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Home My WebLink About2012-05-03 Info PacketCITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET MISCELLANEOUS May 3, 2012 IN Council Tentative Meeting Schedule IP2 Memo from Asst. to the City Manager: Passenger Rail Update- Chamber of Commerce IP3 FY13 Annual Action Plan (May 15 agenda for Council action) IN Civil Service Preferred Hiring list — Body Repair Mechanic I135 Civil Service Preferred Hiring list — Document Specialist IP6 City Council Economic Development Committee draft minutes April 10 IP7 Criminal Justice Coordinating Committee Minutes —April 11 IP8 Police Citizens Review Board Community Forum — May 9 DRAFT MINUTES IP9 Board of Adjustment: April 11 IP10 Housing & Community Development Commission: April 19 IP11 Human Rights Commission: April 17 IP12 Police Citizens Review Board: February 12 r IN p.�jr, City Council Tentative Meeting Schedule Z"2 'ft ► no - May 3, 2012 1 CITY OF IOWA CITY Subject to change Tuesday, May 15, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, May 15, 2012 7:OO13M Regular Formal Meeting Emma J. Harvat Hall Monday, May 28, 2012 Memorial Day - City Offices Closed ynr' sm'iiD 41-T,"'"a'i' P ri d r r'I l d r ................ I k �i. P.rt.. �N 1hr. l'I 1CI��IiII�i�.�hiiry.il tarnit` i`hI� 1,3 iii i� `�?$ _ _ �IIPI (i ° si (jal� �. r ` �i'"-� �. �� ,QI ,. »I�alI;4' �o iItl'ih�It�ll �d�.� +a.`;t... �Na�sis ,f.i ,�n;t ri ,l i, usk ,��. ,"fill r »ate -��M, "i�hiil'(j��I�FdIl6i�r:KU,.. i� rtt Tuesday, June 05, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, June 05, 2012 7:OO13M Regular Formal Meeting Emma J. Harvat Hall Tuesday, June 19, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, June 19, 2012 7:OO13M Regular Formal Meeting Emma J. Harvat Hall Wednesday, June 20, 2012 4 :30PM Joint Meeting Johnson County TBA !� (P �I4. GNU `I i0' 6I k . II 1 li�c .� III I� 11 G (' �� I� III �a „� "u �r n,&,T III 5 iie ri (Ci �i,ii ) `i, �f ' +.tI y ) 'z% r��' i�� 11, i ii _ : n al w4a Wednesday, July 04, 2012 Independence Day - City Offices Closed Tuesday, July 10, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, July 10, 2012 7:OOPM Regular Formal Meeting Emma J. Harvat Hall Tuesday, July 31, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, July 31, 2012 7:OO13M Regular Formal Meeting Emma J Harvat Hall y Sri„ihli lI ill l'iIi# rw ` q ,' x9r u w kri 0 i' d ", a(IID ..... .. .. 1 ling d Xr. "^ ,4 iil�dj ! IIII�.,a air "t� niq (i p�41I I�I�'�II'��ii,11 ��!ii�� Yr'ii�� a ��. 5' "r i�l Dl iP�l� r• ° }"? til ll�ll'III�I,t�Y�„ F ��liM� ��ih it »r II -19t-� iC t maul �tiIBI � }IW.�ID _ Ar. �7 » +s«�1i�I t) II�ots, ;., °�4 �$ r�. � errn 7 1 L Tuesday, August 21, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, August 21, 2012 7:OO13M Regular Formal Meeting Emma J. Harvat Hall It -::. ®4k CITY OF IOWA CITY - - , 01 I P2 ®�� MEMORANDUM Date: April 30, 2012 To: City Council From: Geoff Fruin, Assistant to the City Manager Re: Passenger Rail Update- Chamber of Commerce One of the Council's legislative priorities for 2012 is to advocate for the establishment of passenger rail service from Chicago to Omaha, including a station stop in Iowa City. Currently, the Iowa Department of Transportation is conducting the necessary studies in order for the legislature to decide if it will appropriate the matching funds for the previously awarded federal grant. While that study is being completed, staff has been working with the Iowa City Area Chamber of Commerce and partners throughout the State on advocacy initiatives. In cooperation with the Greater Des Moines Partnership, the City is sponsoring a Chamber of Commerce educational opportunity for the community. Prominent rail advocate John Robert Smith will address Chicago Flyer supporters at 3:30 p.m., Thursday, May 24 at the Iowa City Area Chamber of Commerce in the Riverside Casino Conference Room. John Robert Smith served four terms as mayor of Meridian, Mississippi and currently serves as the President and CEO of Reconnecting America, a national non - profit transit research and advocacy think -tank. Mr. Smith will be speaking about the many community benefits of rail service. If you wish to participate, you may RSVP to rsvp@iowacityarea.com or call the Chamber at (319) 337- 9637. II COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) HOME INVESTMENT PARTNERSHIP FUNDS (HOME) I f � CITY OF IOTeA CITY May 2012 PJOE N7p.R ,0 I Ilill *% Third Program 7. DE j Year - Action Plan OE`�E�O GENERAL The Annual Action Plan (Action Plan) is submitted to the U.S. Department of Housing and Urban Development (HUD) and serves as the formal application for the use of entitlement funds that are received by Iowa City. The Action Plan defines the one -year activities in relationship to the five -year goals and objectives of CITY STEPS, Iowa City's Consolidated Plan for Housing, Jobs and Services for Low - Income Residents, covering City Fiscal Years 2011-2015. The Action Plan provides a brief description of the programs and projects of Iowa City for FY13 (July 1, 2012 to June 30, 2013), the third year of CITY STEPS, as well as funding announcements for the CDBG, HOME, ESG and other state and federal programs. Table of Contents Standard Form 424: CDBG & HOME Program ................................... ............................... i Executive Summary 91. 220( b) ....................................................... ............................... 1 Objectives and Outcomes Evaluation of Past Performance Citizen Participation 91.200 & 91. 220( b) ........................................ ..............................3 Resources and Objectives 91.220 ( c) .............................................. ..............................4 Federal Resources Other Resources & Leverage Annual Objectives (Table 3A) Activities to be Undertaken & Outcome Measures 91.220 (d)(e) ... ..............................7 Table 3C - Consolidated Plan Listing of Projects ........................... ..............................8 Geographic Distribution 91.220 (f) ................................................ .............................24 Comparison of LMI Block Groups and Minority Concentration Map .. .............................26 FY13 Project Locations ............................................................ .............................29 Allocation Priorities - HCDC Memo ............................................ .............................30 Affordable Housing Goals 91.220 (g) ........................................... ............................... 35 Table 3B - Annual Housing Completion Goals Public Housing 91.220 (h) ............................................................. .............................36 Homeless & Other Special Needs Activities 91.220 (i) ................... .............................36 Barriers to Affordable Housing 91.220 ( j) ...................................... .............................38 Other Actions 91.220 (k) ............................................................... .............................40 HOME Program Specific Requirements 91.220 (1) .......................... .............................42 Recapture /Resale Provisions Fair Housing Affirmative Marketing Monitoring91. 230 .......................................................................... .............................49 Certifications91. 225 .................................................................... ............................... 51 Appendix A - Comments Received & Staff Response ...................... .............................63 PSp�ENr OF SF 424 yo I,IIIII �r The SF 424 is part of the CPMP Annual Action Plan. SF 424 form o�e� uevE�oe`' fields are included in this document. Grantee information is linked from the 1CPMP.xIs document of the CPMP tool. Complete the Tillable fields (blue cells) in the table below. The other items are pre - filled with values from the Grantee Information Worksheet. Date Submitted: May 16, 2012 Applicant Identifier 42- 6004805 Type of Submission Date Received by state State Identifier ikpplication Pre-application Date Received by HUD Federal Identifier 42- 6004805 ® Construction ❑ Construction ® Non Construction ❑ Non Construction Applicant Information Jurisdiction: City of Iowa City, Iowa JOG Code Street Address Line 1: 410 E. Washington St. Organizational DUNS: 145409996 Street Address Line 2 Organizational Unit: Municipality City: Iowa City Iowa Department: Planning & Community Dev't ZIP: 52240 ICountry U.S.A. Division: Community Development Employer Identification Number (EIN): ount : Johnson 2- 6004805 Program Year Start Date (MM/DD): 07/01/2012 Applicant Type: Municipality Specify Other Type if necessary: Local Government: Township Specify Other Type Program Funding U.S. Department of Housing and Urban Development Catalogue of Federal Domestic Assistance Numbers, Descriptive Title of Applicant Project(s), Areas Affected by Project(s) (cities, Counties, localities etc.), Estimated Funding Community Development Block Grant 14.218 Entitlement Grant CDBG Project Titles Description of Areas Affected by CDBG Project(s) $638,918 CDBG Grant Amount 544,213 Additional HUD Grant(s) Leveraged Describe Uncommitted /Returned Funds $0 Additional Federal Funds Leveraged $0 Additional State Funds Leveraged $981,268 Locally Leveraged Funds $0 Grantee Funds Leveraged $Anticipated Program Income $65,000 Other (Describe) Total Funds Leveraged for CDBG -based Project(s) $981,268 Home Investment Partnerships Program 14.239 HOME HOME Project Titles Description of Areas Affected by HOME Project(s) $385,380 HOME Grant Amount $70,811 Additional HUD Grant(s) Leveraged Describe Uncommitted /Returned Funds $0 Additional Federal Funds Leveraged $50,000 Additional State Funds Leveraged $599,647 Locally Leveraged Funds $0 Grantee Funds Leveraged $90,000 Anticipated Program Income Other (Describe) Total Funds Leveraged for HOME -based Project(s) $649,647 Housing Opportunities for People with AIDS - NA 14.241 HOPWA HOPWA Project Titles Description of Areas Affected by HOPWA Project(s) $ HOPWA Grant Amount $Additional HUD Grant(s) Leveraged Describe $Additional Federal Funds Leveraged $Additional State Funds Leveraged $Locally Leveraged Funds $Grantee Funds Leveraged $Anticipated Program Income Other (Describe) Total Funds Leveraged for HOPWA -based Project(s) Emergency Shelter Grants Program -NA 14.231 ESG ESG Project Titles Description of Areas Affected by ESG Project(s) $ESG Grant Amount $Additional HUD Grant(s) Leveraged Describe $Additional Federal Funds Leveraged $Additional State Funds Leveraged $Locally Leveraged Funds $Grantee Funds Leveraged $Anticipated Program Income Other (Describe) Total Funds Leveraged for ESG -based Project(s) Congressional Districts of Is application subject to review by state Executive Order 12372 Process? Applicant Districts: 2nd Project Districts: 2nd Is the applicant delinquent on any federal debt? If "Yes" please include an additional document explaining the situation. ❑ Yes This application was made available to the state EO 12372 process for review on DATE ®No Pro ram is not covered by EO 12372 ❑ Yes ®No ❑ N/A Program has not been selected by the state for review Person to be contacted regarding this application First Name: Thomas Middle Initial: M. Last Name: Markus Title: City Manager Phone: 319.356.5010 Fax 319.356.5217 eMail: homas- markus iowa -cit .or Grantee Website: w,vw.icgov.org Other Contact: Tracy Hightshoe Signature of Authorized Representative Date Signed 91.220 (B) EXECUTIVE SUMMARY Objectives & Outcomes The Annual Plan articulates funding decisions for the next year of Community Development Block Grant and HOME Investment Partnerships Program funds according to the long -term goals established in CITY STEPS, the city's 2011 -2015 Consolidated Plan. The CP was guided bythree overarching goals that are applied according to community needs. These goals are: • To provide decent housing by preserving the affordable housing stock, increasing the availability of affordable housing, reducing discriminatory barriers, increasing the supplyof supportive housing forthose with special needs and transitioning homeless persons and families into housing. To provide a suitable living environment through safer, more livable neighborhoods, greater integration of low and moderate income residents throughout the city, increased housing opportunities and reinvestment in deteriorating neighborhoods. • To expand economic opportunities through more jobs paying self- sufficient wages, homeownership opportunities, development activities that promote long -term community viability and the empowerment of low- and moderate - income persons to achieve self- sufficiency. Focus of the Plan As required by the federal government, the identification of needs and the adoption of strategies to address those needs must focus primarily on low -and moderate - income (LMI) individuals and households. The Consolidated Plan must also address the needs of persons with "special needs" such as the elderly, persons with disabilities, large families, single parents and homeless individuals and families. Priorities Iowa City is committed to allocating funds that serve the needs of low -to- moderate income residents. Households with incomes less than 50% of the area median income, particularly those with extremely low incomes (less than 30% of area median income), are particular priorities. The city has also identified special needs individuals as among those who face the greatest challenges and who should receive high priority in the expenditure of federal funds, including at -risk children and youth, low income families, the homeless and persons threatened with homelessness, the elderly, and persons with disabilities. The Consolidated Plan planning process requires the city to specifically address needs and proposed strategies in the following three areas: housing, homelessness and community development. Based upon outreach efforts, the following community development and housing needs were determined to have a high priority and will continue to be an emphasis of CDBG funding: • Housing • Non - student renter households up to 50% of MFI • Persons and families at-riskfor homelessness • Owner - occupied housing units (elderly, small family, special needs) • Public Services • Crime prevention • Child care services • Youth programming • Life skills • Financial literacy • Substance prevention and care • Mental health • Public Facilities and Improvements Facility improvements to the structures housing the public service providers • Economic Development • Micro - enterprise development Outcome Performance Measures Based on guidance provided by HUD, the following performance measurement system is utilized by the City of Iowa City. Simply stated, performance measurement is an organized process for gathering information to determine how well programs and activities are meeting established needs and goals. HUD needs this information in a common format to summarize program outcomes at the national level. For each activity that the city funds, it must determine the goal of the activity based on local intent, identify one objective and one outcome for each activity, indicate the objective and outcome in IDIS and report on applicable indicators in IDIS and the Consolidated Annual Performance and Evaluation Report (CAPER). Each activity must have an outcome statement. This outcome statement in its most basic form is the activity's objective plus outcome. Three specific objectives are relative to each activity funded. These include: Creating (or Enhancing) Suitable Living Environments. Applicable to activities that are designed to benefit communities, families, or individuals by addressing issues in their living environment. This objective relates to activities that are intended to address a wide range of issues faced by low and moderate income persons, from physical problems with their environment to social issues such as crime prevention, literacy, or elderly health services. Providing Decent Housing. Applicable to housing programs where the purpose is to meet individual family or community needs, and not programs where housing is an element of a larger effort (such as would otherwise be applied under the "Suitable Living Environment" Objective). Creating Economic Development Opportunities. Applicable to activities that are related to economic development, commercial revitalization, orjob creation. Three specific outcomes are relative to stated objectives. Theseinclude: Availability /Accessibility. Applicable to activities that make services, infrastructure, public services, public facilities, housing or shelter available or accessible to low- and moderate income people, including persons with disabilities. In this category, accessibility does not refer only to physical barriers, but also to making the affordable basics of daily living available and accessible to low- and moderate - income people. • Affordability. Applicable to activities that provide affordability in a varietyof ways to low- and moderate - income people. It can include the creation or maintenance or affordable housing, basic infrastructure hook -ups, or services such as transportation or day care. Affordability is an appropriate objective whenever an activity is lowering the cost, improving the quality, or increasing the affordability of a product or service to benefit a low- income household. Sustainability. Applicable to activities or services that are aimed at improving communities or neighborhoods, helping to make them livable or viable by providing benefit to low- and moderate - income persons or by removing or eliminating slums or blighted areas. Evaluation of Past Performance The City of Iowa City's past performance in the administration and implementation of the CDBG and HOME programs has fulfilled the spirit and intent of the federal legislation creating these programs. The city has facilitated affordability for decent housing, availability and accessibility to a suitable living environment, sustainability of a suitable living environment and accessibility to economic opportunities. The following is a summary of Iowa City's past performance as reported to HUD in the FY2011 Consolidated Annual Performance and Evaluation Report (CAPER), the most recent reportfiled. During FY2011, the City of Iowa City expended 5865,109 in CDBG funds and $1,025,067 in HOME funds and leveraged $10,285,115 in private and public funds. Leverage and beneficiary information for CDBG and HOME projects are realized when the project is closed. In administering its CDBG and HOME programs, the city continued to implementthe priorities established in CITY STEPS, the 2011- 2015 Consolidated Plan. The plan's three major priorities and the FY11 projects to address these priorities are identified below: 2 1) Provide decent housing by preserving the affordable housing stock, increasing the avail abi I ity of affordable housing, reducing discriminatory barriers, increasing the supply of supportive housing for those with special needs and transition ing homeless persons and families into housing; By the end of the fiscal year, 30 owner - occupied rehabilitation projects were completed, 18 households received tenant based assistance, one home constructed and sold to an income eligible homebuyer, four units acquired for affordable rental housing and 22 homes constructed and leased to income eligible tenants. z) Provide a suitable living environment through safer, more livable neighborhoods, greater integration of low and moderate income residents throughout the city, increased housing opportunities and reinvestment in deteriorating neighborhoods; FY11funding provided needed additions and or rehabilitations to four public facilities: Mayor's Youth Empowerment Program, MECCA, Neighborhood Centers of Johnson County and Domestic Violence Intervention Program. In addition, Shelter House completed their7o bed homeless facility with CDBG and other funding. Shelter House successfully brought to a close a seven year journey to build and operate the shelter. The project faced many delays due to legal opposition by neighboring property owners. These organizations serve the following clienteles: youth, persons with disabilities, persons with alcohol and drug addiction and families in crisis, homeless orat risk of being homeless. FY11 operational funding was provided to the Iowa City Free Medical Clinic, Shelter House, Crisis Center, Mayor's Youth, United Action for Youth and Elder Services. CDBG funds assisted 2,020 persons who are homeless with support services and shelter upgrades and provided operational funding to non - profit organizations that assisted 2,882 persons. Program beneficiaries are counted in the fiscal year the project is completed. 3) Expand economic opportunities through morejobs paying self- sufficient wages, homeownership opportunities, development activities that promote long -term community viabilityand the empowerment of low -and moderate - income persons to achieve self- sufficiency. The CDBG Economic Development Fund was created to stimulate private sector investment that results in the creation of permanent, private sector jobs with living wages for low -to- moderate income persons in Iowa City. All CDBG economic development activities must meet the National Objective of benefiting low to moderate income persons. The program rule requires that 51% of thejobs created or retained must be held or made available to low -to- moderate income persons based on family size or the business must qualify as a micro - enterprise. The City reviewed three applications during FY11 and assisted one micro - enterprise business, the Paper Nest, which provides printing papers, book binding tools and custom printing and assisted in the creation of one small business, Baroncini Inc., an Italian restaurant that created 7.5 FTEs. CITIZEN PARTICIPATION Throughout the year the Housing and Community Development Commission (HCDC) holds public hearings to oversee the operation of the Community Development Division, the Iowa City Housing Authority, monitor CDBG and HOME projects, and listen to public input into these and other programs. The City of Iowa City's current 5 -year Consolidated Plan (2011 -2015 CITY STEPS) was adopted in December 2009. Numerous public meetings and hearings were held to solicit public comment regarding the development of the CITY STEPS plan in accordance with the City's Citizen Participation Plan. The city ensured broad public participation in the development of CITY STEPS. The stakeholders invited to participate in the Plan are identified on Page 12 of CITY STEPS as well as the comments and staff responses received (p. 14 & 16). HCDC and the City Council have held a number of meetings for the preparation of the FY13 Annual Action Plan and other HUD related documents. The public has been invited to participate in all of the meetings and efforts were made to encourage and increase citizen participation. The following is a chronology of the events, meetings, public hearings and actions taken in relation to the FY13 Annual Action Plan and Iowa City's 2011 -2015 Consolidated Plan (a.k.a. CITY STEPS). Dec. 1y, 2011 Public notice that CDBG and HOME applications are available Dec. 29, 2011 CDBG /HOME Applicant Workshop Jan. 9, 2012 CDBG /HOME Applicant Workshop Jan. 20, 2012 Applications due to City of Iowa City by 12 noon 3 Feb. 16, 2012 HCDC meeting question /answer discussion with applicants March 8, 2012 HCDC meeting review of rankings & average funding March 22, 2012 HCDC meeting: recommendation on funding awards April 13, 2012 Draft Annual Action Plan —30-daycomment period begins April 17, 2012 Council Sets FY12 Action Plan Public Hearing May 1, 2012 Public Hearing Notice Appears in Press - Citizen May 14, 2012 Expiration 3o -day comment period on the FY13 Annual Action Plan May 15, 2012 City Council: public hearing on the FY13 Annual Action Plan May 15, 2012 City Council: resolution- approving the FY13 Annual Action Plan Anticipated Dates May 16, 2012 FY13 Annual Action Plan submitted to HUD May 30, 2012 Submission of Environmental Review Record and FONSI (as applicable) June 15, 2012 Submission of Request for Release of Funds July 1, 2012 Start FY13 CDBG and HOME projects In accordance with Iowa City's Citizen Participation Plan, the draft Annual Action Plan was available during the public comment period atthe Iowa City Library, the Planning Community Development Office and on the city's website at www.icgov.org /actionplan. Special accommodations were available for persons with physical disabilities if the request was made at least seven days prior to the scheduled meeting date. In FY13 no special requests were made. PUBLIC COMMENTS RECEIVED A 3o -day public comment period regarding the FY13 Annual Action Plan ran from April 13, 2012 to May 14, 2012. A public hearing was held on May 15, 2012. Comments received and staff response can be found in Appendix A. RESOURCES & OBJECTIVES Federal Resources The city anticipates receiving the following funds during FY2013 to help support affordable housing projects, housing rehabilitation programs, and homeless outreach and prevention activities, along with its other CDBG /HOME initiatives. Funding Sources,FY2o13 Entitlement Revenue $1,794,322 CDBG CDBG Annual Entitlement $638,918 Anticipated CDBG Program Income $65,000 Uncommitted /Returned Projects $544,213 Total CDBG 81,248,131 HOME HOME Annual Entitlement $385,380 Anticipated HOME Program Income $90,000 Uncommitted /Returned Projects $7o,811 Total HOME 8546,191 Non - Entitlement Revenue (Federal & Other) $7,894,796 City General Obligation Bonds (GRIP) $200,000 CDBG Disaster Recovery (Round 4 - SFNC) $1,390,277 City General Obligation Bonds (UniverCity Project) $16o,000 Housing Choice Vouchers & Public Housing Capital Funds (ICHA) $6,144,519 Total Resources Anticipated 89,689,118 0 Other Resources and Leverage Iowa City is fortunate to have active and vital organizations that provide housing and supportive services within the community. As such, multiple resources (federal, state, local and private) are available for activities including housing, jobs and human services. In addition to these funds, other resources like donations and volunteers are utilized. According to the applications, we have been able to estimate that $1,630,915 in otherfunds will be leveraged. This amounts to $1.59 leveraged for each dollar of local CDBG and HOME funds allocated by the City of Iowa City. In addition, other municipal resources such as general fund expenditures, infrastructure improvements and tax exemptions maybe used to meet the City's HOME match liability. Actual leverage and HOME match figures will depend on the outcomes of the projects proposed in this annual action plan. Upon completion of the FY13 projects the exact amount of other resources leveraged by these projects will be known and included within the Consolidated Annual Performance and Evaluation Report. The City currently has $2,741,050 in excess match carried over from previous years. Private banks and lending institutions often provide significant capital to both Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) projects. Both the City and local organizations recognize this mutually beneficial relationship. To promote the goals and objectives of the Consolidated Plan (a.k.a. CITY STEPS) both parties have taken steps to strengthen and expand our partnerships. As stated above, other resources include in -kind donations, volunteers, foundations and businesses. The following is a list of organizations orgroups identified as contributing to FY13 CDBG and HOME projects: Private (donations) Private (loans) Private (foundations) Private (faith based) Public funds United Way Johnson County In -kind Donations (skilled labor, goods, materials, waived fees) Volunteers City of Iowa City Table 3A Summary of Specific Annual Objectives — Program Year 3 Obj Specific Objectives Sources of Performance Expected Actual Outcome/ # Suitable Living Environment Funds Indicators Number Number Objective* EO -2 Rental Housing Objectives 1. Increase the capacity of nonprofit HOME Organizations 1 DH -2 organizations that develop affordable housing Owner Housing Objectives 2. Increase affordability of decent housing HOME Housing Units 3 DH -2 by rehabilitating and resale of owner housing to income eligible households (includes new construction). 