HomeMy WebLinkAbout2007-12-12 Youth Advisory Committee
YOUTH ADVISORY COMMISSION
AGENDA
December 12, 2007
5:30 p.m.
City Clerk's Office, City Hall
410 East Washington Street
1) Call to Order
2) Introduction of new member
3) Approve minutes
4) Reports from Subcommittees
Website
Grant Programming
a) Christmas Basket Project
5) Public Discussion
6) Funding request for FY 2009
7) Council Liaison Information
8) Tentative Meeting Schedule (Subject to change)
Future meetings
9) Announcements/Invitations
Events and opportunities
Vacancies
10) Citizenship Awards Representation (presented at City Council meeting)
Horace Mann Elementary - January 8 - Un Weeks
Lucas Elementary - January 22 - Hannah Green
Hoover Elementary - February 5
Regina Elementary - February 19 - Hannah Green
Grant Wood Elementary - March 4
Helen Lemme Elementary - April 1
Longfellow Elementary - April 15
11) Adjournment
to
Draft
MINUTES
Youth Advisory Commission
November 6, 2007
Lobby Conference Room, City Hall
Members Present:
Members Absent:
Others Present:
Bleam, Green, Keranen, Nelson, Segar, Weeks
None
City Clerk Karr
Call to Order:Meeting was called to order at 5:33PM
Approve Minutes: Motioned by Segar, seconded by Keranen. Approved 6-0.
Report from Website Subcommittee:
No update.
Report from Grant ProgramminQ Subcommittee: Keranen reported that she
announced the Youth Empowerment Grant at the Student Citizenship Awards
ceremony held during the Council meeting on November 5. She also reported that she
would be posting Facebook ads shortly.
The timing for the ads was discussed. It was agreed that the holiday season was not a
good time to promote the grant due to the hectic nature, so another major advertising
push would begin after the holidays in 2008.
Green reported that she had given flyers to student group leaders at Regina High
School.
Nelson reported that he emailed information about the Youth Empowerment Grant to
leaders of University of Iowa student groups that were interested in community service.
Public Discussion: None.
Vacancies: Applications are being accepted for two positions for ages 18 to 21. One
of the 18 through 21 positions is immediately open, while the remaining open on
January 1, 2008.
FundinQ ReQuest for Fiscal Year 2009: The fiscal year 2009 budget discussion from
October 22,2007 was reviewed. The following funds were decided upon to be
requested:
. Summer of the Arts Global Village:
. Website and Advertising:
. Youth Empowerment Grant:
$500
$500
$2000
Youth Advisory Commission
November 6, 2007
Page 2
Keranen and Nelson agreed to produce a document to be included with the budget
request form describing the rationale behind the budgeted amounts requested.
Meetina Schedule: The next meeting is set for December 3 at 7:00PM.
Adiournment:
Approved 6-0.
Adjourned at 5:52PM. Motioned by Segar, seconded by Bleam.
Minutes prepared by Nelson.
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Youth Empowerment Grant
Application Materials
Note: Applicant must be 15-21 at time of application and reside in
Iowa City. Applicants are also asked to submit a cover letter with their
application, briefly describing their project.
I. Contact Information
Applkont Nome, ~' ~ spon~ome' . ~
mQ~os\ ~y (') (~-\-\I\~ C'\:~U
Date of Birth: Organization:
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Address: I , Address. f} l\
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Email: ' E~ail: V ,~^ r:::\ ~42'-"
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School: ). ~ ~elation to Applicant:
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II. Project Information
location is: 0 Public Property
'X:rivate Property
o School District
Property
Time period of proposed project:
From~-;J \/_/13/01
Project should be completed by June 30, 2008.
Project must be located in Iowa City.
What is the mission of your project?
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Explain why you are doing this project, who it will benefit, and how it will help the Iowa City
community. Less than 200 words, please. Add additional pages if necessary.
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What sources of help do you expect to receive? Please list all material, volunteer or mon-
etary assistance you expect to receive for your project.
Outside Assistahce
Type: Volunteer/Cash/Material
Status: Anticipated/Committed
1.
2.
-* S~~
3.
Note: Outside assistance is not necessary, but will be taken into consideration.
III. Estimated Project Costs
Please provide estimates for all project expenses you would want reimbursed. You do not have to include
actual quotes, but should give reasonable estimates. Please list all things you want reimbursement for, such as
equipment, supplies, labor costs, rental fees, etc.
1.
2.
3.
4.
5.
6.
7.
8.
