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HomeMy WebLinkAbout2009-10-01 Youth Advisory CommitteeYOUTH ADVISORY COMMISSION AGENDA Thursday, October 1, 2009, 8:30 PM Lobby Conference Room, City Hall 410 East Washington Street 1) Call to Order 2) Approve minutes of September 27 3) Update of City Council Proposed Curfew Ordinance 4) Review of By-laws, mission statement, and resolution Budget for FY2011 5) Other Business 6) Meeting Schedule Next scheduled meeting November 1, 6:00 PM -~ MINUTES YOUTH ADVISORY COMMISSION September 27, 2009 - 4:40 PM Lobby Conference Room, City Hall Members Present: Zach Wahls, Hannah Green, Jerry Gao, Luan Heywood Members Absent: None Staff Present: Marian Karr, Ross Wilburn Others Present: None PRELIMINARY RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): The Commission recommend against passage of the proposed juvenile curfew unanimously, 4/0. The reasons for this recommendation include: • The restrictive nature of this ordinance on law-abiding, productive young citizens • The negative effect that the confrontations mandated by this ordinance would have on the perception of police by youth and the stigma associated with law enforcement officials • The inequality with which this ordinance will inevitably be enforced CALL TO ORDER: The meeting was called to order at 4:40 p.m. Hannah Green chaired the meeting. MINUTES: Wahls motioned to approve the August 26 minutes. Heywood seconded. The motion passed 4-0 YOUTH EVENT CALENDAR: The Commission discussed the calendar, which has effectively little use since its inception, reporting a total of two uses. The Commission unanimously agreed that it out to be put into retirement. DISCUSSION OF PROPOSED JUVENILLE CURFEW: Before Wilburn arrived at the meeting, the Commission briefly discussed the mechanics of passing ordinances in Iowa City. After Wilburn arrived, the Commission delved into the pros and YOUTH ADVISORY COMMISSION September 27, 2009 Page 2 of 3 cons of the issue at hand. Karr reported that the Chief of Police had requested the ordinance's passage as another tool to deal with the spike in violence on Iowa City's southeast side. She also stated that a number of communities in Iowa utilize curfews, Coralville among them. Wilburn said that he doesn't believe that there is particularly strong support on either side of the issue in the neighborhood that would likely be most directly affected, but those who do support a side are quite vocal. Heywood expressed her opinion that this ordinance would be excessively restrictive. Green and Wahls seemed to share similar concerns. The Commission went through the particulars of existing State and City laws on the issues in Iowa City. In addition, it was noted that a loitering ordinance has been proposed, but the Commission did not feel that it pertained to the Commission's goals. Heywood said that, from her research (distributing a fact sheet), curfews don't really stop crime. Wahls agreed, saying that it seems it merely gives prosecutors another charge to stick offenders with. Green said that she would have trouble supporting such an ordinance, because she felt it would not be implemented fairly or evenly. Gao openly asked what youths aged fourteen to fifteen would be doing outside after 11 p.m. (This is the time at which fourteen year olds would be prohibited from being outdoors.) Heywood and Green both shared anecdotes of their time in community theatre at that age, which kept them out that late. Wahls critiqued the language of the proposed ordinance, which to him seemed foreign. Karr and Wilburn both said that the ordinance was modeled on the ordinance passed by other cities and state rulings on the subject. Heywood asked what exactly the ordinance was hoping to prevent. Having spoken with numerous citizens on the topic, Wilburn provided a list of reasons. These included roving gangs of loud youth, kids cutting through yards, fights, open intimidation, acts with weapons and group fights. It should be noted that these acts were not limited exclusively to youth. Wahls asked if most of this was occurring at night. Karr said that this was not the case, but that the intimidation and fear was heightened at night. Wahls motioned to recommend against passage of the proposed juvenile curfew. Green seconded. The motion passed 4-0 The reasons for this recommendation include: • The restrictive nature of this ordinance on law-abiding, productive young citizens • The negative effect that the confrontations mandated by this ordinance would have on the perception of police by youth and the stigma associated with law enforcement officials • The inequality with which this ordinance will inevitably be enforced The commission again briefly discussed the loitering ordinance but decided to not take action on it either in support or otherwise. YOUTH ADVISORY COMMISSION September 