3. Increase affordability of decent housing HOME/ Housing Units __ DH -2 by rehabilitating owner - occupied CDBG housing. Homeless Objectives 4. Increase affordability of decent housing HOME Housing Units 1 l, DH -2 for special needs populations Special Needs Objectives 5. Increase affordability of decent housing HOME Housing Units S DH -2 for special needs populations 6. Provide rental assistance to special DH -2 needs populations. Community Development Objectives Infrastructure Objectives Public Facilities Objectives 7. Assist with the renovation of a variety of CDBG Public Facility 6 SL -1 facilities that provide benefits to LMI persons. Public Services Objectives 8. Address the greatest needs of the City's CDBG Persons 41!) SL -1 LMI and special needs populations with needed services. Economic Development Objectives 9. Provide working capital, job training CDBG Businesses _ EO -2 funds to micro - enterprises or small businesses to create jobs for LMI persons Other Objectives *Outcome /Objective Codes 0 Availability/Accessibility Availability/Accessibility Affordability Sustainability Decent Housing DH -1 DH -2 DH -3 Suitable Living Environment SL -1 SL -2 SL -3 Economic Opportunity EO -1 EO -2 EO -3 0 ACTIVITIES TO BE UNDERTAKEN & OUTCOME MEASURES The following table summarizes the FY2013 CDBG /HOME budget for the City of Iowa City. The Housing and Community Development Commission recommended the allocation of $1,794,322 for activities related to CDBG and HOME. The city's FY2013 program activities area nticipated to specifically benefit 52 housing units /households, 6 public facilities, 2,440 persons receiving public services and two micro - enterprises and /or businesses creatingjobs for low- moderate persons. The City anticipates that l00% of the CDBG funds will be used for activities that benefit persons of low and moderate income. CDBG & HOME Activities, FY2013 Category Activity Requested Allocated Units /HH Assisted Source Charm Homes LLC - Rental Housing $ 61,650 $ 61,650 8 HOME HACAP -Rental Rehabilitation $ 360,000 $ 290,014 18 HOME Housing The Housing Fellowship - CH DO Operating $ 20,630 $ 19,260 NA HOME IV Habitat for Human ity - Homeownership $ 90,000 $ 90,000 3 CDBG Iowa City Housing Rehabilitation Program $ 200,000 14 CDBG Iowa City Housing Rehabilitation - Targeted $ 110,000 $ 64,058 4 CDBG Iowa City Housing Rehabilitation - Targeted $ 110,000 $ 135,942 5 HOME Total Housing. $ 752,280 $ 860,924 52 Facilities Assisted Community Mental Health - Accessbility $ 163,564 $ 100,000 1 CDBG Public Crisis Center of Johnson County - Rehab. $ 300,400 $ 160,000 1 CDBG DVIP - Rehabilitation $ 172,076 $ 172,076 1 CDBG Facilities HACAP - Playground $ 40,000 $ 40,000 1 CDBG MECCA - Rehabilitation $ 339,767 $ 12,500 1 CDBG Neighborhood Centers - Rehabilitation $ 111,500 $ 1111500 1 CDBG Total Public Facilities $ 1,127,307 $ 596,076 6 Persons Served Public Aid to Agencies $ 91,000 $ 91,000 420 CDBG Services Total public Sery ices $ 91,000 $ 91,000 420 Entities Assisted Econ. Dev Iowa City Economic Development Fund $ 67,000 2 CDBG Total Economic Development $ 67,0001 2 HOME Program Administration $ 38,538 1 NA HOME Ad min. CDBG Program Administration $ 140,784 NA CDBG Total Administration 1 1 $ 179,9221 NA Total CDBG $ 1,248,918 Total HOME $ 545,404 Combined Total $ 1,794,322 7 TABLE 3C Consolidated Plan Listing of Projects 0 City of Iowa City Table 3C Consolidated Plan Listing of Projects Project: Charm Homes LLC — Rental Housing Priority Need: Non - Student Renter Households up to 50% MI - High Activity: Acquisition of Existing Units for Rental Housing Project Description: Acquisition of two four - bedroom accessible homes to provide supportive housing to frail elders or persons with disabilities to avoid premature placement into more institutional settings. Local Objective: Development of affordable housing options for frail elders with low incomes. (See CITY STEPS p. 84) Location /Target Area: City Wide Objective category: ❑ Suitable Living Environment ® Decent Housing ❑ Economic Opportunity Outcome category: ❑ Availability /Accessibility ® Affordability ❑ Sustainability Objective Number Project ID See above 001 HUD Matrix Code CDBG Citation 01 Type of Recipient CDBG National Objective Subreci lent Private $350,250 Start Date Completion Date 07/01/2012 06/30/2013 Performance Indicator Annual Units Housing Units 10 8 Local ID Units Upon Completion 2013.001 8 Funding Sources: CDBG HOME $61,650 Federal Funds other State Funds Local Funds (private) $350,250 Grantee Funds Total $411,900 Staff Recommended Financial Terms: Deferred payment loan for 10 years, thereafter $1,000 per month for 10 years. Balloon payment at end of 20 years. Period of Affordability: 10 Years The primary purpose of the project is to help: ❑the Homeless E] Persons with HIV /AIDS ®Persons with Disabilities E] Public Housing Needs 0' City of Iowa City Table 3C Consolidated Plan Listing of Projects Project: HACAP — Rental Rehabilitation Priority Need: Persons and families at -risk for homelessness - High Activity: Rehabilitation of Existing Transitional Housing Units Project Description: Rehabilitation of the exterior and interior of 18 three - bedroom units Local Objective: Maintain current housing for persons and families at -risk of homelessness (See CITY STEPS p. 92) Location /Target Area: 1926 & 1946 Broadway St. Objective category: ❑ Suitable Living Environment ® Decent Housing ❑ Economic Opportunity Outcome category: ❑ Availability /Accessibility ® Affordability ❑ Sustainability Objective Number Project ID See above 002 HUD Matrix Code CDBG Citation 14B NA Type of Recipient CDBG National Objective Subreci lent Private NA Start Date Completion Date 07/01/2012 06/30/2013 Performance Indicator Annual Units Housing Units 10 18 Local ID Units Upon Completion 2013.002 18 Funding Sources: CDBG HOME $290,014 Federal Funds other State Funds Local Funds (private) Grantee Funds Total $290,014 Staff Recommended Financial Terms: Conditional occupancy loan subject to annual review of revenue and expenses. Total operating expenses shall be no less than $2,750 /unit per year to ensure adequate funds for maintenance, property management and reserves. Period of Affordability: 10 years The primary purpose of the project is to help: ®the Homeless E] Persons with HIV /AIDS E] Persons with Disabilities E] Public Housing Needs 10 City of Iowa City Table 3C Consolidated Plan Listing of Projects Project: The Housing Fellowship — CHDO Operating Expenses Priority Need: Other Public Services - High Activity: CHDO Operating Expenses Project Description: As a Community Housing Development Organization (CHDO), applicant is eligible to receive funds for operational expenses. Applicant owns and manages over 138 affordable rental units and has placed 17 owner - occupied homes in a community land trust. Local Objective: Utilize local CHDOs to provide financial and technical assistance in developing /maintaining housing for low income households. (See CITY STEPS p. 48) Location /Target Area: 322 E. 2nd St., Iowa City Objective category: ❑ Suitable Living Environment ® Decent Housing ❑ Economic Opportunity Outcome category: ❑ Availability /Accessibility ® Affordability ❑ Sustainability Objective Number Project ID See above 003 HUD Matrix Code CDBG Citation 19B NA Type of Recipient CDBG National Objective Subreci lent Private NA Start Date Completion Date 07/01/2012 06/30/2013 Performance Indicator Annual Units Organizations 9 1 Local ID Units Upon Completion 2013.003 1 Financial Terms: Grant Period of Affordability: NA Funding Sources: CDBG HOME $19,260 Federal Funds other State Funds $50,000 Local Funds (private) $249,397 Grantee Funds Total $318,657 The primary purpose of the project is to help: ❑the Homeless E] Persons with HIV /AIDS E] Persons with Disabilities E] Public Housing Needs 11 City of Iowa City Table 3C Consolidated Plan Listing of Projects Project: Iowa Valley Habitat for Humanity - Homeownership Priority Need: Owner - occupied Housing Units, Rehabilitation - High Activity: Acquisition and Rehabilitation of Real Property Project Description: Acquisition and rehabilitation of three existing homes to sell to income eligible homebuyers. Local Objective: Rehabilitation activities that preserve and maintain the City's affordable owner housing stock. (See CITY STEPS p. 92) Location /Target Area: Citywide, Iowa City Objective category: ❑ Suitable Living Environment ® Decent Housing ❑ Economic Opportunity Outcome category: ❑ Availability /Accessibility ® Affordability ❑ Sustainability Objective Number Project ID See above 004 HUD Matrix Code CDBG Citation 14G 570.202 Type of Recipient CDBG National Objective Subreci lent Private LMH Start Date Completion Date 07/01/2012 06/30/2014 Performance Indicator Annual Units Housing Units 10 1 Local ID Units Upon Completion 2013.004 3 Funding Sources: CDBG $90,000 HOME Federal Funds other State Funds Local Funds (private) $300,000 Grantee Funds Total $390,000 Financial Terms: Homeownership: Recapture Provision. Upon the sale of the home, the net proceeds (sale price, minus loan repayments and closing costs) shall be distributed proportionately between the City, up to the Principal Amount (HOME subsidy to the Buyer), and the Buyer. No interest shall accrue on the Principal Amount. The primary purpose of the project is to help: ❑the Homeless ❑Persons with HIV /AIDS ❑Persons with Disabilities ❑Public Housing Needs 12 City of Iowa City Table 3C Consolidated Plan Listing of Projects Project: Iowa City Housing Rehabilitation Program Priority Need: High — Owner Occupied Housing Rehab. Activity: Rehab; Single Unit Residential Project Description: Provide rehabilitation services to low -to- moderate income homeowners. Services include comprehensive rehabilitation, exterior rehabilitation, emergency repair, accessibility and mobile home repairs. Local Objective: Weatherization, emergency rehabilitation, rehabilitation and handicap accessibility for elderly and small family owner households. (See CITY STEPS p. 92) Location /Target Area: Citywide, Iowa City Objective category: ❑ Suitable Living Environment ® Decent Housing ❑ Economic Opportunity Outcome category: ❑ Availability /Accessibility ® Affordability ❑ Sustainability Objective Number Project ID See above 005 HUD Matrix Code CDBG Citation 14A 570.202 Type of Recipient CDBG National Objective Local Government LMH Start Date Completion Date 07/01/2012 06/30/2013 Performance Indicator Annual Units Housing Units 10 23 Local ID Units Upon Completion 2013.005 23 Funding Sources: CDBG $264,058 HOME $135,942 Federal Funds other State Funds Local Funds (private) Grantee Funds Total $400,000 Financial Terms: Various terms based on homeowner's ability to repay the loan under main rehabilitation program ($200,000 CDBG). $200,000 ($64,058 CDBG & $135,942 HOME) targeted to specific neighborhoods. Within these targeted neighborhoods, 50% of loan to homebuyer shall be forgiven in 5 -10 years based on type of funding (CDBG or HOME). The primary purpose of the project is to help: ❑the Homeless ❑Persons with HIV /AIDS ❑Persons with Disabilities ❑Public Housing Needs 13 City of Iowa City Table 3C Consolidated Plan Listing of Projects Project: Community Mental Health Center — Accessibility Priority Need: Mental Health Facility - High Activity: Public Facility Project Description: Installation of a passenger elevator and new stairway to provide access to upper floors. Local Objective: Invest in physical facilities to enhance mental health services. (See CITY STEPS p. 92) Location /Target Area: 507 E. College St., Iowa City Objective category: ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity Outcome category: ® Availability /Accessibility ❑ Affordability ❑ Sustainability Objective Number Project ID See above 006 HUD Matrix Code CDBG Citation 03P 570.201 c Type of Recipient CDBG National Objective Subreci lent Private LMC Start Date Completion Date 07/01/2012 06/30/2013 Performance Indicator Annual Units Public Facility 11 1 Local ID Units Upon Completion 2013.006 1 Funding Sources: CDBG $100,000 HOME Federal Funds other State Funds Local Funds (private) $83,564 Grantee Funds Total $183,564 The primary purpose of the project is to help: the Homeless E] Persons with HIV /AIDS ®Persons with Disabilities E] Public Housing Needs 14 City of Iowa City Table 3C Consolidated Plan Listing of Projects Project: Crisis Center of Johnson County — Rehabilitation Priority Need: Mental Health Services — High, Homeless and Health Services — Medium Activity: Public Facility Project Description: Rehabilitation of property to lease to local non - profits: Free Lunch Program, Domestic Violence Intervention Program and the National Alliance on Mental Illness as well as additional space for Crisis Center support group meetings and volunteer training. Local Objective: Invest in physical facilities to enhance mental health, homeless and health services. (See CITY STEPS p. 92) Location /Target Area: 1105 Gilbert Court, Iowa City Objective category: ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity Outcome category: ® Availability /Accessibility ❑ Affordability ❑ Sustainability Objective Number Project ID See above 007 HUD Matrix Code CDBG Citation 03 570.201 c Type of Recipient CDBG National Objective Subreci lent Private LMC Start Date Completion Date 07/01/2012 06/30/2013 Performance Indicator Annual Units Public Facility 11 1 Local ID Units Upon Completion 2013.007 1 Funding Sources: CDBG $160,000 HOME Federal Funds other State Funds Local Funds (private) $185,000 Grantee Funds Total $345,000 The primary purpose of the project is to help: ❑the Homeless ❑Persons with HIV /AIDS ❑Persons with Disabilities ❑Public Housing Needs 15 City of Iowa City Table 3C Consolidated Plan Listing of Projects Project: DVIP — Interior Rehabilitation Priority Need: Homeless Facilities - Medium Activity: Public Facility Project Description: Interior rehabilitation including the commercial kitchen and flooring. Facility provides emergency housing and support services for victims of domestic abuse. Local Objective: Improve and maintain existing shelter facilities (See CITY STEPS p. 70) Location /Target Area: Confidential, Iowa City Objective category: ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity Outcome category: ® Availability /Accessibility ❑ Affordability ❑ Sustainability Objective Number Project ID See above 008 HUD Matrix Code CDBG Citation 03C 570.201 c Type of Recipient CDBG National Objective Subreci lent Private LMC Start Date Completion Date 07/01/2012 06/30/2013 Performance Indicator Annual Units Public Facility 11 1 Local ID Units Upon Completion 2013.008 1 Funding Sources: CDBG $172,076 HOME Federal Funds other State Funds Local Funds (private) $20,000 Grantee Funds Total $192,076 The primary purpose of the project is to help: ®the Homeless ❑Persons with HIV /AIDS ❑Persons with Disabilities ❑Public Housing Needs 16 City of Iowa City Table 3C Consolidated Plan Listing of Projects Project: HACAP— Playground Priority Need: Parks, Recreational Facilities - High Activity: Public Facility Project Description: Replacement of playground equipment at a transitional housing facility. Local Objective: Increase /maintain parks and recreational facilities in low income neighborhoods (See CITY STEPS p. 92) Location /Target Area: 1926 Broadway, Iowa City Objective category: ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity Outcome category: ® Availability /Accessibility ❑ Affordability ❑ Sustainability Objective Number Project ID See above 009 HUD Matrix Code CDBG Citation 03F 570.201 c Type of Recipient CDBG National Objective Subreci lent Private LMC Start Date Completion Date 07/01/2012 06/30/2013 Performance Indicator Annual Units Public Facility 11 1 Local ID Units Upon Completion 2013.009 1 Funding Sources: CDBG $40,000 HOME Federal Funds other State Funds Local Funds (private) Grantee Funds Total $40,000 The primary purpose of the project is to help: ®the Homeless ❑Persons with HIV /AIDS ❑Persons with Disabilities ❑Public Housing Needs 17 City of Iowa City Table 3C Consolidated Plan Listing of Projects Project: MECCA — Rehabilitation Priority Need: Substance Abuse Facility - High Activity: Public Facility Project Description: Security improvements at facility that provides transitional housing and offices for their substance abuse programs. Local Objective: Invest in physical facilities to enhance substance abuse services. (CITY STEPS p. 92) Location /Target Area: 430 Southgate Ave., Iowa City Objective category: ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity Outcome category: ® Availability /Accessibility ❑ Affordability ❑ Sustainability Objective Number Project ID See above 010 HUD Matrix Code CDBG Citation 03P 570.201 c Type of Recipient CDBG National Objective Subreci lent Private LMC Start Date Completion Date 07/01/2012 06/30/2013 Performance Indicator Annual Units Public Facility 11 1 Local ID Units Upon Completion 2013.010 1 Funding Sources: CDBG $12,500 HOME Federal Funds other State Funds Local Funds (private) Grantee Funds Total $12,500 The primary purpose of the project is to help: ❑the Homeless ❑Persons with HIV /AIDS ®Persons with Disabilities ❑Public Housing Needs 18 City of Iowa City Table 3C Consolidated Plan Listing of Projects Project: Neighborhood Centers of Johnson County — Rehabilitation Priority Need: Youth Service Facility /Child Care Center - High Activity: Public Facility Project Description: Exterior /interior renovations at both neighborhood centers that provide child care and youth programming to low income children and their families. Local Objective: Invest in physical facilities to enhance childcare centers and youth services. (See CITY STEPS p. 92) Location /Target Area: 2105 Broadway Street, 2651 Roberts Road, Iowa City Objective category: ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity Outcome category: ® Availability /Accessibility ❑ Affordability ❑ Sustainability Objective Number Project ID See above 011 HUD Matrix Code CDBG Citation 03M 570.201 c Type of Recipient CDBG National Objective Subreci lent Private LMC Start Date Completion Date 07/01/2012 06/30/2013 Performance Indicator Annual Units Public Facility 11 1 Local ID Units Upon Completion 2013.011 1 Funding Sources: CDBG $111,500 HOME Federal Funds other State Funds Local Funds (private) $6,000 Grantee Funds Total $117,500 The primary purpose of the project is to help: ❑the Homeless ❑Persons with HIV /AIDS ❑Persons with Disabilities ❑Public Housing Needs 19 City of Iowa City Table 3C Consolidated Plan Listing of Projects Project: Neighborhood Centers of Johnson County — Aid to Agencies Priority Need: Youth Services - High Activity: Operations Project Description: Agency provides licensed child care to approximately 120 low income children at their Broadway and Pheasant Ridge Centers. Local Objective: Promote programs that provide youth services /childcare. (See CITY STEPS p. 92) Location /Target Area: 2105 Broadway St., 2651 Roberts Rd., Iowa City Objective category: ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity Outcome category: ® Availability /Accessibility ❑ Affordability ❑ Sustainability Objective Number Project ID See above 012 HUD Matrix Code CDBG Citation 05D 570.201 e Type of Recipient CDBG National Objective Subreci lent Private LMC Start Date Completion Date 07/01/2012 06/30/2013 Performance Indicator Annual Units People 01 120 Local ID Units Upon Completion 2013.012 120 Funding Sources: CDBG $41,000 HOME Federal Funds other State Funds Local Funds (private) $185,500 Grantee Funds Total $226,500 The primary purpose of the project is to help: ❑the Homeless ❑Persons with HIV /AIDS ❑Persons with Disabilities ❑Public Housing Needs 20 City of Iowa City Table 3C Consolidated Plan Listing of Projects Project: DVIP — Operations Priority Need: Battered and Abused Spouses - Medium Activity: Operations Project Description: Provide operational funding to operate shelter for victims of domestic abuse. Local Objective: Promote programs that provide services or support to homeless or at risk populations. (See CITY STEPS p. 70) Location /Target Area: Confidential, Iowa City Objective category: ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity Outcome category: ® Availability /Accessibility ❑ Affordability ❑ Sustainability Objective Number Project ID See above 013 HUD Matrix Code CDBG Citation 05G 570.201 e Type of Recipient CDBG National Objective Subreci lent Private LMC Start Date Completion Date 07/01/2012 06/30/2013 Performance Indicator Annual Units People 01 300 Local ID Units Upon Completion 2013.013 300 Funding Sources: CDBG $50,000 HOME Federal Funds other State Funds Local Funds (private) $131,204 Grantee Funds Total $181,204 The primary purpose of the project is to help: ❑the Homeless ❑Persons with HIV /AIDS ❑Persons with Disabilities ❑Public Housing Needs 21 City of Iowa City Table 3C Consolidated Plan Listing of Projects Project: City of Iowa City — Economic Development Fund Priority Need: High — Micro - enterprise Assistance, For Profit Financial Assistance Activity: Economic Development Project Description: These funds will be primarily used for assisting micro - enterprise businesses and for small businesses creating jobs for primarily low to moderate income persons. (HUD matrix codes 18A or 18C) Local Objective: Increase employment opportunities and assist micro - enterprise development for low- moderate income persons. (See CITY STEPS p. 79 & 92) Location /Target Area: Citywide, Iowa City Objective category: ❑ Suitable Living Environment ❑ Decent Housing ® Economic Opportunity Outcome category: ❑ Availability /Accessibility ® Affordability ❑ Sustainability Objective Number Project ID See above 014 HUD Matrix Code CDBG Citation 18C 570.203(b) Type of Recipient CDBG National Objective Local Government LMJ Start Date Completion Date 07/01/2012 06/30/2013 Performance Indicator Annual Units Businesses 08 2 Local ID Units Upon Completion 2013.014 2 Funding Sources: CDBG $67,000 HOME Federal Funds other State Funds Local Funds (private) $70,000 Grantee Funds Total $137,000 The primary purpose of the project is to help: ❑the Homeless ❑Persons with HIV /AIDS ❑Persons with Disabilities ❑Public Housing Needs 22 City of Iowa City Table 3C Consolidated Plan Listing of Projects Project: City of Iowa City — Planning & Administration Priority Need: NA Activity: Planning & Administration Project Description: Successfully administer the CDBG & HOME programs. Research and plan for projects and activities designed to meet the needs of low and moderate income households. Local Objective: Administration of the CDBG and HOME programs. Location /Target Area: 410 E. Washington St., Iowa City Objective Number Project ID See above 015 HUD Matrix Code CDBG Citation 21A 570.206 Type of Recipient CDBG National Objective Local Government NA Start Date Completion Date 07/01/2012 06/30/2013 Performance Indicator Annual Units Organizations 09 1 Local ID Units Upon Completion 2013.015 1 Funding Sources: CDBG $140,784 HOME $38,538 Federal Funds other State Funds Local Funds (private) Grantee Funds Total $179,322 GEOGRAPHIC DISTRIBUTION Description of the Geographic Area Priority CDBG funding areas in Iowa City include those areas where there is a high rate of low and moderate income (LMI) persons. The following narrative describes the characteristics of these areas. Once Census 2010 information is received broken down by Census tract block information, the City will reevaluate concentration of low to moderate income persons and racial minorities. Between 1990 and 2000, the racial minority share of Iowa City's population rose from 8.9% to 12.7 %, an increase Of 2,558 residents, or 48 %. Most of this increase was in the number of Blacks and persons of other races. Between 200o and 2007, the number of minorities in Iowa City rose from 7,886 to an estimated 8,868, an increase of more than 12 %. Persons of Hispanic origin, who may be of any race, also increased as a segment of the total population. Between 1990 and 20oo, Hispanic persons increased 8o% from 1,o18, representing 1.7% of the population, to 1,833, representing 2.90/0 of the population. Estimates for 2007 for this ethnic group are not available due to a small sample size. Population by Race and Hispanic Origin. 