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Home My WebLink About2011-04-03 Youth Advisory CommitteeYOUTH ADVISORY COMMISSION AGENDA Sunday, April 3, 2011, 4:00 PM Lobby Conference Hall, City Hall 410 East Washington Street 1) Call to Order 2) Approve minutes of March 6, 2011 3) Update on vacancies 4) Budget update 2011 Budget 5) Bullying Panel -May 12 6) Sub-Committee reports and appointments a) Grant Programming (Tamerius, Van Voorhis) b) Website & Advertising (Lincoln, Gao, Murray) Global Village c) Recognition Grant (Gao, Tamerius, Fosse) d) Appointments e) Other 7) City Council and Staff Update 8) Meeting Schedule Next scheduled meeting ~~ YOUTH ADVISORY COMMISSION Sunday, March 6, 2011- 4:00 PM Lobby Conference Room, City Hall DRAFT Members Present: Jerry Gao, Alexandra Tamerius, Caroline Van Voorhis, Leah Murray, Sam Fosse Members Absent: Matt Lincoln Staff Present: Marian Karr, Ross Wilburn Others Present: None CALL TO ORDER: The meeting was called to order at 4:00 PM. MINUTES: Van Voorhis motioned to approve the minutes as amended, Murray seconded the motion. The motion passed unanimously, 5/0, Lincoln absent. ELECTION OF OFFICERS City Clerk Karr reported Commission Member Lincoln would not be attending the meeting due to a performance at his school, but did express interest in serving as an officer. Moved by Tamerius, seconded by Murray, to elect Lincoln as secretary. The motion carried unanimously, 5/0, Lincoln absent. Commission Members discussed the procedure if an officer needed to resign. City Clerk Karr stated the procedure would be similar to that of a Commission Member, in that the Member would notify the City Clerk in writing of the resignation and a vacancy would be announced. In the event the Member is also an officer, the Commission would select a replacement to fill out the remainder of the term of the officer. Temporary Chair Gao stated he was interested in continuing as Chair, and Tamerius said she too was interested in continuing as Vice-Chair. Moved by Van Voorhis, seconded by Murray, to elect Gao as Chair and Tamerius as Vice-Chair. The motion carried unanimously, 5/0, Lincoln absent. UPDATE ON VACANCIES: The Commission currently has one Tate vacancy. Gao stated he may be gone for the summer months, and Vice-Chair Tamerius would serve in his absence. In the event the Chair and Vice-Chair are absent a temporary Chair would be elected, always remembering 4 Commission Members are needed for a quorum. City Clerk Karr noted that the Commission may also adjust their schedule and take off some time in the summer. BUDGET UPDATE: City Clerk Karr reported no new expenditures in the 2011 budget. GLOBAL VILLAGE /SUMMER OF THE ARTS OPPORTUNITIES: Commission Members noted that the event occurred on June 4, and school was out for the summer. Gao noted he would be out of town for the summer starting the third week of May. Van Voorhis said the information stated that volunteers were available to assist in staffing. City Clerk Karr noted the event was optional but she felt it was important to have a YAC member present at all times during the event. Commission Members discussed displaying the Youth Advisory Banner and wearing the Youth Advisory shirts to promote the Commission. City Clerk Karr noted that the request for YAC volunteer activities had been forwarded to the Volunteer and Sponsor Relations Coordinator and other activities may be forthcoming. Van Voorhis stated she had volunteered for Jazz Fest and often people are assigned individually and she felt this might be the best format for a group. In response to Gao, City Clerk Karr estimated costs previous years for supplies for a Global Village booth was $200 +. Gao stated he enjoyed the experience last time. Tamerius stated she would be taking the SAT that day, and getting ready to YOUTH ADVISORY COMMISSION March 6, 2011 Page 2 of 4 leave town but would assist in providing ideas prior to the event. Gao recalled the advantage in selecting a country early. Tamerius questioned why the event had been removed from the budget. Gao reported that former member Heywood said the event did not follow the mission of the group. Individual Member expressed their views that the event should be viewed as a promotional activity for the Commission and did follow their mission statement. Van Voorhis, Murray and Fosse said they could help with the event. Tamerius suggested Maya and teaching numbers or the alphabet. Van Voorhis suggested creating bookmarks. Gao questioned whether the country had to be current for the event. Gao suggested India. City