HomeMy WebLinkAbout2009-01-08 Youth Advisory CommitteeRESCHEDULED FROM JANUARY 4
YOUTH ADVISORY COMMISSION
AGENDA
Thursday, January 8, 2009
Lobby Conference Room, 7:00 PM
410 East Washington Street
1) Call to Order
2) Elect temporary Chair
3) Approve minutes of December 11 and December 18
4) Budget presentation for FY10
5) 2009-10 Subcommittee Reports
Winter Flood Fund Raising (Diamitani, Han)
Recognition (scholarship) Committee (Diamitani, Malatek)
Summer of the Arts (Diamitani, Han, Green)
Website & Advertising (Han, Malatek)
Empowerment Grant (Green, Han)
Recruitment (Malatek, Green)
Others
6) Youth Empowerment Grant
a. Review applications
7) Goals and planning for 2009
Youth Input and Involvement
8) Update on website
9) Public Discussion
10) Student Citizenship Awards
Horace Mann Elementary -January 6
Lucas Elementary -January 20
Hoover Elementary -February 3
Regina Elementary -February 17
Grant Wood Elementary -March 3
Helen Lemme Elementary - Apri17
Longfellow Elementary -April 21
11) Staff update
12) Announcements/Invitations/Events/Opportunities
13) Meeting Schedule
a. Cancellation policy/weather
^~®,~ CITY OF (O1NA CITY
~ ~~~~~~~
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DATE: January 7, 2009
TO: Youth Advisory Commission \'
FROM: Marian K. Karr, City Clerk ~`~
RE: Correction to agenda and minutes
I incorrectly listed the November 23 and December 18 meeting dates on the January 4
agenda for approval of minutes.
The November 23 minutes were distributed at the December 11 meeting and approved.
Also, in the minutes of December 18th it was noted an application had been received from
Commission Member Diamitani. That application was not in order and has been
withdrawn at the request of Commission Member Diamitani.
-~3
MINUTES DRAFT
Youth Advisory Commission
December 11, 2008
City Clerk's Office, City Hall, 7:OOPM
Members Present: Diamitani, Han, Nelson, Green
Members Absent: Malatek
Others Present: City Council Liaison Wilburn, City Clerk Karr
Call to Order: Motioned by Nelson. Approved 4-0. 7:08PM
Approve minutes: The November 23~d minutes were approved as distributed, 4-0, after a
motion by Nelson and a second by Green.
Budget for FY10: Diamitani reported that the narrative to be attached to the request is not yet
ready. Karr informed him that it would be needed by the next meeting for distribution to Council
with the budget request. Nelson mentioned that any of the members could help if needed.
Goals and Planning for 2008; Youth Input and Involvement: Nelson brought up the
previously broached Youth Survey and asked if there was a way to find the results. Wilburn
offered that the results may be out in February.
The possibility of doing a facilitated discussion, like two years ago, with the results of the survey
was brought up by Nelson. Diamitani suggested that there be an exit poll at the (Valentine Day)
dance, if possible to get the information out. Han asked if it might be better if the poll be taken at
the entrance, to ensure a larger a sample.
Wilburn suggested that if the Commission wanted to do something before the results, it could
move to have a general discussion with broader topics. Nelson agreed.
Update on website: Han asked if the creation of a website specifically for the dance was
indeed possible, and Karr confirmed. She also added that it would be okay to have the sponsors
listed on the website.
Update on By-Law changes: Karr explained the biggest change made, which was in the
membership clause. With those changes, which allowed for more "at-large" members, Karr
emailed local principals informing them about the openings in the Youth Advisory Commission.
Wilburn also added that his contact with City high has been very positive.
On a related side note, Karr mentioned that Malatek will be unavailable until at least January
17`h, making it impossible to have a quorum after the end of Nelson's term. She did add,
however, that there had been an application submitted and with clarification that the applicant
attended a school with a current opening, an appointment could be made at the December 16th
Council meeting.
Youth Advisory Commission
December 11, 2008
Page 2
DRAFT
Youth Empowerment Grant: With an application from a Regina high school student, members
reviewed the proposal asking for $500 for the Christmas Basket project. Nelson clarified, that as
last year, no aspect of religion was involved with the project. He also added, and Green clarified,
that the beneficiary of the project had not been eligible for any other aid until after Christmas
despite immediate needs, explaining the situation.
Nelson noted the grant committee had reviewed the application and noted approval of the grant
would only leave $1000 for the Commission to utilize towards the planned (Valentine Day)
dance in February. Han asked to clarify the exact amount allotted for the grants. Karr confirmed
that it was a total of $2000, which with the approval of the grant application would leave $1500.
Nelson posed the question of whether the Commission could even use the money. Karr replied
that the assistant city attorney said that there is an issue of direct self-application for the grant
money; and stated it would be best if applications would be received from groups and awarded
by the Commission for the event.
