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HomeMy WebLinkAbout2009-07-22 Youth Advisory CommitteeYOUTH ADVISORY COMMISSION AGENDA Wednesday, July 22, 2009, 4:00 PM Lobby Conference Room, City Hall, 410 East Washington Street 1) Call to Order 2) Approve minutes of July 15 3) Back to School Event (Diamitani, Wahls) - Set up & clean up - Food & drinks - Press Release & Flyers - Costs - Chaperones - Games 4) Meeting Schedule Next scheduled meeting August 2, 4:30 PM Minutes of July 15 meeting not available at time of printing of packet Minutes to be electronically distributed Monday evening, July 20tH ~~- %a~~~ PRELIMINARY Youth Advisory Commission July 15, 2009 - 4:00 P.M. Lobby Conference Room -City Hall Call to Order: Meeting called to order at 4:10 P.M. Members Present: Gao, Green, Wahls, Diamitani Members Absent: Heywood Staff Present: Karr, Wilburn Others Present: Assistant City Attorney Eric Goers Approval of Minutes: Wahls motioned to approve the minutes. Gao seconded. The minutes were unanimously approved. Back to School Event Report: Wahls reported that John's Grocery would provide 400 hotdogs and 400 hamburgers for just under $1,100. Wahls then suggested that we switch the event's theme to ice cream and Heyn's Ice Cream could provide enough ice cream, the freezer, utensils and bowls for $639. He then suggested putting out donation buckets and rebranding the event as a fundraiser for a charity benefitting Iowa City youth. Green then reported that Hy-Vee would provide 700 hamburgers and 700 hotdogs for about $700. Assistant City Attorney Goers then asked who would be doing the grilling. The Commission discussed the possibility of getting football players to do the grilling. Green mentioned that the grill would come with a Hy-Vee employee. Goers then mentioned that ice cream has way less potential for any kind of liability. Wahls then pointed out that going the ice cream route would also save money. Wilburn then reminded everybody to keep it simple. The easier clean up would be the better. Wahls then mentioned that Heyn's would take back whatever unopened ice cream we don't use and would be able to provide more if we needed it. Green asked if this citywide ice cream social would conflict at all with the smaller, elementary school ice cream socials. Wahls said that the Commission needs to advertise this as a city event, not a school event. Wilburn brought up the fact that charitable donations are tax deductible and we need to figure out if people are expecting to use those donations as a tax break, because you don't get a tax break for donating to the city. Diamitani wondered aloud if we needed the fundraiser angle at all. Youth Advisory Commission July 15, 2009 Page 2 Wahls agreed that it was by no means a necessity, but as we are a Youth Advisory Commission, we ought to be forwarding the interests of youth. Wahls said that he was thinking of a charity like Mittens for Cassie, but not that exact charity because it seems odd to bring mittens to a fundraiser in August. Diamitani asked if we would be including that on the fundraiser on the flier, Wahls said we probably should. Diamitani then asked how parents would view the event. Will it be perceived as a fundraiser or a back to school get together? Wahls said the two didn't have to be mutually exclusive. Wilburn then asked if childcare would be provided. Everybody agreed that this was a pressing point, and that the fliers need to specify that there will not be childcare provided and that the event is targeting families. Goers said that the fliers really need to stress that childcare is not provided, so as to prevent people from just dropping off their kids. Goers then inquired to the depth of the martial arts demonstration and asked if there would be any dangerous weapons present. Diamitani responded that there would be nothing particularly dangerous, mostly just forms and breaking boards. Wahls reported that Program Supr. Matt Eidahl from the pool said that the commission would have to pay $2.40 per admission into the pool and that free swimming