1990 - 2007 Sources: U.S. Census 1990 (SF1 ), 2000 (SF1 ), 2005 -2007 American Community Survey Three -Year Estimates Concentrations of Minority and Hispanic Persons The following table presents population by race and Hispanic origin at the census tract level. CITY STEPS defines areas of racial or ethnic concentration as census tracts or block groups where the percentage of a specific minority group is 10 percentage points or higher than the City overall (for that group). Based on the CITY STEPS definition for racial or ethnic concentration, the only census tract that meets this criterion is Census Tract y with 21.3% Asian /Pacific Islander residents. The overall percentage of Asian /Pacific Islander in the City overall is 5.7 %. Persons of Hispanic origin represented 2.9 %ofthe population in 200o. Therefore, an area of ethnic concentration includes census tracts where the percentage of Hispanics is 12.9% or higher. No census tract in Iowa City met this criterion in 2000. 24 Race Indian /Alaskan Asian /Pacific Persons of Total Black Native Is lantler Other Hispanic Origin Location Population % # % # % # % # 1990 Iowa Ctly 59,738 54,410 91.1% 1,516 1,979 48,090 2.5% 2.1 % 1.7% 116 176 7,349 0.2% 0.2% 0.3% 3,341 3,837 25,476 5.6% 4.0% 0.9% 355 478 12,750 0.6% 0.5% 0.5% 1,018 1,435 32,647 1.7% 1.5% 1.2% Johnson Co. 96,119 89,649 93.3% Iowa 2,776,755 2,683,090 96.6% 2000 Iowa Ctly 62,220 54,334 87.3% 2,333 3.7% 191 0.3% 3,536 5.7% 1,826 2.9% 1,833 2.9% Johnson Co. 111,006 100,051 90.1% 3,223 2.9% 313 0.3% 4,626 4.2% 2,793 2.5% 2,781 2.5% Iowa 2,926,324 2,748,640 93.9% 61,853 2.1% 8,989 0.3% 37,644 1.3% 69,198 2.4% 82,473 2.8% Iowa Ctly 65,219 56,351 86.4% 2,871 4.4% 229 0.4% 4,004 6.1% 1,764 2.7% n/a n/a Johnson Co. 123,549 109,207 88.4% 4,843 3.9% 248 0.2% 6,082 4.9% 3,169 2.6% We We Iowa 2,972,066 2,759,947 92.9% 71,030 2.4% 8,351 U.3%1 47,669 I.b%l 85,069 I 2.9% 114,015 3.8% Sources: U.S. Census 1990 (SF1 ), 2000 (SF1 ), 2005 -2007 American Community Survey Three -Year Estimates Concentrations of Minority and Hispanic Persons The following table presents population by race and Hispanic origin at the census tract level. CITY STEPS defines areas of racial or ethnic concentration as census tracts or block groups where the percentage of a specific minority group is 10 percentage points or higher than the City overall (for that group). Based on the CITY STEPS definition for racial or ethnic concentration, the only census tract that meets this criterion is Census Tract y with 21.3% Asian /Pacific Islander residents. The overall percentage of Asian /Pacific Islander in the City overall is 5.7 %. Persons of Hispanic origin represented 2.9 %ofthe population in 200o. Therefore, an area of ethnic concentration includes census tracts where the percentage of Hispanics is 12.9% or higher. No census tract in Iowa City met this criterion in 2000. 24 Population by Race and Hispanic Origin by Census Tract, 2000 Census To[al Persons of One Race Person Two More RTract &ack Am. IntlianlAlaska Naive Asian/Pacific Islantler er 1 (part) 4(part) Population 5,381 5,370 4,885 90.8% # % 133 2.5% 463 8.6% # % # % 11 0.2% 195 3.6% 21 0.4% 1,146 21.3% 76 1.4% 1.5% # 81 8% 138 % 71.2%97 3,519 65.5% 83 5(part) 5,809 4,890 84.2% 226 3.9% 16 0.3% 511 8.8% 63 1.1% 103 3% 6 3,157 2,621 83.0% 141 4.5% 9 0.3% 307 9.7% 28 0.9% 51 4% 11 3,853 3,556 92.3% 72 1.9% 10 0.3% 131 3.4% 38 1.0% 46 5% 12 2,052 1,952 95.1% 23 1.1% 3 0.1% 41 2.0% 5 0.2% 28 1.4% 28 1.4% 13 3,172 2,996 94.5% 71 2.2% 0 0.0% 61 1.9% 21 0.7% 23 0.7% 56 1.8% 14 (part) 4,524 4,099 90.6% 211 4.7% 14 0.3% 88 1.9% 37 0.8% 75 1.7% 113 2.5% 15 2,617 2,472 94.5% 54 2.1% 11 0.4% 32 1.2% 11 0.4% 37 1.4% 50 1.9% 16 6,646 6,150 92.5% 118 1.8% 13 0.2% 220 3.3% 57 0.9% 88 1.3% 149 2.2% 17 (part) 2,936 2,728 92.9% 57 1.9% 6 0.2% 56 1.9% 40 1.4% 49 1.7% 83 2.8% 18 (part) 7,142 5,767 80.7% 574 8.0% 41 0.6% 355 5.0% 204 2.9% 201 2.8% 466 6.5% 21 1 3,6521 3,3361 91.3%1 901 2.5%1 131 0.4% 99 2.7% 37 1.0% 50 1.4% 81 2.2% 23 3,979 3,581 90.0% 63 1.6% 5 0.1% 252 6.3% 28 0.7% 50 1.3% 75 1.9% 104 (part) 1,139 1,021 89.6% 22 1.9% 12 1.1% i6 1.4% 50 4.4% 18 1.6% 85 7.5% 105 (part) 1 8181 7611 93.0%1 151 1.8%1 61 0.7%1 261 3.2%1 01 0.0%1 101 1.2% 41 0.5% Iowa City 1 62,2201 54,3341 87.3%1 2,3331 3.7%1 1911 0.3%1 3,5361 5.7%1 7781 1.3%1 1,0481 1.7%11,8331 2.9% Source: US. Census 2000 (SF -1, F1, F3, F4) Low and Moderate Income Areas The following table presents information regarding low and moderate income (LMI) persons in Iowa City. LMI persons, as determined by HUD, have incomes at or below 80% of the median family income (MFI). In its 2009 estimates, HUD determined that there were 29,895 LMI persons in Iowa City, equivalent to 53.2% of the population for whom this rate is determined. HUD reported that the FY 2009 MFI in Iowa City was 876,000. In Iowa City, the number of LMI persons includes university students who are living away from home while attending college (i.e., living in Iowa City for the purpose of attending college). The census counts these individuals in the location of their "usual residence." Usual residence is the place where a person lives and sleeps most of the time. This place is not necessarily the same as the person's voting residence or legal residence. Also, non - citizens who are living in the U.S. are included, regardless oftheir immigration status. HUD defines an LMI census tract or block group as one in which 51% or more of the population have incomes of 8o% or less of the MFI. According to these criteria, 13 of the city's populated census block groups qualify as LMI areas. Details on the LMl status of each census block group appear in the following table. 25 Low /Moderate Income Persons by Block Group, 2009 Census Tract Block Group Number of LMI Persons Percent LMI Persons 1 (part) 1 684 28.0% 1 (part) 2 916 46.0% 4(part) 1 2,886 54.3% 5 (part) 1 0 0.0% 5 (part) 2 2,449 42.2% 6 11 2,163 71.1% 11 1 1,191 74.0% 11 2 1,534 84.1% 12 1 241 28.3% 12 2 326 32.5% 13 1 315 17.7% 13 2 284 20.5% 114 (part) 1 177 26.5% 14 (part) 2 519 31.7% 14 (part) 3 866 39.0 15 1 760 52.0% Note: Data includes all city residents. Source: U. S. Department of Housing and Urban Development Concentrations of LMI Persons and Minority Persons Census tract 4, previously identified as an area of racial concentration, is also an LMI area with a percentage of LMI persons at 54.3%. The following map illustrates this area. Comparison of LMI Block Groups and Minority Concentration 26 Basis for Allocating Investments The federal CDBG and HOME funds are intended to provide low and moderate income households with viable communities, including decent housing, a suitable living environment, and expanded economic opportunities. Eligible activities include community facilities and improvements, housing rehabilitation and preservation, affordable housing development activities, public services, economic development, planning, and administration. The system for establishing the priority for the selection of these projects is predicated upon the following criteria: • Meeting the statutory requirements ofthe CDBG and HOME Programs • Meeting the needs of low and moderate income residents • Focusing on low and moderate income areas or neighborhoods • Coordination and leveraging of resources • Response to expressed needs • Sustainabilityand /or long -term impact, and • The abilityto demonstrate measurable progress and success. Iowa City will invest its CDBG funds in areas primarily impacted by non - student LMI persons. CDBG and HOME funds will be focused in areas that are home to families, the elderly, the disabled and the homeless. Several ofthe city's LMI census areas are located in the downtown area and include the University of Iowa and a significant rental housing stock that is predominantly occupied by students. In 2010, the City working in collaboration with the University of Iowa and several community partners, initiated the UniverCity project. The project's goal is to create a healthy balance of owner occupied and renter households within downtown /university neighborhoods. Although funds will not be used for student housing, funding will be available for rental housing in these neighborhoods for families (non student households). The City Council encourages the development of affordable housing throughout the city. With the goals of avoiding placing new rental housing in areas with a concentration of poverty and to have diverse neighborhoods in terms of a range of income levels, the City Council adopted a site location model on February 15, 2011 where city funding would be available for the acquisition or construction of new affordable rental housing. This policy does not apply to rental housing projects for the elderly or persons with disabilities as well as the rehabilitation of existing rental properties. This allows the city to improve and stabilize rental housing in low income neighborhoods and provide decent, safe and affordable housing throughout the city. The Affordable Housing Location Model (pageyl) identifies wherethe city will provide funding for applicable rental housing sites. Obstacles to Meeting Underserved Needs The primary obstacle to meeting underserved needs is the limited resources available to address identified priorities. Iowa City will partner with other public agencies and non - profit organizations, when feasible, to leverage resources and maximize outcomes in housing and community development. 27 m w,I W .O L a O 1 Q 0 a ire � M LL 0 Q V �j 0 G £ f 6 G_ Ba s a z 5 m d b N N n Q d a U N � 2 V,r l I a ; 6 �-� 11-L L ELI I ffi B 1 29 00' a. • M. 1 - +F 29 Allocation Priorities MEMORANDUM DATE: April 5, 2012 TO: City Council FROM: Housing and Community Development Commission RE: Recommendations for FY13 CDBG and HOME Funding I. CDBG /HOME Housing projects recommended for funding II. CDBG public facilities recommended for funding III. CDBG public services projects recommended for funding IV. Projects not recommended for funding I. Housing Projects Recommended for Funding Requests totaled: $2,080,519 Amount allocated: $860,924 Applications received: 9 Applications funded: 5 IV Habitat for Humanity - Owner Housing Rank #H -1 Occupied Ac q. & Rehabilitation Recommended Allocation $61,650 8 SRO Units - 2 properties) Request $90,000 Recommended Allocation $90,000 3 Homes CDBG - housing • Utilizes volunteer time and in -kind contributions • Preserves affordable owner - occupied housing stock Financial Terms: Recapture Provision. Upon sale by owner or no longer principal residence, 100% of funds repaid from net proceeds at 0% interest. Charm Homes LLC - Rental Housing Rank #H -2 Request $61,650 Recommended Allocation $61,650 8 SRO Units - 2 properties) HOME - housing • Provides accessible homes for frail elders or persons with disabilities. • Will pay full property taxes. Staff Recommended Financial Terms: Deferred payment loan for 10 years; thereafter $1,000 per month for 10 years. Balloon payment at end of 20 years. Period of Affordability: 10 years 30 Iowa City Housing Rehabilitation- Housing Rank #H -4 Targeted Neighborhoods Recommended Allocation $19,260 Request $220,000 Recommended Allocation $200,000 14+ Homes CDBG /HOME - housing • Preserves affordable owner - occupied housing stock • Continues support for successful City operation of 25 years. Financial Terms: Targeted to specific neighborhoods. Within these targeted neighborhoods, 50% of loan to homebuyer shall be forgiven in 5 -10 years based on type of funding (CDBG or HOME). Period of Affordability: Based on program, type and cost of rehabilitation. The Housing Fellowship - CHDO Operating Housing Rank #H -6 Request $20,630 Recommended Allocation $19,260 HOME - housing • Helps build financial and administrative capacity of a local non - profit. • Improves transparency of public funding received by the organization. • Efficient organization with history of working with other resources and proven track record of successfully providing affordable housing. Financial Terms: Grant Period of Affordability: NA HACAP - Rental Housing Housing Rank #H -7 Request $360,000 Recommended Allocation $290,014 HOME - housing • Preserves transitional housing stock. • Complements nearby Broadway restoration project previously supported. Staff Recommended Financial Terms: Conditional occupancy loan subject to annual review of revenue and expenses. Total operating expenses shall be no less than $2,750 /unit per year to ensure adequate funds for maintenance, property management and reserves. Period of Affordability: 10 years II. CDBG: Public Facilities Recommended for Funding Requests totaled: $1,302,091 Amount allocated: $596,076 Applications received: 8 Applications funded: 6 Financial Terms for all public facility applicants: Conditional Occupancy Loan. 31 Neighborhood Centers of JC - Public Facility Rank #PF -1 Facility Rehabilitation Recommended Allocation $40,000 Request $111,500 Recommended Allocation $111,500 Work to be done in compliance with the CDBG - Public Facilities Davis -Bacon Act. CDBG - Public Facilities • Youth services are a high priority need in CITY STEPS. • Longstanding successful neighborhood center in need of repair. • Increases support for existing youth programs. • NCJC last cycle received more than double this amount to acquire and rehabilitate a new property, but circumstances beyond the control of the agency forced a return of the funding. This project is a good solution. Crisis Center of JC - Facility Public Facility Rank #PF -2 Rehabilitation Recommended Allocation $40,000 Request $300,400 Recommended Allocation $160,000 Work to be done in compliance with the CDBG - Public Facilities Davis -Bacon Act. CDBG - Public Facilities • Takes advantage of availability of public property (Johnson County.) • Project will offer coordinated support of other agencies (Domestic Violence Intervention Project, Free Lunch Program and others) HACAP - Playground Equipment Public Facility Rank #PF -3 Request $40,000 Recommended Allocation $40,000 Work to be done in compliance with the Davis -Bacon Act. CDBG - Public Facilities • Transitional housing site with 40+ children • Current equipment unsafe • Complements rehabilitation of housing units on property DVIP- Facility Rehabilitation Public Facility Rank #PF -4 Request $172,076 Recommended Allocation $172,076 Work to be done in compliance with the Davis -Bacon Act. CDBG - Public Facilities • Project is a creative solution that can help mothers hold families together in a stressful situation and promote community. • Agency provides unique services beyond housing the homeless. 32 Community Mental Health Center Public Facility Rank #PF -5 - Accessibility Recommended Allocation $12,500 Request $183,564 Recommended Allocation $100,000 Work to be done in compliance with the CDBG - Public Facilities Davis -Bacon Act. CDBG - Public Facilities • Increase accessibility to a mental health facility for those with disabilities. • Preserve older facility by providing accessibility features. MECCA - Security Improvements Public Facility Rank #PF -6 Request $339,767 Recommended Allocation $12,500 Work to be done in compliance with the Davis -Bacon Act. CDBG - Public Facilities • Provides increased security at transitional housing facility and offices for organization that provides substance abuse services. • Sole state funded provider of substance abuse intervention services in Johnson County. III. CDBG: Public Services Projects Recommended for Funding $91,000 Aid to Agencies Funding Financial Terms for all public service applicants: Grant Neighborhood Centers of Johnson County allocated $41,000 for operational funding at their two neighborhood centers: 2105 Broadway and 2651 Roberts Road. Youth services and childcare centers for low income families a high priority in CITY STEPS. Domestic Violence Intervention Program allocated $50,000 for operation funding. DVIP provides shelter, counseling and outreach for victims of domestic abuse. CITY STEPS goal to expand services such as social /case worker availability, facilities and childcare opportunities at local shelters. IV. Projects Not Recommended for Funding The Commission notes that the need for housing and community development funds far exceeds the availability. There were several projects that the commission would like to fund or provide full funding, but given limited funds were unable to do so. Housing: (H -4) Iowa Valley Habitat for Humanity - Homeownership, $120,000 (H -5) The Housing Fellowship - Rental Housing, $258,239 (H -8) CJs Construction, Rental Housing, $650,000 33 (H -9) Successful Living - Rental Rehabilitation, $300,000 Public Facilities: (PF -7) Mayor's Youth Empowerment Program - Facility Rehabilitation, $119,424 (PF -8) Extend the Dream Foundation /Public Access Television - Facility Rehab., $35,360 34 AFFORDABLE HOUSING GOALS TABLE 313 ANNUAL HOUSING COMPLETION GOALS ANNUAL AFFORDABLE RENTAL HOUSING GOALS (SEC. 215) Annual Expected Number Completed Resources used during the period CDBG THOME ESG HOPWA Acquisition of existing units 8 r r F Production of new units 0 r 1 r Rehabilitation of existing units 18 —1 F r F Rental Assistance F F r Total Sec. 215 Rental Goals 26 ANNUAL AFFORDABLE OWNER HOUSING GOALS (SEC. 215) Acquisition of existing units 3 r r Production of new units r r Rehabilitation of existing units 23 r Homebuyer Assistance r r F Total Sec. 215 Owner Goals 26 r r F- F ANNUAL AFFORDABLE HOUSING GOALS (SEC. 215) Homeless 18 F r F F Non - Homeless 26 r r F F Special Needs 8 F r F F Total Sec. 215 Affordable Housingr 52 r F F ANNUAL HOUSING GOALS Annual Rental Housing Goal 26 r r L r Annual Owner Housing Goal 26 r r L r Total Annual Housing Goal 52 r P r r For the purpose of identification of annual goals, an assisted household is one that will receive benefits through the investment of Federal funds, either alone or in conjunction with the investment of other public or private funds. 35 PUBLIC HOUSING Public Housing Activities The Iowa City Housing Authority is a division of the City of Iowa City established in 1969 to administer housing assistance programs throughout its jurisdiction, including all of Johnson County and portions of Iowa and Washington Counties. In calendar year 2011, the Housing Authority received $7.1 million for the Section 8 Housing Choice Voucher Program. Of the total number of vouchers available to the Housing Authority, approximately 65% are utilized in Iowa City. The Self- Sufficiency /Homeownership program received a $54,394 g ra nt. The City of Iowa City owns and operates a public housing program. Public housing was established to provide affordable, decent and safe rental housing for eligible low- income families, the elderly and persons with disabilities. HUD distributes federal subsidies to the Iowa City Housing Authority (ICHA) to operate and manage the properties. The City of Iowa City owns 81 units of public housing, while the ICHA serves as the landlord for the units. In CY11, the Housing Authority paid approximately $125,866 to private sector contractors for the capital improvement, general maintenance and repair of the Public Housing properties. Under HUD's Public Housing Assessment System, the Iowa City Housing Authority qualifies as a High Performer, thus enabling them to receive bonus capital funds. The Housing Choice Voucher program also qualifies as a "High Performer" under HUD's Section Eight Management Assessment Program (SEMAP). The ICHA offers several programs to public housing residents to encourage and promote access to homeownership. Programs include the Affordable Dream Home Ownership Program (ADHOP), HCV Homeownership Program and the Family Self Sufficiency Program. The Affordable Dream Home Ownership Program is operated, managed and funded solely by the ICHA. It offers opportunities for income eligible families to purchase newly constructed or newer homes. The families may currently be assisted through the Public Housing or Section 8 Rental Assistance programs. The HCV Homeownership program permits eligible participants, the option of purchasing a home with HCV assistance rather than renting. Public Housing tenants are eligible for a Special Admission to the HCV Homeownership program if they have lived in a Public Housing unit longer than 1 year and their total tenant payment (TTP) is higher than $499. The Family Self-Sufficiency (FSS) Program promotes self-sufficiency and asset development by providing supportive services to participants to increase their employability, to increase the number of employed participants, and to encourage increased savings through an escrow savings program. Addressing "troubled" designation The Iowa City Housing Authority is not designated as a troubled agency by HUD. HOMELESS AND SPECIAL NEEDS ACTIVITIES In light of the limited amount of CDBG and HOME funds available to the City of Iowa City, not all of the area's homeless needs can be addressed using federal monies. The city does not receive Emergency Shelter Grant (ESG) or HOPWA entitlement funds to assist with homeless needs, and it relies on a variety of community agencies to provide basic needs assistance and other support forthe local homeless population. During FY13, CDBG and HOME funding for Iowa City will support programs to provide decent and safe living environments for homeless and those at risk of becoming homeless. The City will fund necessary rehabilitation to the Domestic Violence Intervention Program's shelter for victims of domestic abuse as well as operational funds to operate the facility and provide counseling and outreach services. HOME funds will support HACAP (provider of transitional housing for families) rehabilitate their 18 three bedroom units. HOME funds will be used to acquire two properties providing eight single room occupancy unitsforfrail elders or persons with disabilities. 