HomeMy WebLinkAbout2012-04-01 Youth Advisory CommitteeYOUTH ADVISORY COMMISSION
AGENDA
Sunday, April 1, 2012, 4:00 PM
Helling Conference Hall, City Hall
410 East Washington Street
1) Call to Order
2) Approve minutes of February 12
3) Introduction of new member
4) Recognition Grant Ceremony — April 17 Council meeting
5) Commission Strategic Planning
Commission Charge
Individual Member goals
6) Election of Officers
7) Sub- Committee reports and appointments
a) Empowerment Grant (Nepola, Craig)
b) Request from Regina re reallocation of grant
c) Website & Advertising (Murray)
d) Recognition Grant (Fosse)
e) Global Village (Murray, Rapp)
f) Other
8) City Council and Staff Update
a)
Electronic Packets
b)
Budget
c)
Update on vacancies
d)
Bio updates for website
e)
State of Iowa Youth Advisory Council
9) Meeting Schedule
Next scheduled meeting
,01-,-L�,
YOUTH ADVISORY COMMISSION
Sunday, February 12, 2012- 4:15 PM
Helling Conference Room, CITY HALL
Members Present:
Fosse, Craig, Rapp, Murray, Nepola (4:20)
Members Absent:
None
Liaison Present:
Dobyns
Staff Present:
Karr
Others Present:
None
RECOMMENDATIONS TO COUNCIL
None
DRAFT
CALL TO ORDER
Temporary Chair Fosse called the meeting to order at 4:15 PM. Commission Member Murray
offered to act as temporary secretary in the absence of Nepola.
INTRODUCTION OF NEW COUNCIL LIAISON AND CITY COUNCIL UPDATE
Council Member Dobyns introduced himself as the newly appointed Council liaison. Members
introduced themselves.
APPROVE MINTUES
Fosse noted that "conduct" should be "contact" on the December 17 minutes, under
Commission Brainstorming, second to the last line of the bottom of page 1. Moved by Murray,
seconded by Fosse, to approve the minutes of December 17 as amended and the January 8 as
presented. The motion passed unanimously, 5/0.
UPDATE ON VACANCIES
Dobyns reported he had discussed the vacancy with Alexandria Tamerius. He stated he
thanked her for stepping up and re- applying, but noting she was a senior, and he felt the best
person who could serve a year and a half at least. He thanked here for her time and
encouraged an application form a junior or sophomore. Dobyns stated that an appointment for
two or three months would not be ideal. City Clerk Karr called attention to packet item #4
announcing two vacancies, at -large and Tate, and stated the application deadline was February
15. Nepola arrived (4:20). Murray stated she printed out an application and encouraged people
to attend. Dobyns stated he had talked with the Principal at Tate and was hopeful a female
from Tate may apply, noting the gender balance requirement on all City Boards and
Commissions. [See further discussion later in meeting]
BUDGET UPDATE
Karr noted the expenditure from the previous month for the Empowerment Grant (Regina) and
authorization for the Recognition Grants. Fosse reported on his presentation to the City Council
on January 31 representing the YAC and requesting funding for FY13. Dobyns stated Fosse did
a good job, and thanked Fosse for attending.
UPDATE ON VACANCIES (continued)
Dobyns asked if any members knew Edgar Thornton, from City High, noting he had applied for
the at -large vacancy. Dobyns stated he would contact Thornton, stating part of his job is to
make recommendation to Council on appointments.
YOUTH ADVISORY COMMISSION
February 12, 2012
Page 2 of 4
COMMISSION BRAINSTROMING
In response to Dobyns, Karr stated the recognition grant has been awarded for three years.
Dobyns stated that recipients /awardees of the grant might be approached for membership on
the Commission in a year or two. Dobyns encouraged members to think about people in their
schools that might be interested in applying for the Commission, and also start thinking about
replacing themselves when their terms end. Karr noted that empowerment grant awardees
might also be future members.
SUBCOMMITTEE REPORTS
[See information shared during "Brainstorming" discussion earlier in the meeting.]
Karr encouraged committee members to review the application, process, etc. to see if changes
might want to be considered.
Empowerment Grant. — Nepola explained two $1000 grants are available each year. One
awarded to Regina Christmas Basket Project which helped needy families get gifts for
Christmas. Nepola explained he did not participate in discussions as he was active in the
project. Karr stated applications are accepted, reviewed by the committee, a recommendation
made the Commission, and the Commission allocates the amount. The project allows youth to
provide requests for community projects that might not be possible without the award. Previous
recipients were GLOW and Summer of Solutions.