Clerk Karr stated that often a print from the country could be offered for coloring at the booth. Fosse liked utilizing a soccer theme for Brazil. After discussion, the majority agreed to participate in the event and listed the preference for the countries as: Maya, India, Brazil. City Clerk Karr was directed to make an application for the Commission and report back at the next meeting. SUBCOMMITTEE REPORTS: Appointments -Gao noted that appointments had been made at the last meeting and questioned if anyone wanted to make changes. City Clerk Karr questioned if a Global Village Committee should be formed. Murray suggested using the existing Website and Advertising Committee for the Global Village event. The Commission agreed to wait until the April meeting with Commission Member Lincoln present to discuss further. Grant Programming - No report Website and Advertisements -Commission Members viewed two youth websites • ProjectCS, Coral Springs, FL • Independent Living PA: Youth Advisory Board City Clerk Karr reported that the ProjectCS site provides an activity calendar of all teen activities which is updated often and fades in and out rather than the traditional calendar. The site also advertised a Teen Success Day including completing applications and writing resumes. Gao noted the advantage of the Commission doing their own site rather than incorporating the City format, and asked if it were possible for the Commission to do their own site. Staff will report back. Commission Members viewed the current City YAC site. In response to questions, City Clerk Karr stated the current City site is updated with appointments and alumni status only. Gao requested the typical City Website traffic per month. Staff will report back. Murray noted the Independent Living PA: Youth Advisory Board site which incorporates color and font changes and attracts more high schoolers. Gao questioned other City Board websites. All departments are under the City site but wasn't sure about Boards and Commissions. Tamerius noted an environmental group that appeared before council with a budget request had a different site. City Council Liaison Wilburn explained they are not a Board or Commission under the City government. Gao expressed an interest in doing a separate site with a link, a little less governmental. Murray stated she liked the sidebar set-up. Tamerius stated there was more the group could do to helping the students knowing more about Iowa City, for example the curfew. She wished they could work on facilitating discussion. Gao said over 90% of teenagers don't care about government. Tamerius stated City High Student Senate is more like a spirit club, always fighting for members Gao said West High Student Senate is large and allows anyone who wants to join, to join, and all events are social. Tamerius encouraged members to think about what direction the Commission should be headed in the future and what they wanted to see long term on the site. YOUTH ADVISORY COMMISSION March 6, 2011 Page 3 of 4 CITY COUNCIL UPDATE: Wilburn passed along information on the Human Rights Commission upcoming panel or forum on bullying and wondered if the YAC would be interested in co-sponsoring or getting involved in the event. Murray reported that West High had spent a week on the issue recently. Wilburn said it was more of a panel discussion, with a community focus. Tamerius thought the focus was more community oriented and would provide exposure not only to the issue but to the Commission. She stated she would be interested in YAC participation. Majority expressed an interest in getting more information on possible involvement. Staff will follow up and report back at the next meeting. City Clerk Karr noted the Commission was also looking into the Sanctuary City request from the City Council. Wilburn said Council is interested in hearing more from the community and the Sanctuary Committee about problems and solutions; but shared concerns on recent legislation that would directly impact Iowa City. He reported that research form the City Attorney indicated that if we didn't exchange certain information with the State the City wouldn't have access to critical state enforcement information. MEETING SCHEDULE: The Commission set a date of Sunday, April 3 at 4:00 PM. for the next meeting Tamerius motioned to adjourn, which was seconded by Van Voorhis. The motion to adjourn passed unanimously, 5/0, Lincoln absent. Adjourned 5:20 PM. Minutes submitted by Karr. YOUTH ADVISORY COMMISSION ATTENDANCE RECORD YEAR 2011 IMeetine Datel NAME TERM EXP. 1/9 2/13 