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Home My WebLink About2011-02-13 Youth Advisory CommitteeYOUTH ADVISORY COMMISSION AGENDA Sunday, February 13, 2011, 4:00 PM Harvat Hall, City Hall 410 East Washington Street 1) Call to Order 2) Approve minutes of January 9, 2011 3) Award of Recognition Grants 4) Update on vacancies 5) Budget update a) 2011 Budget b) 2012 Presentation 6) Sub-Committee reports and appointments a) Grant Programming (Tamerius) b) Website & Advertising (Lincoln, Gao) c) Recognition Grant (Gao, Tamerius) 1. Changes for next year d) Appointments e) Other 7) City Council and Staff Update 8) Meeting Schedule Next scheduled meeting Pending: Election of Officers -March ~~ YOUTH ADVISORY COMMISSION DRAFT Sunday, January 9, 2011- 4:00 PM HARVAT HALL, CITY HALL Members Present: Jerry Gao, Alexandra Tamerius, Matt Lincoln, Caroline Van Voorhis, Sam Fosse, and Leah Murray Members Absent: None Staff Present: Marian Karr, Ross Wilburn Others Present: None CALL TO ORDER: The meeting was called to order at 4.00 PM. ELECTION OF TEMPORARY CHAIR & VICE CHAIR: City Clerk Karr reported that the terms of the Chair and Vice Chair had expired and by-laws require election of officers in March. After discussion, the Commission decided to elect a temporary Chair and Vice Chair for a two month period until elections in March. Lincoln motioned to elect a temporary Chair for two months, which was seconded by Tamerius. The motion passed unanimously 6/0. Moved by Lincoln to elect Gao as temporary Chair, seconded by Tamerius. The motion passed unanimously 6/0. Lincoln then motioned to elect Tamerius as temporary Vice Chair for two months which was seconded by Van Voorhis. The motion passed unanimously 6/0. Jerry Gao chaired the meeting. MINUTES: Gao noticed a correction in the minutes of December 10. Instead of"12" applicants from Regina, there were "13," and the Commission amended "next person" and replaced it with "next time." Tamerius motioned to approve the minutes as amended. Lincoln seconded the motion. The motion passed unanimously, 6/0. UPDATE ON VACANCIES: The Commission currently has one vacancy, Tate. BUDGET UPDATE: a) 2011 BUDGET City Clerk Karr mentioned that she had received receipts from Regina totaling $1,000 dollars leaving a balance of $898.03. b)2012 REQUEST Gao composed a 2012 budget request summary sheet. The Commission discussed a notable decrease of $1250 from the FY11 budget and the proposed FY12 budget request. Van Voorhis recognized a correction in the proposed 2012 budget request, The Commission changed "serves" to "serve." Tamerius made a motion to approve the 2012 budget request as amended. Lincoln seconded the motion. The motion passed unanimously, 6/0. Karr mentioned that a memo was released for all boards and commissions inviting them to speak with the City Council on the proposed budget on January 18th. Karr stated that she reserved a slot for the Youth Advisory Commission at 8:15 to speak about their FY12 budget request. The Commission stated that they would like to have the budget request summary in the Thursday Council packet the before the meeting. Tamerius stated that she would be able to address Council, while both Murray and Van Voorhis stated they might attend the meeting as well. SUBCOMMITTEE REPORTS: ^ The Commission discussed the Grant Programming Subcommittee. Tamerius abstained from the discussion due to a conflict of interest, and left the room. The Commission reviewed the GLOW YOUTH ADVISORY COMMISSION January 9, 2011 Page 2 of 3 application again due to the fact that the original applicant did not reside in Iowa City. The new application, from a new applicant, states payment would be straight to the vendor Old Capitol Screen Printers and not to the person. There was a two dollar discrepancy in the desired amount from the first and second application. The first application asked for $898 while the second application asked for $896. The Commission decided to award GLOW $896. Moved by Lincoln to approve the GLOW application for $896. Van Voorhis seconded the motion. The motion passed unanimously 5/0, with Tamerius abstaining. Tamerius returned to the meeting. ^ No new updates on Website and Advertisements. The Commission next discussed the Youth Recognition Grant. After several rounds of voting, Michael Sueppel and Andrew Yowell were chosen as the two winners for the Youth Recognition Grant. Karr suggested that the Youth Recognition Grant Subcommittee notify all applicants and winners with a letter. Karr agreed to draft the letters and send it to the Youth Recognition Grant Subcommittee for review and approval. It was agreed that a certificate and $250 check would be presented to the winners at the February 13 meeting. Due to the amount of applicants, Karr suggested all applicants and their families be invited to the February meeting so they can see how the Commission operates. The Commission agreed and wanted to add "Youth Recognition Grant" to the agenda for the next meeting agenda to talk about the process for next year. The Commission decided to make no new subcommittee appointments until March. CITY COUNCIL, UPDATE: Wilburn reported Council received their new City budget in December. There will be a public hearing on the overall budget on February 15. Wilburn also stated that he will not be running for re-election this