The Commission ultimately voted 4-0 to grant the whole $500 for the Regina project; keeping in
mind the tight time frame with which the application was turned in and agreed that there should
be a due date for grant applications prior to the planned use. A minimum 30 day review time
was discussed.
2008-09 Subcommittee Reports: Diamitani provided a drafted email requesting support from
local businesses and asked if the grant applicants would have to be schools, or if they could
simply be any group. Han asked if it would be possible to simply approach groups with the idea
and offer the opportunity to take responsibility to organize part of the event. Members agreed
that it would be a viable idea. Nelson, however, mentioned that a larger number of planners may
imply that plans may need to be scaled back, especially with the limited amount of time.
Diamitani, however, said that since there has been much prior planning, there may not be need
to do so. Karr pointed out that all the planning has been hypothetical so far and stressed the
importance of getting documents such as the Marriott agreement to her for review by the City
Attorney's office.
The Commission decided to meet once more before the end of Nelson's term at the end of the
month to make further progress. This also would allow for the newly appointed member, if
approved by Council, to sit in and become more acquainted with the planning so far.
Nelson asked Diamitani to try to get a preliminary contract with the Marriott to be reviewed by
the Attorney so plans could proceed. Han offered that she might be able to check for additional
discounts at the Marriott. Diamitani also said that he would contact some groups at West High to
share the event, allowing the responsibility of the contract or other duties to be more spread out.
While mentioning the use of a general letter to ask for support, the discussion of editing the
letter came up and it was agreed that it be reviewed by the Commission first.
Youth Advisory Commission DRAFT
December 11, 2008
Page 3
Wilburn also mentioned adrop-dead date, by which if the Commission does not have adequate
planning completed, the event would be pushed back. It was decided that the date be the end of
winter break. Green summarized that the items that needed to be finalized by then include: the
contract with Marriott, the grant applications, ticket information and additional fund for
reservations. Han suggested that it might be a good idea to have the to-be-involved groups
come to the meetings.
The Commission then moved on to revising the email. Overall, the email was cut to convey just
the essence and members worked together to be as clear as possible. The attachment
document that was to outline the preliminary plans was also edited to make a cleaner copy.
Green and Diamitani volunteered to edit them on the computer and send them to Karr as soon
as possible. Following the edit, the Commission was in agreement that further specific
discussion be scheduled for another meeting.
Public Discussion: None
Student Citizenship Awards: The Commission decided to focus its energy on the upcoming
event and opted out of scheduling a member to present for the December 16th presentation of
the student citizenship awards.
Staff update: None
Announcements/Invitations/Events/Opportunities: None
Meeting Schedule: The next meeting was scheduled to be on December 18th at 7:OOpm. Items
to be discussed were to be limited to recommendations from the attorney concerning the
contract, participation of West High school organizations, letters to be sent to possible sponsors
and finalizations in reservations with the Marriott.
Meeting adjourned 9:35 PM
Submitted by Han
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MINUTES DRAFT
Youth Advisory Commission
December 18, 2008
City Clerk's Office, City Hall, 7:OOPM
Members Present: Diamitani, Han, Nelson, Green
Members Absent: Malatek
Others Present: City Council Liaison Wilburn, City Clerk Karr
Call to Order: Motioned by Nelson. Seconded by Han and approved 4-0. 7:25 PM
Budget for FY10: Diamitani distributed a copy of the narrative to be attached to the budget
request to Council. Changes were identified and Diamitani will make the changes and send to
Karr by Monday, the 22~d, for distribution to the Council. The budget was tabled to the next
meeting and further decision on possible grant allocations.
Valentine Day Flood Fund Raising: Karr gave updates from the city attorney's office on a
number of issues. ACA Goers affirmed that the there was no barrier against the commission
awarding the grant money for itself. However, there was the concern of accord with the original
intent of the grants and suggested the best option would be to identify groups to apply for the
grants for the event. Diamitani indicated he had received one application already from the West
High Government Club that could be considered if needed to, and would leave the application
with Karr that evening.
Karr also gave an overview of the quick review of the contract drawn by the Marriot by the
attorney, noting the contract had just been received by the City earlier in the day (email from
Diamitani). Among the concerns were: who would sign the contract, removal of footer indicating
confidentiality as the document would be a public record, the city being exempt from sales tax,
the agreement to take responsibility for security and damage, clarify donated beverages and
serve issues, the signing of the waiver agreement for serving appetizers at the Marriott, and the
bound-to-contract date of December 31St
Nelson asked what the agreement to being responsible for security and damage would amount
to. Although not entirely sure, it was agreed that it could range anywhere from simply asking for
volunteer help or to hiring security guards for the event.
