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Home My WebLink About2011-05-01 Youth Advisory CommitteeYOUTH ADVISORY COMMISSION AGENDA Sunday, May 1, 2011, 4:00 PM Lobby Conference Hall, City Hall 410 East Washington Street 1) Call to Order 2) Approve minutes of April 3, 2011 3) Update on vacancies 4) Budget update 2011 Budget 5) Bullying Panel — May 12 6) Sub - Committee reports and appointments a) Grant Programming (Tamerius, Van Voorhis, Lincoln) b) Website & Advertising (Lincoln, Gao, Murray) c) Recognition Grant (Gao, Tamerius, Fosse) d) Global Village (Van Voorhis, Murray) e) Appointments f) Other 7) City Council and Staff Update 8) Meeting Schedule Next scheduled meeting YOUTH ADVISORY COMMISSION Sunday, April 3, 2011- 4:00 PM HARVART HALL, CITY HALL DRAFT Members Present: Jerry Gao, Alexandra Tamerius, Matt Lincoln, Caroline Van Voorhis, Sam Fosse, and Leah Murray Staff Present: Marian Karr Others Present: None CALL TO ORDER: The meeting was called to order at 4:04 PM. MINUTES: Tamerius motioned to approve the minutes. Lincoln seconded the motion. The motion passed unanimously, 6/0. UPDATE ON VACANCIES: The Commission currently has the Tate vacancy. BUDGET UPDATE: City Clerk Karr stated that there were no new expenditures. HUMAN RIGHTS COMMISSION BULLYING PANEL: Karr noted the memo from the staff of the Iowa City Human Rights Commission regarding the program on bullying on May 12"', and questioning if the Youth Advisory Commission would like to co- sponsor the event. Karr stated that the event was pretty well planned and YAC would not have a specific role in the program. By committing to the program, the Commission would be recognized and have its name placed in the program as a co- sponsor. Individual Members stated they were not sure they could attend. Karr stated the Commission Members should be present if they are co- sponsoring, and said other opportunities could be explored if this event didn't work into YAC schedules at this late date. Commission Members agreed to c- sponsor and asked that the program be forwarded electronically to all Commission members so they could check their schedules for the program on May 121". SUBCOMMITTEE REPORTS: GRANT PROGRAMMING: Lincoln joined the Grant Programming Sub - Committee. WEBSITE & ADVERTISING: Karr provided the statistics for the Youth Advisory Commission website traffic. Tamerius was interested in seeing the amount of hits over a 12 -month time. Karr reported that the city is currently looking at policies and procedures for users; and reformatting and restructuring individual pages. The Commission YOUTH ADVISORY COMMISSION April 3, 2011 Page 2 of 4 is able to make any changes in content, but should wait for the policy before making any changes in the formatting of the site. GLOBAL VILLAGE: The Commission committed to represent Brazil in the Global Village on June 4. The Commission also created a sub - committee for Global Village headed by Murray and Van Voorhis who will report at the May 3 meeting on possible activities for the event. Karr suggested each Commission member come with his or her schedules for the next meeting and brainstorm ideas for interactive activities during Global Village. A Commission member should be present in the Global Village booth during the June 4 event, additional volunteers will needed depending on the activities. Karr will report the approximate number of kids that have attended in the past. RECOGNITION GRANT: No new updates. CITY COUNCIL UPDATE: Karr attached an application for the Human Rights Commission Youth Award for any Commission member who knows someone deserving of the award. Karr informed the Commission of a potential 12 -month Farmer's Market in the Pedestrian Mall Downtown in 2012. More information will be provided to the City Council in May. The Downtown Association hopes that this event would get more people and families downtown. MEETING SCHEDULE: The Commission set a date for the next meeting, Sunday, May 1 at 4:00 PM. Tamerius motioned to adjourn, which was seconded by Lincoln. The motion to adjourn passed unanimously, 6/0, 4:40 PM. Minutes submitted by Lincoln. YOUTH ADVISORY COMMISSION ATTENDANCE RECORD YEAR 2011 (Meeting Date) NAME TERM EXP. 1/9 2/13 3/6 4/3 Leah Murray (West) 12/31/11 X X X X Alexandra