Website & Advertising — Advertises grants, recruitment of members, etc.
Recognition Grant — Fosse outlined the procedure for junior high students to apply each year,
and information sent to all junior high schools. Applications /essays are reviewed by the
Commission. The process starts in the fall, decisions made early in the new year, and
presented soon thereafter. Murray noted the letter included in the packet stating that one
applicant could not attend the March 25 date. Karr reminded the Commission the date was
selected to avoid spring break week, and stated the ceremony can be structured differently than
in past years. Murray said the ceremony was at the beginning of a scheduled meeting last year,
and the recipients and their families stayed for the meeting. Karr suggested an option might be
to present at a televised Tuesday Council meeting. Dobyns noted that the presentation could
be a five minute presentation at the beginning of a Council meeting. Fosse said he liked the
Sunday meeting. Members discussed the possible program could include: Mayoral and /or
liaison remarks, current or past Chair remarks, overview of the grant program, and possible
reading of the essays. Dobyns stated he would talk to the Mayor regarding attending. Majority
agreed to offer April 1 to recipients and combine with the regular meeting. Karr reported that
each recipient receives $250, noting that last year when the checks were presented
Commission members expressed interest in awarding savings bonds rather than checks.
However, the procedure for purchasing savings bonds has changed at the federal level and the
City has issues qualifying to get the bonds. Therefore, checks will be awarded again this year.
Karr suggested the committee members revisit the award prior to advertising next fall. Karr will
follow up with the recipient regarding the April 1 date.
Global Village — No report
YOUTH ADVISORY COMMISSION
February 12, 2012
Page 3 of 4
STAFF UPDATE /PACKET DISTRIBUTION
In response to Karr, members agreed to electronic delivery of packets.
MEETING SCHEDULE
Majority agreed to cancel the March 25 meeting, and reschedule to April 1, at 4:00 PM.
Refreshments will also be provided.
COUNCIL LIAISON REMARKS
Dobyns noted that the Commission started in 1996, and unlike other City Boards or
Commissions who generally focused on specific areas of City operations, like Planning &
Zoning or Parks & Recreation; YAC is more similar to the University of Iowa (UISG) student
government liaison - really free to comment on various areas. He noted YAC is like all Boards
and Commissions where all recommendation to the Council are meaningful. Dobyns stated he
will provide information to YAC, and ask if YAC would like to comment on it. It might be
something you may want to talk about, or you may decide not to discuss. He also asked if
members report to their respective student council, noting that after Fosse's presentation at the
budget session Council Member Throgmorton questioned if YAC members report back to their
schools. Dobyns stated he felt it was a sense of Council that would be a good idea, actually
embedded in the description of YAC. Karr stated different schools may have different
mechanisms for reporting in their schools.
Moved by Fosse, seconded by Nepola, to adjourn 5:00 PM. The motion to adjourn passed
unanimously, 5/0.
Minutes submitted by Karr.
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City of Iowa City r
Advisory Board /Commission /Committee a-I °;��
Q replication Form -�--
CITY OF IOWA CITY
THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC,
WITH THE EXCEPTION OF THE LAST PAGE MARKED "CONFIDENTIAL." THIS APPLICATION WILL BE CONSIDERED
FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME.
Advisory Board /Commission /Committee Name Youth Advisory Commission Term
Youth Advisory Commission (shall not be more than 18 year of age at the time of Ii ion)
Name of Iowa City High School or hi school equivalent:
Signature of parent/guardian:
NAME Edgar T. Thornton. IV HOME ADDRESS 631 Scott Park Drive, Iowa City, 52245
Is your home address (listed above) within the corporate limits of Iowa City? ✓ Mos No
How long have you been a resident of Iowa City? Since 2003 Genders° Prale Female ❑
OCCUPATION Sophomore at City High EMPLOYER I
PHONE NUMBER: HOME 319 - 338 -5579 BUSINESS CPU• 319- 6�1 =R625
:EXPERIENCE AND /OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION:
I an active member of Boy Scout Troop 250, and participate in many civic and cultural activities with the Troop,
ii .ding Scouting for Food. I am also an active member of Trinity Episcopal Church, participating with the youth
group and serving as an acolyte. At City High school I participate in the Band, Tennis and other activities. In these
roles I see the issues and needs of my friends and others, on both the east and west sides of town.
WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD?
The Youth Advisory Commission, unfortunately, has limited visibility within the general high school community. Most
people don't know what they do. I understand they make recommendations on a limited amount of funding directed
to young people, and consider /make recommendations on issues affecting youth.