Green and Han voiced concern over the bound to date of December 31St. Nelson agreed and
added, that especially with no firm commitments of funds from sponsors and no grant
applications yet reviewed or approved for the event, that the upcoming date was coming up too
quick. Diamitani argued that regardless of when the binding date would have been, the
commission was planning on having the event under the assumption that it would receive
enough donations and funds, and that the December 31St date should not matter at all in
decision making. Green said that she did not feel comfortable signing any contract before
knowing concrete details. Nelson also added that he felt it was irresponsible to use city money
without being completely sure of its use.
Youth Advisory Commission
December 18, 2008
Page 2
DRAFT
Han then raised the question of the number of attendees at the dance adding that City High is
already having a winter dance and that the proposed date is close to prom. Green added that
Regina had attempted multiple times to organize a valentine dance but failed due to lack of
support from the student body. Diamitani asserted that that should not be a problem.
After discussion, it was decided that either the binding contract date would have to be moved
back (preferably to January 9 or 10th) or the commission would have to have another meeting by
which all grant applications and confirmation of support from sponsors would have to be in. As
the second choice was not possible (due to the holidays and absences of members), members
agreed to request the City contact the Marriott regarding moving the date and other address
other concerns identified; and meet early in January for an update and final decision on the
event.
Staff update: None
Announcements/Invitations/Events/Opportunities: None
Meeting Schedule: Two dates were set. The primary date was set to be on Sunday, January
4th at 5:30. The back-up date was set at Thursday, January 8th at 7:OOpm.
Meeting adjourned 8:55 PM
Submitted by Han
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~: =~~ ~~~ D ~ M
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M
DATE: 12/24/2008
TO: Youth Advisory Commission (YAC)
FROM: Marian K. Karr, City Clerk ~t
RE: Explanation of Funding Requests for FY10
YAC discussed changes to the budget review page at your meeting on December 18, and I
stated that I needed an updated version to include in the materials going to Council on
Tuesday morning, December 23. When I hadn't received the update by that time I re-typed the
document and tried to include the changes that you had discussed. That update was
distributed to Council on December 23 and is attached to this memo.
On Tuesday afternoon, after the deadline, I received the second attachment. YAC should
decide whether it wishes to replace the document Council has received, and distribute a
revised one at the budget hearing scheduled later in January.
Distributed to Council December 23, 2008
Youth Advisory Commission
EXPLANATION OF FUNDING REQUESTS FOR FISCAL YEAR 2010
Summer of the Arts Global Villa e: 250
We have participated in the Global Village event since June of 2006. At the event the YAC runs a
tent focusing on a foreign nation, providing beverages and craft activities for children
attending. The event provides a chance for the YAC to interact with younger youth of the
community, increasing visibility of the commission.
We are requesting less money this year for our continued involvement.
Website and Advertising: $1000
Last year we were allotted $500 for developing and promoting a website about the Y. Since
then we have produced a website which offers a community events calendar focusing on youth,
biographical information about members, and materials relating to the Youth Empowerment
Grant. Since the success of the webpage and the YAC depends on the community engagement,
we are requesting funding for advertising.
We advertised during fiscal year 2009 by producing flyers, pencils, and Facebook ads. We hope
to continue to expand our advertising by reaching out to student groups at high schools and the
university, as well as community groups that may indicate interest in the program. Through
advertising, we hope to improve community awareness and participation in YAC endeavors.
Youth Empowerment Grant: $2000
During fiscal year 2009 we were allotted $2000 for establishing a youth mini-grant program. We
have an application and process for evaluating and approving youth-led projects for Iowa City
residents with funding up to $500.With active promotion and targeted information, this project
has helped needy families during the past two years from student outreach groups in our
community high schools.
Back to School Fun Fest: $1000
Anew project that the YAC is eagerly anticipating engagement in is a back to school celebration
at City Park. The event would be held the weekend before school starts and would be available
to all ICCSD students. Included in the event would be a barbeque, free or reduced swimming at
the city park pool, and school affiliated softball tournaments, among other things. The YAC
mission is promote youth involvement in the community and there is no better way to do that
than by forming a new partnership with the area schools and students.
Received after deadline December 23, 2008
YOUTH ADVISORY COMMISSION (YAC)
Explanation of funding requests for fiscal year 2009-2010
Summer of the Arts Global Village: $250
We have participated in the Global Village event in June 2006, 2007, and 2008. At the
event the YAC usually runs a tent focusing on another nation, and provides beverages
and craft activities for children attending. The event provides a chance for the YAC to
interact with younger youth of the community, increasing the visibility of the
Commission.
We are requesting less money this year to go towards our involvement. We have deemed
some of the funds for this event are unnecessary.
Website and Advertising: $1000
Last year we were allotted $500 for developing and promoting a website about the YAC.
Since then we have produced a website which offers a community events calendar
focusing on youth, biographical information about members and materials relating to the
youth empowerment grant. Since the success of the website and the YAC depends on
community engagement, we are requesting funding to advertise.