27, 2009 Page 3 of 3 YOUTH ARTS INITIATIVE: Wilburn shared the report from the City Attorney's office. He said that the City cannot link to a commercial site, based on the City's Internet policy. Due to the nature of some of the content on that website, the City's public website cannot link to it. Another issue is the fact that the City would be unable to edit any of the content submitted, possibly resulting in the creation of a forum for material that would be deemed obscene by the community. As such, there would be concern that there would be taxpayer dollars going towards things most would deem inappropriate. Wilburn then got into what he believed the YAC was supposed to be in its original purpose. He had hoped for the YAC to serve more as an advisory body than a project group. Heywood expressed her support for returning more directly to the mission statement. Green agreed, but added that in her two years, she's seen none of such activity. Wilburn said that part of the blame of that lays with the Council and that he would like to make an effort to get the YAC present at a Council work session. The Commission expressed interest in attending one. MEETING SCHEDULE: The Commission decided to meet again on Thursday October 1S` to discuss developments of the September 29`h City Council meeting and to address agenda items that had to be tabled due to Wahls's early departure. That meeting will happen at 5:30 p.m. on Thursday. ADJOURMENT: Wahls motioned to adjourn. Green seconded. The motion passed 4-0 Meeting adjourned 5:40 PM. YOUTH ADVISORY COMMISSION ATTENDANCE RECORD YEAR 2009 (Meeting Date) NAME TERM 1/4 1/8 1/27 2/12 3/1 4/5 4/23 5/3 6/5 6/7 7/12 7/15 7/22 7/24 8/6 EXP. 12/31/09 NM X NM NM X X X O/E X O/E X X X X X Hannah Green (Regina) 12/31 /09 N M X N M N M X X X X X X --- --- --- --- --- Michelle Han (West) 12/31/09 NM X NM NM X O/E X O/E O/E X O/E X X O/E X Patrick Diamitani (At-Large) 12/31/10 NM X NM NM X X X X X X X O/E X X X Luan Heywood (City) 12/31/10 --- --- --- NM X X X X X X X X X X O/E Zack Wahls (At-La-ye) 12/31 /10 --- --- --- --- --- --- --- --- --- --- --- --- --- --- --- Position Vacant (Tate) 12/31 /09 --- --- --- --- --- X X X X X X X X X X Jerry Gao (At-Large) Danielle Maknlelc (At~arge) 12/31 /09 N M O/E N M --- --- --- --- --- --- --- --- --- --- --- --- KEY: X =Present O =Absent O/E = Absent/Excused NM = No meeting/No Quorum --- = Not a Member YOUTH ADVISORY COMMISSION ATTENDANCE RECORD YEAR 2009 (Meeting Date) NAME TERM 8/26 9/27 EXP. 12/31 /09 X X Hannah Green (Regina) 12/31 /09 --- --- M~chelle Han (West) 12/31 /09 --- --- Patrick Diamitani (At~arge) 12/31/10 X X Luan Heywood (Cdy) 12/31 / 10 X X Zack Wahls (At-Large) 12/31 / 10 --- --- Position Vacant (Tate) 12/31 /09 X X Jerry Gao (At-Large) Danielle Maknte4c (At~arge) 12/31 /09 --- --- KEY: X =Present O =Absent O/E = Absent/Excused NM = No meeting/No Quorum --- = Not a Member Updated 09/02/2009 YOUTH ADVISORY COMMISSION BUDGET FY10 (7/1/09-6/30/10) FY10 Budget Funds Used Balance Global Village $250.00 --- $250.00 Website&Advertising $1,000.00 --- $1,000.00 Grants $2,000.00 --- $2,000.00 Back To School Blowout $1,000.00 --- $346.27 Flyers $209.29 Posters $0.51 Ice Cream $159.50 Rental of Shelters $86.00 Root Beer $170.64 Schedules $8.80 Supplies $18.99 Tetal Remainina in Budget $3,596.27 Known Cost Estimates: Softball Field Rental Estimated Total: NC $0.00 S:CIk/Youth Advisory Commission/Budget Spreadsheets/FY2010 ~~ Prepared by: Marian Karr, City Clerk, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5041 RESOLUTION NO. 08-344 RESOLUTION APPROVING THE BY-LAWS OF THE IOWA CITY YOUTH ADVISORY COMMISSION. WHEREAS, the Iowa City Youth Advisory Commission revised and unanimously adopted by- laws at their September 15, 2008 meeting; and WHEREAS, the City Council Rules Committee reviewed the by-laws and recommended further changes on October 31St and November 14`t', 2008; and . WHEREAS, on November 23, 2008 the Youth Advisory Commission recommended adoption of the revised by-laws; and WHEREAS, it is in the public interest to adopt by-laws which guide the procedures and actions of the commission; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that: The by-laws of the Iowa City Youth Advisory Commission, attached hereto and incorporated by reference herein, are approved and adopted by the City Council. Passed and approved this 2nd day of December , 2008. ATTEST: ~t.J %~ CI LERK City Attorney's Office It was moved by hamvion _ and seconded by Correia the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey Champion ~ Correia x ~ Hayek _ x O'Donnell R Wilburn x Wright Resolution No. Page 2 08-344 It was moved by Champion and seconded by adopted, and upon roll call there were: Correia the Resolution be AYES: NAYS: ABSENT: ~_ Bailey x Champion ~_ Correia R Hayek ~_ O'Donnell X Wilburn g W righf