WHAT CONTRIBUTIONS CAN YOU MAKE TO THIS ADVISORY BOARD (REASON FORAPPLYING)?
As a Boy Scout I have received training in leadership - including public speaking and group decision making. I would
like to use these skills in helping the Commission become more visible and offering new and innovative suggestions
to address youth issues. As a mixed race, African- Amedcan/White, young man I am in a unique position to work
pro - actively IV to help us have a more important role and better image in the Iowa City community.
LIST POTENTIAL CONFLICTS OF INTEREST: See page 1 for information regarding Conflict of Interest
None.
IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? ❑✓ Yes u No
DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? ❑Yes WINo
(It has been Council policy not to permit an individual to serve on two Boards or Commissions at the same time.)
lisrepresentations on this application will constitute just cause for removal of an appointee. If you fail
co answer all the questions, Council may not consider your application.
General Application
January 2012 Page 2 of 8
�Irz/
City of
March 23, 2012
Dear
Congratulations again on being awarded the Youth Advisory Commission recognition grant, and for your
patience as we worked out the details for the presentation ceremony. The ceremony will be held at the
beginning of the City Council meeting on April 17. The meeting starts at 7:00 PM and will be in Emma
Harvat Hall, at City Hall, 410 East Washington Street.
We hope you and your family will be able to attend the ceremony. Please contact me with any questions by
phone (356 -5041) or by email at marian- karrgiowa- city.org.
Again congratulations and I look forward to meeting you on the 17th.
Sincerely,
Marian K. Karr, MMC
City Clerk
Staff, Youth Advisory Commission
410 EAST WASHINGTON STREET • IOWA CITY, IOWA 52240 -1826 • (319) 356 -5041 • FAX (319) 356 -5497
_4;r,5
The Iowa City Youth Advisory Commission
By -Laws
Article 1 - Name
The official name of the organization shall be The Iowa City Youth Advisory
Commission.
Article II - Purpose
The mission of the Youth Advisory Commission is to promote
understanding and awareness of Iowa City among Iowa City youth, allow
a select group of youth to help make decisions concerning them and their
peers, enable youth members to utilize and expand on their leadership
abilities, to serve as a mechanism for communication between youth and
adults in Iowa City and create a bridge whereon youth and adults can
develop partnerships.
• The Iowa City Youth Advisory Commission will empower, engage, and
foster Youth participation in its local community; more specifically to
provide a "sounding board" for youth issues affecting the Iowa City
community youth.
Article III - Membership
Shall consist of seven [7] members appointed by the City Council currently
enrolled in an Iowa City high school or high school equivalent. Four members
shall represent City, Regina, Tate, and West high schools. The three remaining
members shall be at large. All members shall be appointed for two year terms
beginning January 1.
All ages shall be calculated on the date of the filing of applications, and shall not
be more than 18 years of age at the time of application. All members shall be
residents of Iowa City.
Article IV - Meetings
Section A: Shall be run in accordance will the most current edition of
Roberts Rules of Order.
Section B: Quorum must be attained before business can transpire;
thus, four [4] commissioner present at one time shall
constitute a quorum.
Section C: Notice of official Commission meetings needs to be in
accordance with Iowa Open Meetings Laws.
Youth Advisory Commission
By -Laws
Page 2
Section D: The date /location /time of meetings shall be set by the
Chairperson of the Commission [subject to approval by the
Commission members] in conjunction with the City Clerk.
Section E: Special meetings may be called by the Chairperson, or by a
consensus of two [2] of the sitting membership of
the Commission.
Section F: Meeting shall be held, monthly, but not limited to.
Article V - Elections
Section A: Elections of new officers to a term will occur at the first meeting of
the Commission after the first of March.
Section B: Officers will be elected by a majority vote of the
commission.
Section C: Terms of all officer positions shall be for one [1 ] year,
but all persons are eligible for re- elections.
Article VI - Officers
Officers of the Commission shall consist of, but not limited to, Chair, Vice - Chair,
and Secretary.
Article VII - Duties
Section A: The Chair shall preside and convene regularly scheduled
Commissions meetings; Shall direct the business of the
Commission; Shall work in conjunction with the City Council
liaison and City Clerk to facilitate all work of the Commission in
accordance with the City of Iowa City Ordinances and State Laws;
Shall appoint all committees, and appoint other posts within the
Commission, except those already mandated, with subject to
approval by the commission.
Section B: The Vice -Chair shall chair all committees on special subjects,
except as designated by the Chair; shall assist the Chair in all
work of the Commission; shall oversee all work of the
Commission; provide ideas, and projects, for the Commission to
undertake; shall preside in the absence of the chair.
