The URL can be used to link to this page

Home My WebLink About2011-11-06 Youth Advisory CommitteeYOUTH ADVISORY COMMISSION AGENDA Sunday, November 6, 2011, 4:00 PM Lobby Conference Hall, City Hall 410 East Washington Street 1) Call to Order 2) Approve minutes of October 2 (late handout) and October 16, 2011 3) Update on vacancies 4) Budget update 2012 Budget 5) Sub - Committee reports and appointments a) Grant Programming (Tamerius, Van Voorhis, Nepola) Regina Christmas Basket b) Website & Advertising (Gao, Murray) c) Recognition Grant (Gao, Tamerius, Fosse) d) Global Village (Van Voorhis, Murray) e) Other 6) City Council and Staff Update 7) Meeting Schedule Next scheduled meeting — tentative December dates (4th and /or 18tH) ,-,Y' 0) -,, YOUTH ADVISORY COMMISSION Sunday, October 16, 2011- 4:00 PM Lobby Conference Room, CITY HALL DRAFT Members Present: Jerry Gao, Alexandra Tamerius, Caroline Van Voorhis, Leah Murray Members Absent: Sam Fosse, Chris Nepola Liaison Present: Ross Wilburn (4:15) Staff Present: Marian Karr Others Present: None RECOMMENDATIONS TO COUNCIL None CALL TO ORDER: The meeting was called to order at 4:10 PM by Chair Gao. SUBCOMMITTEE REPORTS: City Clerk Karr suggested that a summary / purpose paragraph be provided by each subcommittee that could be inserted on each agenda to familiarize new members on the committee and help focus the discussion in the future; noting many of the events are held annually and easily forgotten year to year. Chair Gao suggested that each group meet prior to the next meeting and provide language for discussion at the next meeting. Karr asked that language be provided a week prior to the meeting so it can be included in the distribution of meeting materials. Empowerment Grant. — no report Website & Advertising — no report Recognition Grant — Gao and Tamerius reviewed the draft application, noting the subcommittee made a number of changes to the draft application including: ➢ Addition of "creativity" in purpose section ➢ Added "savings bonds" to awards section ➢ Removed grant summary separate sheet ➢ Added five line short answer abbreviated version of last year's question re leadership ➢ Added "circle" one grade for the applicant ➢ Cleaned up formatting and punctuation ➢ Dropped to one letter of recommendation and removed the explanation for letter of recommendation ➢ Removed "administrator" from the letter of recommendation section Van Voorhis shared concerns about use of the word "creativity ". Gao stated subcommittee member Fosse was not able to attend the subcommittee meeting. Gao and Tamerius explained the reason for substituting "creativity" for "academic success "; and the short answer added to address leadership. Tamerius stated "creativity" is not just art or drawing but a different approach to problem solving. After discussion a majority agreed to: ➢ Replace the word "creativity" with "originality" ➢ Replace "question" with "prompt" in # 3 of under Requirements section; and first sentence under Essay section Moved by Van Voorhis, seconded by Murray, to approve the application as amended. The motion carried unanimously, 4/0, Nepola and Fosse absent. Gao will email final version to City Clerk; and email Kate Moreland, Communication Director at the IC Community School District, YOUTH ADVISORY COMMISSION October 16, 2011 Page 2 of 3 with an introduction of the Commission and ask for help in distribution. Gao will follow up with Commission Member Nepola to contact Regina regarding distribution there. Global Village — no report CITY COUNCIL UPDATE: Council Liaison Wilburn reported this was an election year and citizens will be voting for two at- large candidates and District representatives in A and C. He reported there were a number of candidate community forums left. MEETING SCHEDULE: Gao suggested a meeting in November to have an update on the empowerment grant. Van Voorhis stated she would gone for three of the four week -ends and available November 6. Karr stated she would not be available on November 13. The Commission set the tentative date for their next meeting, Sunday, November 6 at 4:00 PM; and identified a back -up date of November 13. City Clerk Karr will email members and ask meeting preference to achieve a quorum. Tentative dates for December meetings were December 4 and 18. Moved by Van Voorhis, seconded by Murray, to adjourn 4:45 PM. The motion to adjourn passed unanimously, 4/0, Nepola and Fosse absent. Minutes submitted by Karr. YOUTH ADVISORY COMMISSION ATTENDANCE RECORD YEAR 2011 (Meetina Date) NAME TERM EXP. 1/9 2/13 3/6 4/3 511 7/10 7/16 9/11 10/2 10/16 Leah Murray (West) 12/31/12 X X X X X N M X O/E O/E X Alexandra Tamerius 