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Home My WebLink About2012-01-08 Youth Advisory CommitteeREVISED YOUTH ADVISORY COMMISSION AGENDA Sunday, January 8, 2012, 4:00 PM Helling Conference Hall, City Hall 410 East Washington Street 1) Call to Order 2) Elect Temporary Chair and Vice- Chair thru March 2012 3) Approve minutes of December 17, 2011 (late handout) 4) Update on vacancies 5) Budget update Presentation to Council 6) Commission Goal Brainstorming 7) Sub - Committee reports and appointments a) Empowerment Grant (Nepola) Request from Regina re reallocation of grant b) Website & Advertising (Murray) c) Recognition Grant (Fosse) d) Global Village (Murray) e) Other 8) City Council and Staff Update 9) Meeting Schedule Next scheduled meeting (Empowerment Grant ceremony) Current Vacancies - YAC Youth Advisory Commission — One vacancy to fill a two -year term January 1, 2012 — December 31, 2013. (Term expired for Alexandra Tamerius) Youth Advisory Commission — One vacancy to fill a two -year term, January 1, 2011 — December 31, 2012, One (1) person — Tate High. APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, January 18, 2011. C°Cc PYP n 4— YOUTH ADVISORY COMMISSION BUDGET FY12 (711/11-6/30/12) S:CIk/Youth Advisory Commission /Budget S p read sheets/FY201 1 Updated 01/10/2011 FY12 Budget Funds Authorized Funds Spent Balance Forums $500.00 - -- - -- $500.00 Website & Advertising $250.00 - -- - -- $250.00 Empowerment Grants $2,000.00 $1,000.00 - -- $1,000.00 Recognition Grants $500.00 $500.00 Total $3,250.00 $2,250.00 S:CIk/Youth Advisory Commission /Budget S p read sheets/FY201 1 Updated 01/10/2011 r CITY OF IOWA CITY MEN oRANDUM TO: Staff of City Boards and Commissions FROM: Marian K. Karr, City Clerk DATE: December 14, 2011 The City Council has scheduled a budget work session addressing the FY13 budget requests for Tuesday, January 31, starting at 6:00 p.m. If your Board or Commission would like to address the Council during this work session, please call me at 356 -5041 (or e -mail works too) to schedule a time as soon as possible. Boards and Commissions are being scheduled 15 minutes apart, and suggest each appearance include a 10 minute presentation followed by five minutes for questions. It is intended this time be used to discuss changes to the proposed budget. I will provide a schedule to you and include in the Council information packet of January 26. S:budget presentations- Boards & Commissions ?re;r- C56----� 4j YOUTH ADVISORY COMMISSION BUDGET FYI (7/l/12-6/30/13) Updated 01/01/2012 S:CIk/Youth Advisory Commission /Budget Spreadsheets /FY2013 u FY13 Budget Funds Authorized Funds Spent Balance Community Outreach /Events $500.00 - -- - -- $500.00 Website & Advertising $250.00 - -- - -- $250.00 Empowerment Grants $2,000.00 - -- - -- $2,000.00 Recognition Grants $500.00 $500.00 Total $3,250.00 $3,250.00 Updated 01/01/2012 S:CIk/Youth Advisory Commission /Budget Spreadsheets /FY2013 u 0 The Iowa City Youth Advisory Commission By -Laws Article I - Name The official name of the organization shall be The Iowa City Youth Advisory Commission. Article II - Purpose The mission of the Youth Advisory Commission is to promote understanding and awareness of Iowa City among Iowa City youth, allow a select group of youth to help make decisions concerning them and their peers, enable youth members to utilize and expand on their leadership abilities, to serve as a mechanism for communication between youth and adults in Iowa City and create a bridge whereon youth and adults can develop partnerships. • The Iowa City Youth Advisory Commission will empower, engage, and foster Youth participation in its local community; more specifically to provide a "sounding board" for youth issues affecting the Iowa City community youth. Article III - Membership Shall consist of seven [7] members appointed by the City Council currently enrolled in an Iowa City high school or high school equivalent. Four members shall represent City, Regina, Tate, and West high schools. The three remaining members shall be at large. All members shall be appointed for two year terms beginning January 1. All ages shall be calculated on the date of the filing of applications, and shall not be more than 18 years of age at the time of application. All members shall be residents of Iowa City. Article IV - Meetings Section A: Shall be run in accordance will the most current edition of Roberts Rules of Order. Section B: Quorum must be attained before business can transpire; thus, four [4] commissioner present at one time shall constitute a quorum. Section C: Notice