3/6 4/3 Leah Murray (West) 12/31 /11 X X X Alexanc#aTamerius 12/31 /11 X X X Sam Fosse (City) 12/31 /31 X X X Jerry Gao (At Large) 12/31 /11 X X X Matt Lincoln (Regina) 12/31 /11 X O O/E Cardine VanVoorhis (At Large) 12/31 /11 X X X Position Vacant (fate) 12/31 /11 --- --- KEY: X =Present O =Absent O/E = AbsentlExcused NM = No meeting/No Quorum --- = Not a Member ~3 NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDERING APPOINTMENT TO THE FOLLOWING COMMISSION: YOUTW ADVISOfZY COMMISSION One Vacancy -Two-Year Term January 1, 2011 -December 31, 2012 One (1) person -Tate High The mission of the Youth Advisory Commission is to promote understanding and awareness of Iowa City among Iowa City youth, allow a select group of youth to help make decisions concerning them and their peers, enable youth members to utilize and expand on their leadership abilities, to serve as a mechanism for communication between youth and adults in Iowa City and create a bridge whereon youth and adults can develop partnerships. Membership shall consist of seven [7] members appointed by the City Council currently enrolled in an Iowa City high school or high school equivalent. Four members shall represent City, Regina, Tate, and West high schools. The three remaining members shall be at large. All ages shall be calculated on the date of the filing of applications, and shall not be more than 18 years of age at the time of application. All members shall be residents of Iowa City. Applications must be received by 5:00 p.m., Wednesday, April 27, 2011. The City of Iowa City encourages diversity in the appointment of citizens to boards and commissions. Persons interested in being considered should contact the City Clerk at City Hall, 410 E. Washington Street. Application forms are available from the Clerk's office upon request or on the City website at www.icgov.orq. Questions about the Iowa City Youth Advisory Commission should be directed to Marian Karr, City Clerk at 356-5041. YOUTH ADVISORY COMMISSION BUDGET FY11 (7/1 /10-6/30/11) FY11 Budget Funds Funds Spent Balance Authorized Forums $1,000.00 --- --- $1,000.00 Website 8~ Advertising $1,000.00 --- --- $1,000.00 Empowerment Grants $2,000.00 --- --- $6.18 Regina $1,000.00 $1,000.00 Summer of Solutions $101.97 $101.97 GLOW $896.00 $891.85 Recognition Grants $500.00 $500.00 $500.00 $0.00 Total $4,500.00 $2,006.18 S:CIk/Youth Advisory Commission/Budget Spreadsheets/FY2011 Updated 03/29/2011 r ~~ ~_:..~,i.,~.~~,,~ CITY C7~ IQWA CITY ~~ RAN~~~ ~ EMC Date: March 29, 2011 To: Youth Advisory Com fission From: Stefanie Bower Re: Bullying Program On May 12~h the City of Iowa City Human Rights Commission will be holding a program on bullying. The program will be held from 7 pm-9 pm in Meeting Room A at the Iowa City Public Library. The program will include a screening of the film 8u/lied.~ A Student, A School, and A Case That Made History. After the film there will be a discussion facilitated by University of lawa Assistant Professor of Social Work Alankaar Sharma as well as brief presentations by Equity Director for the Iowa City Community School District Ross Wilburn and Iowa City Police Officer Jorey Bailey. The Human Rights Commission was interested in knowing whether the lawa City Youth Advisory Commission would be interested in co-sponsoring the program. At this time, we do not have a specific role lined up for the Youth Advisory Commission but would be interested in any ideas you each may have concerning the program and how you could assist. If not, we would hope that the Youth Advisory Commission keeps the Human Rights Commission in mind for future programming and outreach activities to the community. Thank you in advance for your consideration. ~G6 Marian Karr From: Matt Ewers Sent: Monday, March 21, 2011 11:17 AM To: Marian Karr Cc: Gary Cohn; Shannon McMahon Subject: Revised Statistics - Below are the revised statistics for the website/YAC. We've changed the date range from 1 week to 1 month and we also avoided spring break week. A sample month of traffic was taken (February 11 -March 11) and the following figures were polled. Site wide traffic (all of ICGOV.org) totalled 4,322,507 hits. The Entire YAC web presence (28 pages) totalled 41 hits. (0.0000095% of all traffic ) YAC Break Down • About the YAC: HiFi (video page) 5 hits (12.2% of YAC traffic ) • About the YAC: LoFi (video page) 11 hits ( 26.9% ) • Alexandria Tamerius (member) 0 hits (0% ) • Alumni of the YAC 7 hits (17% ) • Audrey Keranan (alumni) 0 hits (0% ) • Danielle Malatek (alumni) 0 hits ( 0% ) • David Segar (alumni) 0 