12/31/11 X X X X X NM X X X X Sam Fosse (City) 12/31/12 X X X X X N M X X X O Jerry Gao (At Large) 12/31/11 X X X X X N M O/E X X X Caroline VanVoorhis (At Large) 12/31/11 X X X X X NM X X X X Chris Nepola (Regina) 12/31/11 - -- - -- - -- - -- - -- - -- - -- X X O Position Vacant (Tate) 12/31/12 - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- Matt Lincon (Regina) 12/31/11 X O O/E X X N M X - -- - -- - -- KEY: X = Present O =Absent O/E = Absent/Excused NM = No meeting /No Quorum - -- = Not a Member -it �5 Current Vacancies - YAC Youth Advisory Commission — *Three vacancies to fill two -year terms January 1, 2012 — December 31, 2013. (Term expires for Jerry Gao, Alexandra Tamerius, Caroline Van Voorhis) Youth Advisory Commission — One vacancy to fill a two -year term, January 1, 2011 — December 31, 2012, One (1) person — Tate High. APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, November 30, 2011. *One (1) appointment could be made Tuesday, November 1St Updated 01/10/2011 YOUTH ADVISORY COMMISSION BUDGET FY12 (7/1/11- 6/30/12) S:CIk/Youth Advisory Commission /Budget S p reads heets/FY201 1 4t Lf FY12 Budget Funds Authorized Funds Spent Balance Forums $500.00 - -- - -- $500.00 Website & Advertising $250.00 - -- - -- $250.00 Empowerment Grants $2,000.00 - -- - -- $2,000.00 Recognition Grants $500.00 $500.00 Total $3,250.00 $3,250.00 S:CIk/Youth Advisory Commission /Budget S p reads heets/FY201 1 4t Lf �J ai Marian Karr From: Marian Karr Sent: Friday, October 21, 2011 3:38 PM To: Alexandra Tamerius; JC_Nepola @yahoo.com; Caroline Van Voorhis Subject: Empowerment Grant Attachments: 20111021142716751. pdf Just received this application in the mail today. If your subcommittee has a recommendation we could act at the next meeting. Please let me know if you have questions. Chris, you may have to abstain on this one if you are involved in the program? Could you also send me the draft minutes from the October 2 meeting? Youth Advisory Commission. rte.: w CITY OF IOWA CI`i"'1r'' CITY CLERK'S OFFICE 1. Contact Information 2011 OCT n 1 11 1: IA, Youth Empowerment Grcr�t , Application Mate ria Is! 10' A C11"r'�� ° °.'.� Note: Applicant mint be 12 -18 at time of application and reside in Iowa it . Applicants are also asked to submit a cover letter with their application, briefly describing their project. Applicant Name /: n (_�.(/ Date of Birk 11,27,9 Iowa City Address: 5093 gvsr4ie C, Phone Number- Email: 601t co-yi School: II. Project Information '410 /( J2J—?4,x N LU Phone Number: ,31q 3 -30 Email: Relation to Ap`pli ant: Location is: ❑ Public Property Time period of proposed Private Property From fltc' I to project: D(c, . ?._.D ❑ School District Project should be completed by June 30. Property Project must be located In Iowa City. What is the mission of your project? BY L , C(y7K) Explain why you are doing this project, who it will benefit, and how it will help the Iowa City community. Include specific information regarding a youth component and explain how the wider Iowa City community benefits from this project. Fewer than 200 words, please. What sources of help do you expect to receive? Please list all material, volunteer or mon- etary assistance you expect to receive for your project. Outside Assistance Type: Volunteer /Cash /Material Status: Anticipated /Committed 1. 2. 3. A5_0 C_. Note: Outside assistance is not necessary, but will be taken into consideration. III. Estimated Project Costs Please provide estimates for all project expenses you would want reimbursed. You do not have to Include actual quotes, but should give reasonable estimates. Please list all things you want reimbursement for, such as equipment, supplies, labor costs (i.e. contracted help or installation), rental fees, etc. Type of Expense YAC Grant Used Other Funds Used 1. 2. (GVL 4 61L 3. A5_0 C_. 4. 5. b.' 7. _. t P 7 ri 8. r_ TOTALM 000 Use additional pages If necessary. IV. Estimated Project Duration Please explain what you will do to prepare for your project, when you will do it, and what you will be doing at that time. We do not expect this to be final, but planning ahead ensures that the project will be successful, and helps us gauge commitment to the project. Date Activity Resource Used 2-00 P41 'a UJI 6L4-Pv1tij I certify that this is the best information I have available about my project at this time. I do hereby affix my signature: V f Applicant's Signature Please return completed form to: 10AW201t Date / I o 12 Sponsor's Signature I Date Youth Advisory Commission c/o City Clerk 410 E. Washington Street Iowa City, IA 52240 Allow 60 days for revelw of this application. efe rkiYou th E rn powerm a ntG ran Lin dd 12/10