36 The city maintains support for the Johnson County Local Homeless Coordinating Board, the region's Continuum of Care (CoC) organization. Several of the nonprofit social and human service agencies that provide services to the homeless and those at risk of becoming homeless receive public and private funds that are used to operate emergency shelters, transitional housing facilities and permanent supportive housing facilities throughout the area. These funds are also used to provide supportive services such as case management, counseling, job training and life skills classes. The Continuum of Care (CoC) addresses the housing and supportive services needs in each stage of the Continuum of Care process to help homeless persons make the transition to permanent housing and independent living. The city will continue to support the CoC strategy to meet the needs of homeless persons and those at risk of becoming homeless. Additionally, the city has identified strategies designed to address the needs of homeless persons: Advocate human services coordination. • Pursue a single application for service system entry. • Pursue the formation of a local computerized system that connect clients with services, serves as a database, and provides inter - agency referrals. • Support continued funding of Johnson County Council of Governments ( JCCOG) Human Services Coordinator. • Supportthe Local Homeless Coordinating Board (LHCB) Increase understanding of issues surrounding Johnson County homelessness. • Conduct a study of rural homelessness coordinated with JCCOG to determine the level of unmet need, formulate outreach efforts and support requests for additional funding. • Conduct a survey to determine community attitudes surrounding affordable housing and homeless organizations and participants. Expand /Rehabilitate Emergency Shelter. • Improve and maintain existing shelter facilities. • Support expansion oraddition of facilities to meet increased demand. • Expand staff within existing system to provide improved service. Support plans for improving day shelter opportunities. • Expand available services such as social /case worker availability, facilities, childcare opportunities, improved public and private transportation access, showers. • Supported Training and Access to Resources (STAR) program continuation. Improve transitional housing programs for families. Continue to develop scattered site, transitional housing programs requiring participation in supportive services. Provide transitional housing for single individuals. Continue to develop Single Room Occupancy (SRO) type housing for persons living alone with access to supportive services. Continue support of transitional housing for unaccompanied youth. Provide special needs transitional housing. • Continue to support the development of transitional housing for persons with mental illness. • Provide services to support special needs populations in non - facility based care environments (i.e. Compeer, Buddy System, Coaches). As the needs of these groups are vast and numerous, Iowa City has allocated the maximum amount of CDBG funding possible to public services to assist human service organizations. To the extent possible, the City provides support to the system of facilities and service providers described in the homeless inventory above. 37 The Iowa City Housing Authority locally administers efforts that assist in homelessness prevention, including the Section 8 voucher program and administration of 81 units of public housing for residents who are low income, very low income and extremely low income. The Authority also administers a Tenant -Based Rental Assistance program using HOME funds. Assistance with rent and utility deposits is available for eligible households through Shelter House, Successful Living, Inc. and the Hawkeye Area Community Action Program (HACAP). In addition, some private entities provide small amounts of emergency assistance to those in need. However, access to such programs is extremely limited and often for one -time assistance only. The city's strategy to serve the needs of persons threatened with homelessness is as follows. Assist low- income households in maintaining and retaining their existing housing. • Establish /Improve emergency rent, mortgage and utility assistance. • Expand in -home support systems such as: living skills training; check in /on service; "buddy system supports /mentor program. • Increase accessibility to physical/mental health care. • Facilitate the development of countywide housing rehab programs. BARRIERS TO AFFORDABLE HOUSING The following public policy barriers were identified in the city's 20o8 Affordable Housing Study Zoning There is an absence of developable land zoned for multi - family housing and available for purchase in Iowa City. Undeveloped land that is already zoned for multi - family housing is largely controlled by developers that bring the land to market on a gradual basis. Consequently, if a non - profit developer wishes to build multi - family units, he must apply for a rezoning and endure the public hearing process, where NIMBYism (Not in My Back Yard) can defeat the project. Other State and federal funding resources have continuously declined over the past several years with fewer resources made available to finance affordable housing projects. The following recommendations were identified in the 2oo8 Affordable Housing Study: Change Public Perception There is a perception amongst some that higher density, multi - family housing proposals consisting of affordable housing opportunities are not appropriate for single family neighborhoods. While this rationale maybe justified in some instances, multi - family housing fronting along major thoroughfares, located at street intersections, and in transition areas between residential and non - residential uses are appropriate. And, contrary to public belief, well- designed and well- managed affordable housing developments do not decrease surrounding property values. Public Policy Recommendations Increase the amount of land zoned for multi - family housing. Most, if not all, of the land currently zoned for multi - family housing in Iowa City is either developed or not on the market. Affordable housing developers are unable to make projects work financially on the few parcels that may be available because (1) the land is too expensive, or (z) it is not zoned to an adequate density. Proactive, selective rezoning of land within Iowa City by elected officials to expand the location of zoning districts that permit multi- family housing by right will eliminate the opportunity for NIMBYists to object to development proposals on a case -by -case basis. RE • Zone concurrently with all annexation actions. Iowa City should continue to enforce its policy of zoning land upon annexation into the city, and Coralville, North Liberty and Tiffin should be encouraged to dothe same. Multi- family housing should be given a high priority during these procedures. • Adopt a mandatory inclusionary zoning ordinance. The Iowa City area is fortunate to have several highly motivated non - profit and for - profit affordable housing developers. While these organizations are highly capable, they lack the resources required to put a major dent in the region's unmet affordable housing need. Clearly, additional mechanisms are needed to expand the production of affordable housing. One way of expanding production isto capitalize on the region's dynamic real estate market by using market -rate development to create the supply of affordable housing. Inclusionary zoning is a "carrot and stick" approach to expanding affordable housing. • Identify potential redevelopment areas. Chapter 403 of Title IX of the Code of Iowa allows a city to establish urban renewal areas to assist in the removal and redevelopment of blighted and substandard properties. Cities can also undertake urban renewal activities that promote new economic, commercial, and housing developments. These initiatives typically include the acquisition and demolition of structures, utility and infrastructure installation, new infill housing, rehabilitation or conservation of properties, and other development assistance utilizing tax increment financing (TIF). Obtaining the designation of a Neighborhood Revitalization Strategy Area (NRSA) from HUD may be appropriate also. • The redevelopment of residential areas near employment centers and public transportation access can help families decrease housing and transportation costs and their commuting time to work. Increasing higherdensity housing inthese areas can increase publictransit ridership as well. • Preserve existing affordable housing units. Work with local non - profits that own and operate privately subsidized housing that is at risk for conversion to market rate units. The potential for market rate apartments occurs when HUD rental assistance contracts lapse. In a dynamic rental real estate market such as Iowa City, owners of older rental developments may be anxious to reap the rewards of higher rents. In many cases, these older affordable housing units are in need of rehabilitation. Iowa City and other local units of government should establish a preservation dialogue with the owners of these older properties in an effort to rehabilitate the units and maintain affordable rents. In many cases, these projects may require an infusion of housing tax credits and HOME financial assistance. Preserve existing manufactured home communities. Another affordable housing resource in Iowa City that is worthy of preservation is the existing supply of mobile home parks. As a matter of public policy, Iowa City has historically placed emphasis on the rehabilitation of existing mobile homes. The City requested and received special permission from HUD to rehabilitate mobile home units with CDBG and HOME funds. A strategy is needed to protect this public investment in mobile homes and mobile home parks. • Encourage the development of new housing tax credit projects. New production is needed to expand the supply of affordable housing. Local units of government should play a proactive role in identifying sites for new affordable housing, including surplus property that is municipally- owned. Development teams would then be encouraged to prepare and submit proposals. Local government should be prepared to work with the development team to define an appropriate blend of expectations and incentives that will result in a high quality project. • Treat non - profit organizations that specialize in affordable housing as a special class of developer. Non - profit housing developers cannot compete on a level playing field with for - profit developers in the absence of incentives. Non - profits typically do not have ready access to capital and are dependent upon highly competitive public resources to finance their affordable housing projects. Incentives provided by a municipality can foster a higher level of commitment from and a stronger desire to produce more affordable housing units by local non - profits. • Streamline the permitting process for projects involving affordable housing. 39 Participate in the cost of financing infrastructure improvements for projects involving affordable housing. Waive local fees for non - profit organizations that develop affordable housing. FY3-3 Actions The city is actively involved in presenting to organizations in the region to educate persons about what is affordable housing and who needs it. Presentations will continue during FY13. The city will also support the Local Homeless Coordinating Board's efforts to develop a campaign to educate the community on affordable housing and put a face on who needs affordable housing. The city will continue to review housing to be constructed with City or CDBG /HOME assistance to ensure it meets the city's Affordable Housing Design Guidelines. Quality design and neighborhood compatibility will assist with neighborhood and community acceptance of affordable housing. The city will support the rehabilitation of existing rental units in low income neighborhoods and work with private property owners to preserve affordable housing throughout neighborhoods in Iowa City. The City will also work with the Human Rights Coordinator to provide Fair Housing updates to educate our local commissions and boards. OTHER ACTIONS Address obstacles to meeting underserved needs, foster and maintain affordable housing Evaluate and Reduce Lead Based Paint Hazards Historically, very few children in Iowa City have been found to have elevated blood lead levels. The Iowa Department of Public Health estimates there were 147 children with elevated blood lead levels in Johnson County in zoog. When requested by parents or others, testing can be done by the Johnson County Health Department or private hospitals and clinics. Iowa City's current primary initiative is public education on the potential hazards of lead based paint. The City Department of Housing and Inspection Services distribute pamphlets and brochures concerning lead based paint hazards to landlords when rental inspections are conducted. ICHA will continue to ensure that all its public housing and Housing Choice Voucher rental units are lead safe. The Housing Rehabilitation Office will continue to implement all aspects of the lead -based paint regulations. In its efforts to evaluate and reduce lead -based paint hazards in all of its CDBG and HOME funded rehabilitation projects, they provide information and outreach on the dangers of lead -based paint, as well as, guidance in the identification and reduction of lead -based paint hazards to all program participants. Blood level tests may be paid through the Housing Rehabilitation program for targeted populations such as children under7 when needed. Two rehabilitation staff members are certified lead inspector /risk assessors and conduct visual risk assessments and clearance tests on all applicable projects. Because the City does not own an XRF device, XRF testing is done by a third party. All rehabilitation staff continued to receive lead education and training that they pass on to all contractors, sub - contractors and others affiliated or working with the rehabilitation program. The staff continued to place an emphasis on training new contractors in lead safe work practices, and forwarded these workers and companies to a third party entity for training. Because of City- sponsored training in the past, the Rehabilitation Program has access to loo+ workers representing a multitude of different companies that provide all of the necessary contractor services (i.e. electrical, plumbing, painting, roofing, general contracting, cleaning companies, etc.) which enable all rehabilitation projects to be completed in a safe and responsible manner. In addition, the City now provides forgivable loans for portions of the lead costs on CDBG and HOME funded projects. Institutional Structure & Enhanced Coordination Form of Government - The City of Iowa City is organized under the Council- Manager form of government. Iowa City citizens elect seven Iowa City residents to the City Council for overlapping four -year terms. Four of the Council Members, known as the Council Members At- large, are nominated and elected by the eligible electors of the City at large. The other three are known as District Council Members and are nominated by the eligible ON electors of their respective districts and elected by the qualified voters of the City at large. The Council, in turn, selects one of its members to serve as mayor for a two -year term. The Mayor presides at the City Council meetings and has one vote on the Council -the same as the other six members. Departments of the City -The city principally administers its housing and community development programs through the Planning and Community Development Department, Community Development Division and the Iowa City Housing Authority. The Community Development Division coordinates all Consolidated Planning initiatives of the City, including plan preparation with citizen and community participation and directly manages all housing and non - housing activities funded with either CDBG or HOME funds. The City Council is authorized to administer housing vouchers awarded by the U.S. Department of Housing and Urban Development from the Section 8 Housing Choice Voucher (HCV) Program. The Iowa City Housing Authority provides staff to administer this assistance. In addition to the HCV Program, the Housing Authority also administers a public housing program and homeownership assistance programs. Citizen participation is integral tothe ongoing management and oversight of the housing and community development programs the City provides. The Council appoints a nine member citizen commission to assess Iowa City's community development needs for housing, jobs and services for low -to- moderate income residents and to promote public and private efforts to meet such needs. The Housing and Community Development Commission's by -laws, when possible, require representation from persons with expertise in construction and finance and one memberthat receives rental assistance. With respect to the consolidated plan's homeless strategy, the City undertakes extensive consultation as part of its consolidated planning effort; particularly in association with the Johnson County Local Homeless Coordinating Board (LHCB) Continuum of Care's planning process. The LHCB represents over 25 agencies in Iowa City providing services to the homeless and low- income persons in Johnson County. The City works closely with the LHCB to increase coordination between housing providers, health, and service agencies in addressing the needs of persons that are chronically homeless. Reduce the Numberof Poverty -Level families The City, Housing Authority, and the Johnson County Local Homeless Coordinating Board, worktogetherto address homeless and poverty issues. In addition to the activities outlined in the Annual Action Plan, the Housing Authority provides supportive services and coordination with the agencies making up the Local Homeless Coordinating Board to support families and individuals achieve their highest level of self- sufficiency. With respect to economic development, the City has had a long -term partnership with the Iowa City Area Development Group (ICAD) and the Iowa City Area Chamber of Commerce. ICAD is a private non - profit organization whose mission is to position the region as a quality place to work. ICAD works as a confidential advocate for expanding businesses and new industries. ICAD helps businesses pursue state and local financial assistance and serves as a liaison between the City of Iowa City Economic Development Division, the Iowa Economic Development Authority, the University of Iowa and other entities. The Chamber of Commerce works to enhance the business climate in Johnson County and provides educational programs on customer service, human resources, and other issues relevantto small businesses. Starting in FY03, the City of Iowa City set aside CDBG funds to provide gap financing or start-up capital to micro - enterprises or small business creating jobs for low- moderate income persons. These funds are available throughout the year, instead of a once a year funding cycle to allow greater flexibility and attract a greater numberof applicants. Sincethe Economic Development Fund started in July zooz, it has been successful in attracting 43 eligible applicants. To date, the City Council has funded zz economic development projects for $856,806. As of May zoiz, the Economic Development fund has $112,757 available to assist small businesses with start-up or working capital expenses. Minority Outreach Community Development staff require that each CDBG and HOME recipient attend a City sponsored workshop just priorto the beginning of each year to go overthe CDBG and HOME regulations and reporting requirements. 41 At that workshop minority outreach is explained. In addition, staff sits down with the applicant after the agreement has been signed, but priorto the letting of bids or the signing of contracts between the applicant and a contractor, to go over each applicable regulation requirement. Staff provides a list of the minority plan rooms and provides the website to search Iowa targeted small businesses by trade and county. Other actions planned during the year to address obstacles to meeting underserved needs. The City created a citizen advisory group, the Housing and Community Development Commission (HCDC), in 1995, to assess Iowa City's community development needs for housing, jobs and services for low and moderate income residents, and to promote public and private efforts to meet such needs. HCDC leads the CDBG /HOME allocation process to determine what projects will be awarded funds based on priorities established in CITY STEPS, Iowa City's Consolidated Plan for Housing, Jobs and Services for Low - Income Residents. Each year the City and HCDC reviews applications on a competitive basis. The fact that a program or agency was funded in a prior year does not ensure funding in subsequent years. The lack of adequate financial resources, in relation to need, is the greatest obstacle facing the community. Housing and non - housing needs and services simply exceed available resources. If additional funding were available, existing services could be expanded to meetthe needs of the community. Due to limited funding and the prospect of reduced funding in subsequent years, the following considerations will be made when determining to fund a project: 1) The project must be an identified CITY STEPS priority. Applicant must document the ability of the project to address the specific need. 2) The project budget is justified and leverages other financial resources, including human resources. Applicant must document efforts to obtain outside funding as well. 3) The project has a measurable impact in the community. The project primarily targets low- income persons, utilizes community partnerships, and provides adequate benefits in relation to costs. 4) The applicant can maintain regulatory compliance. Applicant must demonstrate it has strong financial skills, administrative capacity to complete a federal grant, and the ability to complete the project within the required time period. Iowa City has a long history of successfully implementing HUD funded programs. Serving the needs of the city's various special needs population drives the city's consolidated planning efforts. Addressing the needs of the homeless and special needs populations are high priorities for use of resources within Iowa City. Fragmentation and duplication of services in Iowa City is a minor obstacle due to the communication and coordination of existing service providers. Service providers are members of the Johnson County Local Homeless Coordinating Board and participate in the local Continuum of Care planning. HOME PROGRAM SPECIFIC REQUIREMENTS Recapture /Resale Provisions Iowa City has elected to adopt the following recapture or resale provisions when HOME funds are used to create affordable housing. Recapture guidelines are used for any homebuyer activity where the client receives direct financial assistance, and resale is used when the homeowner does not receive direct financial assistance. Recapture Provision A recapture provision of the HOME regulations pursuant to CFR Part 24 92.254(a)(5)(ii) will be used when HOME funded assistance is provided to reducethe house selling price from appraised value to one of affordability (affordability subsidy) for people at income levels of 8o% or less of Iowa City's median income. Thiswillinclude an affordability period based on the amount of HOME funds used forthat purpose as indicated in the following table. If downpayment assistance will be provided, that amount will be added to the total amount to determine the affordability period. 42 > $15,000 5 years $15,000 - $40,000 10 years > $40,000 15 years Upon the sale of the home, the net proceeds (sale price, minus loan repayments and closing costs) shall be distributed proportionately between the City, up to the Principal Amount, and the Buyer. Example: How the money from the sale of the house will be distributed among the City, Recipient, and the Buyer. The house is being sold for $150,000. The City is paid $33,210. The Buyer receives $39,790 from the sale of the home. Recipient or the private lender will get $75,000. (The remaining $2,000 is "closing costs," such as abstract update, attorney fees, and recording costs). When the City receives $33,210, the City will consider the promissory note fully paid and will release the mortgage. The Buyer will not have to pay the City the difference between the principal amount of $36,667 and $33,210. Appraised Value of the Property at Acquisition: $136,667 HOME Investment (Principal Amount): $36,667 ($36,667/$136,667) = 27% Buyer Investment (First Mortgage with Recipient /private lender) $100,000 ($100,000/$136,667) =73% Sales Price (Upon Resale): $150,000 Buyer Loan Repayments $25,000 Closing Costs $2,000 NET PROCEEDS: $123,000 HOME Loan Repaymentto City: $33,210 ($123,000 x 27 %= $33,210) Buyer Allocation: $89,790 ($123,000 x 73 %= 89,790) Buyer Payment to repay Recipient /private lender first mortgage: $75,000 ($100,00 - $25,000= $75,000) Buyer Proceeds: $39,790 ( $150,000 - $75,000 - $2,000- $33,210 _ $39,790) Resale Provision A resale provision deed restriction will be used with an affordability period based on the amount of HOME funds provided per the following table when HOME funds are used for a construction subsidy. > $15,000 5 years $15,000 - $40,000 10 years > $40,000 15 years The affordability period shall begin with the original HOME assisted owner's closing date. If the home does not continue to be the principal residence of the buyer during the duration of the period of affordability, then the housing will be sold only to a buyer whose family's income does not exceed 8o% of Iowa City's area median income as determined annually by HUD. The buyer shall use the home as their principal residence. The purchase price must meet affordability requirements, defined in 24 C.F.R. 92.254 (a)(z)(iii), that the sale price must not exceed the Single Family Mortgage Limit under Section 203(b) of the National Housing Act as established bythe HUD Field Office. 