fall. MEETING SCHEDULE: The Commission set a date for the next meeting, Sunday, February 13 at 4:00 PM. Lincoln motioned to adjourn, which was seconded by Tamerius. The motion to adjourn passed unanimously, 6/0, 5:12 PM. Minutes submitted by Lincoln. YOUTH ADVISORY COMMISSION ATTENDANCE RECORD YEAR 2011 (Meetine Datel NAME TERM EXP. 1/9 2/13 Leah Murray (West) 12/31 /11 X Alexandra Tamerius 12/31 /11 X Sam Fosse (City) 12/31 /31 X Jerry Gao (At Large) 12/31 /11 X Matt Lineod~r (Regina) 12/31 /11 X Cardine VanVoortiis (At Large) 12/31 / 11 X Position Vacant (Tate) 12/31 /11 --- KEY: X =Present O =Absent O/E = Absent/Excused NM = No meeting/No Quorum --- = Not a Member ~~ NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDERING APPOINTMENT TO THE FOLLOWING COMMISSION: YOUTH ADVISORY COMMISSION One Vacancy -Two-Year Term January 1, 2011 -December 31, 2012 One (1) person -Tate High The mission of the Youth Advisory Commission is to promote understanding and awareness of Iowa City among Iowa City youth, allow a select group of youth to help make decisions concerning them and their peers, enable youth members to utilize and expand on their leadership abilities, to serve as a mechanism for communication between youth and adults in Iowa City and create a bridge whereon youth and adults can develop partnerships. Membership shall consist of seven [7] members appointed by the City Council currently enrolled in an Iowa City high school or high school equivalent. Four members shall represent City, Regina, Tate, and West high schools. The three remaining members shall be at large. All ages shall be calculated on the date of the filing of applications, and shall not be more than 18 years of age at the time of application. All members shall be residents of Iowa City. Applications must be received by 5:00 p.m., Wednesday, February 9, 2011. The City of Iowa City encourages diversity in the appointment of citizens to boards and commissions. Persons interested in being considered should contact the City Clerk at City Hall, 410 E. Washington Street. Application forms are available from the Clerk's office upon request or on the City website at www.icgov.org. Questions about the Iowa City Youth Advisory Commission should be directed to Marian Karr, City Clerk at 356-5041. YOUTH ADVISORY COMMISSION BUDGET FY11 (7/1/10-6/30/11) FY11 Budget Funds Funds Spent Balance Authorized Forums $1,000.00 --- --- $1,000.00 Website 8~ Advertising $1,000.00 --- --- $1,000.00 Empowerment Grants $2,000.00 --- --- $6.18 Regina $1,000.00 $1,000.00 Summer of Solutions $101.97 $101.97 GLOW $896.00 $891.85 Recognition Grants $500.00 $500.00 $500.00 $0.00 Total $4,500.00 $2,006.18 Updated 01/10/2011 S:CIk/Youth Advisory Commission/Budget SpreadsheetslFY2011 Page 1 of Marian Karr From: Lisa Barnes [lisa@summerofthearts.org] Sent: Monday, January 24, 2011 9:55 AM To: Marian Karr Subject: Re: Global Village Thanks Marian -- that would be fine. We have a wide variety of craft supplies and could probably help in that regards, so if you want to see if they might be interested, that would be great. Lisa Lisa J. Barnes Executive Director City of Iowa City's Summer of the Arts PO Box 3128 Iowa City, IA 52244-3128 319/337-7944 Cell: 319/930-7944 -- powered by That Cellular Place FAX: 319/358-9094 www.summerofthearts.or~ On Mon, Jan 24, 2011 at 9:51 AM, Marian Karr <Marian-Karrnae,iowa-ci , .org> wrote: Good question. We do not have it in the budget but I can ask them at their next meeting on February 13. Would that be time enough? From: Lisa Barnes [mailto:IisaCa~summerofthearts.or4] Sent: Monday, January 24, 2011 9:49 AM To: Marian Karr Subject: Global VIllage Marian, Do you know if UAY might be interested in participating in Global Village again this year? I know they haven't done it in a while, but thought I'd throw it out there. Lisa 1 /24/2011 Page 2 of 2 Lisa J. Barnes Executive Director City of Iowa City's Summer of the Arts PO Box 3128 Iowa City, IA 52244-3128 319/337-7944 Cell: 319/930-7944 --powered by That Cellular Place FAX: 319/358-9094 www. summeroftheart s. or ~ 1 /24/2011 Page 1 of 1 Marian Karr From: Regenia Bailey [bailey@avalon.net] Sent: Friday, January 28, 2011 10:42 PM To: Ross Wilburn Cc: Marian Karr Subject: re: resource for the Youth Advisory Commission thought that Youth Advisory Commission members might benefit from knowing about DoSomerthina.orp. Some may be familiar with this site, but I thought I'd pass it along just in case. ~-enia Regenia D. Bailey 430 Church Street Iowa City, IA 52245 319.351.2068 (h) 319.321.1385 (c) 1/31/2011 Updated 01/09/11 Youth Advisory Commission Information Term: 1/1/09 - 12/31/10 Position Vacant (Tate High) Term: 1/1/10 - 12/31/11 Matt Lincoln (Regina High) 715 Caroline Ave Iowa City, IA 52245 Term: 1/1/11 - 12/31/12 Sam Fosse (City High) 4741 Inverness Ct Iowa City, IA 52245 Term: 1/1/11 - 12/31/12 Leah Murray (West High) 4005 E1 Paso Ct Iowa City, IA 52246 Term: 1/l/10 - 12/31/11 Alexandra Tamerius (At-Large, from City High) 2911 Eastwood Dr Iowa City, IA 52245 Term: 1 / 1 / 10 - 12/31 / 11 Jerry Gao (At Large) 29 Coll Court Iowa City, IA 52246 Term: 1/1/10 - 12/31/11 Caroline Van Voorhis (At Large) 53 Hunters Place Iowa City, IA 52246 City Council Liaison Ross Wilburn Cell - (319)530-5156 Staff Marian Karr, City Clerk Work - (319)356-5041 Cell - (319)936-1009