hits (0% ) • Elyse Kamps (alumni) 1 hit (2.4% ) • Hannah Green (alumni) 0 hits (0% ) • Jackie Stubbers (alumni) 5 hits (12.2% ) • Lin Weeks (alumni) 4 hits (9.8% ) • Luan Heywood (alumni) 1 hit (2.4 % ) • Mason B. Bleam (alumni) 0 hits (0% ) • Michelle Han (alumni) 0 hits (0% ) • Patrick Diamitani (alumni) 0 hits (0% ) • Sarah Ziegenhorn (alumni) 0 hits ( 0% ) • Subha Subramanian (alumni) 4 hits ( 9.8% ) • Zach Wahls (alumni) 0 hits (0% ) • Caroline Van Voorhis (member) 0 hits ( 0% ) • Frequently Asked Questions 1 hit ( 2.4% ) • Gary Black (member) 0 hits (0% ) • YAC Homepage 0 hits (0% ) • Jerry Gao (member) 0 hits (0% ) • Matt Lincoln (member) 0 hits (0% ) • Membership 0 hits (0% ) • Video Library 0 hits (0% ) • Youth Empowerment Grant Overview 2 hits (4.9% ) • Youth Recognition Grant 0 hits (0% ) Matt Ewers Web Developer City of Iowa City 1 RTS F E S T I V A L Sufhhler of t~ 2011 GLOBAL VILLAGE Join us for a trip around the world! Share your experience, your culture and your enthusiasm with attendees at the 2011 Iowa Arts Festival! We're looking for dedicated groups or individuals willing to research and provide information on another country and provide at least one activity or demonstration that shares information on that country. This is a great way to educate our community about cultural diversity. We encourage participants to provide interactive activities for the kids (and adults) in attendance. A few suggestions: 1) Figure out how best to decorate your booth to really show something about the country you're sharing. Example -- in 2008, China had a "great wall" around the booth. 2) Do you have ideas for games, songs, dances, that you could share? We can arrange for adequate space for a demonstration and time for you to share with the audience if you'd like. 3) We will be putting together a "passport" for the kids and want to share a few interesting tidbits about the country you choose. We would suggest that you NOT provide a flier of information. Most people don't want them and it's a waste of paper. Global Village will take place on Saturday, June 4th from 10 a.m. - 4 p.m. in downtown Iowa City. All participants will receive a tent, tables and chairs. Booths will be set up on Dubuque and College Streets on the Pedestrian Plaza. Set up will begin at 8 a.m. Saturday morning. Volunteers will be available to assist with setup and to help staff your booth (if necessary and if requested in advance). We want this to be a fun and exciting experience for you and the people who visit your booth. For this reason, we need to gather some information to confirm your participation. Contact Name: ~ Y't~~~zYl /~ . ~ 1't' Business/Organization: Mailing Address: City: /Cir ' l'~~~. Phone: _~ _s ,(,~ -- ~2~L-/ Country Represented: sure to a~nfirm State: //~ ZIP: 5/~ ~ 5<G~ E-mail: }~;~+r,'.~~, - ~~~-r®~hLila-~~~ ar5' ilability with Kelly Ford or Lisa Barnes) PLEASE NOTE: Due to budget constraints, we won't be able to reimburse you for supplies you provide. However, we have lots of supplies on-hand and would be happy to see if we can help provide some of those to you. I need ~ tables and I need chairs for my booth Please return this completed form by March 15th to Lisa Barnes, PO Box 3128, Iowa City, 52244-3128. If you have questions, contact Lisa Barnes at 337-7944 or lisa@summerofthearts.org. Thanks! Youth Awards Awards presented 1VIay 11th Nominate a Youth for promoting and/or contributing to human rights locally or abroad. Nominations due by Auri127, 2011. Nomination forms available at www.ic.gov.org/humanrights For More Information Call 356-5022 or email humanrights@iowa-city.org Sponsored by City of Iowa City Human ~Zights Commission ~ City of Iowa City Human Rights Commission Youth Award Nomination Form (Individual 8~ Group) 2011 For the past seven years, the City of Iowa City Human Rights Commission has recognized activities performed by local youth that promote and/or contribute to Human Rights in the Iowa City area and abroad. Activities that the Commission is aware of that would be worthy of an award include, but are not limited to: • Collecting money for a Human Rights related organization/cause • Organizing a Human Rights related activity • Collecting food/clothing/personal hygiene items for local or national organizations Since the City of Iowa City Human Rights Commission hopes to recognize the creativity and uniqueness of our youth, we ask that students not be nominated for participation in class activities or pre-organized events. However, any additional activity that comes as a result of a class