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Home My WebLink About2009-08-23 Youth Advisory CommitteeYOUTH ADVISORY COMMISSION AGENDA Sunday, August 23, 2009, 4:30 PM Lobby Conference Room, City Hall, 410 East Washington Street 1) Call to Order 2) Approve minutes of August 6 3) Wrap up report Back to School Event (Diamitani, Wahls) 4) Arts Initiative Project (Heywood) 5) Youth Events Calendar 6) Meeting Schedule Next scheduled meeting September 6, 4:30 PM (Labor Day Weekend) MINUTES PRELIMINARY YOUTH ADVISORY COMMISSION August 6, 2009 - 4:00 PM LOBBY CONFERENCE ROOM, CITY HALL Members Present: Patrick Diamitani, Hannah Green, Jerry Gao, Luan Heywood Members Absent: Zach Wahls Staff Present: Marian Karr, Ross Wilburn Others Present: None RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None CALL TO ORDER: The meeting was called to order at 4:15 p.m. Hannah Green chaired the meeting. MINUTES: Heywood moved and Gao seconded to approve the July 22 and July 24 minutes. The minutes were unanimously approved, 4/0 BACK TO SCHOOL EVENT: Diamitani reported that he and Wahls had made progress. Set up and clean up had been arranged through volunteers from 1440 and football squads. Karr presented her check off list, denoting what remained to do. Heywood said she could bring youth art to present in shelter seven. The presentation of said art will have to be adapted to different weather scenarios. The question came up as to whether or not the ice cream was pre-scooped, and if not, the importance to informing volunteers unopened containers can be returned. Karr said she would have a supply box ready for pick up before she leaves on Thursday. The group then turned to the press release. Karr reported that Wahls hadn't heard anything from any of the Regina coaches. Various changes were then made to the press release regarding wording about schools, activities, groups, etc. After modifications, Heywood motioned to approve the revised press release. Gao seconded. The press release was unanimously approved, 4/0. The release will be issued by the City August 10. Next, the commission discusses distribution of extra fliers to neighborhood centers and other schools. Heywood said she would take a part in that. Green asked if we had successfully recruited adult volunteers. Heywood asked if interact volunteers have been properly notified due to confusion she had perceived among their members. Heywood then asked if we had a first aid kit and for procedures in case of disaster. Karr will include on in the supply box. YOUTH ADVISORY COMMISSION August 6, 2009 Page 2 of 3 Keeping with the weather theme, the group asked what the plan should be if we get rain. Most of the costs are refundable, so expenses shouldn't be a huge issue. Karr said that the YAC needs a way of deciding whether or not to go forward with the event. Heywood asked if YAC could convene a meeting at the park at 3:30 and still be in compliance with the open meetings rules. It was agreed a meeting will not be needed and Wilburn will be the person who makes the final call. Karr will provide contact information to Wilburn should a press release be necessary. Set up will start at 3:15 in Shelter 8, and YAC members were encouraged to wear their blue polo shirts. Diamitani reminded everybody to bring magazines to help with the arts projects and what not. Karr reminded everybody to just let her know if we needed any more supplies for any of the activities and she would try to arrange them prior to her departure on Thursday the 12th. Heywood said that we ought to invite art people, from UAY etc., to help staff the event. Green reminded the Commission that she is unsure if she will be able to attend the event. YOUTH ARTS INTIATIVE: Heywood presented a variety of materials regarding her arts initiative. She also talked to people at the Senior Center who said that they were excited at the prospect of having youth art. She also spoke with people at the Recreation Center in hopes of finding a place to host an art show. Diamitani asked how expensive hosting a show was, and Heywood explained that all expensive venues were going to be ruled out. Diamitani asked about the possibility of three separate shows at each city high school. Heywood said that she'd prefer one central location, due to the anonymous nature of the artwork and collaborative nature of the project. Karr brought up the possibility of using the open space in the Sycamore Mall. Wilburn pointed out that it's a big deal to have art displayed in a big venue. For example, art displayed at Hancher will have more gravitas than art displayed at a high school. Green also suggested the Iowa City Public Library. Karr then suggested Hotel Vitro. Diamintani then pointed out that the emotional content of some this artwork could be pretty heavy in nature. Heywood said that she really thinks the location should be in a Recreation Center or UAY, due to the public space and high volume of kids. She said that in both cases, she's not worrying about vandalism to art, due to the anonymous nature of the art, and that for disposal of it, art could be sent to the Post-Secret proper. Diamitani voiced his support for UAY, due to their ability to reach people. After a brief discussion however, the group rallied around the Recreation Center, and the UAY site for a back up . The opening date for the exhibit will be December 10"', 2009, from 6-8 PM. MEETING SCHEDULE: Next meeting is Sunday, August 23, 4:30 PM. ADJOURMENT: Heywood motioned to adjourn and Gao seconded. The motion passed 4-0, 5:30 PM. ~°°x u m u zya~ O a N N 3 ~ ~ ~ ~~r'~ rn ~ x cc ~ Z~ O N ~D A fl- 0 3 ~ _ Z6' G7 . v " ~ ~' ~ - ~ ~ ~ ~~ ~ ~` ~ ~ 25 v ~ -~ ~- ~ -~ ~ Z ~ m m N w ~ 0 co N w ~ 0 c~ N w ~ ~ 0 N w ~ ~ 0 N w ~ ~ o N w ~ 0 co N w ~ 0 co N w ~ 0 co X ~ ~ z z z z 0 m i i i X x x x OD z ~ z ~ z ~ z ~ z ~ y i i i Z ~ Z ~ Z ~ Z ~ Z ~ N N , , >C X X X X w , X X X m X x )C )C X X X X w X ~ X x m X m w X X X X X ~ m y X ~ x x m ~ X N x ~ x m X X i x ~ x X X X N x ~ x x m ~ X ~ X m X x x 0 C ~ _ mo N m ~< v o m~ ~+ o ~ n ~ ~ m0 v O~ vN 0 z ~~ o c A ~ ~ Woo °~ 0 0 '~ V! 0 z ~3 Updated ~ -/~ U~ YOUTH ADVISORY COMMISSION BUDGET FY10 (7/1/09.6/30/10) FY10 Budget Funds Used Balance Global Village $250.00 --- $250.00 Website & Advertising $1,000.00 --- $1,000.00 Grants $2,000.00 --- $1,990.69 Back To School Blowout Flyers Posters Schedules $1,000.00 --- $209.29 $0.51 $8.80 $781.40 Total Remaining in Budget $4,022.09 Known Cost Estimates: Rental of Shelters Ice Cream Root Beer Softball Field Rental Estimated Total: $86.00 $639.00 $169.65 NC $894.65 S:CIk/Youth Advisory Commission/Budget Spreadsheets/FY2010