Tamerius 12/31/11 X X X X Sam Fosse (City) 12/31/31 X X X X Jerry Gao (At Large) 12/31/11 X X X X Matt Lincoln (Regina) 12/31/11 X O O/E x Caroline Van Voorhis (At Large) 12/31/11 X X X X Position Vacant (fate) 12/31/11 - -- - -- - -- - -- KEY: X = Present O =Absent O/E = Absent/Excused NM = No meeting /No Quorum - -- =Not a Member 13 NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDERING APPOINTMENT TO THE FOLLOWING COMMISSION: YOUTH ADVISORY COMMISSION One Vacancy - Two -Year Term January 1, 2011 - December 31, 2012 One (1) person —Tate High The mission of the Youth Advisory Commission is to promote understanding and awareness of Iowa City among Iowa City youth, allow a select group of youth to help make decisions concerning them and their peers, enable youth members to utilize and expand on their leadership abilities, to serve as a mechanism for communication between youth and adults in Iowa City and create a bridge whereon youth and adults can develop partnerships. Membership shall consist of seven [7] members appointed by the City Council currently enrolled in an Iowa City high school or high school equivalent. Four members shall represent City, Regina, Tate, and West high schools. The three remaining members shall be at large. All ages shall be calculated on the date of the filing of applications, and shall not be more than 18 years of age at the time of application. All members shall be residents of Iowa City. Applications must be received by 5:00 p.m., Wednesday, April 27, 2011. The City of Iowa City encourages diversity in the appointment of citizens to boards and commissions. Persons interested in being considered should contact the City Clerk at City Hall, 410 E. Washington Street. Application forms are available from the Clerk's office upon request or on the City website at www.ic oq v.org. Questions about the Iowa City Youth Advisory Commission should be directed to Marian Karr, City Clerk at 356 -5041. Updated 03/29/2011 YOUTH ADVISORY COMMISSION BUDGET FY11 (7/l/10-6/30/11) S:CIk/Youth Advisory Commission /Budget Spreadsheets /FY2011 I� FY11 Budget Funds Funds Spent Balance Authorized Forums $1,000.00 - -- - -- $1,000.00 Website & Advertising $1,000.00 - -- - -- $1,000.00 Empowerment Grants $2,000.00 - -- - -- $6.18 Regina $1,000.00 $1,000.00 Summer of Solutions $101.97 $101.97 GLOW $896.00 $891.85 Recognition Grants $500.00 $500.00 $500.00 $0.00 Total $4,500.00 $2,006.18 S:CIk/Youth Advisory Commission /Budget Spreadsheets /FY2011 I� The Iowa City Human Rights Commission, the Iowa City Youth Advisory Commission and the University of Iowa LGBT Resource Center presents a free public screening of the documentary Bullied: A Student, a School and a Case That Made History. Bullied is a documentary film that chronicles one student's ordeal at the hands of anti -gay bullies and offers an inspiring message of hope to those fighting harassment today. May 12, 2071 7 p.m. - 9 p.m. Iowa City Public Library Meeting Room A Discussion following the film will be facilitated by University of Iowa Assistant Professor of Social Work Alankaar Sharma. Presentations will be made by Iowa City Police Officer Jorey Bailey and Iowa City Community School District Equity Director Ross Wilburn. Individuals with disabilities are encouraged to attend. If you are a person with a disability who requires an accommodation in order to participate in this event, please call 356-5022 in advance. Ranging from Sunday, April 2S, 2010 to Tuesday, April 26, 2011 Website Hits ( all of ICGOV.org ) totalled 69,611,951 hits The entire YAC web presence ( 28 pages ) totalled 14,275 hits. ( 0.00002% of all traffic ) PAGE NAME HITS AVERAGE HITS /DAY % OF YAC HITS About the YAC: Hifi 535 1 3.7% About the YAC: Lofi 582 2 4.1% Alexandra Tamerius 396 1 2.8% Alumni of the Youth Advisory Commission 545 1 3.8% Alumni: Audrey Keranen 511 1 3.6% Alumni: Danielle Malatek 568 2 3.9% Alumni: David Segar 537 1 3.8% Alumni: Elyse Kamps 480 1 3.4% Alumni: Hannah Green 525 1 3.7% Alumni: Jackie Stubbers 361 1 2.5% Alumni: Lin Weeks 526 1 3.7% Alumni: Luan Heywood 524 1 3.7% Alumni: Maison B. Bleam 449 1 3.1% Alumni: Michael Lee Nelson 395 1 2.8% Alumni: Michelle Han 491 1 3.4% Alumni: Patrick Diamitani 572 2 4.0% Alumni: Sarah Ziegenhorn 543 1 3.8% Alumni: Subha Subramanian 