We advertised during fiscal year 2009 by producing flyers, pencils, and Face book ads.
We hope to continue to expand our advertising by reaching out to student groups at the
high schools and university as well as community groups that indicate interest in the
program. Through advertising we hope to increase community awareness and
participation in YAC endeavors.
Youth Empowerment Grant: $200
We were allotted $2000 for continuing a youth mini grant program for fiscal year 2009.
We have developed an application ad process for evaluating and approving youth led
projects for Iowa City residents with funding up to $500.
A student outreach group at Regina was awarded a grant for a proj ect geared towards
helping needy families during the holidays. With active promotion and targeted
information, countless people have the opportunity to be helped by Iowa City youth.
Back to School Summer Fun Fest: $1000
A new idea thought up this year by the Commission was the emergence of an annual back
to school celebration at the City Park for the Iowa City Community School District. The
event could include possible donated swim user for ICCSD students, small carnival
games and activities, and school affiliated softball tournaments. Much more detail will
be put into the event in the upcoming future, and the event will likely take place the
weekend before school starts for the ICCSD. Being a youth oriented organization, the
YAC feels it should take a much larger role in the area school and this event would be a
great way to have fun and bring the schools together.
City of Iowa City
MEMORANDUM
TO: Staff of City Boards and Commissions
FROM: Marian K. Karr, City Clerk
DATE: January 6, 2009
(E-mail attachment; hard copy to follow)
The City Council has scheduled a budget work session addressing the FY08 budget
requests for Wednesday, January 28, starting at 6:30 p.m. If your Board or
Commission would like to address the Council during this work session, please call
me at 356-5041 (or email works too) to schedule a time as soon as possible.
Boards and Commissions are being scheduled 15 minutes apart, and suggest each
appearance include a 10 minute presentation followed by five minutes for questions.
It is intended this time be used to discuss changes to the proposed budget.
I will provide a schedule to you and include in the Council information packet of
January 22.
S:budget presentations-Boards & Commissions
~,~~®~1
~III~-~~
~ ~w~~~
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(319) 356-5000
(319) 356-5009 FAX
www.icgov.org
January 6, 2009
Dear Community Event and Program Funding Applicant:
The City Council has scheduled a budget work session addressing community
events FY10 budget requests for Wednesday, January 28, starting at 6:30 p.m. If
your organization would like to address the Council during this work session, please
call me at 356-5041 (marian-karr@iowa-city.org) to schedule a time as soon as
possible.
That evening Council will be hearing from organizations and City Boards and
Commissions. Presentations are being scheduled 15 minutes apart. It is suggested
that the presentation last no longer than 10 minutes followed by five minutes for
questions.
It is intended this time be used to discuss changes to the proposed budget.
I will provide a schedule to you and include one in the Council information packet on
January 22.
Sincerely,
~~~.~ ~ "~C ~~~ '~
Marian K. Karr
City Clerk
~~
..~f
Updated 12/17/2008
YOUTH ADVISORY COMMISSION BUDGET
FY09 (711 /08-6/30/09)
FY09 Budget Funds Used
Global Village $500.00 ---
Global Village (Jun08) $176.42
Website 8~ Advertising
Grants
Regina Holiday Baskets
Total Remaining in Budget
Balance
$323.58
$500.00 --- I $500.00
$2,000.00 I $1,500.00
$500.00
2
S:CIk/Youth Advisory Commission/Budget Spreadsheets/FY2009
Page 1 of 1 # ~,
Marian Karr
From: Marian..K~[r_. - -~ ~-- ~.,,~
Sent: Friday,..Rt3Gember 19, 2008 2.32 PM ~,)
To: 'Michael Nelson'; 'Michelle Han'; 'mint.frappucino.girl@gmail.com'; 'Hannah Green'; 'danielle
kathryn ; 'Patdiamitani@yahoo.com ; 'arishtani@yahoo.com'
Cc: Ross Wilburn
Subject: Valentine Day Update
Importance: High
Attachments: Dance Memo.doc
Based on further review we received new information today from the City Attorney and City Manager's office
If the City were a sponsor there is a need for an insurance rider that could cost $1,000.
In addition, other issues were identified in an attached memo from the Asst. City Atty. It appears that the City of
Iowa City and the Youth Advisory Commission sponsorship of the event is not possible.
We have also spoken with the City Manager's office (based on the Asst. City Attorney memo), the City Manager's
office is not willing to sign on as sponsor for the event, authorize funds for the insurance rider, or allow City (or
Youth Advisory Commission) solicitation on City letterhead.
With this new information - Do you wish to get together (sometime between 10AM on Monday, December 22 and
10AM on Wednesday, December 24) to further discuss the option of other groups sponsoring the event (applying
for grant) or do you wish to wait until January 4 to have this discussion?