wpdata/glossary/resolution-ic.doc The Iowa City Youth Advisory Commission By-Laws Article 1 -Name The official name of the organization shall be The Iowa City Youth Advisory Commission. Article II -Purpose The mission of the Youth Advisory Commission is to promote understanding and awareness of Iowa City among Iowa City youth, allow a select group of youth to help make decisions concerning them and their peers, enable youth members to utilize and expand on their leadership abilities, to serve as a mechanism for communication between youth and adults in Iowa City and create a bridge whereon youth and adults can develop partnerships. • The Iowa City Youth Advisory Commission will empower, engage, and foster Youth participation in its local community; more specifically to provide a "sounding board" for youth issues affecting the Iowa City community youth. Article III -Membership Shall consist of seven [7] members appointed by the City Council currently enrolled in an Iowa City high school or high school equivalent. Four members shall represent City, Regina, Tate, and West high schools. The three remaining members shall be at large. All members shall be appointed for two year terms beginning January 1. All ages shall be calculated on the date of the filing of applications, and shall not be more than 18 years of age at the time of application. All members shall be residents of Iowa City. Article IV -Meetings Section A: Shall be run in accordance will the most current edition of Roberts Rules of Order. Section B: Quorum must be attained before business can transpire; thus, four [4] commissioner present at one time shall constitute a quorum. Section C: Notice of official Commission meetings needs to be in accordance with Iowa Open Meetings Laws. Youth Advisory Commission By-Laws Page 2 Section D: The date/location/time of meetings shall be set by the Chairperson of the Commission [subject to approval by the Commission members] in conjunction with the City Clerk. Section E: Special meetings may be called by the Chairperson, or by a consensus of two [2] of the sitting membership of the Commission. Section F: Meeting shalt be held, monthly, but not limited to. Article V -Elections Section A: Elections of new officers to a term will occur at the first meeting of the Commission after the first of March. Section B: Officers will be elected by a majority vote of the commission. Section C: Terms of all officer positions shall be for one [1] year, but all persons are eligible for re-elections. Article VI -Officers Officers of the Commission shall consist of, but not limited to, Chair, Vice-Chair, and Secretary. Article VII -Duties Section A: The Chair shall preside and convene regularly scheduled Commissions meetings; Shall direct the business of the Commission; Shall work in conjunction with the City Council liaison and City Clerk to facilitate all work of the Commission in accordance with the City of Iowa City Ordinances and State Laws; Shall appoint all committees, and appoint other posts within the Commission, except those already mandated, with subject to approval by the commission. Section B: The Vice-Chair shall chair all committees on special subjects, except as designated by the Chair; shall assist the Chair in all work of the Commission; shall oversee all work of the Commission; provide ideas, and projects, for the Commission to undertake; shall preside in the absence of the chair. Section C: The Secretary shall be responsible preparing the minutes and forwarding them to the City Clerk for distribution; shall assist the Chair and Vice-Chair in their activities; shall work hand-in-hand with the City Clerk. Youth Advisory Commission By-Laws Page 3 Article VIII -Vacancies, Resignations, Dismissal Section A: Resignations shall be submitted to the City Clerk in writing. Section B: Prior notice of absences to the City Clerk shall be sufficient for an excused absence. Sections C: Two-thirds [2/3J of the Commission may recommend dismissal to the City Council. Article IX -Committees The commission may create various committees as needed. The Chair shall appoint all committee members, subject to approval by the rest of the commission. No more than three [3] Commission members may serve at once on a committee. Article X -Amendments Section A: These by-laws may be amended when necessary by two-thirds [2/3] majority of the Commission membership. Section B: Proposed amendments must be submitted to the Commission in writing, with possible decision and action to be scheduled for the following meeting. Section C: All changes are subject to approval by the Iowa City Council. These By-Laws of the Iowa City Youth Advisory Commission were approved at the meeting of the Commission on November 23, 2008; and approved by the City Council at their meeting -----------. Prepared by Marian K. Karr, City Clerk, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5041 RESOLUTION NO. nR-~45 RESOLUTION REPEALING RESOLUTION NO. 05-371 ESTABLISHING A IOWA AND YOUTH ADVISORY COMMISSION FOR THE CITY OF IOWA CITY, ADOPTING A N N ACCORDANCEE WSTH BNEWINBY-LAWS UCONCERNING COMMISSION I MEMBERSHIP. WHEREAS, the City Councish atYouthyAdvisory Comm ssion for thetCity of Iowa City, Iowa to that the City Council establ serve as an advisory body to the City Council; and WHEREAS, the Youth Advisory Commission and City Council Rules Committee have recommended revising the by-laws regarding membership. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, as follows: 1. A Youth Advisory Commission is hereby established for the City of Iowa City. 2. The mission of the Youth Advisory Commission is to promote understanding and awareness of Iowa City among Iowa City youth, allow a select group of youth to help make decisions concerning them and their peers, enable youth members to utilize and expand on theirnlde adults ip obwlai Citytandecreate aabr dgehwhereonoyouth and iadtults between youth a can develop partnerships. 3. Membership shall consist of seven [7] members appointed by the City Council currently enrolled in an Iowa City high school or high school equivalent. Four members shall represent City, Regina, Tate, and West high schools. The three remaining members shall be at large. All members shall be appointed for two year terms beand sha I not be 1. All ages shall be calculated on the date of the filing of applications, more than 18 years of age at the time of application. All members shall be residents of Iowa City. 4. Members of the Commission at the time changes are made to the membership requirements will be allowed to finish existing terms. 5. A parent or guardian must sign the application of a person applying for an age 15-17 seat on the Commission. RES. No. 08-345 Page 2 6. The Council shall choose one (1) council member to serve as the Council liaison to the Youth Advisory Commission and one (1) council member to serve as an alternate liaison. Said liaison shall interview persons applying to serve on the Commission and make a recommendation to Council. Said liaison shall attend the Commission's meetings. 7. The City Clerk of the City of Iowa City, Iowa shall be authorized to take whatever administrative action is necessary to provide staff assistance and information necessary to aid the Commission in the performance of its duties. 8. The Commission shall adopt a set of By-Laws to be approved by the City Council which the Commission deems necessary and advisable for conducting the business of the Commission, subject to the ordinances of the City of Iowa City, and in accordance with the Iowa Open Meetings law. 9. Resolution No. 05-371 is hereby repealed. Passed and approved this 2nd day of December , 2008. roved by ATTES- ~~ ~~-zit -U~ City Attorney's O ce the It was moved by Correia and seconded by Wright Resolution be adopted, and upon roll call there were: AYES: X X x X NAYS: ABSENT: Bailey Champion Corriea Hayek O'Donnell Wilburn Wright Marian/res/YouthAdvcomm. d oc APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNU~tvv FY2010 (July 1, 2009 -June 30, 2010 Name of event/program: Date(s) of event program ut;b ka~~:~~xx Cotmrtti:s~;~ o n See attached •'- ? -~ :-. ,~®~~~ ,.,~..~_ CITY Of i011~i1 CITI' Did you receive funding from the City for this event program last year? Yes ~ No 0 If yes, how much -July 2008 (FY09) $ 3 000 Amount requested from City of Iowa City -July 2009 (FY10) $ 4 250 Location of event/program: See at a Name of organization: out Contact person: Marian K. Ka r =Day Phone: ~5~-sn[, i Mailing address: street 4t n F Wa~hingtnn City Tnrua r•; ry zip S~~ ,p_____ Estimated number of individuals expected to attend: Describe the eventlprogram and all activities that will occur: How does this program/event benefit the Iowa City area? 1f this is an increase or decrease from previous City funding, please indicate why: anticipated increase in grants due to increased marketing efforts List Proposed Revenue Sources Description' Requested Amount Requested City Funding $ $ Total Funding for Program $ •List public and private organizations, sale or items, ew. This application must be filled out completely. If more space is necessary an Applications must be received on or before November 1, 2008, to be considered for Applicants will be notified of the Council Office at 356-5010 if you have questions. ,. Estimated Major Expenses Description Amount Global Villa e $ 250 Website & Advertising $ 1,000 Empowerment Grants $ 2,000 Carnival $ 1,000 Total Budget for Event/Program $ 4 250 Michael Lombardo, City Manager ~ City Hall NOV 4 2008 410 E. Washington Street Iowa City, IA 52240 meeting when funding allocation discussion ill occur. Call the Cit M "'~'I~3'll`l~ I~~l l~Il (YAC) Explanation of funding requests for fiscal year 