is basically out of the question. Diamitani pointed out that the big difference between our event and the elementary events was the location, so if swimming was out of the question, we should utilize the park and really stress the games and demonstrations. Karr mentioned that she thought including a program (showing times) on the flier would be a good idea. Wahls said that that would significantly increase printing costs. Wahls then suggested perhaps printing larger posters with the schedule on them. Gao asked if people would be more interested in free ice cream or free hamburgers and hotdogs. Wahls and Wilburn both said that they would take ice cream over hamburgers on a hot night. Wahls then asked if Hy-Vee would be willing to donate drinks, if they sill wanted to be a part of the event. Karr mentioned that McDonalds is known for donating orange drink. Goers mentioned Hy-Vee's root beer, and Diamitani then pointed out that we could adopt a root beer float theme. The Commission agreed that kids certainly love their ice cream floats. Diamitani then asked if PTO members would be able to provide baked goods. Green mentioned that it would probably be better to keep it simple, but also said that PTO members would be great supervisors. Wahls mentioned that interact groups would also be great for supervision and inquired what the equivalent was at Regina. Diamitani asked if the Arts Initiative would wind up being a part of this or not, and the general consensus was that the answer was "no." Green said that between the other art event, this might seem a little extraneous. Diamitani then raised the possibility of staggering the demonstrations throughout the night. Youth Advisory Commission July 15, 2009 Page 3 Karr pointed out that asking vendors to donate drinks was completely separate than asking them to donate meat and entrees, noting John's Grocery's mini keg of root beer would work well. Next on the agenda was clean up and or set up. The interact groups and football teams would certainly be a part of that effort. The area will be ours from 3 to 8 so time ought not be an issue. The commission agreed that swimming is basically just out the question given its tremendous cost. Green asked if we would need both high schoolers and PTO members. Goers interjected and mentioned that it would be very beneficial to have lots of adults. He then went back to the games, and said that the more organized the games are, the more liable we can be. Wahls then suggested the game of "boom ball" which is essentially softball played with a big rubber ball instead of softball. Goers said that this, among the other pickup games, sounded pretty safe. Green asked if there would be enough space. Karr agreed with Wahls that shelters 6, 7 and 8 take up a big swath of the park. Wahls asked if there were any charities that came to mind. Karr brought up that the mittens idea might actually be one worth pursuing, seeing as it removed the tax break monetary aspect. Wahls suggested having bins for the gloves but also having jars for monetary donations, which would all go to the charity. The estimate for the printing of flyers was $236. Wahls listed the final things that the YAC needed to know before printing the flier: 1) If we can get root beer from Hy-Vee or John's 2) JPEG from Hy-Vee (or John's) of their logo if yes to 1) 3) JPEG from Heyn's for flier for providing ice cream 4) Make sure to stress no child care provided, and ages K-7 Wahls noted that all the fliers had to be sorted by school when delivered to the ICCSD. Karr said that if she was given those numbers, she could possibly get that done as the printing happened. The Commission agreed to meet the next week at 4:00 on the 22"d Review Annual Draft Report: The YAC reviewed the Annual report to the City Council. Minimal changes were made. Wahls motioned to approve the report with changes. Gao seconded. The report was unanimously approved. Other Business• None. Diamitani motioned to adjourn the meeting. Wahls seconded. The YAC unanimously voted to adjourn 5:25 P.M. Z O N~ ~~ ~ V V ~ ~ ~ V N N Q W pZ~ Q W H ~a O ~ W X X X X ; ~ ti N X X X ~ X i ~ ti X X X X X X X X X X ~ 0 X 0 X X X M N X X X X X ~ X ~ X X X X X i ~ X X X X X M N ~ ~ ~ ~ ~ i i i N Z Z Z Z Z ' Z Z Z Z Z °~° X X X X ~ Z Z Z Z Z O 07 O O O O O O O O O ~ ` ~ O O ~ a M M M M M M M M W X N N N N N N N N .