasonable accurate anscription of the Iowa City City Council meeting of January 29,2007. January 29,2007 City Council I Work Session Page 7 Keranen: Vanderhoef: Keranen: Correia: Vanderhoef: Bailey: Correia: Bailey: Vanderhoef: Keranen: Correia: Vanderhoef: Correia: Vanderhoef: Correia: As for our own fundraising funqs, I guess we haven't thought about that as much. I can't think of a case where we decide~ to create our own funding for such a program. So would that be something that you might look at in a mini-grant? Someone who came in and said I'm gonna organize this process and hopefully we will have x number of dollars to give back to the co~ittee? , I'm sort of unsure of where the ~uestion is going. Maybe it's just me who- Mmm, I guess - may I, Dee, cat I add - can Ijust inter- Maybe a better way to say is to pnd some matching money. So if you have a grant that, that it must be matched by somt other money from the community. , Oh. Dee, I think - I If there's a project, iff come inland apply for a project and it's gonna take $3,000.00, that I might want a $1,000.00 grant from you, but you would ask them where their additional$2,OOO.00 is going - ~s that what you're asking? I That's one, one example ofhoVf you would be quote fundraising for you or for the community. The second piece i~, would there be any fundraising - it may take all of the dollars that you grant them, wh:ther it's a thousand dollars or not - but in the process of doing the project, would you al 0 be having a component in there that would be raising some monies to come back to t e committee for future? i Ah, sorry- I Go ahead if you - I think, can Ilanswer as the Council liaison, and we've started to have conversations? I think that ifth~ commission gets awarded funds for a mini-grant program, then we will and they will flesh out details of this program and bring it back to the Council. But in terms ofth Youth Advisory Commission doing it's own outside fundraising? I mean I don't kn w that other boards and commissions do other community fundraising, but what I see is w at you're talking about too is that wanting to see, in applications, and having priorit'es or points for they have other funding, this is leveraging that funding, I mean, I think th se are all things that the Commission will flesh out and bring back, you !mow, if this p~oject moves forward. And what I'm saying, when yo~ talk about other boards and commissions, they don't have dollar funding. Well, the Housing Commissio~ has dollar funding. It's still overseen by us. Well, and this money, I mean, t think this money would be overseen by the - they would make recommendations on the Igrants, I mean, I think that's how we were- I This represents only a reasonable accurate 1jranscription of the Iowa City City Council meeting of January 29,2007. ---"--------_._--~-_._._._---~-,._' ,,----~---~-"'--,-_.---_._--~-_.._.... - .....-..--....--.-...-....-..----.--.---......-..-.--.-------_.--~_._-_.__._._._... January 29,2007 Wilburn: Keranen: O'Donnell: Wilburn: Vanderhoef: Bailey: Keranen: Bailey: Stubbers: Keranen: Bailey: Keranen: City CouncillW ork Session I Page 8 My - excuse me - my anticipati~m of what your discussions probably have been would be the model where the govem~ental body allows the commission to make some decisions about a set of funding las opposed to a model that actually is not unfamiliar. For example, this isn't the way they I started, the City's always had a Parks and Recreation Commission, but when the idea ~o try and fund for Scanlon Gymnasium, they set up a foundation separate from the Patks and Recreation Commission, but included members. I was on the Commission back th~n, and that foundation started doing some fundraising separate from, for that project, ard then separate for some others. But my presumption is that, from some of the models t~at you worked at, the City or the County or whatever the governmental body, allowed, w~rked with their Youth Commission to make the allocation recommendation for ~at pot of money. Is that accurate? , Right, again, as any suggestionsl come up, we will certainly be referring back to the Council as to how we are going Ito give out this funding and how we are going to continue with this program. RigJ:tt now we are sort of in a preliminary stage, where we have our wealth of ideas and wq would like to do these projects, but I would say we need some guidance in the future frorp the Council, and that would certainly be appreciated. Good. Dee, were you done? Go ahead. I just wanted to ask a little bit t' out your website, which I really like, and I like the.. video on the website. Since we're add ng video to the City website, it's very good - we'~e getting into the 21 sl century. Ho many links are out there back to the Youth Advisory Commission web site? Do you ow who's linking to it and how you're publicizing and getting people, young people to I that? i Right. I'm not sure specifically. I I don't know - do we have a web counter at this point? I Some sort of? No, maybe that -I ! You could probably run stats, b~t I was just wondering ifthere were additional links out there from school web sites or other places? That's in our next phase. Yeah - since it was so recently btablished and just released, you know a month ago about- ! Right. We are going to continue with t~at, and we would like to advertise, especially at the high school and the university level, Iwhich we hope would draw more community