activity or pre-organized event would be a welcome nomination. To keep our awards timely, we also ask that nominations be limited to events that have occurred since June 2010. Students previously recognized by the Human Rights Commission are eligible, as long as they are nominated for a different and current activity. If you are nominating youth for participation in connection with a service agency, a letter on agency letterhead, dated and signed by the Director must accompany the nomination form. Nominations will be accepted until 5 p.m. on April 27, 2011. Nominations can be sent to: City of Iowa City Human Rights Commission 410 E. Washington Street Iowa City, IA 52240-1826 Or sent via email to humanrights(a~iowa-city.orq or faxed to 887-6213. Each honoree will be recognized Wednesday, May 11, 2011 at 7:00 p.m. at the Youth Human Rights Awards Program at the Englert Civic Theatre located at 221 E. Washington Street, downtown Iowa City. At the program, Mayor Matthew Hayek will deliver brief remarks and each honoree will be presented with a Certificate of Appreciation signed by Mayor Hayek and the Chair of the City of Iowa City Human Rights Commission. The winner, nominator, and parents/guardians are invited to attend the celebration. Refreshments will be served. For additional information call 356-5022 or email humanrights(c~iowa-city.ora. For more nomination forms, please visit www.icpov.orp/humanriphts. Disclaimer: the Youth Awards is not a competition, however, the City of Iowa City Human Rights Commission does reserve the right to decline to recognize those youth whose nominations do not conform to the requirements as stated above. w/civrights/h rcyouthawards/2011 /youthawardnompkt. doc Single Nomination Nominee's Information Name: Address: School: Grade: Age: Gender: Nominee's Parent /Guardian Information Name: Address: Phone: Email: Nominating Individual or Organization Information Individual or Organization Name: Mailing Address: Name of Contact Person: Phone: Email: Description of the event/activity you believe deserves recognition. Please focus on the event/activity, while avoiding describing personality traits of the student. Include the date(s) of the event/activity. w/civrights/h rcyouthaward s/2011 /youthaward nompkt. doc Group Nomination Nominee's Personal Information Name: Address: School: Name: Address: Phone: Name: Address: School: Name: Address: Phone: Name: Email: Nominee's Personal Information Address: School: Grade: Age: Gender: Nominee's Parent /Guardian Information Name: Address: Phone: Email: Nominee's Personal Information Name: Address: School: Grade: Age: Gender: Nominee's Parent /Guardian Information Name: Address: Phone: Email: Grade: Age: _ Nominee's Parent /Guardian Information Gender: Email: Nominee's Personal Information Grade: Age: _ Nominee's Parent /Guardian Information Gender: w/civrig hts/h rcyouthawards/2011 /youthawardnompkt. doc Nominee's Personal Information Name: Address: School: Name: Address: Phone: Email: Nominee's Personal Information Name: Address: School: Name: Address: Phone: Email: Nominee's Personal Information Name: Address: School: Name: Address: Phone: Nominating Individual or Organization Information Individual or Organization Name: Mailing OcirlrpSS~ Name of Contact Person: Phone: Gender: Grade: Age: _ Nominee's Parent /Guardian Information Grade: Age: _ Nominee's Parent /Guardian Information Gender: Grade: Age: _ Nominee's Parent /Guardian Information Gender: Email: Email: w/civrig hts/h rcyouthaward s/2011 /youthawardnom pkt. doc Description of the event/activity you believe deserves recognition. Please focus on the event/activity, while avoiding describing personality traits of the student. Include the date(s) of the event/activity. w/civrig hts/h rcyouthawards/2011 /youth awardnom pkt. doc Upclc~ted 03/29/11 Youth Advisory Commission Information Term: 1/I/l 1 -12/31/12 Position Vacant (Tate High) Term: 1/1/1 O - 12/31/11 Matt Lincoln (Regina High) 715 Caroline Ave Iowa City, IA 52245 Term: l/1/ll - 12/31/12 Sam Fosse (City High) 4741 Inverness Ct Iowa City, IA 52245 Term: 1/1/1I - 12/31/12 Leah Murray (West High) 4005 El Paso Ct Iowa City, IA 52246 Term: 1/1/] 0 - 12/31/11 Alexandra Tamerius (At-Large, from City High) 2911 Eastwood Dr Iowa City, IA 52245 Term: l/1/10 - 12/31/11 Jerry Gao (At Large) 29 Coll Court Iowa City, IA 52246 Term: I/1/10 - 12/31/l 1 Caroline Van Voorhis (At Large) 53 Hunters Place Iowa City, IA 52246 City Council Liaison Ross Wilburn Cell - (319)530-5156 Staff Marian Karr, City Clerk Work - (319)356-5041 Cell - (319)936-1009