HomeMy WebLinkAbout2011-07-10 Youth Advisory CommitteeYOUTH ADVISORY COMMISSION
AGENDA
Sunday, July 10, 2011, 4:00 PM
Lobby Conference Hall, City Hall
410 East Washington Street
1) Call to Order
2) Approve minutes of May 1, 2011
3) Update on vacancies
4) Budget update
2011 Budget (final)
2012 Budget
5) Sub - Committee reports and appointments
a) Grant Programming (Tamerius, Van Voorhis, Lincoln)
b) Website & Advertising (Lincoln, Gao, Murray)
c) Recognition Grant (Gao, Tamerius, Fosse)
d) Global Village (Van Voorhis, Murray)
e) Appointments
f) Other
6) City Council and Staff Update
7) Meeting Schedule
Next scheduled meeting
Z.
YOUTH ADVISORY COMMISSION
Sunday, May 1, 2011- 4:00 PM
HARVART HALL, CITY HALL
Members Present: Gao, Tamerius, Lincoln, Van Voorhis, Fosse, Murray
Members Absent: None
Staff Present: Karr, Wilburn
Others Present: None
CALL TO ORDER:
The meeting was called to order at 4:07 PM.
DRAFT
MINUTES:
Tamerius noticed two mistakes in the minutes: "c- sponsor" to "co- sponsor" and "May 3" was changed to
"May 1." Tamerius motioned to approve the minutes as amended. Lincoln seconded the motion. The
motion passed unanimously, 6/0.
UPDATE ON VACANCIES:
The Commission currently has the Tate vacancy.
BUDGET UPDATE:
City Clerk Karr stated that there were no new expenditures.
BULLYING PANEL:
The Iowa City Human Rights Commission will be holding a program on bullying on May 12`''. The
Commission committed to co- sponsor the program, and would be recognized by having its name placed
in the program. Tamerius stated that she would be able to attend the program and represent the Youth
Advisory Commission.
SUBCOMMITTEE REPORTS:
GRANT PROGRAMMING:
No new updates.
WEBSITE & ADVERTISING:
Karr provided the statistics for the Youth Advisory Commission website traffic over a 12 month
period. Looking over the sheet, the Commission realized that Murray and Fosse were not included in
the report. Karr stated she would check on the absence of those members from the statistics.
GLOBAL VILLAGE:
Murray and Van Voorhis shared some of their ideas for Global Village with the Commission. They
stated that they would like to create a rainforest theme with a green tarp and animal cut -outs. The
Global Village Sub - Committee will compose a list of supplies needed for the project and will notify
Karr as to which supplies she should acquire. Karr will send a sign -up sheet to the Sub - Committee to
register for working shifts, and stressed the importance of a member of the Commission to be present
for each shift.
RECOGNITION GRANT:
No new updates.
YOUTH ADVISORY COMMISSION
May 1, 2011
Page 2 of 3
CITY COUNCIL UPDATE:
Wilburn stated that the Housing Community Development Committee had submitted their
recommendations for the committee's funding; noted the approaching City Council elections in the fall
with a total of 4 seats available and Mayor Hayek is the only City Council member seeking re- election;
stated that there was a request to have downtown businesses agree to a self - imposed tax with proceeds
used for the downtown area. Karr mentioned that the city will be initiating a rezoning project for the old
Press Citizen building for the IC Community School District. It was also reported that the city is doing a
lighting project in the northern downtown district and looking to extend the downtown district across
Burlington Street. Council also had one of its Neighborhood Associations on Melrose ask that
commercial activities be banned on the street. Wilburn stated that Council did not seek to ban activities
but in return asked staff to take a look at possibilities for allowing commercial activity to occur legally
with certain guidelines in place to insure safety. Due to the request, Council is searching for possible
methods to eliminate the trash that accumulates on Melrose. Such methods include new trash receptacles.
MEETING SCHEDULE:
The Commission set a date for their next meeting, Sunday, July 10 at 4:00 PM.
Tamerius motioned to adjourn, which was seconded by Lincoln. The motion to adjourn passed
unanimously, 6/0, 4:48 PM.
