HomeMy WebLinkAbout2011-07-16 Youth Advisory CommitteeYOUTH ADVISORY COMMISSION
AGENDA
Saturday, July 16, 2011, 3:30 PM
Lobby Conference Hall, City Hall
410 East Washington Street
1) Call to Order
2) Approve minutes of May 1, 2011
3) Update on vacancies
4) Budget update
2011 Budget (final)
2012 Budget
5) Sub - Committee reports and appointments
a) Grant Programming (Tamerius, Van Voorhis, Lincoln)
b) Website & Advertising (Lincoln, Gao, Murray)
c) Recognition Grant (Gao, Tamerius, Fosse)
d) Global Village (Van Voorhis, Murray)
e) Appointments
f) Other
6) Annual Report
7) City Council and Staff Update
8) Meeting Schedule
Next scheduled meeting
YOUTH ADVISORY COMMISSION
May 1, 2011
Page 2 of 3
CITY COUNCIL UPDATE:
Wilburn stated that the Housing Community Development Committee had submitted their
recommendations for the committee's funding; noted the approaching City Council elections in the fall
with a total of 4 seats available and Mayor Hayek is the only City Council member seeking re- election;
stated that there was a request to have downtown businesses agree to a self - imposed tax with proceeds
used for the downtown area. Karr mentioned that the city will be initiating a rezoning project for the old
Press Citizen building for the IC Community School District. It was also reported that the city is doing a
lighting project in the northern downtown district and looking to extend the downtown district across
Burlington Street. Council also had one of its Neighborhood Associations on Melrose ask that
commercial activities be banned on the street. Wilburn stated that Council did not seek to ban activities
but in return asked staff to take a look at possibilities for allowing commercial activity to occur legally
with certain guidelines in place to insure safety. Due to the request, Council is searching for possible
methods to eliminate the trash that accumulates on Melrose. Such methods include new trash receptacles.
MEETING SCHEDULE:
The Commission set a date for their next meeting, Sunday, July 10 at 4:00 PM.
Tamerius motioned to adjourn, which was seconded by Lincoln. The motion to adjourn passed
unanimously, 6/0, 4:48 PM.
Minutes submitted by Lincoln.
YOUTH ADVISORY COMMISSION
ATTENDANCE RECORD
YEAR 2011
(Meeting Date)
NAME
TERM
EXP.
1/9
2/13
3/6
4/3
5/1
Leah Murray (West)
12/31/11
X
X
X
X
X
Alexandra Tamerius
12/31/11
X
X
X
X
X
Sam Fosse (City)
12/31/31
X
X
X
X
X
Jerry Gao (At Large)
12/31/11
X
X
X
X
X
Matt Lincoln (Regina)
12/31/11
X
O
O/E
X
X
Caroline VanVoorhis (At Large)
12/31/11
X
X
X
X
X
Position Vacant (Tate)
12/31/11
- --
- --
- --
- --
- --
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting /No Quorum
- -- = Not a Member
Current Vacancies - YAC
Youth Advisory Commission — One vacancy to fill an unexpired term, effective upon
appointment, plus a two -year term January 1, 2012 — December 31, 2013.
One (1) person — Regina High
(Matt Lincoln resigned)
Youth Advisory Commission — One vacancy to fill a two -year term
January 1, 2011 — December 31, 2012
One (1) person — Tate High
APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, JULY 13, 2011.
Updated 07/05/2011
YOUTH ADVISORY COMMISSION BUDGET
FY11 (7/1/10-6/30/11)
" Used old supplies and some supplies loaned by Parks & Rec
S:CIk/Youth Advisory Commission /Budget Spreads heets/FY201 1
-ttq
FY11 Budget
Funds
Funds Spent
Balance
Authorized
Forums
$1,000.00
- --
- --
$1,000.00
Website & Advertising
$1,000.00
- --
- --
$948.78
Global Village "
$51.22
Empowerment Grants
$2,000.00
- --
- --
$6.18
Regina
$1,000.00
$1,000.00
Summer of Solutions
$101.97
$101.97
GLOW
$896.00
$891.85
Recognition Grants
$500.00
$500.00
$500.00
$0.00
Total
$4,500.00
1
$1,954.96
" Used old supplies and some supplies loaned by Parks & Rec
S:CIk/Youth Advisory Commission /Budget Spreads heets/FY201 1
-ttq
Updated 01/10/2011
YOUTH ADVISORY COMMISSION BUDGET
FY12 (711/11-6/30/12)
S:CIk/Youth Advisory Commission /Budget Spreadsheets /FY2011
FY12 Budget
Funds
Authorized
Funds Spent
Balance
Forums
$500.00
- --
- --
$500.00
Website & Advertising
$250.00
- --
- --
$250.00
Empowerment Grants
$2,000.00
- --
- --
$2,000.00
Recognition Grants
$500.00
$500.00
Total
$3,250.00
$3,250.00
S:CIk/Youth Advisory Commission /Budget Spreadsheets /FY2011
Global Village 2011- Brazil
Supplies Used:
-Green tarp
- Butcher paper
-Green and brown poster board
-Green and brown construction paper
- Animal coloring pages
-Youth Advisory Board banner
-Extra markers
- Bungee cords
- Scissors
-Tape
- Poster paint
-Paint brushes
�t5 (L .