Reply only to me to avoid open meetings violations, and I will then alert everyone to the next meeting. Contact
me by 5PM today or call me on my cell 319-936-1009 ASAP.
~~i!~r~x«rri .~..i
City Clerk
City of Iowa City
Population 62,380
(phone) 319-356-5041
(fax) 319-356-5497
12/19/2008
~,~-r®~ CITY OF IO~IVA CITY
®~~~ RAN D
MEMU
Date: December 18, 2008
To: Marian Karr
From: Eric Goers, Assistant City Attorney
Re: Youth Advisory Commission Dance Fundraiser
As you know, I previously reviewed the Marriott contract for this event, and red-lined comments.
I spoke with Marriott Representative Courtney Goddard this morning, and she indicated that she
would extend the commitment date to January 10`h, allowing for further consideration by the
Commission. I have a number of other concerns, which I will outline below.
Because this is presently being proposed as aCity-sponsored function, the City will be liable for
any damages to the Marriott facility, without limitation, and may be liable in the event of personal
injury. I met with Melissa Miller about insurance coverage. She indicated she certainly would
expect to secure an insurance rider for this event, as they do for other special events, such as
Weber Days. She expected the rider would cost around $1,000. She felt she would need
authorization from the City Manager's office before expending City funds for such a rider.
I believe it would be most appropriate for the City Manager to sign the contract, as the event is
not budgeted for the insurance rider, and the City faces potentially sizable liability exposure.
The $500 deposit is nonrefundable, and would need to be paid upon signing. Marriott also
desires credit card authorization. This would have to come from the City, again, with Michael's
authorization.
Security is needed, and it will be at our expense. The hotel has a single loss-prevention officer
who patrols the entire hotel. Ms. Goddard, at Marriott, indicated that the most recent event
comparable to this proposal was West High's Homecoming dance. That event was supervised
by approximately 20 adult chaperones. With that event being hosted by a single entity (West
High), I suspect those chaperones may have had familiarity and relationships with the guests,
aiding in their ability to prevent problems. It would be beneficial to have similar familiarity for the
chaperones, and staffing of at least that level.
The contract implies that we are providing appetizers, and perhaps beverages. I haven't seen
any details about this, but I'd want to ensure ahead of time that we don't suffer additional
potential liability. The current Marriott contract requires Marriott staff to serve all beverages, but
I don't see that we're allowed to bring in our own beverages, which may create a problem.
It is my understanding that part of the plan to fund this event is to send out, on City letterhead,
solicitations for sponsors. It appears to members of our office to whom I could speak on such
short notice that such solicitations would be legal, but carry the potential for an appearance of
impropriety. Hypothetically, if there are 5 architectural firms in town, and one of them makes a
donation to the event, and the donation is publically recognized, as 1 assume it would be, the
award of a City contract to that firm following this event could be perceived as being bought by
their donation to this City event. City staff strive to avoid such appearances.
Although I haven't been asked to review the finances, they cause me some concern. I
understand from the contract that the number of guests hoped for is 1,000, at $5 per ticket, for a
total of $5,000. If the Marriott charges us only $2,000 (which assumes no extra charges or
damage), the insurance rider costs $1,000, and there are food and beverage or other costs, it is
easy to imagine less money being made for flood relief than would be available if they simply
donated the grant funds directly, without the event.
In the end, based on what I have been able to learn of this proposal in this short time-frame, it
would be my preference that the Commission either award the grant funds to a separate entity,
December 19, 2008
Page 2
instead of to themselves, thereby removing the City connection, and liability, or award the funds
directly to flood relief.
Cc: Michael Lombardo, City Manager
Dale Helling, Assistant City Manager
Eleanor Dilkes, City Attorney
Melissa Miller, Risk Manager
~6
Marian Karr
From: Patrick Diamitani [patdiamitani@yahoo.com]
Sent: Tuesday, January 06, 2009 4:58 PM
To: Marian Karr
Of the three applications one is for payment for lighting, one payment for advertising,
one for location rental.
Thanks
Patrick
Criteria for Eva/eating
"Youth Empowerment Grant"App/icants
Required Criteria: Applicants will be judged by the Youth Advisory Commission based on
the following.
• Must be 15-21 years of age at time of application and reside in Iowa City
• Project location must be in Iowa City
• Extent of youth empowerment by and/or through the project
• Positive effect of project on Iowa City community
• Uniqueness of project (Not duplicating another project)
• Feasibility of plan to carry out the project as documented
• Likelihood that the project can be completed within funding year
• Degree to which project is an appropriate use of public funds
• Strength of presentation to Youth Advisory Commission
Other Considerations: The following criteria may be considered, but are not required.
Amount of community involvement in the project.