43 The original HOME - assisted owner is entitled to a sales price that reflects the homeowner recouping homeowner's own initial monetary contribution to buy the house and fair return on any capital improvements made to the property during their ownership. The City will determine whether the sale price meets said requirements and must approve the price before Buyers accept a purchase offer. HOME regulations allow revocation of HOME's affordability restrictions if an ownership interest is terminated prematurely by foreclosure, transfer in lieu of foreclosure, or assignment of an FHA - insured mortgage to HUD. A recipient may propose a different resale or recapture provision for a proposed project, however the City of Iowa City must submit the proposed provision to HUD (either in the Annual Action Plan or later in the year) for review and approval before a recipient enters an agreement with the City for the proposed project. Under the HOME program, certain requirements must be placed on properties by means of deed restrictions or a recorded note and mortgage. In FY2013, Iowa Valley Habitat for Humanity will provide direct homeownership assistance to three households. In regards to this activity, the city has chosen to enforce the HOME period of affordability via the recapture method. The recapture policy will be in effect for a time frame equal to the period of affordability as described by HOME program regulations at 24 CFR 92.254(a)(5): a minimum of five years for homebuyers receiving $15,000 or less in HOME funds; a minimum of 10 years for homebuyers receiving $15,001- $40,000 in HOMEfunds; and a minimum of 15 years for homebuyers receiving morethan $40,000 in HOME funds. Upon the sale by owner of these properties, or when the properties are no longer the primary residence for the assisted households, homebuyers will be required to repay l00% of the HOME subsidy (Principal Amount) from net proceeds at o% interest. The homebuyer may resell the property on the open market to any willing buyer at whatever price the market will bear. The city will require an appraisal to ensure market value of the property. Justification of use of HOME funds for TBRA The City did not allocate additional TBRA funds to the ICHA in FY13; however the Housing Authority will be utilizing HOME funds from prior years until the funding is depleted. There are three primary reasons for using HOME funds for tenant -based rental assistance in Iowa City. These include: High demand for affordable rental housing for non - student households. Much, if not most, of the rental housing stock located within the downtown area and within close proximity to the University of Iowa is marketed to student households. As a result, rental rates are based on a per- bedroom lease. For example, a three - bedroom apartment targeted toward students might rentfor $450 /month per bedroom resulting in a total apartment rent of $1,350 /month. This rent is out of reach for a lower income family of four searching for a three - bedroom unit. In order to make the local rental market more affordable to lower income non - student households, the city uses HOME funds to subsidize the cost of monthly rent for eligible renters. • The waiting list for Section 8 Housing Choice Vouchers includes over 2,300 applicant households with an average waiting time of 12 -14 months. The use of HOME funds to supplement the Section 8 rental assistance program enables to city to make more rental units affordable to lower- income households. Federal funding for the federal Section 8 Housing Choice Voucher program has been severely decreased in the recent past with no indication of increased budget authority in the near future. Consequently, the City has capitalized on the use of HOME funds for tenant -based rental assistance to complement other on- going affordable housing initiatives in Iowa City. Affirmatively Furthering Fair Housing The City of Iowa City prepared an Analysis of Impediments to Fair Housing Choice in 2008. The following impediments were identified, along with recommendations to eliminate the impediments: A. Lack of substantial equivalency between the federal Fair Housing Act and the Iowa City Human Rights Ordinance .. Impediment: The city could be the recipient of additional federal funds in its mission to eliminate housing discrimination in Iowa City. Recommendation: Revisit the potential for achieving substantial equivalency between the federal Fair Housing Act and the Iowa City Human Rights Ordinance. Communities that adopt fair housing legislation that is substantially equivalent to the Federal Fair Housing Act are eligible to receive financial assistance from HUD to administer local fair housing laws. Any City that receives a certification or interim certification of substantial equivalence and enters into a memorandum of understanding (MOU) with HUD is eligible to participate in HUD's Fair Housing Assistance Program (FHAP). During the City's first three years of participation in the FHAP, it would be eligible to receive up to $ioo,000 per year (up to $300,000 over three years) in capacity building funds. Capacity building funds may be used for enforcement activities and other activities that produce increased awareness of fair housing rights and remedies. The City is already fulfilling the requirements of 24 CFR Part 115.202 relative to administration of its Human Rights Ordinance. It seems only logical for the City to pursue federal financial support of its on -going fair housing activities. While the process of becoming certified may require time and energy, the reward is significant. The fact that Iowa City's ordinance is more stringent than the Federal statute in terms of the number and types protected classes does not preclude substantial equivalency. 203.2 Update: The Iowa City Human Rights Commission revisited the potential for achieving substantial equivalency between the Iowa City Human Rights Ordinance and the federal Fair Housing Act. Even though communities that achieve substantial equivalency are eligible to receive funds for capacity building (e.g., funds to be used for increased awareness), such certification would require the Commission to provide in the ordinance for the prevailing party to collect attorney fees. In addition, the Ordinance would also have to state that the Commission would provide the complainant with an attorney at no cost to the complainant if the complainant chooses to pursue their claim in court. Both of these requirements obligate the Commission (i.e., the City) to pay for such costs. The costs have the potential to be very high and would be financially difficult in the current recession. Therefore, because the city has always processed and investigated housing complaints without federal funds, it will continue to do so and reevaluate becoming substantially equivalent at another time. B. Fair housing education and training to members of appointed boards and commissions Impediment: Appointees to public boards and commissions may not have a working knowledge of fair housing laws when making decisions on housing issues. Recommendation: Provide fair housing education and training to members of the City's appointed boards and commissions that oversee housing matters. A community's sensitivity to housing issues is often determined by people in positions of public leadership. The perception of housing needs and the intensity of a community's commitment to housing related goals and objectives are often measured by board members, directorships and the extent to which these individuals relate within an organized framework of agencies, groups, and individuals involved in housing matters. The expansion of housing choice requires a team effort and public leadership and commitment is a prerequisite to strategic action. Engage the services of the Iowa City Human Rights Commission to provide annual training to the Housing and Community Development Commission, the Planning and Zoning Commission and the Board of Adjustment, in particular. The issues that come before these boards can have long- lasting impact on the quality of life in Iowa City. Their decisions should be as informed as possible in the area of fair housing law to avoid creating or perpetuating impedimentsto fair housing choicefor City residents. 203.2 Update: The Commission continues to provide training to members of the City's appointed Boards and Commissions on a yearly basis when so requested by staff. Last year training was provided to the Housing and Community Development Commission and the Planning and Zoning Commission. 45 C. Commitment to affordable housing activities Impediment: The recent housing boom in Iowa City has made it more profitable for developers to construct higher -end market rate housing. As a result, fewer affordable housing units are being developed by the private market. Recommendation: Continue the commitment bythe City and the Community Development Office to affordable housing activities (rehabilitation, home ownership, new construction). These activities provide a valuable opportunity to improve housing choice for members of the protected classes who are most often low- moderate income households. 203.2 Update: The city continues its commitment to creating and preserving affordable housing opportunities for lower income individuals and households through CDBG- and HOME - funded activities. Affirmative Marketing for Housing Containing 5 or More HOME - Assisted Units As required by HUD, the City of Iowa City and its subrecipients (public and private) follow affirmative marketing rules. The City's Affirmative Marketing Plan is below. Both public and private recipients of HOME funds are also required to follow the affirmative marketing requirements in 24 CFR 92.353.. City staff reviews these efforts during annual monitoring visits. AFFIRMATIVE MARKETING PLAN CITY OF IOWA CITY, IOWA 3.. Purpose This Affirmative Marketing Plan is designed to conform to the requirements of the U.S. Department of Housing and Urban Development (HUD) published at 24 CFR 570 (Community Development Block Grant — CDBG) and 24 CFR 92 (HOME Investment Partnerships— HOME). The plan sets forth the City of Iowa City's procedures and requirements for affirmatively marketing housing units assisted with federal funds. 2. General Policy It is the City's policyto make available housing options to eligible persons from all socio- economic, racial, ethnic and gender groups in the Iowa City housing market area and affirmatively market housing that is assisted through programs administered by the City. To this end, the City will make efforts to affirmatively market housing units to assure that individuals who normally might not apply because of age, race, color, religion, creed, national origin, gender identity, sex, marital status, disability, sexual orientation, the presence orabsence of dependents, familial status or public assistance source of income for housing: • Know about rental vacancies and opportunities to purchase homes • Feel welcome to apply or funds or receive housing assistance. • Have the opportunity to live in units assisted with public funds. The City will work with subrecipients to ensure that housing units assisted with federal funds are made available to persons on an equal basis. 3. Outreach to the Public, Owners and Potential Tenants — City Procedures a. Media. The City will utilize local media to advertise ( 3.) the availability of assistance and (2)the availability of vacant housing units. Press releases will contain the Equal Housing Opportunity slogan and a statement of affirmative marketing policy. Display ads, posters and other published materials will contain the Equal Housing Opportunity logo and slogan. The following media will be used for display advertising: Iowa City Press - Citizen and /or Iowa City Gazette- newspapers ., • Local government access channel- cable TV Press releases from the City are received by all area print and electronic media and may also be found on the City's website. b. Other Means. The City will utilize other appropriate methods to inform the public. This may include personal and written contact with organizations, such as those listed below, encouraging them to make information on the vacant units available to all persons on an equal basis. • Business organizations- Iowa City Board of Realtors, Iowa City Apartment Owners and Managers Association and local lending institutions. • University organizations- Housing Clearinghouse, Iowa Memorial Union and the Housing Assignment Office, Burge Hall. • Other Organizations- Crisis Center, Greater Iowa City Housing Fellowship, LIFE Skills, HACAP, and the Iowa City Housing Authority The Iowa City Housing Authority will be of particular value in that it serves as the local Public Housing Authority, receives referrals through a network of local human service agencies and maintains a current waiting list of Section 8 eligible rentals. Meetings of the Housing and Community Development Commission are open to the public and will serve as another forum for announcing the availability of federal assistance and discussing the City's affirmative marketing policy for the program. Other public meetings, as needed, will be scheduled to explain the City's HUD funded programs to local organizations, property owners and tenants and discuss the affirmative marketing policy and requirements of local and federal fair housing laws. The staff of the Iowa City Human Rights Commission maybe called upon to assist in explaining fair housing laws and to review potential housing discrimination practices. In addition, the Iowa City Human Rights office has added a full -time investigator who works with discrimination complaints. y. Requirements and Procedures for Subrecipients Property owners who participate in the CDBG and /or HOME programs will be required to comply with the following affirmative marketing practices: a. Include the Equal Housing Opportunity logo and slogan or statement in all advertisements for vacant units in local media and printed material. b. If rental office is utilized or operated by the owner, whether on or off premises, display fair housing posters in a conspicuous place. c. Use the Iowa City Housing Authority's waiting list of Section 8 eligible tenants as a source of referrals for the rent -up of assisted units. d. Provide written assurance to the City that units will be made available to prospective tenants on a non - discriminatory basis. e. Maintain records of all efforts to affirmatively market vacant units. For example, copies of newspaper ads and documentation of the owners' contacts with the local business, University and community service organizations and other efforts to publicize the availability of the vacant units. All HOME agreements shall contain language as required by zy CFR 92.351. 5. Special Outreach Efforts If, during the course of administering the CDBG and HOME programs, it is determined that special outreach efforts are needed to attract persons of particular racial, ethnic or gender groups to vacant units, the City may: • Conduct outreach and contact service organizations, churches and University clubs. 47 • Notify the business, University and community service organizations listed in Section 3b above of the special outreach needed. • Assist owners to locate prospective tenants by making referrals from the Iowa City Housing Authority's waiting list and target advertising as needed to expand the list. The City can require that subrecipients begin their special outreach efforts immediately upon learning that a vacancy will occur. Owners typically request a 3o -day notice from current tenants planning to terminate theirtenancy so that the outreach efforts can begin before advertising to the general public. 6. Record- keeping Requirements All records pertaining to affirmative marketing efforts of the City will be maintained bythe City in accordance with HUD Regulations. The City will ensure the subrecipients also maintain records to document theiraffirmative marketing efforts. The City will maintain records of the following: • Press releases and newspaper ads. Copies of notices and documentation of contacts with the business, University and community service organizations. • Documentation of monitoring visits with subrecipients. 7. Assessment of Affirmative Marketing Efforts The City will conduct an annual assessment of the effectiveness of its affirmative marketing efforts for the inclusion in the Consolidated Annual Performance and Evaluation Report to HUD. At a minimum, the assessmentwill include: a. Asummaryof good faith efforts bythe City and participating subrecipientsto affirmatively market units. To determine if good faith efforts have been made, the City will compare information contained on the records to be kept with actions that were taken to carry out affirmative marketing. (See Affirmative Marketing Reporting form). b. The results of the affirmative marketing efforts may include age, race, color, religion, creed, national origin, gender identity, sex, marital status, disability, sexual orientation, the presence or absence of dependents, familial status or public assistance source of income occupying assisted housing units. To determine results, the City will examine whetheror not persons from a variety of groups and persons with disabilities in the area applied for or became tenants, homebuyers, or received rehab assistance. If it is found that a variety is represented, particularly the targeted groups determined to be in need of outreach, the City would assume the procedures were effective. If it is determined that a participating subrecipient is not making good faith efforts to affirmatively market housing units, the City will take the following corrective actions: a. The City will issue a written notice to the subrecipient stating reasons of non-compliance with the terms of the CDBG and /or HOME agreement and corrective actions (e.g. advertising) which must be taken by the owner within a specified period of time, not to exceed 6o days. b. Continued non - compliance within the specified time period and, thereafter, during the term of the CDBG and /or HOME agreement, will result in the City taking legal action to recover loo %of the assistance for the subrecipient's project. All cases of apparent discriminatory practices by subrecipients will be referred to the Iowa City Human Rights Commission for review and remedial action under the housing provision of the Iowa City Human Rights Ordinance. 8. Public Notice and Review M Copies of this Affirmative Marketing Plan will be made public and available for citizen review, upon request, in the office of the Department of Planning and Community Development. (Revised 7/01) Use of HOME Funds to Refinance Existing Debt (Multi - Family Housing) Not Applicable —The City of Iowa City does not use HOME funds for this purpose. Use of ADDI Funds Not Applicable —The City of Iowa City does not receive ADD funds. MONITORING Reporting The city requires each organization receiving CDBG and /or HOME funds to submit quarterly reports. The quarterly reports include information on the number of clients served, income level and race /ethnicity. The reports also include a brief narrative providing an update of the activity. Each organization must also submit a year -end report summarizing all required data as needed for entry into IDIS and for inclusion in the city's CAPER. Community Development staff perform on -site monitoring visits for each activity. All housing providers, during a stated period of affordability or as required by agreement, must also submit an annual tenant rental housing report to document compliance with all applicable regulations, specifically household income and program rents. In addition, members of the City Council appointed citizen commission, Housing and Community Development Commission, choose CDBG and /or HOME funded projects to visit and monitor. The members meet with the project stakeholders to discuss the project, ensure that the project is proceeding properly by serving the intended clientele and that it will be completed on time. The commission members then report back to the full commission at a regularly scheduled meeting. Timeliness of Expenditures Community Development staff require that each CDBG and HOME recipient attend a city- sponsored workshop just prior to the beginning of each year to review the CDBG and HOME regulations and reporting requirements. The timeliness of expending the funds is one of the topics discussed at the workshop. In addition, each recipient of CDBG and /or HOME funds signs a formal agreement after the funds have been released that includes a copy of the City's policy, as stated below: From time to time there may be Community Development Block Grant (CDBG) and /or HOME Investment Partnership Program (HOME) projects that do not meet the anticipated schedule for implementation as presented to the Housing and Community Development Commission (HCDC). These circumstances may be due to unforeseen events (e.g. unfunded applications for other financing). HCDC recognizes the need to utilize CDBG, HOME and other funding as effectively and efficiently as possible to meet the needs of low- moderate income household for housing,jobs and serviceswithin Iowa City. To assist HCDC in evaluating a project's status and ability to proceed, the following policy is hereby adopted to begin with Fiscal Year'04 projects beginning July 1, 2003: 1. All CDBG projects will have entered into a formal agreement with the City of Iowa City for the utilization of federal funds by September 3o each year. Should a recipient fail to meet this threshold, the project will be reviewed by HCDC to evaluate if extenuating circumstances exist. If extenuating circumstances exist and it is anticipated the project will proceed, a new timeline will be established forthe completion of the project. If circumstances do not warrant an extension of time, HCDC may recommend the recapture and re -use of the funds to the City Council. z. All CDBG projects (except applicants for LIHTCs) will have expended a minimum of fifty percent (50 %) of the assistance provided for the proposed project by March 15 each year. This provides the recipient with approximately 255 days following the start of the fiscal year to reach this threshold for CDBG projects. All .. HOME projects will expend their funds on a timely basis per the applicable HOME regulation. Should a recipient fail to meet these thresholds, all unexpended CDBG /HOME funding will be recaptured by the City of Iowa City and recommendations be made by the HCDC for re -use of the funds or HCDC may allow the recipientto retain the funds forthe previously approved project. 3. If housing projects are applying for other funds through various state or federal agencies, the recipient must apply for those funds in the first available application period offered. Should a recipient fail to meet this application threshold, all CDBG /HOME funding will be recaptured by the City of Iowa City and recommendations be made by the HCDC for re -use of the funds. y. Should a recipient be unsuccessful in obtaining the funds listed in the application in the application round immediately following the allocation of local CDBG \HOME funds, and the project will not be able to proceed without the aforementioned funds, all CDBG /HOME funds will be recaptured by the City of Iowa City and recommendations be made by the HCDC for re -use of the funds or HCDC may allow the reci pient to retain the funds for the previously approved project. If the project is unsuccessful in obtaining the required funds listed in the application after two consecutive funding rounds following the allocation of local CDBG /HOME funds, the City of Iowa City will recapture all CDBG /HOME funds. Housing Code Compliance Each agreement between the CDBG/ HOME recipient and the city states the following: "The project shall be completed in compliance with all applicable state and local building codes; and upon completion, shall be operated in compliance with all applicable state and local laws." Community Development staff verify that the appropriate permits are taken out and that the City's Housing and Inspection Services (HIS) department has inspected the structure for compliance with local building codes and local rental inspection housing codes (if the project is a rental project). HIS annually inspects each HOME funded rental unit where the tenant receives Section 8 funds to ensure compliance with housing codes. In addition, HIS inspects all rental units every two years to ensure compliance with rental housing codes. 