members into the Youth Advisory Com~ission and increase their interest in the programs that we would like to offer. I i This represents only a reasonable accurate transcription of the Iowa City City Council meeting of January 29,2007. January 29, 2007 City Councill Work Session Page 9 Bailey: Keranen: Bailey: Champion: Keranen: O'Donnell: Wilburn: Keranen: Wilburn: Elliott: Keranen: , And I think we certainly 100k~' you for ways to use technology to have people more engaged in City government. d have you done further discussions, beyond the website and putting video up, and then ou had a show running on government channel. What other ways could you see us - I mean, maybe that's a discussion that we could have, better using technology to engage, especially young people, in City government. Have you talked about that at all? I think when we were original1~ coming up with ideas for the website, of course we had all these sort of dreamy plans of interactive links and videos and music and stuff. I can't think of any specific features t~at the Council would like to use, and I don't know if they'd be willing to use the so of things that teenagers love. If there, if you guys need any suggestions, we could com up with some at a few meetings I'm sure. , I I think that would be really helwful, because I think that's one of the things that we need to start looking at, and then YOl.\r thoughts on engaging more young people in the work of the City. Thanks. ' Well, I think for a new commis~ion, you've come a long way. Thanks. Thank you. You really have. And this is a growing experience for all of us, and like Amy said, when, if you get the grant, then we'll talk about matching funds if, if necessary, but you're doing a great job. I And just to throw this out therel too, you might, as you put together, if awarded the funding, as you put together thtrequest for proposals, you might consider some type of question about whether, how, t e applicant might be using, what other types of fundraising have they done, so e type of question about that, just to get an idea and see where it goes. . Right. And again, that would bf in some sort of interview process to determine that this student can act independently ~nd has found other sources and ideas other than their own for the project. All right. ' Otherwise, nice job on the, the lah, government channel video that's been out there about the Commission. It looks - it's well done. Good job. I have a quick point; I need to ~pologize to you two ladies. I got here 15 minutes early for a 6:30 meeting and found out Ilwas 15 minutes late for a 6:00 meeting. I had a quick question both for you and for t~e Council. Therefore, I didn't catch this. Were YOI,l going to make reservations on the sp~nding of funds, or were you going to direct the spending of those funds? And I said I pr~bably missed that information early, and I apologize. Perhaps I can answer this queshon if you clarify that to me. What would be the difference between the? This represents only a reasonable accurate transcription ofthe Iowa City City Council meeting of January 29,2007. _______.~_w _.....,.__.._~.,_,___.____~_,.__~_.__'____ ... .,--------.--.-.----.---.-- .... January 29,2007 City CouncillWork Session Page 10 , , , Elliott: In other words, were you askin~ for a lump of money and then you would determine and designate how it would be spen~, or would you, would you come up with, with thoughts and make recommendations? . Keranen: Elliott: Keranen: Elliott: Bailey: Atkins: Bailey: Atkins: Bailey: Keranen: Bailey: Wilburn: Wilburn: Honohan: Elliott: Honohan: ./ /// // ,/ Um, I think we had been askingi for sort of a lump sum to work with initially and, in the , first year there might not be eno~gh interest, we might not use all of it, but we would like to have the fund set aside in casf there are members of the community who would - , But you would make the decisiqns? That's the way you perceive it? , We would make the decisions urder the aegis of the Council, if that provides an idea of what's happening. . Good. I really like your involverent. Thank you. Just a point of clarification ab04t where this would be in the budget. It's not in community events and funding. I It would be in the general government portion? I have a (can't hear) just on a si~e conversation. You'll note that Senior Center, Youth Advisory, Library Board, Airp<ft Commission - those are all boards and commissions, which really shouldn't be compfting for the special events funding. It should be something separate from. ! , So and this would be in generall government? I Yeah this would be general go~emment. 1 Ok. That's what I thought. Tha*k you. Are there any other questions? thank you for your interest and your questions. I appreciate it. Thanks for your time. Thank you. ,./ ,. I'm Jay Honoha .' here .....----- I like the sj1irt;"1:iy. . ."~ 1 ,./ 1 ..//~e got my uniform on. We h~ve a progra the Englert Theater in about a half.hour, and I've got to rush up to get tq see. First of all, 'ke to start by, on behalf of the Commission, of thanking the A.dministration and the cil for their support in the past. Earlier you were talking about Ifoundations, I heard that. I wo like to give you some information about what the IoWa City Senior Fund, Inc. has done This represents only a reasonable accurate transcription of the Iowa City City Council meeting of January 29,2007. ----------_.._--,-~.._----------------_.,_..._- ,." ..-