• Degree of project benefit relative to the cost
• Probability that the project would create continuing benefit to Iowa City
• Outside assistance is not necessary, but will be taken into consideration.
clerk/YAC/YE G-cnteria.doc
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I. Contact Information
Youth Empowerment Grant
Application Materials
Note: Applicant must be 15-21 at time of application and reside in
Iowa City. Applicants are also asked to submit a cover letter with their
application, briefly describing their project.
Applicant Name:
Kt4i~iSS~'F IN]CCK.~hI
Date of Birth:
Sponsor Name:
/~ i`o K fi0 ~°C~
Organization:
Address: Address:
~o3y 5~,~~ky L~ e _ ~s eodl C--~-
Phone Number: Phone Number:
~i9~ ~-~.~/ - a~a~ C31Y1 X00 -0 33f~
Email: Email:
K k i`'rSSA. ' ~ ~ ~ e -~-yK.~~ i'' ~'0 V`'1 7q'~i b f'b S i K C° ~!h ~ ~ ~~ ~'0 N'~
School: Relation to Applic
~.~. ~ o ~~~ 62
II. Project Information
Location is: ^ Public Property Time period of proposed project:
^ Private Property
From
^ School District
Property
What is the mission of your project?
to
Project should be completed by June 30, 2009.
Project must be located in Iowa City.
Explain why you are doing this project, who it will benefit, and how it will help the Iowa City
community. Less than 200 words, please. Add additional pages if necessary.
What sources of help do you expect to receive? Please list all material, volunteer or mon-
etary assistance you expect to receive for your project.
Outside Assistance Type: Volunteer/Cash/Material Status: Anticipated/Committed
2.
3.
Note: Outside assistance is not necessary, put will ne raKen mto consiaerarion.
III. Estimated Project Costs
Please provide estimates for all project expenses you would want reimbursed. You do not have to include
actual quotes, but should give reasonable estimates. Please list all things you want reimbursement for, such as
equipment, supplies, labor costs, rental fees, etc.
Type of Expense YAC Grant Used Other Funds Used
1 S~~ aC
2.
4. ~ ~. _
5. _., . ~ .
6. -
7. ~' `_"
8.
TOTAL:
Use additional pages if necessary.
IV. Estimated Project Duration
Please explain what you will do to prepare for your project, when you will do it, and what
you will be doing at that time. We do not expect this to be final, but planning ahead ensures
+L, ..+ +he r.r~iu~+ wi~~ ho ciirrr~ccful_
...~. ...- r--i--
Date - -
Activity
Resource Used
S~~ ~~el~p
,_
i
C;.
. ---~
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certify that this is the best information I have available about my project at this time. I do
Sponsor's Signature
~~2~D
Date
~ IJ
Date
-..,.~
~~~
,,.::.
clerk/Youth EmpowermentGrant.i ndd
hereby affix my signature:
2009 Valentine's Day Bash
Purpose: Raise money for flood relief while reconstructing youth community involvement in the
process. The function aims to be designed as a competition between the three area schools (IC WEST, IC
CITY, IC REGINA) to determine who can raise the most support for the devastated victims of this past
months tragedies. Schools will each charge $5 admission to the dance with respective donation boxes
present at entrance. Winners will be determined based on contribution per capita. The school that can
raise the most money for the cause will receive a special certificate of recognition and possible award
presentation from the City Council. With times like these people need help fast, and the youth of Iowa
City plan on doing it.
Event: The planned event will be a Valentine's Day dance with a dark and romantic atmosphere.
Alongside the dance will be a possible banquet and raffle. Possible additional events include acouple-
karaoke contest, anonymous love notes contest for those who may want to serenade dates, and other
impending ideas.
• Student and community entertainment
• Banquet food will be served pending donations
• Aim to look at possibility of floral shops donating flowers
Location and time: The event will take place at the Coralville Marriot in the Exhibit hall. Timeframe will
be from 8:30 to 11:30.
Proiected Revenue:
- Ticket sales-$5 _
- Banquet Cost- $3
- Donations
- Etc +
~.
Proiected Costs:
.~. „y
- Location rental-$2000
~.n
- DJ equipment ~ ~"'
• Subwoofers-$60
• Amps- $30
• Pro Stack Sound System (Includes: mixer, amp., 250w speakers w/stands and cables, CD
players)-$100
• Additional 300w Speakers- $60
• Possible Pro Home Karaoke-Includes: amp., 250w speakers w/stands and cables, CDG w/3
decks, songbooks, CDG Disc book, Microphones w/cables, 19" TV w/stand, coax cable- $150
- Lighting
• Large Mirror Ball- $20
• Large Strobe light- $10
,'au
• Large Red Dome Lights-$8
• Spot Light- $40
- Decorations-$400
- Miscellaneous-$200
- Total Projected Costs- $3400
Proiected Outcome: Our goal is to raise $10, 000 for flood relief. Expected turnout is 2500 guests. The
youth of Iowa City are taking initiative to make a difference in the community. With your help we can all
do our part to ensure the best quality of life for all community residents.