507 1 3.6% Alumni: Zach Wahis 485 1 3.3% Caroline Van Voorhis 0 0 0.0% Frequently Asked Questions 352 1 2.5% Gary Black 400 1 2.8% Homepage 1484 4 10.4% Jerry Gao 661 2 4.6% Matt Lincoln 171 0 1.2% Membership 581 2 4.1% Video Library 437 1 3.1% Youth Empowerment Grant Overview 657 2 4.6% Marian Karr From: Kelly Ford <kellylford92 @gmail.com> Sent: Monday, April 04, 2011 12:42 PM To: Jill Cronbaugh Girl Scout troop; Marian Karr Subject: Follow up information on Global Village 2011 Attachments: Booth _ Guidelines _ and _Tips- TL- 2010[1].docx; GV Synopsis Craft Volunteer and Supplies Form (2).doc Hello Global Village Participants! Summer is quickly approaching, and we are so excited that you have committed to participate in Summer of the Art's Global Village 2011! Attached are "Booth Guidelines and Tips" and a "Synopsis Craft Volunteers and Supplies sheet" that you need to fill out for the 2011 Global Village. -The Booth Guidelines and Tips has important information on booths, craft activity ideas, decoration tips, preparations for the weather, materials we provide, important facts, and deadline information. -In the Synopsis, Craft, Volunteers and Supplies sheet you should provide a brief synopsis of things you have done thus far, a listing of your craft, any supplies needed for your craft and at least an estimate of volunteers provided. I also realize you may not have all of your volunteer information, but it would be helpful for us to figure out the number of volunteers we will need if you could provide any names of participants you can, as well as T -Shirt sizes, and shifts. If you have any questions please contact either Kelly Ford or Lisa Barnes (information is below). Also, the Booth Guidelines and Tips also mention who to contact about certain information and deadlines in the document to get you the answers you require as quick as possible. I would also like to encourage you to e -mail me with any questions you have. I am also more than willing to meet up with any groups that might want to talk about ideas, or are seeking further information and help before Global Village! I can meet during any of your own organization meetings, or we can try to set some other time up. Feel free to e -mail me anytime at kellylford92(a,gmail.com. Thanks! Kelly Ford 773 - 263 -1835 kellylford92(a� gmail.com Executive Director of Summer of the Arts Lisa Barnes 319- 337 -7944 lisaksummerofthearts.org TS SUS 10 Global Village FESTIVAL Booth Guidelines and Tips Interactive Activities • Activities should be fun and easy. They should be geared toward children 10 years old and under and should relate to your country. Decoration Tips • Use lots of decorations such as big pictures, posters, flags, maps, and cloth in national colors (examples of booths from past years can be seen at the bottom of the last page) • Ethnic outfits may be worn, but if you choose not to wear them we will provide you with a Summer of the Arts volunteer shirt P • Writing should be big so everyone can read it • Please do not bring any fact sheets /flyers. No one likes carrying them, and not having them will save tree • Also a good idea is to have a few words or phrases in the language of your country to make the experience more interactive. Ex. Hello, ohla Preparing for Potential Bad Weather • Try to bring materials that can stand getting a little wet and /or come prepared with some plastic boxes or covers to protect items from weather. • Also be aware that there is usually wind so you need to make sure nothing will fly away. Important Information • E -mail kellylford92 @gmaiLcom with your craft idea and required supplies by May 10th so that we can make sure no crafts are repeated and see if we have supplies you can use. • Also e-mail us by May 101h with the number of people you will have working your booth and if you need additional volunteers. All volunteers will be asked to register through our volunteer portal on the website (www.summerofthearts.org). • You'll want 3 -4 people at a time, and two shifts work well: 9:30 — 1 p.m. and 1— 4:30 p.m. • You can start setting up at 9 a.m. and all booths need to be set up and ready for "visitors" by 10 a.m. Tear down /clean -up begins at 4 p.m. Please be considerate and return all supplies provided by SotA to the appropriate