Y AC Grant Used
a
~
Other Funds Used
TOTAL:
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Use additional pages if necessary.
IV. Estimated Project Duration
Please explain what you will do to prepare for your project, when you will do it, and what
you will be doing at that time. We do not expect this to be final, but planning ahead ensures
that the project will be successful.
Date Activity Resource Used
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I certify that this is the best information I have available about my project at this time. I do
hereby affix my signature:
Sponsor's Signature
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j I Date
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/' Date
Applicant's Signature
clerkNouthEmpowermentGrant.indd
Estimated Project Duration
Explain what you will do to prepare for your project, when you will do it, and what you
will be doing at that time.
* Three to four seniors will be in charge of each religion class period, making sure
the students in the period do their part to collect the items their designated family needs.
November 19th: Each group will receive the family that they will be working with and the
religion class that will be contributing.
November 20th_26th: Each group will visit with their family and determine what the
family's needs and wants are.
November 27th: The forms/posters describing the needs and wants are due and will be
posted in the classrooms.
December 4 th : We will have a prayer service with the entire school, creating enthusiasm
for the project.
December 5th: Collections begin in the religion classrooms. One ofthe four seniors in the
group will be in their religion class before school every morning to superVise.
December 7th: Final prayer service draft due.
December 9th: Collect monetary donations from the community in a separate collection at
the various churches.
December 10-14: Last week of collections.
December 13th: Each senior group receives a designated amount of money to go shopping
for something needed that was not donated.
December 19th: Final prayer service showing the community all ofthe gifts that have been
collected and will go to the families for Christmas.
*Seniors will need to wrap all the presents and prepare them to be taken to the
families.
Exp-ected Sources of Hell!
Catholic Churches: Cash - anticipated
Regina Community: Cash and Materials - anticipated
Proiect Information for "The Christmas Basket Project"
What is the mission of your project?
The mission of our project is to provide seventeen needy families in the Iowa City
community with bountiful Christmases. It is to bringjoy to these downtrodden families
when they receive basic life essentials that so many of us take for granted, yet they have
been living without for so long. It is to see the tears of joy in the parents' eyes when their
children have the opportunity to unwrap presents on Christmas morning, something they
did not believe would happen based on their income. These families are recommend to us
by the Crisis Center. They represent the "working poor~" members of our community who
only have the resources to live day-to-day.
Explain why you are doing this project, who it will benefit, and how it will help the Iowa
City community.
Every year the Regina High School seniors organize a project known as "The
Christmas Basket Project." The project gives members of the Regina community a chance
to reflect on the materialistic lives they live, and then challenges them to donate to the less
fortunate things they may not use anymore or could live without. It brings to mind the
reality of poverty allover the world, and it gives people the chance to help others during the
so-called "season of giving."
The project benefits the students because they obtain the satisfaction of aiding
others. It is also very humbling to see so many others worse off than ourselves and to
realize how selfish we can sometimes be. It obviously benefits the seventeen families
because they are receiving Christmas presents consisting of anything from tables and chairs
to gently used clothing to a Barbie for a young child. It reaffirms that there is still kindness
and selflessness in the world, and even mere high school students can make a difference.
APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING
FY2009 (July 1,2008 - June 30, 2009)
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CITY OF IOWA CITY
Vputh f1dv,sovy Grnrn'5'5,/ofl
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Name of event/program:
Date(s) of event/program:
YesA
Noo
Did you receive funding from the City for this event/program last year?
If yes, how much - July 2007 (FY08) $
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I
Amount requested from City of Iowa City - July 2008 (FY09) $ ~ OC/J
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Location of event/program:
Name of organization: Yo ILk
Contact person: ~ia h.. II.
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Mailing address: Street
Ce!? /7] 11-714 S / ~
Day Phone:
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City Zip
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Estimated number of individuals expected to attend:
Describe the event/program and all activities that will occur:
How does this program/event benefit the Iowa City area?
If this is an increase or decrease from previous City funding, please indicate why: dnl, c,/ d ~ d
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Estimated Major Expenses
Description Amount
III J:: 11
Total Budget for Event/Program
List Proposed Revenue Sources
Description* Requested Amount
Requested City Funding $
$
$
$
$
Total Funding for Program $
*List public and private organizations, sale of items, etc,
This application must be filled out completely. If more space is necessary an additional page may be submitted.
