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Home My WebLink About2009-07-15 Youth Advisory CommitteeYOUTH ADVISORY COMMISSION AGENDA Wednesday, July 15, 2009, 4:00 PM Lobby Conference Room, City Hall, 410 East Washington Street 1) Call to Order 2) Approve minutes of July 12 3) Back to School Event (Diamitani, Wahls) - Set up & clean up - Food & drinks - Lifeguards - Costs - Chaperones 4) Review draft Annual Report 5) Meeting Schedule Next scheduled meeting August 2, 4:30 PM PRELIMINARY Youth Advisory Commission July 12, 2009 - 4:30 P.M. Lobby Conference Room -City Hall Call to Order: Meeting called to order at 4:40 P.M. Members Present: Gao, Green, Heywood (arrived at 4:40), Wahls Members Absent: Diamitani Staff Present: Karr Others Present: None Approval of Minutes: Heywood motioned to approve the minutes of both June 5th and 7th. Gao seconded. The minutes were unanimously approved. Budget: Heywood asked why the Global Village budgeted amount for FY10 had been halved. Green said that not even half of the funds had been used in FY 09, hence the decline in funding requested and awarded for FY 10. Subcommittee Appointments and Reports: Youth Empowerment Grant -Han, having resigned, is no longer a part of this committee. Green had nothing to report, but stated she would review the information for updating prior to school starting in the fall. Recognition -Gao was appointed to this committee. There was nothing new to report. Summer of the Arts/Global Village -Green reported that she had the supplies left over from the event and would provide a report for the next meeting. Heywood suggested counting the flags left for an approximate count of people served. Iowa City Rides - Wahls reported that ICL was on the agenda for the next meeting of Bicyclists of Iowa City. Back to School Event - Wahls reported on the state of the project. He shared the press release and the flier that will be circulated in the area. The project is for Iowa City students K-7 graders, including Regina, and it is anticipated that 4,500 fliers will be needed. The response was generally positive. The group then discussed food and decided to try and get food from within the Iowa City area. Green said she would contact Hy-Vee and Wahls would contact various other vendors in the IC area. Karr will contact Parks and Recs, trying to waive the rental fee for the shelters and get information about the Riverside Theater on August 15th, Wahls will get confirmation on the pool rental and cost. The group then scheduled an extra meeting for planning on July 15th at 4:00 p.m. with the event as the only agenda item. Heywood discussed the Youth Advisory Commission July 12, 2009 Page 2 possibility of less direct marketing. Karr will bring back estimates of printing and the YAC will discuss sending out fliers to community centers. Youth Arts Innovative Project -Heywood presented her timetable for the event. She said that we ought to start brainstorming locations and dates. She noted that as soon as locations have been identified and secured, they would be included in the information packet going out after December 1St. She then asked Karr where artists out to submit their work. Karr replied that they could be mailed to the attention of the City Clerk. The YAC discussed how long the show ought to remain. Two weeks seemed appropriate. Heywood then asked if we ought to have speakers at the event, seeing as two purposes include advertising the Youth Empowerment Grant and increasing name recognition of the YAC. Karr asked how staffing the two week show run would go, Heywood pointed out that that would depend on the nature of the venue. Possible locations include: Recreation Center, UAY, art galleries and banks. The question of whether or not to include North Central Junior High came into play, the group then discussed that issue, deciding to include North Central in the project. The discussion touched on the nature of the Youth Empowerment Grant, which Karr said had only to benefit Iowa City citizens, not necessarily be conducted by Iowa City citizens within the present guidelines. Review draft Annual Report: Will be reviewed further on July 15tH Goals and planning for 2010: Student Citizenship awards will have to wait until the board is full. Public Discussion: No public discussion. Staff Update: The commission reviewed the commission's status. A few members had been reassigned so as to free up at-large slots and give the commission more flexible openings. Meeting Schedule: Already discussed. Heywood motioned to adjourn. Wahls seconded. The meeting was unanimously adjourned, 5:40 P.M. YOUTH ADVISORY COMMISSION ATTENDANCE RECORD YEAR 2009 (Meeting Date) NAME TERM EXP. 1/4 1/8 1/27 2/12 3/1 4/5 4/23 5/3 6/5 , 6/7 7112 Hannah Green (Regina) 12/31 /09 N M X N M N M X X X O/E X O/E X Micelle Han (West) 12/31 /09 N M X N M N M X X X X X X --- --- --- --- --- Patrick Diamitani (At-Large) 12/31 /09 N M X N M N M X O/E X O/E O/E X O/E Luan Heywood (City) 12/31 /10 N M X N M N M X X X X X X X Zac Wahls (At-Large) 12/31 / 10 --- --- --- N M X X X X X X X Position Vacant (Tate) 12/31 /10 --- --- --- --- --- --- --- --- --- --- --- Jerry Gao (At~arge) 12/31 /09 --- --- --- --- --- X X X X X X Danielle Malatek (At~arge) 12/31 /09 N M O/E N M --- --- --- --- --- --- --- --- --- --- --- --- KEY: X =Present O =Absent O/E = Absent/Excused NM = No meeting/No Quorum --- = Not a Member ~~®~ CITY OF IOWA C[TY E~Q -•~r~s~ DATE: July 13, 2009 TO: Youth Advisory Commission FROM: Marian K. Karr, City Clerk RE: Back To School Blowout event At the July 12, 2009 meeting you requested I check into a few issues for the event. Rental fees for Shelter 6, 7, and 8 is $86.00. That amount is a standard amount charged for the shelters. Zach has already paid that amount and I have asked for a receipt for reimbursement purposes. Printing costs for 4,500 flyers are as follows: 81/2 x 11 (regular pastel paper) - $191.25 81 /2 x 11 (neon color paper) - $236.25 50 posters: 81/2 x 11 (regular paper or cardstock) - $4.25 Riverside Theater is not available that evening. Therefore, all activities will have to be done around the shelters we have rented or in the open areas. The YAC Presents 7~J`~ N Come out and enjoy one last day of fun in the sun at the 2009 Back to School Blow- out! Students and par- ents alike can enjoy free food, games, and swimming! Interested in sports? Theatre? Martial Arts? There's some- thing for everyone at this family friendly event! When: qugust 15th e. 4.Op.9 :~~ ~` n z 0 0 w r O O C -i City of Iowa City's Youth Advisory Commission presents... 2009-2010 Back to School OWOUt Featuring: • Food • Swimming • Comedy ~/~QQ~~ 0 • Guest speaker Ross Wilburn • And more ! Join us at lower City Park from 1 to 4 - 7 p.m. on Saturday, August 5 "Hold fast to the spirit of youth. Let years that come do what they may." 7~,