tub provided. • Each booth will be provided a rubber stamp and ink pad. The kids participating receive a passport with information about each country and you are asked to stamp the passport when they visit your booth. We will draw for prizes for kids who have visited all of the booths. • If your booth needs electricity e-mail Lisa @sum merofthearts.org so we can set up your booth near an outlet and plan to bring an extension cord. Materials provided by Summer of the Arts General Supplies kit: • Glue • Pens • Paper towels • Construction Paper • Pencils • Plastic table cloths • Wet Wipes • Stamp with pad • Markers & Crayons • Scissors • • • We also have tri fold poster boards available (e -mail us if you need one: kellylford92 @gmail.com) • Depending on your activity, we also may be able to provide you with other materials (e -mail us what activity you are doing and we will let you know if we can provide some of the materials: Kellylford92 @gmail.com) Recap of general tips • No fact sheets /flyers • Activities should be fun and easy and geared towards kids 10 years old and under. They should also relate to your country • Prepare for the weather • Images should be bright and colorful • E -mail us with your plans including crafts, activities, and number of people you will have working no later than May 10th kellylford92 @gmail.com • It's recommended that you have 3 -4 people working your booth at a time • Most people split the day in half and have two shifts: 9:30am -fpm and fpm- 4:30pm but this is not required • Allocate at least 30 minutes for set up and tear down Summer of the Arts Executive Director Lisa Barnes: lisa summerofthearts.or Global Village Coordinator Kelly Ford: kellylford92 @gmail.com gym. SUS CrrYOF Sher of the S T FESTIVAL 2011 GLOBAL VILLAGE Synopsis, Craft, Volunteers and Supplies Information Due: May 10" 2011 Contact Name: Business /Organization: Country Represented: Synopsis of Country Information /Progress: Craft Idea: Supplies Needed: Names of Current Volunteers: All volunteers will be asked to register through our volunteer portal on our website (www. sum merofthearts.org). Names 1. 6. 2. 7. 3. 8. 4. 9• 5. 10. Number of Volunteers estimate: Please return this completed form by May 10th to Kelly Ford by e-mail at kellylford92 @gmail.com. If you have questions, contact Kelly Ford at 773 - 263 -1835 or kellylford92 @gmail.com or Lisa Barnes at lisa @summerofthearts.org. Thanks! Marian Karr From: Kelly Ford <kellylford92 @gmail.com> Sent: Monday, April 04, 2011 11:47 AM To: Marian Karr; Lisa Barnes Subject: Re: Global Village Hi Marian! So excited to hear that you have selected Brazil, that sounds like a great addition to this year's Global Village. The booth is actually 10 by 10, and you should expect around 300 kids to be coming through your booth. Let me know if you have any other questions! Thanks! Kelly On Sun, Apr 3, 2011 at 4:47 PM, Marian Karr < Marian- Karr(? iowa- cit}�org> wrote: YAC met this afternoon and they have selected Brazil. Please let me know if there is a problem or you have any questions. How big is the booth (I guessed 8 x 8)? Approximately how many kids visit the global village? From: Lisa Barnes [ mailto:lisap_summerofthearts.org] Sent: Monday, March 21, 20119:46 AM To: Marian Karr Cc: Kelly Ford Subject: Re: Global Village Marian, All three of those countries are still available. Just let me know ASAP what they decide. Thank you. Lisa Lisa J. Barnes Executive Director City of Iowa City's Summer of the Arts Updated 03129111 Youth Advisory Commission Information Term: 1 /l /11 — 12/31/12 Position Vacant (Tate High) Term: 1/1/10— 12/31/11 Matt Lincoln (Regina High) 715 Caroline Ave Iowa City, IA 52245 Term: 1 /l /1 l — 12/31/12 Sam Fosse (City High) 4741 Inverness Ct Iowa City, IA 52245 Term: l /l /11 — 12/31/12 Leah Murray (West High) 4005 El Paso Ct Iowa City, IA 52246 Term: I /l /10 — 12/31/11 Alexandra Tamerius (At- Large, from City High) 2911 Eastwood Dr Iowa City, IA 52245 Term: 1 /1/10 — 12/31/11 Jerry Gao (At Large) 29 Coll Court Iowa City, IA 52246 Term: 1 /l /10 — 12/31/11 Caroline Van Voorhis (At Large) 53 Hunters Place Iowa City, IA 52246 City Council Liaison Ross Wilburn Cell — (319)530 -5156 Staff Marian Karr, City Clerk Work — (319)356 -5041 Cell — (319)936 -1009