50 EMERGENCY SHELTER GRANTS (ESG) Not Applicable —The City of Iowa City does rot receive ESG fur ds. HOUSING OPPORTUNITIES FOR PEOPLE WITH AIDS Not Applicable —The City of Iowa City does rot receive HOPWAfurds. Non -State Government Certifications 51 P�Mf NipF CPMP Non -State Grantee Certifications oQ 9eaV DEW Many elements of this document may be completed electronically, however a signature must be manually applied and the document must be submitted in paper form to the Field Office. ❑ This certification does not apply. ® This certification is applicable. NON -STATE GOVERNMENT CERTIFICATIONS In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that; Affirmatively Further Fair Housing --The jurisdiction will affirmatively further fair housing, which means it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take appropriate actions to overcome the effects of any impediments identified through that analysis, and maintain records reflecting that analysis and actions in this regard. Anti - displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a residential antidisplacement and relocation assistance plan required under section 104(d) of the Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the CDBG or HOME programs. Drug Free Workplace -- It will or will continue to provide a drug -free workplace by: 1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 2. Establishing an ongoing drug -free awareness program to inform employees about - a. The dangers of drug abuse in the workplace; b. The grantee's policy of maintaining a drug -free workplace; C. Any available drug counseling, rehabilitation, and employee assistance programs, and d. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; 3. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph 1; 4. Notifying the employee in the statement required by paragraph 1 that, as a condition of employment under the grant, the employee will - a. Abide by the terms of the statement; and b. Notify the employer in writing of his or her conviction for a violation of a crirninal drug statute occurring in the workplace no later than five calendar days after such conviction; S. Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point forthe receipt of such notices, Notice shall include the identification number(s) of each affected grant; 6. Taking one of the following actions, within 30 celendardays of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted - a. Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or b. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; 7. Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs 1, 2, 3, 4, 5 and 6. CPMP Non -State Grantee Certifications 52 Version 1.3 Jurisdiction Anti - Lobbying --To the best of the jurisdiction's knowledge and belief: 8. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 9. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and 10. It will require that the language of paragraph 1 and 2 of this anti - lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Authority of Jurisdiction -- The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry outthe programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with plan --The housing activities to be undertaken with CD6G, HOME, ESG, and HOPWA funds are consistent with the strategic plan. Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968, and implementing regulations at 24 CFR Part 135. 5/15/2012 Signature /Authorized Official Date Thomas M. Markus Name City Manager Title 410 E. Washington St. Address Iowa City, IA 52240 i City /State /Zip 319.356.5010 Telephone Number CPMP Non -State Grantee Certifications Version 1.3 53 Jurisdiction ❑ This certification does not apply. ® This certification is applicable. Specific CDBG Certifications The Entitlement Community certifies that: Citizen Participation -- It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105. Community Development Plan -- Its consolidated housing and community development plan identifies community development and housing needs and specifies both short -term and long -term community development objectives that provide decent housing, expand economic opportunities primarily for persons of low and moderate income. (See CFR 24 570.2 and CFR 24 part 570) Following a Plan -- It is following a current consolidated plan (or Comprehensive Housing Affordability Strategy) that has been approved by HUD. Use of Funds -- It has complied with the following criteria: 11. Maximum Feasible Priority - With respect to activities expected to be assisted with CDBG funds, it certifies that it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available); 12. Overall Benefit - The aggregate use of CDBG funds including section 108 guaranteed loans during program year(s) 2. 2_, 2. (a period specified by the grantee consisting of one, two, or three specific consecutive program years), shall principally benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period; 13. Special Assessments - It will not attempt to recover any capital costs of public improvements assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108, unless CDBG funds are used to pay the proportion of fee or assessment attributable to the capital costs of public improvements financed from other revenue sources. In this case, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. Also, in the case of properties owned and occupied by moderate - income (not low- income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. Excessive Force -- It has adopted and is enforcing: 14. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non - violent civil rights demonstrations; and 15. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non- violent civil rights demonstrations within its jurisdiction; CPMP Non -State Grantee Certifications 54 Version 1.3 3urisdiction Compliance With Anti - discrimination laws -- The grant will be conducted and administered in conformity with title VI of the Civil Rights Actof 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601 - 3619), and implementing regulations. Lead -Based Paint -- Its activities concerning lead -based paint will comply with the requirements of part 35, subparts A, B, J, K and R, of title 24; Compliance with taws -- It will comply with applicable laws. Signature /Authorized Official Thomas M. Markus Name City Manager Title 410 E. Washington St. Add ress Iowa City, 1A 52240 City /State /Zip 319.356.5010 Telephone Number CPMP Non -State Grantee Certifications 55 5/15/2012 Date Version 1.3 Jurisdiction ® This certification does not apply. ❑ This certification is applicable. OPTIONAL CERTIFICATION CDBG Submit the following certification only when one or more of the activities in the action plan are designed to meet other community development needs having a particular urgency as specified in 24 CFR 570.208(c): The grantee hereby certifies that the Annual Plan includes one or more specifically identified CDBG - assisted activities, which are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community and other financial resources are not available to meet such needs. Signature /Authorized Official Name Title Address City /State /Zip Telephone Number CPMP Non -State Grantee Certifications 56 Date Version 1.3 Jurisdiction ❑ This certification does not apply. ® This certification is applicable. Specific HOME Certifications The HOME participating jurisdiction certifies that: Tenant Based Rental Assistance -- If the participating jurisdiction intends to provide tenant -based rental assistance: The use of HOME funds for tenant -based rental assistance is an essential element of the participating jurisdiction's consolidated plan for expanding the supply, affordability, and availability of decent, safe, sanitary, and affordable housing. Eligible Activities and Costs -- it is using and will use HOME funds for eligible activities and costs, as described in 24 CFR § 92.205 through 92.209 and that it is not using and will not use HOME funds for prohibited activities, as described in § 92.214. Appropriate Financial Assistance -- before committing any funds to a project, it will evaluate the project in accordance with the guidelines that it adopts for this purpose and will not invest any more HOME funds in combination with other Federal assistance than is necessary to provide affordable housing; 5/15/2012 Signature/Authorized Official Date Thomas M. Markus Name City Manager Title 410 E. Washington St. Address Iowa City, IA 52240 City /State /Zip 319.356.5010 Telephone Number CPMP Non -State Grantee Certifications 57 Version 1.3 J urisd iction ® This certification does not apply. ❑ This certification is applicable. HOPWA Certifications The HOPWA grantee certifies that Activities -- Activities funded under the program will meet urgent needs that are not being met by available public and private sources. Building -- Any building or structure assisted under that program shall be operated for the purpose specified in the plan: 1. For at least 10 years in the case of assistance involving new construction, substantial rehabilitation, or acquisition of a facility, 2. For at least 3 years in the case of assistance involving non - substantial rehabilitation or repair of a building or structure. Signature/Authorized Official Date Name Title Address City /State /Zip Telephone Number CPMP Non -State Grantee Certifications IM Version 1.3 Jurisdiction ® This certification does not apply. ❑ This certification is applicable. ESG Certifications I, , Chief Executive Officer of Jurisdiction, certify that the local government will ensure the provision of the matching supplemental funds required by the regulation at 24 CFR 576,51, I have attached to this certification a description of the sources and amounts of such supplemental funds. I further certify that the local government will comply with: 1. The requirements of 24 CFR 576.53 concerning the continued use of buildings for which Emergency Shelter Grants are used for rehabilitation or conversion of buildings for use as emergency shelters for the homeless; or when funds are used solely for operating costs or essential services, 2. The building standards requirement of 24 CFR 576.55. 3. The requirements of 24 CFR 576.56, concerning assurances on services and other assistance to the homeless. 4. The requirements of 24 CFR 576.57, other appropriate provisions of 24 CFR Part 576, and other applicable federal laws concerning nondiscrimination and equal opportunity. S. The requirements of 24 CFR 576.59(b) concerning the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970. 6. The requirement of 24 CFR 576,59 concerning minimizing the displacement of persons as a result of a project assisted with these funds. 7, The requirements of 24 CFR Part 24 concerning the Drug Free Workplace Act of 1988. 8. The requirements of 24 CFR 576.56(a) and 576.65(b) that grantees develop and implement procedures to ensure the confidentiality of records pertaining to any individual provided family violence prevention or treatment services under any project assisted with ESG funds and that the address or location of any family violence shelter project will not be made public, except with written authorization of the person or persons responsible for the operation of such shelter. The requirement that recipients involve themselves, to the maximum extent practicable and where appropriate, homeless individuals and families in policymaking, renovating, maintaining, and operating facilities assisted under the ESG program, and in providing services for occupants of these facilities as provided by 24 CFR 76.56. 10. The requirements of 24 CFR 576.57(e) dealing with the provisions of, and regulations and procedures applicable with respect to the environmental review responsibilities under the National Environmental Policy Act of 1969 and related CPMP Non -State Grantee Certifications 59 Version 1.3 Jurisdiction authorities as specified in 24 CFR Part 58. 11. The requirements of 24 CFR 576.21(a)(4) providing that the funding of homeless prevention activities for families that have received eviction notices or notices of termination of utility services will meet the requirements that: (A) the inability of the family to make the required payments must be the result of a sudden reduction in income; (B) the assistance must be necessary to avoid eviction of the family or termination of the services to the family; (C) there must be a reasonable prospect that the family will be able to resume payments within a reasonable period of time; and (D) the assistance must not supplant funding for preexisting homeless prevention activities from any other source. 12. The new requirement of the McKinney -Vento Act (42 USC 11362) to develop and implement, to the maximum extent practicable and where appropriate, policies and protocols for the discharge of persons from publicly funded institutions or systems of care (such as health care facilities, foster care or other youth facilities, or correction programs and institutions) in order to prevent such discharge from immediately resulting in homelessness for such persons. I further understand that state and local governments are primarily responsible for the care of these individuals, and that ESG funds are not to be used to assist such persons in place of state and local resources. 13. HUD's standards for participation in a local Homeless Management Information System (HMIS) and the collection and reporting of client -level information. I further certify that the submission of a completed and approved Consolidated Plan with its certifications, which act as the application for an Emergency Shelter Grant, is authorized under state and /or local law, and that the local government possesses legal authority to carry out grant activities in accordance with the applicable laws and regulations of the U. S. Department of Housing and Urban Development. Signature /Authorized Official Date Name Title Add ress City /State /Zip Telephone Number CPMP Non -State Grantee Certifications .N Version 1.3 Jurisdiction ❑ This certification does not apply. ® This certification is applicable. APPENDIX TO CERTIFICATIONS Instructions Concerning Lobbying and Drug -Free Workplace Requirements Lobbying Certification This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, V.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Drug -Free Workplace Certification 1. By signing and /or submitting this application or grant agreement, the grantee is providing the certification. 2. The certification is a material representation of fact upon which reliance is placed when the agency awards the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug -Free Workplace Act, HUD, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug -Free Workplace Act. 3. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug -free workplace requirements. 4. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio stations). 5. If the workplace identified to the agency changes during the performance of the grant, the grantee shall inform the agency of the change(s), if it previously identified the workplaces in question (see paragraph three). 6. The grantee may insert in the space provided below the sites) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) Check if there are workplaces on file thatare not identified here. The certification with regard to the drug -free workplace is required by 24 CFR part 21. Place Name Street City County state Zip Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug -Free Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the following definitions from these rules: "Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C. 612) and as further defined by regulation (21 CFR 1306.11 through 1308.15); "Conviction" means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; "Criminal drug statute" means a Federal or non - Federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any CPMP Non -State Grantee Certifications 61 Version 1.3 Jurisdiction controlled substance; "Employee' means the employee of a grantee directly engaged in the performance of work under a grant, including: a. All "direct charge" employees; b. all "indirect charge" employees unless their impact or involvement is insignificant to the performance of the grant; and c. temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces). Note that by signing these certifications, certain documents must completed, in use, and on file for verification. These documents include: 1. Analysis of Impediments to Fair Housing 2. Citizen Participation Plan 3. Anti - displacement and Relocation Plan 5/15/2012 Signature /Authorized Official Date Thomas M. Markus Name City Manager Title 410 E. Washington St. Add ress Iowa City, IA 52240 City /State /Zip 319.356.5010 Telephone Number CPMP Non -State Grantee Certifications 62 Version 1.3 Appendix A Comments Received Regarding Annual Plan & Staff Responses Iowa Valley Habitat for Humanity Staff Response: When the City assigns a priority in CITY STEPS, a low or medium priority does not mean the activity such as homeownership for low income homebuyers is not needed in the community. It may have been assigned a low priority for CDBG /HOME funding due to other resources in the community that may be available to target this need. Please refer to page 38 of CITY STEPS. When the 2011 -2015 CITY STEPS plan was developed, the City was just awarded over $1.6 million in CDBG Disaster Recovery Funds for the Single Family New Construction Program. This program provides acquisition assistance of up to 25 -30% of the selling price of a new home to income eligible homebuyers. The homeowners do not have to be impacted by the floods of 2008. Iowa City has been allocated a total of $6.7 million to date for this program, which is during the current 5 -year CITY STEPS plan. 141 income eligible homebuyers will be assisted under this program. The far majority of homeowners are first time homebuyers under 80% of area median income. 25 of the homeowners assisted to date are under 60% of median income. Round 4 homes and the final 15 homes from Round 3 will begin construction this summer. Under CITY STEPS, owner - occupied housing rehabilitation that preserves and maintains the City's affordable owner housing stock is a high priority. Habitat applied for $90,000 to acquire three existing homes, complete rehabilitation and sell to low income homebuyers. The Housing and Community Development Commission recommended full funding for this project. 63 Iowa Valley Habitat for Humanity' "the excitement is building" April 16, 2012 To: Iowa City City Council members Community Development City Staff 2401 SCOTT BLVD. IOWA CITY, IA. 52240 PH 31 9.337.8949 FAx 31 9.354.3527 W WW.IOWAVALLEYHABITAT.ORG Re: Comments on FY13 Annual Action Plan and CITY Sl'EPs Dear Council members and Staff, You will be reviewing and voting on the recommendations from the HCDC regarding the FY13 CD13G /HOME funding recommendations. The committee has put in long hours and much consideration in coming up with recommendations for improving the lives of many in the community. I do not wish to contest or complain about their recommendations and I hope you give it a fair hearing and follow their recommendations. However, I do wish to air a concern about the scoring criteria used in coming up with their recommendations. CITY STEPS is the five year plan which prioritizes needs in the community. Unfortunately, home ownership by low income families is considered a "low priority" in the plan and thereby gives Habitat a low score in the ranking of projects. In past years, the low priority status did not seem to affect the final funding recommendations, but this year it did and Iowa Valley Habitat received a $0 recommendation for helping low income families into home ownership even though $120,000 was requested. In the executive summary you should note that home ownership is a priority. In the past, HOME funds were used to purchase lots for construction of Habitat homes. Habitat uses a different model than others and we have a 20 year track record of mostly successes. Some of the ways we differ from other non - profit housing agencies include: - -we leverage outside funds 4:1 meaning private funds are heavily relied upon - -we utilize literally thousands of community volunteers' hours to build the homes meaning widespread support and involvement by young and old -- each adult in the Habitat home must donate a minimum of 250 hours of sweat equity in the building of their own home, giving them pride and responsibility for the upkeep and maintenance - -we train the families to be responsible home owners, and as a result, we have had only one foreclosure in 20 years in Iowa City - -we sell the home at no profit and the family purchases it with a 0% interest, 20 -25 year loan (which is how we can make it affordable) - -the 33 homes we have built in Iowa City will pay over $65,000 in property taxes this year alone (and keep on paying for as long as they remain) - -in the last 7 years all HOME funds used in our homes are committed to being repaid whenever the home is sold to a family over 80% of area median income. This means that over the long -term, HOME funds will flow back to the City. My belief is that the thinking which went into the CITY STEPS plan and the creation of its priorities is flawed. While it is true that home ownership for most low income families is out of reach and might be considered a low priority, the Habitat model does make it possible and successful. With the Habitat model, neighborhoods can be both stabilized and improved as is evidenced in the Aster / Whispering Prairie / Whispering Meadows area of Southeast Iowa City. I am writing this comment both to ask you to reflect on the adoption of the FY13 Action Plan which zeroed out Habitat for Humanity's request to purchase additional lots for home ownership. In addition, I am asking you to consider amending the CITYSTEPs this coming year to change the priority level for low income home ownership which uses the Habitat model for success from a "low" to a "high" priority so future scoring on CDBG /HOME funding will be permitted. I am not asking for other models for low income home ownership be given a different priority, just one we have proven over 20 years works well for everyone. Peace, ark Patton Executive Director I r � IN of CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 -1826 (3 19) 356 -5000 IOWA CITY CIVIL SERVICE COMMISSION (3 19) 356 -5009 FAX www. icgov.0rg May 1, 2012 RE: Civil Service Preferred Hiring list — Body Repair Mechanic We, the undersigned members of the Civil Service Commission of Iowa City, Iowa, do hereby certify that in accordance with Chapter 400.28 of the Iowa Code, the following named person(s) are being placed on an eligibility list for the position of Body Repair Mechanic for a period of three years. Victor Zender LL Y rya&. Dickerson Chair ATTEST: Mari K. Karr IOWA CITY CIVIL SERVICE COMMISSION May 1, 2012 RE: Civil Service Preferred Hiring list — Document Specialist r -- lt��,�� IP5 Al CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 -1826 (319) 356 -5000 (319) 356 -5009 FAX www.icgov.org We, the undersigned members of the Civil Service Commission of Iowa City, Iowa, do hereby certify that in accordance with Chapter 400.28 of the Iowa Code, the following named person(s) are being placed on an eligibility list for the position of Document Specialist for a period of three years. Tyna Price Lyr W. Dickerson, Chair ATTEST: Ma'ftrrK. Karr � IP6 MINUTES PRELIMINARY CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE APRIL 10, 2012 HELLING CONFERENCE ROOM, 8:00 A.M. Members Present: Matt Hayek, Susan Mims, Michelle Payne Staff Present: Wendy Ford, Jeff Davidson, Geoff Fruin, Tracy Hightshoe Others Present: Gigi Wood, Jamie Smith RECOMMENDATIONS TO COUNCIL: Hayek moved to recommend to the City Council the request for a CDBG Economic Development loan for Molly's Cupcakes Iowa City LLC. Payne seconded the motion. Motion carried 3 -0. CALL MEETING TO ORDER: The meeting was called to order by Chairperson Mims at 8:01 A.M. WELCOME AND INTRODUCTIONS: Chairperson Mims welcomed everyone and asked that those present introduce themselves. CONSIDER APPROVAL OF MINUTES FROM THE MARCH 13 