of official Commission meetings needs to be in accordance with Iowa Open Meetings Laws. Youth Advisory Commission By -Laws Page 2 Section D: The date /location /time of meetings shall be set by the Chairperson of the Commission [subject to approval by the Commission members] in conjunction with the City Clerk. Section E: Special meetings may be called by the Chairperson, or by a consensus of two [2] of the sitting membership of the Commission. Section F: Meeting shall be held, monthly, but not limited to. Article V - Elections Section A: Elections of new officers to a term will occur at the first meeting of the Commission after the first of March. Section B: Officers will be elected by a majority vote of the commission. Section C: Terms of all officer positions shall be for one [1 ] year, but all persons are eligible for re- elections. Article VI - Officers Officers of the Commission shall consist of, but not limited to, Chair, Vice - Chair, and Secretary. Article VII - Duties Section A: The Chair shall preside and convene regularly scheduled Commissions meetings; Shall direct the business of the Commission; Shall work in conjunction with the City Council liaison and City Clerk to facilitate all work of the Commission in accordance with the City of Iowa City Ordinances and State Laws; Shall appoint all committees, and appoint other posts within the Commission, except those already mandated, with subject to approval by the commission. Section B: The Vice -Chair shall chair all committees on special subjects, except as designated by the Chair; shall assist the Chair in all work of the Commission; shall oversee all work of the Commission; provide ideas, and projects, for the Commission to undertake; shall preside in the absence of the chair. Section C: The Secretary shall be responsible preparing the minutes and forwarding them to the City Clerk for distribution; shall assist the Chair and Vice -Chair in their activities; shall work hand -in -hand with the City Clerk. Youth Advisory Commission By -Laws Page 3 Article VIII - Vacancies, Resignations, Dismissal Section A: Resignations shall be submitted to the City Clerk in writing. Section B: Prior notice of absences to the City Clerk shall be sufficient for an excused absence. Sections C: Two - thirds [2/3] of the Commission may recommend dismissal to the City Council. Article IX - Committees The commission may create various committees as needed. The Chair shall appoint all committee members, subject to approval by the rest of the commission. No more than three [3] Commission members may serve at once on a committee. Article X - Amendments Section A: These by -laws may be amended when necessary by two - thirds [2/3] majority of the Commission membership. Section B: Proposed amendments must be submitted to the Commission in writing, with possible decision and action to be scheduled for the following meeting. Section C: All changes are subject to approval by the Iowa City Council. These By -Laws of the Iowa City Youth Advisory Commission were approved at the meeting of the Commission on November 23, 2008; and approved by the City Council at their meeting December 2, 2008. Marian Karr From: Kathy McCue <kathy.mccue @icregina.com> Sent: Wednesday, January 04, 2012 1:19 PM To: Marian Karr Subject: YAC grant Marian, The grant for 1,000 was to be 750 for computers and 250 for furniture. As it turned out we spent 1,096 w/ KD Engineering for 7 computers. We did buy furniture, but none of the vendors would allow us to defer the payment so they could be paid directly by you. We used Goodwill and Stuff. So .... is there any way that you could poll the group to see if they would allow us to use all of the grant for computers? If not, I will absorb the difference with my funds, but alas, that will mean I have to leave the other 250 "on the table ". Thanks for checking. Kathy Updated 01101112 Youth Advisory Commission Information Term: 1 /l /11 — 12/31/12 Position Vacant (Tate High) Term: 1/01/12 — 12/31/13 James (Chris) Nepola (Regina High) 355 Butternut Lane Iowa City, IA 52246 Term: 1 /l /I 1 — 12/31/12 Sam Fosse (City High) 4741 Inverness Ct Iowa City, IA 52245 Term: 1 /1 /11 — 12/3 1/12 Leah Murray (West High) 4005 El Paso Ct Iowa City, IA 52246 Term: 1/1/12 — 12/31/13 Malin Craig (At Large, from City High) 2415 Mayfield Rd Iowa City, IA 52245 Term: 1/1/12-12/31/13 Katherine Rapp (At Large, from Regina) 4314 Cumberland Ln Iowa City, IA 52245 Term: 1 /1/12 — 12/31/13 Position Vacant (At Large) City Council Liaison TBD Staff Marian Karr, City Clerk Work — (319)356 -5041 Cell — (319)936 -1009