-. .-. gz ~' ~ Z _ ~ ~ ~ 2 ~ ~ _ ~ 2 ~ ~ ~ ~ D ~ ~ d ca O C d E L 0 /~ 'C V 0 v?~ W ~ ~ ~ ~ r ~ N ~ N ~ w+ N aaaz°z° ~„~~ n u XOpZ W Y W ~L,15 ~Ia'~ ±~~ ~~~~ ;. ~~ `: ~ ~ ~~,~~. s° ', ~~I~ .^ .,:. _.~. C '~v/vr/~~~~ ~~~ I ~~S ~ 7~ ~. PRESS RELEASE The Iowa City Youth Advisory Commission (YAC) will be hosting aBack-to-School Blowout picnic/social event. This event will take place on Saturday, August 15 from 4:00-7:00 PM at Lower City Park (200 E. Park Road) Shelters 6, 7 and 8. It will features food, free swimming and various speakers and entertainment. "This is a chance for Iowa City youth to come together and just have a good time," YAC Commissioner Zack Wahls said, "Sometimes we get caught up in the rivalries and what not, and we just need a reminder that at the end of the day we're all friends." The event aims to unite Iowa City area students and their families in afun-filled social to foster a sense of community. It offers a chance for students to commune with their peers in a non- academic environment, in preparation for start of the school year. The event targets children entering grades K-7 and their families. Activities include free hot dogs and hamburgers, local entertainment, several school speakers and free swimming from 4:00-6:00 PM at the City Park Pool. The speakers include Ross Wilburn, whose many titles include ICCSD Equity Director, Iowa City City Council member and YAC City Council Liaison. The YAC is a City of Iowa City Commission comprised of seven Iowa City residents between the ages of 15 and 21. Its primary goals are to promote understanding and awareness of Iowa City among area youth, and to represent the Iowa City youth in governmental and other affairs. "It's all about the kids," Wahls said, "Start from the bottom and work your way up." ~/aa- C~v~~/s~ City of Iowa City's Youth Advisory Commission presents... - C t0 SC 00 9 2010 6a 200 Blowout Support Lassie's Mittens Bring a pair of gloves or mittens Featuring: • Heyn's Ice Cream • Music a D • Comedy p 0 • Guest speaker Ross Wilburn • And more! Join us at Lower City Park from 4 - 7 p.m. on Saturday, August 15tH "Hold fast to the spirit of youth. Let years that come do what they may." ~rS ~~~ ~ ~ ~a ~~ ~~~ On August 15`h, the City of Iowa City's Youth Advisory Commission (YAC) will be hosting a citywide Back to School blowout. The event, which will run from 4:00 p.m. to 7:00 p.m at Lower City Park, will feature free Heyn's ice cream, entertainment, refreshments and guest speakers, while collecting outerwear for Lassie's Mittens. "We want to provide a fun environment for kids while raising awareness about a serious issue," said Zach Wahls, an at-large member of the YAC. "We're encouraging families to come out together, eat ice cream, drink root beer and donate extra pairs of gloves or mittens." Wahls said that the event will feature members of the nationally recognized West High Forensics team, face painting, aTae-Kwon Do demonstration, the City High Large Group Speech team, high school fall sports coaches, local guest speakers and more. In addition, pick up games of soccer, Frisbee, boom ball (a combination of kick ball and softball) and capture the flag will be played throughout the lower half of the park. The entertainment and speakers will alternate in ten minute intervals throughout the night, starting at 5:00. ~ ~ /~~ Schedule of Events/Speakers Shelter 7 5:00 Drumline [In the works] 5:10 Tae-Kwon Do Demonstration [Confirmed] 5:40 Ross Wilburn [Confirmed] 6:00 WHS Speech #1 [Confirmed] 6:10 Mitch Gross [Not confirmed] 6:20 Fall coaches [Kind of confirmed] 6:40 YAC Presentation [Confirmed] Shelter 8 5:10 Art display/Crafts [Confirmed] 5:40 Crafts [Confirmed] 5:50 Poetry Slam [Not confirmed] 6:10 Face painting [Not confirmed] 6:50 CHS LGS [In the works]