Section C: The Secretary shall be responsible preparing the minutes and
forwarding them to the City Clerk for distribution; shall assist the
Chair and Vice -Chair in their activities; shall work hand -in -hand
with the City Clerk.
Youth Advisory Commission
By -Laws
Page 3
Article VIII - Vacancies, Resignations, Dismissal
Section A: Resignations shall be submitted to the City Clerk in
writing.
Section B: Prior notice of absences to the City Clerk shall be sufficient for an
excused absence.
Sections C: Two - thirds [2/3] of the Commission may recommend dismissal
to the City Council.
Article IX - Committees
The commission may create various committees as needed. The Chair shall
appoint all committee members, subject to approval by the rest of the
commission. No more than three [3] Commission members may serve at once
on a committee.
Article X - Amendments
Section A: These by -laws may be amended when necessary by two - thirds
[2/3] majority of the Commission membership.
Section B: Proposed amendments must be submitted to the Commission in
writing, with possible decision and action to be scheduled
for the following meeting.
Section C: All changes are subject to approval by the Iowa City
Council.
These By -Laws of the Iowa City Youth Advisory Commission were approved at the
meeting of the Commission on November 23, 2008; and approved by the City Council at
their meeting December 2, 2008.
;7e,
Marian Karr
From: Lisa Barnes <lisa @summerofthearts.org>
Sent: Monday, February 27, 2012 1:18 PM
To: Marian Karr
Cc: Children's Outreach Intern
Subject: Global Village
Attachments: 2012 GV Registration.pdf; 2012 GV Invitation.pdf
Hi Marian!
I wanted to check and see if the Youth Advisory Committee would be interested in participating in Global
Village this year. I'm attaching the necessary forms and so far we have the following countries
confirmed: Ireland, France, India, Japan, Russia, Romani and Western African.
I'm cc'ing Jenny Rutledge who is our Children's Education Outreach Intern this year and she will be handling a
lot of the follow -up for Global Village.
Thanks so much!
Lisa
Lisa J. Barnes
Executive Director
City of Iowa City's Summer of the Arts
PO Box 3128
Iowa City, IA 52244 -3128
319/337 -7944
Cell: 319/930 -7944 -- powered by That Cellular Place
FAX: 319/358 -9094
www. summerofthearts. oKg
Summer of the Arts
A RTS
FESTIVAL
Presented by:VERIDIAN CREDIT UNION
CITY OF IOWACliyg
S
Ummer of the
2012 GLOBAL VILLAGE REGISTRATION
Join us for a trip around the world! Share your experience, your culture and your enthusiasm with attendees at
the 2012 Iowa Arts Festival! We're looking for dedicated groups or individuals willing to research and provide
information on another country and provide at least one activity or demonstration that shares information on
that country. This is a great way to educate our community about cultural diversity.
We encourage participants to provide interactive activities for the kids (and adults) in attendance.
A few suggestions:
1) Figure out how best to decorate your booth to really show something about the country you're sharing.
Example -- in 2008, China had a "great wall" made from cardboard around the booth.
2) Do you have ideas for games, songs, dances, that you could share? We can arrange for adequate
space for a demonstration and time for you to share with the audience if you'd like, but we would need to know
by March 15th if you are interested in the performance opportunity.
3) We will be putting together a "passport" for the kids and want to share a few interesting tidbits about the
country you choose. We would suggest that you NOT provide a flier of information. Most people don't want
them and it's a waste of paper.
Global Village will take place on Saturday, June 2nd from 10 a.m. - 4 p.m. in downtown Iowa City. All
participants will receive a 10'x10' tent, 2 -3 tables and 4 chairs. Booths will be set up on Dubuque and College
Streets on the Pedestrian Plaza. Set up will begin at 8 a.m. Saturday morning. Volunteers will be available to
assist with setup and to help staff your booth (if necessary and if requested in advance).
We want this to be a fun and exciting experience for you and the people who visit your booth. For this reason,
we need to gather some information to confirm your participation.
Contact Name:
Business /Organization:
Mailing Address:
City:
Phone:
Country Represented:
State:
E -mail:
ZIP:
(be sure to confirm availability with Lisa Barnes or Jenny Rutledge)
Please return this completed form by March 15th to Lisa Barnes, PO Box 3128, Iowa City, 52244 -3128 or via
FAX: 319 - 358 -9094. If you have questions, contact Lisa Barnes at 337 -7944 or lisa @summerofthearts.org.
Thanks!
