The URL can be used to link to this page

Home My WebLink About2011-09-11 Youth Advisory CommitteeYOUTH ADVISORY COMMISSION AGENDA Sunday, September 11, 2011, 4:30 PM Lobby Conference Hall, City Hall 410 East Washington Street 1) Call to Order 2) Approve minutes of July 16, 2011 3) Update on vacancies 4) Budget update 2012 Budget 5) Sub - Committee reports and appointments a) Grant Programming (Tamerius, Van Voorhis) b) Website & Advertising (Gao, Murray) c) Recognition Grant (Gao, Tamerius, Fosse) d) Global Village (Van Voorhis, Murray) e) Appointments f) Other 6) Annual Report Review 7) City Council and Staff Update 8) Meeting Schedule Next scheduled meeting YOUTH ADVISORY COMMISSION Saturday, July 16, 2011- 4:00 PM HARVART HALL, CITY HALL DRAFT Members Present: Alexandra Tamerius, Matt Lincoln, Caroline Van Voorhis, Sam Fosse, Leah Murray Members Absent: Jerry Gao Liaison absent: Ross Wilburn Staff Present: Marian Karr Others Present: None CALL TO ORDER: The meeting was called to order at 4:00 PM. Vice Chair Tamerius chaired the meeting due to Chair Gao's absence. MINUTES: Lincoln motioned to approve the minutes. Murray seconded the motion. The motion passed unanimously, 5/0. UPDATE ON VACANCIES: The Commission currently has the Tate vacancy. Two applicants applied for the Regina position: Chris Nepola and Katherine Rapp. The appointed Commission member would serve out the remainder of Lincoln's term. Both applications will be presented to Council on August 2 for appointment or the Council may re- advertise the position. Because Commissions must be gender balanced, a male applicant would have priority, but Council could consider a female applicant after 90 days. City Clerk Karr distributed Youth Advisory Commission Information which included the current members and their term. BUDGET UPDATE: The Commission discussed its budget for FY12, and that there are no new expenditures. SUBCOMMITTEE REPORTS: GRANT PROGRAMMING: No new updates. WEBSITE & ADVERTISING: No new updates. GLOBAL VILLAGE: Murray and Van Voorhis shared some of their successes with Global Village. They were able to create a rainforest in their booth to represent the country of Brazil. Children who stopped by the booth could color an animal. Once completed they could either place the animal in the rainforest or they could take it home with them. Along the booth were facts about the different wildlife in Brazil. Murray and Van Voorhis expressed an interest in doing the project again, but stated they would like to get more volunteers from the Commission. RECOGNITION GRANT: No new updates. YOUTH ADVISORY COMMISSION July 16, 2011 Page 2 of 3 BULLYING PANEL Tamerius spoke to the Commission about her experience at the Bullying Panel sponsored by the Iowa City Human Rights Commission and co- sponsored by the Youth Advisory Commission. Tamerius stated that a video was shown about modern day bullies. Despite the small turnout, Tamerius confirmed that it was a successful endeavor that truly explained the facts and falsities of bullying. ANNUAL REPORT FOR YOUTH ADVISORY COMMISSION: Karr provided the Commission with an Annual Report for the Youth Advisory Commission which represents the Commission's General Responsibilities, Activities and Accomplishments and Goals for the next for the next fiscal year. The Annual Report will be submitted to Council in the Fall. The Commission discussed its Activities and Accomplishments. Members wanted to list specific grants awarded (Regina Christmas Basket Project and City High's GSA Club); and the participation in the Bullying Panel sponsored by the Iowa City Human Rights Commission. The Commission brainstormed goals for the next fiscal year including filling the Tate vacancy, using Global Village to gain overall awareness of the Commission, and developing a sustainable garden project within all schools. City Clerk Karr stated that she would compose another draft of the Annual Report including the amendments made, and the Commission will explore the Annual Report further at the next meeting. CITY COUNCIL UPDATE: Karr commented that the Fourth of July fireworks and the Jazz Fest were successful. The Council is approaching the budget process in the upcoming months of October and November. Karr also stated that the city is establishing Moped Parking around the downtown area due to mopeds becoming a popular form of transportation amongst students. It is the goal of the Council to have moped parking options in place by the new school year. MEETING SCHEDULE: The Commission set a date for their next meeting, Sunday, September 11 at 4:00 PM. Karr presented Lincoln with a certificate signed by Mayor Matt Hayek and Councilman Ross Wilburn thanking him for his time served on the Youth Advisory Commission. Lincoln stated he was honored to serve on the Commission and is grateful for the experiences and lessons he learned while serving. Lincoln motioned to adjourn, which