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Home My WebLink About2007-12-03 Youth Advisory Committee YOUTH ADVISORY COMMISSION AGENDA December 3, 2007 7:00 p.m. Lobby Conference Room, City Hall 410 East Washington Street 1 ) Call to Order 2) Introduction of new member 3) Approve minutes 4) Reports from Subcommittees Website Grant Programming 5) Public Discussion 6) Council Liaison Information 7) Annou ncements/I nvitations Events and opportunities Vacancies 8) Tentative Meeting Schedule (Subject to change) Future meetings 9) Funding request for FY 2009 10) Citizenship Awards Representation (presented at City Council meeting) Lincoln Elementary - December 11 - David Segar Horace Mann Elementary - January 8 - Un Weeks Lucas Elementary - January 22 - Hannah Green Hoover Elementary - February 5 Regina Elementary - February 19 - Hannah Green Grant Wood Elementary - March 4 Helen Lemme Elementary - April 1 Longfellow Elementary - April 15 11) Adjournment :(',0 Draft MINUTES Youth Advisory Commission November 6, 2007 Lobby Conference Room, City Hall Members Present: Members Absent: Others Present: Bleam, Green, Keranen, Nelson, Segar, Weeks None City Clerk Karr Call to Order:Meeting was called to order at 5:33PM Approve Minutes: Motioned by Segar, seconded by Keranen. Approved 6-0. Report from Website Subcommittee: No update. Report from Grant ProQrammina Subcommittee: Keranen reported that she announced the Youth Empowerment Grant at the Student Citizenship Awards ceremony held during the Council meeting on November 5. She also reported that she would be posting Facebook ads shortly. The timing for the ads was discussed. It was agreed that the holiday season was not a good time to promote the grant due to the hectic nature, so another major advertising push would begin after the holidays in 2008. Green reported that she had given flyers to student group leaders at Regina High School. Nelson reported that he emailed information about the Youth Empowerment Grant to leaders of University of Iowa student groups that were interested in community service. Public Discussion: None. Vacancies: Applications are being accepted for two positions for ages 18 to 21. One of the 18 through 21 positions is immediately open, while the remaining open on January 1, 2008. FundinQ Request for Fiscal Year 2009: The fiscal year 2009 budget discussion from October 22, 2007 was reviewed. The following funds were decided upon to be requested: . Summer of the Arts Global Village: . Website and Advertising: . Youth Empowerment Grant: $500 $500 $2000 Youth Advisory Commission November 6,2007 Page 2 Keranen and Nelson agreed to produce a document to be included with the budget request form describing the rationale behind the budgeted amounts requested. Meetino Schedule: The next meeting is set for December 3 at 7:00PM. Adiournment: Approved 6-0. Adjourned at 5:52PM. Motioned by Segar, seconded by Bleam. Minutes prepared by Nelson. 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I >< 0 >< >< >< >< -- I -- N I m (JI I I . co >< >< >< >< 0 -- . I . N I I I N . . <0 >< >< 0 >< >< >< -- I . N I . ~ .... >< >< . >< 0 >< I >< 0 . -- I -- . m I N N .... >< >< . >< >< >< I >< .... . I -- . I en ....... 3: CD CD - S' (0 C Q CD - -< o c ~~ -i~ mo -< ~ < m)>en )> z 0 ;;0 0 ;;0 ~m-< 0:;00 ......mO 03: Os: :;0- c~ o z .'~1 NOTICE THE CITY COUNCil OF IOWA CITY IS CONSIDERING APPOINTMENT TO THE FOllOWING COMMISSION: YOUTH ADVISORY COMMISSION One Vacancy - Unexpired + Two-Year Term Ending December 31,2009 One (1) person - Age 18 to 21 on the date of fil ing The mission of the youth Advisory Commission is to promote understanding and awareness of Iowa City among Iowa City youth, allow a select group of youth to help make decisions concerning them and their peers, enable youth members to utilize and expand on their leadership abilities, to serve as a mechanism for communication between youth and adults in Iowa City and create a bridge whereon youth and adults can develop partnerships. All members of the Commission shall be residents of Iowa City and must be the required age on the date of filing. Said age requirements may be waived by the Council due to a lack of applicants. Meeting time and location to be determined by the Commission. Applications must be received by 5:00 p.m., Wednesday, December 5, 2007. The City of Iowa City encourages diversity in the appointment of citizens to boards and commissions. Persons interested in being considered should contact the City Clerk at City Hall, 410 E. Washington Street. Application forms are available from the Clerk's office upon request or on the City website at www.iCQov.orQ. Questions about the Iowa City Youth Advisory Commission should be directed to Marian Karr, City Clerk at 356-5041 . NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDERING APPOINTMENT TO THE FOLLOWING COMMISSION: YOUTH ADVISORY COMMISSION One Vacancy - Two-Year Term January 1, 2008 - December 31,2009 One (1) person - Age 18 to 21 on the date of