Applications must be received on or before November 1, 2007, to be considered for FY09 funding. Please submit to:
Dale Helling, Interim City Manager
City Hall
410 E. Washington Street
Iowa City, IA 52240
Applicants will be notified of the Council meeting when funding allocation discussion will occur. Call the City Manager's
Office at 356-5010 if you have questions,
EXPLANATION OF FUNDING REQUEST FOR FISCAL YEAR 2009
* Summer of the Arts Global Village: $500
We participated in the Global Village event in June of 2006. At the event the
YAC ran a tent focusing on the country of Ghana. We provided a beverage and
several craft activities for the children who attended the event. The event
provided a chance for the YAC to interact with younger youth of the community,
increasing the visibility of the commission.
We are requesting the same amount of money as last year to continue our
involvement. The Summer of the Arts provides $200 in funding, to which the
funding we are requesting would augment if needed.
* Website and Advertising: $500
Last year we were allotted $500 for developing and promoting a website about the
YAC. Since then, we have produced a website which offers a community events
calendar focusing on youth, biographical information about members, and
materials relating to the Youth Empowerment Grant. The major development of the
website is complete. However, since the success of the webpage and the YAC
depends on the community engagement, we are requesting funding to advertise.
We advertised during fiscal year 2008 by producing flyers, pencils, and Facebook
ads. We hope to continue to expand our advertising by reaching out to student
groups at high schools and the university, as well as community groups that may
indicate interest in the program. Through advertising, we hope to improve
community awareness and participation in YAC endeavors.
* Youth Empowerment Grant: $2000
We were allotted $1500 for establishing a youth mini-grant program for fiscal
year 2008. Since then we have developed an application and process for
evaluating and approving youth-led projects for Iowa City residents with funding
up to $500.
As of November 28, 2007, we have not approved any projects. This is likely
because this is a new program and that it will take time to inform members of
the community. However, we anticipate that with an active promotion and targeted
informing, we will be able to award four qualified projects with funding up to
$500.
- Draft prepared by Audrey Keranen and Michael Nelson
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NOTICE
THE CITY COUNCIL OF IOWA CITY IS CONSIDERING APPOINTMENT TO THE FOLLOWING COMMISSION:
YOUTH ADVISORY COMMISSION
One Vacancy - Unexpired + Two-Year Term
Ending December 31,2009
One (1) person - Age 18 to 21 on the date of filing
The mission of the youth Advisory Commission is to promote understanding and awareness of Iowa
City among Iowa City youth, allow a select group of youth to help make decisions concerning them and
their peers, enable youth members to utilize and expand on their leadership abilities, to serve as a
mechanism for communication between youth and adults in Iowa City and create a bridge whereon youth
and adults can develop partnerships.
All members of the Commission shall be residents of Iowa City and must be the required age on the
date of filing. Said age requirements may be waived by the Council due to a lack of applicants. Meeting
time and location to be determined by the Commission.
Applications must be received by 5:00 p.m., Wednesday, December 5,2007. The City of Iowa City
encourages diversity in the appointment of citizens to boards and commissions. Persons interested in
being considered should contact the City Clerk at City Hall, 410 E. Washington Street. Application forms
are available from the Clerk's office upon request or on the City website at www.iCQov.orq.
Questions about the Iowa City Youth Advisory Commission should be directed to Marian Karr, City
Clerk at 356-5041 .
NOTICE
THE CITY COUNCil OF IOWA CITY IS CONSIDERING APPOINTMENT TO THE FOllOWING COMMISSION:
YOUTH ADVISORY COMMISSION
One Vacancy - Two-Year Term
January 1, 2008 - December 31, 2009
One (1) person - Age 18 to 21 on the date of filing
The mission of the youth Advisory Commission is to promote understanding and awareness of Iowa
City among Iowa City youth, allow a select group of youth to help make decisions concerning them and
their peers, enable youth members to utilize and expand on their leadership abilities, to serve as a
mechanism for communication between youth and adults in Iowa City and create a bridge whereon youth
and adults can develop partnerships.
All members of the Commission shall be residents of Iowa City and must be the required age on the
date of filing. Said age requirements may be waived by the Council due to a lack of applicants. Meeting
time and location to be determined by the Commission.
Applications must be received by 5:00 p.m., Wednesday, December 5,2007. The City of Iowa City
encourages diversity in the appointment of citizens to boards and commissions. Persons interested in
being considered should contact the City Clerk at City Hall, 410 E. Washington Street. Application forms
are available from the Clerk's office upon request or on the City website at www.icqov.orq.
Questions about the Iowa City Youth Advisory Commission should be directed to Marian Karr, City
Clerk at 356-5041 .