1 0 MPresented by:
VERIDIAN CREDIT UNION
RTS
FESTIVAL
You are invited to participate in the 2012 Iowa Arts Festival Global Village. The
Iowa Arts Festival will take place June 1 -3, with Global Village being held on
Saturday, June 2nd from 10 a.m. - 4 p.m. on the Iowa City downtown Pedestrian
Plaza.
We had a record number of booths at the 2011 Global Village and look forward to
continuing to feature more countries and activities. So what do you need to think
about while planning your booth? Think about things that are visual so kids can
get a sample of what your chosen country is like. Be creative in the way you
decorate your tent and tables within the booth! Provide one or two activities for
the kids. A craft is the easiest and provides the kids something to take with them.
You can also have examples of clothing, toys, words from your country's
language, etc.
You have the opportunity to use your imagination to help kids learn about
another culture. Plan on activities or crafts that can be done by kids under age
10 and expect around 300 kids to visit your booth.
We're really excited about the opportunities this event provides for you to share
information about countries from all over the world. We'd be happy to discuss this
with you further if you have questions or ideas. If you are able to participate,
simply complete the attached form and return it to Lisa Barnes by March 15th.
We will supply a 10'x10' tent, tables, chairs, tablecloths and a box of general
supplies (scissors, tape, wet wipes, etc.). Also, if you have an idea for a craft,
we'd be happy to check our supplies from previous years to see if we could
provide some of your supply needs.
Thanks for considering this!
Lisa Barnes, Summer of the Arts Executive Director
lisa @summerofthearts.org
Jenny Rutledge, Global Village Operations Coordinator Intern
Summer of the Arts Office: 319 - 337 -7944
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Bio Info Picture
Malin Craig X
Sam Fosse
Leah Murray X X
Chris Nepola X X
Edgar Thornton X X
Katherine Rapp X
Vacant
Per Web Master 04/2/12
Iowa Code section 216A.140.8:
A state of Iowa youth advisory council is created to provide input to the Governor, general
assembly, and state and local policymakers on youth issues. The purpose of the youth advisory
council is to foster communication among a group of engaged youth and the Governor, general
assembly, and state and local policymakers regarding programs, policies, and practices affecting
youth and families; and to advocate for youth on important issues affecting youth.
The State of Iowa Youth Advisory Council's members are young people between the ages of 14 and
20 from across Iowa. Youth who have demonstrated leadership qualities and are interested in
following legislation that could impact Iowa's youth and meeting with legislators to discuss bills are
encouraged to apply. Youth selected to serve Iowa as a member of SIYAC will reflect the positive
differences throughout our state and among its young people.
SIYAC is a non - partisan policy advising organization comprised of 21 voting members and 3 non-
voting members. In 2009 SIYAC became a statutory network within the Iowa Department of Human
Rights' section of the Iowa Code (216A.140.8) under the umbrella of the Iowa Collaboration for Youth
Development. The council meets quarterly at the State Capitol building in Des Moines and holds
monthly conference calls.
Renke Mallo, MS
Coordinator I State ofIowaYouthAdvisoryCouncil
Arnff rps *VISTA
Iowa Dept of Human Rights ( Lucas State Building
515 - 725 -2836
SIYAC Website I LmkedlnProfile
Email correspondence to and from this address may be subject to the Iowa Public Records Law,
Code of Iowa Chapter 22, and may be disclosed to third parties.
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Updated 03106112
Youth Advisory Commission Information
Term: 1 /l /11 — 12/31/12 Position Vacant (Tate High)
Term: 1/01/12 — 12/31/13 James (Chris) Nepola (Regina High)
355 Butternut Lane
Iowa City, IA 52246
Term: 1 /l /11 — 12/31/12 Sam Fosse (City High)
4741 Inverness Ct
Iowa City, IA 52245
Term: 1 /1 /11 — 12/31/12 Leah Murray (West High)
4005 E1 Paso Ct
Iowa City, IA 52246
Term: 1/1/12 — 12/31/13 Malin Craig (At Large, from City High)
2415 Mayfield Rd
Iowa City, IA 52245
Term: 1/1/12 — 12/31/13 Katherine Rapp (At Large, from Regina)
4314 Cumberland Ln
Iowa City, IA 52245
Term: 1/1/12 — 12/31/13 Edgar Thornton, IV (At Large)
631 Scott Park Dr
Iowa City, IA 52245
City Council Liaison
Rick Dobyns
319 -530 -3881
Staff
Marian Karr, City Clerk
Work — (319)356 -5041
Cell — (319)936 -1009
S:CIk/Youth Advisory Commission/Commission Member Addresses