AND MARCH 20, 2012 ECONOMIC DEVELOPMENT COMMITTEE MEETINGS: Payne moved to approve minutes from both the March 13 and March 20, 2012, meetings as submitted. Hayek seconded the motion. Motion carried 3 -0. CONSIDER REQUEST FOR CDBG ECONOMIC DEVELOPMENT LOAN FOR MOLLY'S CUPCAKES IOWA CITY LLC: Hightshoe spoke to the Members concerning this request. She clarified that these funds, from Iowa City's Community Development Block Grant, are loans and not grants, as is often misunderstood. Hightshoe then described Molly's Cupcakes Iowa City LLC. Their specialty will be cupcakes, but they are a full service bakery and there will be a variety of sweets and beverages for sale. The applicant is estimating that startup costs will be approximately $250,000. According to Hightshoe, the applicant has secured a loan for $115,000; has $50,000 from investors; and has also applied for a targeted small business loan through the State. Hightshoe further clarified the collateral arrangement, and added that her bank believes this to be a good prospect. The staff recommendation is for a $35,000 loan, at 0% interest, and repayment within seven years. Members then asked questions of the applicant. The applicant stated that she hopes to be open for business by August. Members then discussed the request, with Mims stating that she believes this business will fill a niche market downtown. Hayek added that he believes this is a good business plan and he is also in favor of the request. Ford also noted that the applicant will need a letter showing the City's support, in order to complete her State loan application. Members agreed that this should be done. Hayek moved to recommend to the City Council the request for a CDBG Economic Development loan for Molly's Cupcakes Iowa City LLC. Payne seconded the motion. Motion carried 3 -0. STAFF TIME: Davidson updated Members on a few items. First he noted that the parcel where the former St. Pat's School was located, at Court and Linn Streets, has received two proposals for redevelopment. A staff committee has been formed to review this. Davidson continued, noting the parcel at College and Gilbert, and New Pioneer Co -op's impending move. The City is in the process of preparing RFPs for this. The third parcel is the old Public Work's site. Davidson stated that they are in the process of doing environmental work at present. He added that this corner does get enough traffic that national retailers have shown interest in it. COMMITTEE TIME: Payne asked staff if they know the status of the Red Avocado's former owner and her new restaurant. Hightshoe stated that she believes the owner is looking at a May opening. ADJOURNMENT: Hayek moved to adjourn the meeting at 8:21 A.M. Payne seconded the motion. Motion carried 3 -0. Council Economic Development Committee ATTENDANCE RECORD 2012 Key: X = Present O = Absent O/E = Absent/Excused TERM NAME EXP. 3 v N W W N 0 0 Michelle 01/02/14 X X X X X Payne Matt 01/02/13 X X X O/ X Hayek I I I E Susan 01/02/13 X X X X X Mims Key: X = Present O = Absent O/E = Absent/Excused IP7 MINUTES OF THE JOINT INFORMAL MEETING OF JOHNSON COUNTY BOARD OF SUPERVISORS AND CRIMINAL JUSTICE COORDINATING COMMITTEE: APRIL 11, 2012 TABLE OF CONTENTS Page Venture Architects and Neumann Monson Architects: Pre - Schematic Design for the Justice Center Including Conceptual Plans for New and Remodeled Spaces, and Budget Estimates...................................................................................................... ..............................1 Architect's Rendering of the Justice Center .......................................... ..............................7 Possible Acquisition of Clinton Street Property from the General Services Administration......... l I Reportsfrom Committees ................................................................................. ..............................1 l Public Information/Outreach Subcommittee ....................................... ..............................1 l Funding /Grants Subcommittee ............................................................. .............................11 SetNext Meeting Date ...................................................................................... .............................12 Vice Chairperson Rettig called the Johnson County Board of Supervisors to order in the Johnson County Health and Human Services Building at 4:30 p.m. Members present were: Pat Harney, Terrence Neuzil, Janelle Rettig, and Sally Stutsman; absent: Rod Sullivan. Criminal Justice Coordinating Committee Members present were: Department of Corrections Supervisor Jerri Allen, MECCA Director Ron Berg, University of Iowa Student Representative Drew Lakin, Iowa City Public Library Adult Service Coordinator Kara Logsden, County Attorney Janet Lyness, Bar Association Representative James McCarragher, Defender's Managing Attorney Peter Persaud, County Sheriff Lonny Pulkrabek, and Judge Doug Russell; absent: Iowa City City Council Member Connie Champion, Citizen Representative Professor Emeritus John Stratton, and Consultation of Religious Communities Representative Dorothy Whiston. Staff present: Executive Assistant Andy Johnson and Auditor's Office Recording Secretary Nancy Tomkovicz. VENTURE ARCHITECTS AND NEUMANN MONSON ARCHITECTS: PRE - SCHEMATIC DESIGN FOR THE JUSTICE CENTER INCLUDING CONCEPTUAL PLANS FOR NEW AND REMODELED SPACES, AND BUDGET ESTIMATES Venture Architects Design Director and Principal John Cain distributed the pre - schematic design. The basic pieces are in place for the referendum: an image of what the project will look like, a $48.1 million budget, some sense as to how the building will function, and key design elements. Cain said key highlights of the project include: new courts facilities, court support space for staff and judges, the Clerk of Court, the Sheriff's Office, and the Jail. The project includes 153,800 total gross square feet of new construction. It is a five -level building: the Sheriff's Office will occupy one level, the Jail will occupy two levels, and Informal Minutes: April 11, 2012/ page 2 the courts will occupy two levels. There are a total of six new courtrooms in the new building and three existing courtrooms in the Courthouse will be reutilized. The design team is also planning to shell out space for two additional new courtrooms in the new building. There will be eight new courtrooms in the building, six will be built in the first phase and the other two as needed. Cain said the jail will hold 243 beds in a podular design. There is a secure bridge connection to the historic Courthouse, this means there will be one single public entrance to the courts portion of the building. The Attorney's Office will remain in the Courthouse and will be accessed from the main door of the new justice center and through the secured bridge and into the second level of the Courthouse. Rettig asked why the justice center would be connected to the Courthouse above ground. Cain said one reason relates to the driveway that will loop around the Courthouse and there is a point at which they wanted to elevate the connection. More importantly, a majority of the courtrooms are on the upper level of the justice center and an elevated bridge would provide a more direct connection between the courtrooms and the Attorney's Office. Cain referred to the Site Plan. The design team envisions future expansion to the south. He said they know there are discussions with the City of Iowa City about vacating Harrison Street. The design does not include Harrison Street. All new construction is shaded blue on the Site Plan and also includes parking spaces on both sides of the Courthouse. The drive would go between the justice center and the Courthouse, which is also why the connection to the Courthouse would be elevated. Rettig asked if a key card would be required to get through the drive. Recalling the Oklahoma City bombing, they would not want unsecured vehicles that close to buildings. Cain said that might be something they need to consider as they continue discussions on the design. There is some convenience in being able to come up close to the building and drop people off. The Federal government has certain standards for distances and separations between parking lots and drives. Cain said level one of the proposed justice center is entirely occupied by the Sheriff's Office. He indicated the design and said the orange area is the receiving and booking area for the jail. The sallyport is to the left of receiving/booking. There are two entrances for this plan. There is a public entrance with a public lobby to the Sheriff's Office. The public will have access to the Sheriff's Office, which is indicated in yellow. A public elevator, colored red on the Site Plan design, will transport people to the second level for visits to the jail. The design team is also discussing the benefits of having an initial appearance room so people would not need to be taken directly into the jail. It is located so that prisoners can be transported from the booking area and the public or attorneys can access that area without going into the jail. Other components of the Sheriffs Office include: patrol, evidence processing, interview, investigation, briefing, and training. There is a separates staff entrance to the south. A service receiving area is on the north side of the facility for building support and food services. Informal Minutes: April 11, 2012/ page 3 Cain said levels two and three of the facility will be occupied by the jail. The jail design is two stories in a podular formation. There are two levels of cells. The day rooms in front of the cells are two stories high. The turquoise area in the middle of the pod indicates the control center. The control center has direct lines of sight into the sub - pods of the housing unit. They will be able to see the fronts of cells on the floor as well as the mezzanine floor above it. In this particular pod, there are 34 beds on one side and 18 beds on the other side. Other programmed spaces will be associated with each of the pods. There is an indoor - outdoor exercise area with natural ventilation to the outside, though it is covered by the above floors. There is also a multipurpose space. All of these areas are visible by a direct line of sight from the officers. A podular design is a safer and more staff efficient plan compared to a traditional linear jail. Cain said the other pod is very similar, except one side is direct supervision. This means the officer that is managing these inmates, in addition to the officer who is in the secure control room, is directly involved in the day -to -day activities of the inmates. Part of this pod has single -cells for special needs inmates. Cain said the salmon color indicates other multipurpose rooms and program spaces available on this floor for inmate activities. The other support areas are colored in green, including laundry and medical areas. The blue area indicates visitation rooms. It is accessible by elevator in the public lobby. There are a variety of visitation possibilities. Many of the visitations will happen via video where a family member or friend of an inmate will be assigned to a booth and the inmate will remain in their housing area and can communicate over the phone and with video to see each other. This has been standard in jail design operations for at least ten years. Cain said there will be several professional visitation booths in this area where papers can be passed through a slot under the glass. Multipurpose rooms will accommodate attorney /client meetings. Harney asked if the library is located in the salmon colored portion of the plan. Cain said yes. Cain said the mezzanine level will house male and female work release, trustees, and dormitory classification inmates. Dormitory housing is indicated in red. The green areas on the left are where inmates on work release will be screened for contraband. The jail will have 243 beds. Cain said level four will be the main floor of the building where the public will have access to the building through a single control point. Purple indicates the Clerk of Court's area. The dark green represents the courtrooms. Blue represents multipurpose rooms. The large blue space on level four is for jury assembly, but could also be used as a multipurpose room. Cain said there are two courtrooms on level four. The judges' offices and support staff offices will be situated at the back. The elevator between the two courtrooms has access to the jail and will be used by inmates going to and from court. There are three paths of circulation in the justice center that never cross. The public come through the Informal Minutes: April 11, 2012/ page 4 secure control point in the east and has access to the Clerk of Court and courtrooms. The inmates or offenders come to court through the elevator. There are some holding cells located next to the elevator, separate from the courtrooms. The only place where the paths cross is in the courtrooms. Cain said there are public elevators to the upper floor. Large portions of the plan on the right (eastern side) remain uncolored and are envisioned to be two -story spaces. Cain said the public will come through a single point of entrance. The lobby space and secure control point will be similar to what is used in the basement of the Iowa State Capitol. This area must be staffed, but the potential for weapons should be eliminated by the secure control point. There are some mechanical and storage spaces on level four. Cain said level five will house the other four of the six courtrooms that are being built in the largest phase of the justice center project. Of the six courtrooms that are planned to be built, four of them have access to the inmate elevator. Not every courtroom requires inmate accessibility. The southern courtrooms and the shelled courtrooms do not have direct inmate access. Once all eight courtrooms are built, four of them will have direct inmate access. The connection to the historic Courthouse is located on level five. The bridge will be slightly sloped to accommodate the slight change in elevation between level five and the floor of the Courthouse. Stutsman arrived at 4:57 p.m. The entrances to the courtrooms are located on either side of the conference rooms colored in blue. The large blue boxes located in the middle of level four indicate jury deliberation rooms. The judges' offices are located along the west side of the building. The elevator located between two courtrooms is for inmate movement to the jail. Two public elevators are located near the secure bridge on the east side. There is another elevator that will connect to the Clerk of Court's Office. Public restrooms are located on each floor. Rettig noted that four of the six courtrooms being built now allow for direct inmate access. She asked how inmates will move to the other four courtrooms. Cain said with scheduling strategy and caseload management may not require the need for direct access. Costs are associated with square footage and elevators, so one question they asked early on was if inmate access to all courtrooms was required. Judge Doug Russell said relatively few of the criminal trials involve defendants who are in custody. Four courtrooms with direct inmate access should be adequate. Cain referred to the next page of the handout which depicts diagrams of each of the three floors in the historic Courthouse. The first floor is on grade and houses the Attorney's Office. The second floor includes courtrooms on both sides of the rotunda/atrium space. Other courtrooms are located on the third floor. The decision has Informal Minutes: April 11, 2012/ page 5 been made to not invest in the remodeling of the Courthouse at this time. Their goal is to have an idea about how the Courthouse can be remodeled to meet the Attorney's Office's needs. The master plan suggests that the courtrooms on the second floor will eventually be removed and become the center for the Attorney's Office in the future. The overflow would occur on the first floor. The three courtrooms on the third floor remain in operation. Cain said a short-term solution for the County Attorney's Office is that some of them will eventually move into the Clerk of Court's office space once it is vacated. This move is expected at little or no additional cost. Cain said the plans also suggest that when the time comes that the County would like to invest money in remodeling the Courthouse, there are some other things that probably need to happen at the same time to make that operation more efficient. Currently, the elevator in the Courthouse is located in the middle of the building with two stair cases. An ideal plan would suggest that the elevator is relocated to one of the turrets and create a fire staircase in another turret. This would help open up the second floor and make the plan more efficient and a friendlier entrance to the Attorney's Office. County Attorney Janet Lyness asked if there are exercise and multipurpose rooms on the third floor of the justice center. Cain said no, those are level two spaces. Lyness asked where the exercise and multipurpose rooms would be for inmates housed on level three. Cain said currently, those spaces are not programmed in the jail. Some inmates are on work release, some are trustees. Rettig asked if the exercise and multipurpose spaces will be open -air. Cain said the exercise room labeled on levels two and three is a large space, two stories high. The outside wall construction will have a rolling shutter, so in the winter the shutter is down and the room is enclosed and heated. In warmer weather, the shutter would be raised allowing for some natural ventilation into that space. Rettig asked if the pods are stacked on top of each other and staff in the control room can monitor both. Cain said yes. Rettig asked if there is a floor in the exercise and multipurpose spaces on the third floor. Cain said no, it is a wide open space. Lyness said she wants to make sure that configuration is in compliance with jail standards and whether the level three inmates will have access to exercise. Cain said he will need to review the jail code. There is a lot of day room space that may be able to house some exercise equipment. Lyness asked where depositions will be conducted or classes held for inmates in the level three southern pod. Cain said the idea is to set aside some space in the plan close to the public entrance to the jail so that depending upon where the doors are placed, there can be direct access to that area from the outside. Sheriff Lonny Pulkrabek asked if Cain is referring to the work release processing area. Cain said no, Lyness was talking about space for depositions on level two. Lyness asked if an inmate on level three would have to be brought down to level two for depositions. Cain said yes, with the inmate elevator. Department of Corrections Supervisor Jerri Allen asked if the Iowa Code regulates how close cells must be located to exercise areas. Sheriff's Major Steve Dolezal said inmates Informal Minutes: April 11, 2012/ page 6 must have access to an exercise area outside their living area. Allen said the area would not have to be located on the same floor. Dolezal agreed. Russell said the plan contemplates is that within the jail inmates will move from one level or area to another depending on their activity. Cain said yes, to some extent. The goal is to limit the amount of inmate movement from floor to floor. So, once an inmate is on the main floor, their access to exercise and daily multipurpose activities primarily happens on the pod, so that some inmate movement can be unescorted. That way, the officer can see an inmate coming from their cell, through the day room, into the corridor, and into a multipurpose area. The multipurpose areas in the middle would be common to both pods on level two. Lyness said her concern is with level three. Iowa City Public Library Adult Service Coordinator Kara Logsden asked if inmates can move up and down within the pod. Cain said yes, in a sense. Anyone going to the cells on the upper level will go through the same door on the first floor as the inmates on the lower level. Rettig said she was under the impression that the justice center will have four pods with a dormitory in the middle and inmates in one pod would do their programming within their respective pod in order to reduce the need for staff to move people around. In this design, inmates on level three will not have the same opportunities to exercise or use multipurpose rooms as inmates on the level two. Logsden said inmates from level three can go to level two for those purposes. Cain said the majority of an inmate's activity will happen in their pod. There are some multipurpose rooms in the middle that are intended to be used by inmates from either side. Locating some of the shared areas within the center of the building was deliberate. Cain said programming space for work release inmates will either need to be added on level three, or those inmates will need to be transported to level two in order to participate in programs. The level three work release area is not a two story design; it is one level. There is one large room with bunk beds around the perimeter and tables in the middle with toilets and showers in the back. Rettig asked where inmates on the northeast pod on level three will exercise. Cain said on level two. Pulkrabek explained that level two includes a main tier and an upper tier. Rettig asked if inmates on level three would be released from their cell to go downstairs in order to use the exercise facility. Lyness said yes. She said level three jail housing is actually the mezzanine level for level two. MECCA Director Ron Berg asked if there are restrictions on inmates moving from one tier to the other. Cain said no. Pulkrabek said inmates have access to the same day area. As long as their door is not locked, inmates can move between the upper and lower tiers. Berg asked where inmates will eat. Pulkrabek said they will eat in the day area, unless inmates are in isolation or lockdown. Cain referred to a cross section of the plan. He pointed out levels two and three. The cells are identical from one floor to the next. There is a railing located in front of the cells. The day room space will be two stories in height. He pointed out the control center location. The officer with the door controls to the cells can see inmates directly. Inmates will often come out of the cells and downstairs completely unescorted because the officer Informal Minutes: April 11, 2012/ page 7 in the control center can see inmates' movement. The outside wall of the exercise area will bring in natural light and ventilation Harney asked what would protect someone from being pushed off the ledge on the third level. Cain said they can install a fence up to the ceiling. Architect's Rendering of the Justice Center Neumann Monson Architects Principal Dwight Dobberstein distributed renderings of the outside view. These conceptual images might change somewhat, but they will be useful to present to the public for the bond referendum. The goal all along has been to try to minimize the impact of the justice center and to not detract from the grandeur of the Courthouse. The idea was for it to complement the Courthouse, so they have kept it a fairly simple shape and as low as possible. They are trying to echo some of the materials of the Courthouse by using more solid material on the lower levels near the jail and more glass material around the courts facility. The east side of the justice center is a public corridor, so they envision that being open with views of the Courthouse. The west side will have judges' offices with great views to the west. Dobberstein said the middle section is the jail that will have openings and windows to let in natural light. Below that is the Sheriff's Office which will include windows where they are useful. The sallyport will have garage doors and other service areas probably will not have windows. The design team discussed the elevated bridge connection to the Courthouse at length, and they really like it because it allows pedestrian access across the site and around the building. The Courthouse is a very nice building and this allows people to take it in without meeting a dead end. This also allows a driveway area under the bridge, and whether they have a secured gate on it will be determined. The design team discussed the entrance on the east face of the building and finally decided to put it in the center. That way it does not compete with the Courthouse and allows for a more symmetrical building. Harney said the design covers more of the west side of the Courthouse than he thought it would. Dobberstein said it is a five -story building on the west side, but when someone is across the river they will have a vision of the Courthouse sticking up on top of the building. Russell concluded the design honors