2009-2010 Summer of the Arts Global Village: $250 We have participated in the Global Village event in June 2006, 2007, and 2008. At the event the YAC usually runs a tent focusing on another nation, and provides beverages and craft activities for children attending. The event provides a chance for the YAC to interact with younger youth of the community, increasing the visibility of the Commission. We are requesting less money this year to go towards our involvement. We have deemed some of the funds for this event are unnecessary. Website and Advertising: $1000 Last year we were allotted $500 for developing and promoting a website about the YAC. Since then we have produced a website which offers a community events calendar focusing on youth, biographical information about members and materials relating to the youth empowerment grant. Since the success of the website and the YAC depends on community engagement, we are requesting funding to advertise. We advertised during fiscal year 2009 by producing flyers, pencils, and Face book ads. We hope to continue to expand our advertising by reaching out to student groups at the high schools and university as well as community groups that indicate interest in the program. Through advertising we hope to increase community awareness and participation in YAC endeavors. Youth Empowerment Grant: $200 We were allotted $2000 for continuing a youth mini grant program for fiscal year 2009. We have developed an application ad process for evaluating and approving youth led projects for Iowa City residents with funding up to $500. A student outreach group at Regina was awarded a grant for a project geared towards helping needy families during the holidays. With active promotion and targeted information, countless people have the opportunity to be helped by Iowa City youth. Back to School Summer Fun Fest: $1000 A new idea thought up this year by the Commission was the emergence of an annual back to school celebration at the City Park for the Iowa City Community School District. The event could include possible donated swim user for ICCSD students, small carnival games and activities, and school affiliated softball tournaments. Much more detail will be put into the event in the upcoming future, and the event will likely take place the weekend before school starts for the ICCSD. Being a youth oriented organization, the YAC feels it should take a much larger role in the area school and this event would be a great way to have fun and bring the schools together. City of Iowa City -Board, Commission & Committee Members Page 1 of 1 ~ .C «« Back to Site Boards, Commissions & Committees: Members YOUTH ADVISORY COMMISSION Staff Contact more information available Marian Karr 356-5041 Origin Contact staff. Number of Members Seven. Membership shall consist of seven [7] members appointed by the City Council currently enrolled in an Iowa City high school or high school equivalent. Four members shall represent City, Regina, Tate, and West high schools. The three remaining members shall be at large. All ages shall be calculated on the date of the filing of applications, and shall not be more than 18 years of age at the time of application. All members shall be residents of Iowa City. Appointed By The City Council, recommendation by Council liaison. Term All members shall be appointed for two year terms beginning January 1. Duties The mission of the Youth Advisory Commission is to promote understanding and awareness of Iowa City among Iowa City youth, allow a select group of youth to help make decisions concerning them and their peers, enable youth members to utilize and expand on their leadership abilities, to serve as a mechanism for communication between youth and adults in Iowa City and create a bridge whereon youth and adults can develop partnerships. Public Meeting Time and date to be determined by the Commission. Member Name Hannah Green (Regina}, Vice-Chair Luan Heywood (City), Secretary Jerry Gao (At-Large) Zach Wahls (West} Term Begins $ Term Ends ~~ ~ ~o ~z cw-~ 1 /1 /2008 s ~o 12(31 /2009 1 /1 /2009 12/31 /2010 , •,,~n 9 111 /2008 12/31 /2009 1 /112009 12/31 /2010 http://www.iowa-city.org/icgov/apps/boards/members.asp?ID=42&output=print 8/28/2009 ~i5 ~• ~jUit7v ~ ~~~ To promote understanding and ~ awareness of Iowa City among Iowa City youth • ' To allow a select group of youth to ~ help make decisions concerning them and their peers • • To enable youth members to utilize ~ and expand on their leadership abilities Mission Goals • • To serve as a mechanism for ~ communication between youth and adults in Iowa City • • To create a bridge whereon youth and ~ ' adults can develop partnerships • • To empower, engage and foster youth ~ participation in its local community • • Other Goals To provide a `sounding board' for ~ youth issues affecting the Iowa City community youth •