was seconded by Van Voorhis. The motion to adjourn passed unanimously, 510, 4:38 PM. Minutes submitted by Lincoln. YOUTH ADVISORY COMMISSION ATTENDANCE RECORD YEAR 2011 (Meeting Date) NAME TERM EXP. 1/9 2/13 3/6 4/3 5/1 7110 7/16 Leah Murray (West) 12/31/12 X X X X X N M X Alexandra Tamerius 12/31/11 X X X X X N M X Sam Fosse (City) 12/31/12 X X X X X N M X Jerry Gao (At Large) 12/31/11 X X X X X N M O/E Matt Linooln (Regina) 12/31/11 X O O/E X X N M X Caroline VanVoorhis (At Large) 12/31/11 X X X X X N M X Position Vacant (fate) 12/31/12 - -- - -- - -- - -- - -- - -- - -- KEY: X = Present O =Absent O/E = Absent/Excused NM = No meeting /No Quorum - -- = Not a Member Current Vacancies - YAC Youth Advisory Commission — One vacancy to fill a two -year term January 1, 2011 — December 31, 2012 One (1) person — Tate High APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, AUGUST 31, 2011. YOUTH ADVISORY COMMISSION BUDGET FY12 (7/l/11-6/30/12) S:CIk/Youth Advisory Commission /Budget Spreadsheets /FY2011 FY12 Budget Funds Authorized Funds Spent Balance Forums $500.00 - -- - -- $500.00 Website & Advertising $250.00 - -- - -- $250.00 Empowerment Grants $2,000.00 - -- - -- $2,000.00 Recognition Grants $500.00 $500.00 Total $3,250.00 $3,250.00 S:CIk/Youth Advisory Commission /Budget Spreadsheets /FY2011 Subject to Approval GENERAL RESPONSIBILITIES YOUTH ADVISORY COMMISSION Established in November of 2005, by Resolution #05 -371, the Iowa City Youth Advisory Commission consists of seven members appointed by the City Council. Resolution # 08 -344 amended the by -laws on December 2, 2008, and required that all members be currently enrolled in an Iowa City high school or high school equivalent. Four members shall represent City, Regina, Tate, and West high schools. The three remaining members shall be at large. All members of the Commission shall be residents of Iowa City, and staggered two year terms begin January 1. The Council shall choose one council member to serve as the Council liaison and one council member to serve as an alternate liaison. The Council liaison shall attend the Commission meetings. The mission of the Youth Advisory Commission is to promote understanding and awareness of Iowa City among Iowa City youth; allow a select group of youth to help make decisions concerning them and their peers; enable youth members to utilize and expand on their leadership abilities to serve as a mechanism for communication between youth and adults in Iowa City; and create a bridge whereon youth and adults can develop partnerships. The Iowa City Youth Advisory Commission will empower, engage, and foster youth participation in its local community; more specifically to provide a "sounding board" for youth issues affecting the 1owa City community youth. ACTIVITIES AND ACCOMPLISHMENTS FOR FISCAL YEAR 2010 /2011 Meetings The YAC holds monthly meetings and special meetings as necessary., During the reporting period the Board held eleven meetings. Accomplishments /Presentations /Projects ➢ Improved Youth Empowerment Grant application - Aug10 ➢ Wrote a letter to Council re Sunday youth transportation needs -- Aug 10 ➢ Participated in City Manager interviews — Sept10 ➢ Prepared budget and appeared before Council on request — Janl0 ➢ Initiated, publicized and awarded (2) Youth Recognition Grants — Febl 1 ➢ Co- sponsored and participated in Bullying Panel with Human Rights Commission — Mayl 1 ➢ Coordinated, designed and..staffed ' E razil booth at the Arts Fest Global Village — Junl 1 ➢ Awarded three (3) Youth Empowerment Grants, Summer of Solutions — Septl0 Regina Chrittmas Basket - Octl0 City High GSA Club (GLOW) — Janl 1 Goals for FY2011 ➢ Concentrate on filling Tate vacancy ➢ Increase awareness of YAC ➢ Explore sustainable garden projects for schools BOARD MEMBERS Alexandra Tamerius (At- Large) Gary Black (At- Large) /Caroline VanVoorhis (At- Large) Vacant (Tate) Jerry Gao (At- Large) Matt Lincoln (Regina) Luan Heywood (City) /Sam Fosse (City) Zach Wahls (West) /Leah Murray (West) Ross Wilburn, Council Liaison Connie Champion, Alternate Council Liaison Updated 09101111 Youth Advisory Commission Information Term: 1 /l /11 — 12/31/12 Term: 1 /l /10 — 12/31/11 01/01/12 — 12/31/13 Term: 1 /1 /11 — 12/31/12 Term: 1 /l /11 — 12/31/12 Term: 1 /l /10 — 12/31/11 Term: 1 /l /10 — 12/31/11 Term: 1 /1 /10 — 12/31/11 City Council Liaison Ross Wilburn Cell — (319)530 -5156 Staff Marian Karr, City Clerk Work — (319)356 -5041 Cell — (319)936 -1009 Position Vacant (Tate High) James (Chris) Nepola (Regina High) 355 Butternut Lane Iowa City, IA 52246 Sam Fosse (City High) 4741 Inverness Ct Iowa City, IA 52245 Leah Murray (West High) 4005 El Paso Ct Iowa City, IA 52246 Alexandra Tamerius (At- Large, from City High) 2911 Eastwood Dr Iowa City, IA 52245 Jerry Gao (At Large) 29 Coll Court Iowa City, IA 52246 Caroline Van Voorhis (At Large) 53 Hunters Place Iowa City, IA 52246