filing The mission of the youth Advisory Commission is to promote understanding and awareness of Iowa City among Iowa City youth, allow a select group of youth to help make decisions concerning them and their peers, enable youth members to utilize and expand on their leadership abilities, to serve as a mechanism for communication between youth and adults in Iowa City and create a bridge whereon youth and adults can develop partnerships. All members of the Commission shall be residents of Iowa City and must be the required age on the date of filing. Said age requirements may be waived by the Council due to a lack of applicants. Meeting time and location to be determined by the Commission. Applications must be received by 5:00 p.m., Wednesday, December 5, 2007. The City of Iowa City encourages diversity in the appointment of citizens to boards and commissions. Persons interested in being considered should contact the City Clerk at City Hall, 410 E. Washington Street. Application forms are available from the Clerk's office upon request or on the City website at www.icqov.orQ. Questions about the Iowa City Youth Advisory Commission should be directed to Marian Karr, City Clerk at 356-5041 . APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING FY2009 (July 1,2008 - June 30, 2009) I ~ ~1 --= -~ 11 f~~!:'t .' ~~-~~ ..,..,--..... CITY OF IOWA CITY Vf/ufh ffdv,s'OV1 6f11m'~"5/011 ::;~~ d'#acj~d Name of event/program: Date{s) of event/program: YesA Noo Did you receive funding from the City for this event/program last year? If yes, how much - July 2007 (FY08) $ ~ .!5c~ I Amount requested from City of Iowa City - July 2008 (FY09) $ ~ O;Y>/J , Location of event/program: Name of organization: Vo IL k Contact person: ~ia 1'- I!. ~~ ~rj~~ IlAV"-5Plr C-~/nrn(~ s I ~ ~ rr Day Phone: Mailing address: Street ~5'~ - 5CJ~ J City Zip <\c/ a~,. i"", d Estimated number of individuals expected to attend: Describe the event/program and all activities that will occur: How does this program/event benefit the Iowa City area? If this is an increase or decrease from previous City funding, please indicate why: anI, C,/ d ~ d inc/..evt!'51 In rdll~ Estimated Major Expenses Description Amount I/i~ 4 e Total Budget for Event/Program Ust Proposed Revenue Sources Description* Requested Amount Requested City Funding $ $ $ $ $ Total Funding for Program $ *List public and private organizations, sale of items, etc. This application must be filled out completely. If more space is necessary an additional page may be submitted. Applications must be received on or before November 1,2007, to be considered for FY09 funding. Please submit to: Dale Helling, Interim City Manager City Hall 410 E. Washington Street Iowa City, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion will occur. Call the City Manager's Office at 356-5010 if you have questions. EXPLANATION OF FUNDING REQUEST FOR FISCAL YEAR 2009 * Summer of the Arts Global village: $500 We participated in the Global Village event in June of 2006. At the event the YAC ran a tent focusing on the country of Ghana. We provided a beverage and several craft activities for the children who attended the event. The event provided a chance for the YAC to interact with younger youth of the community, increasing the visibility of the commission. We are requesting the same amount of money as last year to continue our involvement. The Summer of the Arts provides $200 in funding, to which the funding we are requesting would augment if needed. * Website and Advertising: $500 Last year we were allotted $500 for developing and promoting a website about the YAC. Since then, we have produced a website which offers a community events calendar focusing on youth, biographical information about members, and materials relating to the Youth Empowerment Grant. The major development of the website is complete. However, since the success of the webpage and the YAC depends on the community engagement, we are requesting funding to advertise. We advertised during fiscal year 2008 by producing flyers, pencils, and Facebook ads. We hope to continue to expand our advertising by reaching out to student groups at high schools and the university, as well as community groups that may indicate interest in the program. Through advertising, we hope to improve community awareness and participation in YAC endeavors. * Youth Empowerment Grant: $2000 We were allotted $1500 for establishing a youth mini-grant program for fiscal year 2008. Since then we have developed an application and process for evaluating and approving youth-led projects for Iowa City residents with funding up to $500. As of November 28, 2007, we have not approved any projects. This is likely because this is a new program and that it will take time to inform members of the community. However, we anticipate that with an active promotion and targeted informing, we will be able to award four qualified projects with funding up to $500. - Draft prepared by Audrey Keranen and Michael Nelson