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I_ Contact Information
Youth Empowerment Grant
Application Materials
Note: Applicant must be 15-21 at time of application and reside in
Iowa City. Applicants are also asked to submit a cover letter with their
application, briefly describing their project.
Applicant Name:
Date of Birth:
Cp(zq ~gZ
Address:
1x34 S~~.tK~c ~Q
Phone Number:
C 31 g,~. y ~l - d rd b ~
Email:
~Yae ~ ss~c - ~ ~ ~ .~-I-+~rE~ ~, eQ w-
School:
~~ C~~ ~~
II. Project Information
Sponsor Name:
T7 ~b nc ~O~aSI
Organization:
Address:
y S C°o l 1 Ca,~ e-4--
Phone Number:
~ 31 ~ ~f ~o -6 33$
Email:
~I~ar'aSi-k~ qw-A~ ~ CO+~-~
Relation to Applic t:
Location is:
What is the m
^ Public Property Time period of proposed project:
^ Private Property
From
^ School District
Property
of your project?
to
Project should be completed by June 30, 2009.
Project must be located in Iowa City.
-- .~, ,
,:
:. I „~
...3 .~4.,~
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Explain why you are doing this project, who it will benefit, and how it will help the Iowa City
community. Less than 200 words, please. Add additional pages if necessary.
~ ~z~ ~~ l~ ~~~
., ;
,_.
What sources of help do you expect to receive? Please list all material, volunteer, or ~rfion- °r::.~
etary assistance you expect to receive for your project. ~ `~~
,:.:>
Outside Assistance Type: Volunteer~Cash~Material Status: Anticipated~Eomrrritted
1. ..
~=
2.
3.
Note: Outside assistance is nor necessary, our wm ae rarcen mw wna~uci uiw~~.
III. Estimated Project Costs
Please provide estimates for all project expenses you would want reimbursed. You do not have to include
actual quotes, but should give reasonable estimates. Please list all things you want reimbursement for, such as
equipment, supplies, labor costs, rental fees, etc.
Type of Expense YAC Grant Used Other Funds Used
1.
2.
3.
4.
5.
6.
7.
8.
TOTAL:
Use additional pages if necessary.
IV. Estimated Project Duration
Please explain what you will do to prepare for your project, when you will do it, and what
you will be doing at that time. We do not expect this to be final, but planning ahead ensures
+L...+ +he .-...,-e.-+ ...ill ho cii~~wccfril_
Date Activity Resource Used
-~ sic ~~~4C~~p
;, .
__ ~.
.~
j ".Jt
~~
I certify that this is the best information I have available about my project at this time. I do
hereby affix my signature:
Applicants signature
Sponsor's Signature
L 0
Date
d
Date
0
clerk/YouthEmpowermentGrant.indd
2009 Valentine's Day Bash
Purpose: Raise money for flood relief while reconstructing youth community involvement in the
process. The function aims to be designed as a competition between the three area schools (IC WEST, IC
CITY, IC REGINA) to determine who can raise the most support for the devastated victims of this past
months tragedies. Schools will each charge $5 admission to the dance with respective donation boxes
present at entrance. Winners will be determined based on contribution per capita. The school that can
raise the most money for the cause will receive a special certificate of recognition and possible award
presentation from the City Council. With times like these people need help fast, and the youth of Iowa
City plan on doing it.
Event: The planned event will be a Valentine's Day dance with a dark and romantic atmosphere.
Alongside the dance will be a possible banquet and raffle. Possible additional events include acouple-
karaoke contest, anonymous love notes contest for those who may want to serenade dates, and other
impending ideas.
• Student and community entertainment
• Banquet food will be served pending donations
•:~ Aim to look at possibility of floral shops donating flowers
Location and time: The event will take place at the Coralville Marriot in the Exhibit hall. Timeframe will
be from 8:30 to 11:30.
Proiected Revenue:
- Ticket sales-$5 ,
- Banquet Cost- $3 ~~ _.
- Donations ~ ~~
- Etc ~. ' , _'- ....
. ~,
Proiected Costs: - --J "LL-`
;.;
- Location rental-$2000
- DJ equipment ' ~_n
.;;,
• Subwoofers-$60
• Amps- $30
• Pro Stack Sound System (Includes: mixer, amp., 250w speakers w/stands and cables, CD
players)-$100
• Additional 300w Speakers- $60
• Possible Pro Home Karaoke-Includes: amp., 250w speakers w/stands and cables, CDG w/3
decks, songbooks, CDG Disc book, Microphones w/cables, 19" TV w/stand, coax cable- $150
- Lighting
• Large Mirror Ball- $20
• Large Strobe light- $10
• Large Red Dome Lights-$8
• Spot Light- $40
- Decorations-$400
- Miscellaneous-$200
- Total Projected Costs- $3400
Proiected Outcome: Our goal is to raise $10, 000 for flood relief. Expected turnout is 2500 guests. The
youth of Iowa City are taking initiative to make a difference in the community. With your help we can all
do our part to ensure the best quality of life for all community residents.
r...