Minutes submitted by Lincoln.
YOUTH ADVISORY COMMISSION
ATTENDANCE RECORD
YEAR 2011
(Meeting Date)
NAME
TERM
EXP.
1/9
2/13
3/6
4/3
5/1
Leah Murray (West)
12/31/11
X
X
X
X
X
Alexandra Tamerius
12/31/11
X
X
X
X
X
Sam Fosse (City)
12/31/31
X
X
X
X
X
Jerry Gao (At large)
12/31/11
X
X
X
X
X
Matt Lincoln (Regina)
12/31/11
X
O
O/E
X
X
Caroline VanVoorhis (At Large)
12/31/11
X
X
X
x
X
Position Vacant (fate)
12/31/11
- --
- --
- --
- --
- --
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting /No Quorum
-- = Not a Member
Current Vacancies - YAC
Youth Advisory Commission — One vacancy to fill an unexpired term, effective upon
appointment, plus a two -year term January 1, 2012 — December 31, 2013.
One (1) person — Regina High
(Matt Lincoln resigned)
Youth Advisory Commission — One vacancy to fill a two -year term
January 1, 2011 — December 31, 2012
One (1) person — Tate High
APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, JULY 13, 2011.
Updated 07/05/2011
YOUTH ADVISORY COMMISSION BUDGET
FY11 (7/1/10- 6/30/11)
" Used old supplies and some supplies loaned by Parks & Rec
S:CIkNouth Advisory Commission /Budget Spreadsheets /FY2011
-0 q
FYI Budget
Funds
Funds Spent
Balance
Authorized
Forums
$1,000.00
- --
- --
$1,000.00
Website & Advertising
$1,000.00
- --
- --
$948.78
Global Village *
$51.22
Empowerment Grants
$2,000.00
- --
- --
$6.18
Regina
$1,000.00
$1,000.00
Summer of Solutions
$101.97
$101.97
GLOW
$896.00
$891.85
Recognition Grants
$500.00
$500.00
$500.00
$0.00
Total
$4,500.00
$1,954.96
" Used old supplies and some supplies loaned by Parks & Rec
S:CIkNouth Advisory Commission /Budget Spreadsheets /FY2011
-0 q
Updated 01/10/2011
YOUTH ADVISORY COMMISSION BUDGET
FY12 (7/1/11- 6/30/12)
S:CIk/Youth Advisory Commission /Budget Spreadsheets /FY2011
FY12 Budget
Funds
Authorized
Funds Spent
Balance
Forums
$500.00
- --
- --
$500.00
Website & Advertising
$250.00
- --
- --
$250.00
Empowerment Grants
$2,000.00
- --
- --
$2,000.00
Recognition Grants
$500.00
$500.00
Total
$3,250.00
$3,250.00
S:CIk/Youth Advisory Commission /Budget Spreadsheets /FY2011
Global Village 2011- Brazil
Supplies Used:
-Green tarp
- Butcher paper
-Green and brown poster board
-Green and brown construction paper
- Animal coloring pages
-Youth Advisory Board banner
-Extra markers
- Bungee cords
- Scissors
-Tape
- Poster paint
-Paint brushes
Preparation:
-Make mock rainforest, include a body of water and trees with various branches for the animals
to hang off of, it also helps if you make a few animals of your own to place in the rainforest
beforehand. Make sure people know it's supposed to be the rainforest; it helps to make a sign.
-Make fact cards about the plant and animals in Brazil; make sure they're able to stand on their
own.
- Get volunteers! Apply for some through the Summer of the Arts.
-It would be cool to make a CD of Brazilian music or rainforest sounds to play at the booth
Booth Set Up:
- Attach mock rainforest to the back of the tent using bungee cords.
-Tape the youth advisory banner to the front of the booth using tape.
-Set out various animal cut out around the booth with fact cards near each too educate the kids
in a more in -depth way about the animals of Brazil.
-Have weights to help hold everything down on the table if it's windy. These weights can be
anything from rocks you find on the ground near the booth to using the bags of markers.
Submitted 6/14/11 by
Leah Murray & Caroline Van Voorhis