Preparation:
-Make mock rainforest, include a body of water and trees with various branches for the animals
to hang off of, it also helps if you make a few animals of your own to place in the rainforest
beforehand. Make sure people know it's supposed to be the rainforest; it helps to make a sign.
-Make fact cards about the plant and animals in Brazil; make sure they're able to stand on their
own.
- Get volunteers! Apply for some through the Summer of the Arts.
-It would be cool to make a CD of Brazilian music or rainforest sounds to play at the booth
Booth Set Up:
- Attach mock rainforest to the back of the tent using bungee cords.
-Tape the youth advisory banner to the front of the booth using tape.
-Set out various animal cut out around the booth with fact cards near each too educate the kids
in a more in -depth way about the animals of Brazil.
-Have weights to help hold everything down on the table if it's windy. These weights can be
anything from rocks you find on the ground near the booth to using the bags of markers.
Submitted 6/14/11 by
Leah Murray & Caroline Van Voorhis
Subject to Approval YOUTH ADVISORY COMMISSION
GENERAL RESPONSIBILITIES
Established in November of 2005, by Resolution #05 -371, the Iowa City Youth Advisory Commission
consists of seven members appointed by the City Council. Resolution # 08 -344 amended the by -laws
on December 2, 2008, and required that all members be currently enrolled in an Iowa City high school
or high school equivalent. Four members shall represent City, Regina, Tate, and West high schools.
The three remaining members shall be at large. All members of the Commission shall be residents of
Iowa City, and staggered two year terms begin January 1. The Council shall choose one council
member to serve as the Council liaison and one council member to serve as an alternate liaison. The
Council liaison shall attend the Commission meetings.
The mission of the Youth Advisory Commission is to promote understanding and awareness of Iowa
City among Iowa City youth; allow a select group of youth to help,make deions concerning them
cis
and their peers; enable youth members to utilize and expand on their leadershi "abilities to serve as a
mechanism for communication between youth and adults in lowa'City; and create a bridge whereon
youth and adults can develop partnerships.
The Iowa City Youth Advisory Commission will empower, engage, and.foster youth participation in its
local community; more specifically to provide a "sounding board ";for youth issues affecting the Iowa
City community youth.
ACTIVITIES AND ACCOMPLISHMENTS FOR FISCAL YEAR 2010/2011
Meetings
The YAC holds monthly meetings and special
Board held eleven meetings.
Accomplishments /Presentati
Accomplishments:
➢ Improved Youth Empom
➢ Wrote a letter to Counci
➢ Representative particip<
➢ Initiated, publicized:and
➢ Co- sponsored Bullying,'
➢ Coordinated, designed
ects
During the reporting period the
t Grant application - Aug 10
nday youth transportation needs — Aug 10
City Manager interviews — Sept10
ed (2) Youth Recognition Grants — Feb11
vith Human Rights Commission — May11
iffIBrazil booth at the Arts Fest Global Village — Jun11
➢ Prepared budget and appeared before Council on request
Goals for FY2011
BOARD MEMBERS
Alexandra Tamerius (At- Large)
Gary Black (At- Large) /Caroline VanVoorhis (At- Large)
Vacant (Tate)
Jerry Gao (At- Large)
Matt Lincoln (Regina)
Luan Heywood (City) /Sam Fosse (City)
Zach Wahls (West) /Leah Murray (West)
Ross Wilburn, Council Liaison
Connie Champion, Alternate Council Liaison
40
Updated 03129111
Youth Advisory Commission Information
Term: I /l /l I — 12/31/12 Position Vacant (Tate High)
Term: 1 /l /10 — 12/31/11 Matt Lincoln (Regina High)
715 Caroline Ave
Iowa City, IA 52245
Term: 1 /l /11 — 12/31/12 Sam Fosse (City High)
4741 Inverness Ct
Iowa City, IA 52245
Term: 1 /l /11 — 12/31/12 Leah Murray (West High)
4005 El Paso Ct
Iowa City, IA 52246
Term: I /I/10 — 12/31/11 Alexandra Tamerius (At- Large, from City High)
2911 Eastwood Dr
Iowa City, IA 52245
Term: 1 /l /10 — 12/31/11
Term: 1 /l /10 — 12/31/11
City Council Liaison
Ross Wilburn
Cell — (319)530 -5156
Staff
Marian Karr, City Clerk
Work — (319)356 -5041
Cell — (319)936 -1009
Jerry Gao (At Large)
29 Coll Court
Iowa City, IA 52246
Caroline Van Voorhis (At Large)
53 Hunters Place
Iowa City, IA 52246