I
o.
.
-
y
+.a~
.,~
~~~~~~
~~~~ ~~
I. Contact Information
Youth Empowerment Grant
Application Materials
Note: Applicant must be 15-21 at time of application and reside in
Iowa City. Applicants are also asked to submit a cover letter with their
application, briefly describing their project.
Applicant Name:
(~A~.tts~- -MeC ~~
Date of Birth:
~I z~g~
Address:
0 3 ~,a-~aksk
c w~ :~
Phone Number:
C31q~ y`tl - O~o7
Email:
School:
~w~ ~;~ u~
II. Project Information
Sponsor Name:
Organization:
Address:
~(~ C o U (~ -E--
~..~ ~- C° ~~~ Tk Sz zy b
Phone Number:
L 3~g~ ~{oo -6 330
Email:
~Kotot-k ~? qmq~(-Coves
Relation to Applicant:
t.~.-~.~. ~S-I,b
Location is: ^ Public Property Time period of proposed project:
^ Private Property From
^ School District
Property
to
Project should be completed by June 30, 2009.
Project must be located in Iowa City.
What is the mission of your project?
Se>c.. ~1~4-ACL~~p
r..
;:.,
.~,
,.~~~
-,-,
~. `.,rt
.n
Explain why you are doing this project, who it will benefit, and how it will help the Iowa City
community. Less than 200 words, please. Add additional pages if necessary.
~ S~~ ~,~
What sources of help do you expect to receive? Please list all material, volunteer or rrir'on-
etarv assistance You expect to receive for your project.
Outside Assistance Type: Volunteer/Cash/Material Status: Anticipated/Committed
2.
3.
Note: Outside assistance is not necessary, but will be taken into consiaerarion.
III. Estimated Project Costs
Please provide estimates for all project expenses you would want reimbursed. You do not have to include
actual quotes, but should give reasonable estimates. Please list all things you want reimbursement for, such as
equipment, supplies, labor costs, rental fees, etc.
Type of Expense YAC Grant Used Other Funds Used
1. St ~
2.
3.
4.
5.
6.
7.
8.
TOTAL:
Use additional pages if necessary.
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2009 Valentine's Day Bash
Purpose: Raise money for flood relief while reconstructing youth community involvement in the
process. The function aims to be designed as a competition between the three area schools (IC WEST, IC
CITY, IC REGINA) to determine who can raise the most support for the devastated victims of this past
months tragedies. Schools will each charge $5 admission to the dance with respective donation boxes
present at entrance. Winners will be determined based on contribution per capita. The school that can
raise the most money for the cause will receive a special certificate of recognition and possible award
presentation from the City Council. With times like these people need help fast, and the youth of Iowa
City plan on doing it.
Event: The planned event will be a Valentine's Day dance with a dark and romantic atmosphere.
Alongside the dance will be a possible banquet and raffle. Possible additional events include acouple-
karaoke contest, anonymous love notes contest for those who may want to serenade dates, and other
impending ideas.
• Student and community entertainment
• Banquet food will be served pending donations
• Aim to look at possibility of floral shops donating flowers
Location and time: The event will take place at the Coralville Marriot in the Exhibit hall. Timeframe will
be from 8:30 to 11:30.
Proiected Revenue:
- Ticket sales-$5 - ` "'
~.~"~ ~-
- Banquet Cost- $3
- Donations - - . _ =
- Etc ~ ~ ^
. c:~
...,
Proiected Costs: - -' ' -~ -
--, . ,
- Location rental-$2000 j;. ,,,~,
- DJ equipment ~~
• Subwoofers-$60
• Amps- $30
• Pro Stack Sound System (Includes: mixer, amp., 250w speakers w/stands and cables, CD
players)-$100
• Additional 300w Speakers- $60
• Possible Pro Home Karaoke-Includes: amp., 250w speakers w/stands and cables, CDG w/3
decks, songbooks, CDG Disc book, Microphones w/cables, 19" TV w/stand, coax cable- $150
- Lighting
• Large Mirror Ball- $20
• Large Strobe light- $10
• Large Red Dome Lights-$8
• Spot Light- $40
- Decorations-$400
- Miscellaneous-$200
- Total Projected Costs- $3400
Proiected Outcome: Our goal is to raise $10, 000 for flood relief. Expected turnout is 2500 guests. The
youth of Iowa City are taking initiative to make a difference in the community. With your help we can all
do our part to ensure the best quality of life for all community residents.
,..,_,
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