and frames the Courthouse wells. Logsden said she likes that this design does not focus on the General Services Administration parking lot or vacating Harrison Street. She commented on a number of features that she liked including the materials, access to the Courthouse, the podular, two - level design, and, the ability to move between the pods. Harney asked if the windows will be shaded or tinted to reflect the sunlight and protect privacy. Dobberstein said these days, architects like to plan for as much natural light in a building as possible to cut down on energy costs and therefore discourage shading and tinting. They can control the sunlight with shades. Harney asked if window treatments would be extra costs. Dobberstein said no, that is included in the estimate. Informal Minutes: April 11, 2012/ page 8 Rettig said the Health and Human Services Building did not come with shades, and they still are not finished. It gets too bright and too hot. She asked how jail cells would be separated from the windows. Dobberstein said there are two walls, an exterior wall and an interior cell wall. There will be windows in that wall, but they will be made with translucent glass rather than transparent glass. Dobberstein said they need the chase for mechanical elements and plumbing. Cain said the cell security is the back wall of the cell, and then there is a three to three and one -half foot wide corridor that runs around the perimeter of the building for plumbing and mechanical ductwork so Physical Plant staff can access those areas without having to go into the jail. Lyness said the good thing about having a connection between the top floor of the new building and the second floor of the Courthouse is that it would make the courtrooms at the Courthouse more accessible. It also allows more parking around the Courthouse because cars will all be going in the same direction. Stutsman asked what would be on the north side of the Courthouse. Dobberstein said they will try to maintain that and enhance it a bit with landscaping. Stutsman asked where the main entrance to the Courthouse would be. Dobberstein said the front entrance would no longer be open to the public. For security reasons, visitors would have to enter the new justice center, pass through screening, and then go back to the Courthouse through the elevated bridge. Allen said she also likes the design. She asked if there is ventilation on the roof. Dobberstein said they took the liberty to include a green roof into the design, even though it is not included in the budget at this time. It could,be an alternate design if they have the money at some point. They would also prefer natural lighting into the courtrooms, but do not favor skylights. Harney asked if a green roof would require additional maintenance. Rettig said a green roof means plants would be growing on it, but not necessarily need maintenance. The North Ridge Pavilion in Coralville has a green roof. Stutsman said she really likes the compact design all on the Courthouse block. It is not intrusive and blends well with the surroundings. It does not detract from the historic Courthouse. Citizen Bob Welsh said he has several concerns. On levels two and three it says there are 34 indirect beds, but the number of beds only adds up to 32. Cain said the cells are double bunked. Welsh said he has accounted for that, but the rendering shows space for only 32 beds but it says there are 34 beds. Cain said that is a typo, there are only 32 beds. Welsh asked if space is allocated for a library. Rettig said there are now non - dedicated libraries. They mainly move around to people on carts as opposed to moving inmates. Pulkrabek said that is right. They discussed a storage space for multiple book carts. Welsh asked where the space is. Pulkrabek said he assumed it was in the programming /multi - purpose area. Cain said it is in the area between the two pods. Informal Minutes: April 11, 2012/ page 9 Welsh asked if the exercise room is large enough. Pulkrabek said he assumes the architects are following the guidelines. Not everyone is going to be in there at once, the number of occupants at any given time is regulated. Welsh asked if enough space is allotted for food service. The hallways and elevator have to be able to accommodate food carts. Cain said the hallways are eight feet wide and the elevators are hospital- sized. It should be adequate. Welsh said he is concerned about the flat roof. It can be a problem with Iowa weather. Dobberstein said they do not construct flat roofs anymore. This roof will have slopes on it, but not very much. There will be roof drains all along. Welsh asked if money has been budgeted for furnishings. Cain said there is some money budgeted within the $48.1 million for furnishings. Welsh asked if that includes bunks and kitchen equipment. Cain said yes, the fixed jail furniture is included in the construction budget and the movable equipment, office furniture, and other things are budgeted in the soft costs. Welsh asked if outside light would be shed into the cells on the east side. Cain said generally speaking that is correct. Cain replied that is generally correct and suggested modifications could be made to bring natural light to those cells. Neuzil asked Cain or Dobberstein to comment on the ease of future expansions to the structure. Cain said as it relates to portions of the courts program, some expansion is built into the design. The intent of the concept is to preserve this building as it is and to not consider expansion on this block, though it could certainly happen. Expansion to the south is capable with this design and it does not obligate future boards to do it in a specific way. Rettig clarified the building will never expand vertically. Cain said if vertical expansion is desired, then the foundation should be reinforced to allow for such expansion. The plan as drawn can accommodate that. Rettig said expansion is not built into this budget. Cain agreed. Rettig said that is important to note, because they need to know where they are expanding. Neuzil said he has no problem with expanding south but he just wants to verify that this design can accommodate expansion. Stutsman asked how much it would cost to put additional supports in for vertical expansion. Venture Architect Project Manager and Principal Tom Poweleit said the roof has to be designed to sustain more weight, which costs more. They would have to decide how many floors they would build up. It is quite a bit of money, more than people generally think. Russell said the CJCC directed the design group to preserve the view of the Courthouse, and a vertical expansion would be more expensive as well as in contradiction to that direction. Stutsman said she has no interest in vertical expansion today, but they have to be aware of those costs. Poweleit said vertical expansion does not help with the jail. They would not want to split the jail. Informal Minutes: April 11, 2012/ page 10 Welsh asked how they arrived at the number of beds, 243. Rettig said the jail population has exceeded 200 multiple times. Pulkrabek said they relied on some projections which said they should aim for a 250 -bed facility. The original Durrant Group Inc. study recommended 250 beds with the ability to expand to 500 beds in 40 years. Welsh said according to his calculations, there are 239 beds rather than 243. Pulkrabek said he thinks the architects will have to recalculate. Allen asked what sort of sound insulation is planned between the jail and the Clerk of Court office. Poweleit said there is a lot mass there and adding another inch or two of concrete will provide even more sound insulation. Rettig asked what systems will be used for heating and cooling. Dobberstein said they have not really gotten to that stage in the study yet. They would love to install a geothermal system but haven't tested the feasibility for that. The budget covers a traditional heating, ventilation, and air conditioning system, but they haven't explored any details related to the HVAC. This building would fall under the MidAmerican program for energy conservation. Mechanical engineers will help identify the most cost effective systems. Facilities Manager Eldon Slaughter said the justice center system will have to power the current boiler system in the Courthouse. That will restrict the options. Dobberstein said the boiler house will be razed and replaced during construction. Pulkrabek asked how that would operate during the construction phase. Dobberstein said it would be phased and that piece would be built before razing the boiler house. Stutsman said the cost that the architects have quoted would not include any green elements. Dobberstein said the design estimate does not include a green roof, but they can do that as an alternate during the bid process. In this budget, they did not include a green roof. Rettig said she thinks Stutsman is asking about the overall green elements of the building. The design was based off of traditional heating and electrical systems. Dobberstein said yes, geothermal initially costs a little more, but the payback makes it worth it and MidAmerican Energy provides incentives. They can explore that in the next phase, but they did not include any costs for geothermal because they do not know if that is a possibility at this point. Harney asked if the professional fees are based on the original estimate of $60 million or the new $48 million estimate. He said he is getting nervous about what this is going to end up costing. Dobberstein said the fees are already in the contract as a percentage fee. Harney asked if it is based on $60 million, $54 million, or $48 million. Dobberstein said it is a percentage of the construction costs. Their fees would be reduced with a lower construction costs. Harney clarified he meant the final construction costs. Rettig said it is in the budget under soft costs. Stutsman asked how much more money would be added to the total project cost to include green elements, and, where would the money come from. Rettig said green elements were in the pre- schematic design request. Stutsman said it sounds like the green Informal Minutes: April 11, 2012/ page I 1 elements are not included in the design presented at this time. Rettig said they did not know that until a few minutes ago. Slaughter said if limestone or heavy rock is present in the ground, it will not be possible to install a geothermal system. He is familiar with systems that can complement the current system. Dobberstein said it is wrong to say the justice center is not a green building. There are plenty of green ideas that do not carry additional costs, and actually save money in the long run, such as light sensors. Rettig said she isn't exactly sure of the next steps, but people can provide input to Board members. POSSIBLE ACQUISITION OF CLINTON STREET PROPERTY FROM THE GENERAL SERVICES ADMINISTRATION Harney said he has had several discussions with the General Services Administration (GSA) representatives. He said Public Buildings Service Co- Deputy Regional Commissioner Kevin Rothmier is no longer the County's direct contact but is keeping track of what is going on. GSA Kansas City South Field Office Deputy Director Crystal Powers is giving Rothmier direct feedback on contact she has with the County. Harney said GSA offered a possible 99 -year lease with the option to renew. This option takes considerably less time to accomplish, maybe one to three years. Buying the property could take four to six years. Harney recommends the County continues to try to purchase the GSA property in exchange for the parking spaces. They don't need immediate access the property and he'd rather own the property in the future. Pulkrabek said the future expansion design utilized the corner of the GSA parking lot and so he encourages the Board to proceed with the purchase. Russell said he encourages the Board to consider purchasing the entire GSA property or as much of it as possible because nature has stopped making land but kept on making people. He thinks the purchase of the property can proceed simultaneously with the bond referendum. Harney said GSA welcomes a teleconference with any legislators or County leaders. Harney said the Board needs to give some direction to GSA and so Board members agreed to discuss this at an upcoming work session. REPORTS FROM COMMITTEES Public Information /Outreach Subcommittee Bar Association Representative James McCarragher said the Iowa City Area Chamber of Commerce Community Leadership Program has scheduled a walkthrough of the Courthouse and a panel on April 18th. The Public Information and Outreach Subcommittee will participate in that. The Bar Association is close to finalizing a PowerPoint presentation targeting governmental community organizations and neighborhood groups. Funding /Grants Subcommittee Informal Minutes: April 11, 2012/ page 12 Rettig said the Funding and Grants Subcommittee was waiting on some final numbers and to find out where the County stands at the end of FYI 2. SET NEXT MEETING DATE Rettig said the Board of Supervisors' Informal Meeting scheduled for April 19, 2012 will be used to get more direction from the Board to work on bond language. They have not formally voted on a date for the referendum. The next CJCC Meeting is scheduled for May 2nd at 4:30 p.m. Adjourned at 6:11 p.m. Attest: Tom Slockett, Auditor Recorded By Nancy Tomkovicz M We invite YOU to attend a forum. The City of Iowa City POLICE CITIZENS REVIEW BOARD COMMUNITY FORUM WHEN: Wednesday, May 9, 2012 TIME: 7:00, PM WHERE: Iowa City Public Library, Rm A 123 South Linn Street, IC TOPIC: The Police Citizens Review Board will be holding a Community Forum on the Complaint Review Process and purview of the Board; and also for the purpose of hearing Citizens' views on the policies, practices and procedures of the Iowa City Police Department. (Find ICPD General Orders at www.ic- og v.org under Police Dept) 12 ^ IP9 MINUTES PRELIMINARY BOARD OF ADJUSTMENT APRIL 11, 2012 — 5:45 PM CITY HALL, EMMA HARVAT HALL MEMBERS PRESENT: Larry Baker, Brock Grenis, Caroline Sheerin MEMBERS ABSENT: Will Jennings STAFF PRESENT: Sarah Walz, Karen Howard, Sarah Holecek OTHERS PRESENT: Marc Moen, David Bentz, Dallas Robertson, David Robertson RECOMMENDATIONS TO CITY COUNCIL: None. CALL TO ORDER: The meeting was called to order at 5:15 PM. ROLL CALL: All were present. A brief opening statement was read by the Chair outlining the role and purpose of the Board and the procedures that would be followed in the meeting. SPECIAL EXCEPTION EXC12- 00003: Discussion of an application submitted by Marc Moen for a special exception to allow above ground structured parking for two vehicles and to allow 12 required parking spaces to be provided off -site in a municipal facility for a proposed mixed use building to be located in the Central Business (CB -10) zone at 114 S. Dubuque Street. Howard showed the Board slides indicating the property location, which fronts directly on the pedestrian mall and Blackhawk Mini Park, both of which are public right of way. She said there is alley access to the property on the south. She showed renderings of the proposed building, which is a fourteen story tower. Howard explained that what is proposed is ground floor retail space along with the two proposed parking spaces off the alley, three floors of Class A office space, and residential units above that up to and including the fourteenth floor. She showed photos of that location now and also floor plans of the proposed building. Howard explained that one of the standards in the Central Business District is that a fifty foot lot depth is required to be reserved for commercial uses on the ground floor so parking can't generally be within the first fifty feet of the lot depth. She said that because of the constraints of this site, in order to get any parking on -site the applicants are requesting to reduce that lot depth • Board of Adjustment April 11, 2012 Page 2 of 20 for the retail space to thirty feet and then provide a mezzanine level for the retail space in lieu of ground floor space. Howard explained this is allowed through a special exception that the Commission will consider at this meeting. She read from the staff report that said "The Board may reduce this storefront depth requirement if the applicant demonstrates the conditions on the subject property create a practical difficulty in achieving full compliance. In such case, the applicant must demonstrate that the resulting alternative storefront space, both the interior and exterior, will be of a quality in both design and materials that will enhance the commercial character of the Central Business District. To mitigate for loss of ground floor commercial space, the Board may also require additional quality commercial space be included on an upper floor or mezzanine level and said space reserved for non - residential units." She said that the applicants are trying to balance the parking needs of the building and the needs for the commercial space on the ground floor that meets the City's standards for retail space in the downtown. She added that they are also proposing to build three levels of commercial office space, which is a development goal of the City. Howard said that the second special exception that's being requested is to allow parking off -site in a City parking facility. She said that two years ago the City adopted a standard requiring a minimum amount of parking for residential in an attempt to balance the needs of parking for the commercial businesses and the needs of parking for the residents. She said that in order to accommodate residential parking, builders are required to put as much parking on -site as possible, and they can also ask for parking in the City's parking facilities. She said these applicants are requesting twelve spaces for long -term rental in the City's Dubuque Street parking ramp, and the other two spaces will be on the ground level of the proposed building, which will satisfy the requirement in the zoning code for parking. She said the City Manager and the Director of Transportation Services in consultation with the Director of Planning have determined that the Dubuque Street parking facility does have adequate space for the twelve parking permits. Howard said that staff recommends approval of this special exception with the conditions specified in the staff report. Baker asked what would happen if for some reason the developer does not build three floors of office space. Holecek explained that methods have been used to lock in the design as it is being proposed, but if that were not to occur, there would be a violation of the special exception and the applicants would have to rectify that before the Board. Baker asked what would happen if the developer changed the number of residential units. Howard said that staff's position is that three floors of office space is more than adequate to meet standards, and even if the developer were to propose less office space, staff may have the same recommendation. She said if the developer was going to add residential units, more parking spaces would be required, and he would need to come before the Board again to request them. Baker asked about the definition of substantial in the Code as it relates to structured parking. Howard said that substantial as defined in the Code is a fifty foot depth of that retail bay. Baker asked if there is a percentage definition of substantial and how the Board will know if someone has met "substantial." Howard explained that in the Code substantial is defined as a fifty foot storefront depth, that is, at least fifty feet of the first floor has to be reserved for principle uses allowed in the zone and not for parking unless a special exception is granted to reduce that fifty foot depth of the storefront. + A Board of Adjustment April 11, 2012 Page 3 of 20 Baker asked how staff believes that one - bedroom units will add to the diversity of housing opportunities in downtown Iowa City for long -term renters or owners. Howard explained that the diversity that staff alludes to in its report is the diversity of types of residential units. Sheerin asked if they knew for certain that there was a demand for this type of residential unit in the downtown area. Howard said that there's such a low vacancy rate for one - bedroom units that they demand a premium price on a per bedroom basis. Grenis wanted to know if when the Board is considering the consistency of the Comprehensive Plan it should be for the project as a whole or just for the parking requirements that are being considered. Holecek said it was for the project as a whole. Walz said because there was some confusion at a previous meeting of the Board regarding providing parking in the ramp and parking in general and what that meant for pedestrian- oriented design in a pedestrian- oriented downtown, she took language from the Code and from the Comprehensive Plan to show the Board what that means and included it in the staff report. Sheerin said that still doesn't answer the fact that the Comprehensive Plan has ambiguity in it regarding "downtown merchants and business owners feel the residential population burdens the parking system in the district to the detriment of businesses." She said that issue still needs to be debated and resolved. Howard said the resolution of that issue to date has been that in 2008 the City Council added parking requirements for residential uses in the downtown area where previously there had been no parking requirements for residential. She said that currently there is no parking requirement for commercial uses in the Central Business Zone, but there is a requirement for residential uses. Sheerin stated that policy for residential parking seems to encroach on the parking that is meant for people shopping downtown in the parking ramps. Sheerin asked if the Commission is supposed to follow Council or the Comprehensive Plan. Holecek stated that the Commission should act consistent with the legislative process, which is what Howard was describing in the choices that were made by the Council when they required parking be available in the downtown in City provided facilities. She said whether that is consistent with the Comprehensive Plan, staff has provided some justification as to how those two things can be reconciled. Grenis said that in past cases similar to this, staff has required design review. He asked if that would be required in this case. Howard said this project has to go through design review because it's done through a development agreement with the City. Sheerin invited the applicant to come forward. Marc Moen of 221 E. College Street #1301 said this project will add diversity to the type of units that are available as well as to the population of downtown. He said what's been done all over the country but not in Iowa City are true one - bedroom units with nice finishes, in a quiet environment that attract young professionals and entry level condo buyers. He said this project will have only three units per floor and will be priced to meet that market at under $1500 per month in the low $200,000 range as opposed to Plaza Tower one - bedrooms which are almost $400,000. Moen said the lenders have responded very well to the concept of units that size and pricing in that range. Baker asked if this proposed building will be both rental and condominium. Moen said their goal is to get people vested in Iowa City downtown with owner - occupied units, but they also need to Board of Adjustment April 11, 2012 Page 4 of 20 respond to the market by renting. He said there are a total of twenty -six units in this proposed building, and their ultimate goal is to have all the units owner - occupied. Moen said the goal with Plaza Towers was to get diversity downtown, a mix of non - students with students. He said there is now a gap between student housing and $400,000 one - bedroom units. Sheerin opened public hearing. Sheerin closed public hearing. Sheerin invited discussion. Baker moved to approve the application submitted by Marc Moen EXC12 -00003 for a special exception to allow above ground structured parking for two vehicles and to allow 12 required parking spaces to be provided off -site in a municipal facility for a proposed mixed use building to be located in the Central Business (CB -10) zone at 114 S. Dubuque Street subject to the following conditions. • The applicant must submit the required agreement for off -site parking prior to securing a building permit. The agreement shall include the following conditions: • The permits shall only be available to residents of 114 South Dubuque Street at a cost not to exceed the market rate determined by the Director of Transportation Services at the time of leasing. • The property manager must provide the Director of Transportation the name, license plate number, and address of all permit holders. Permits will only be granted to residents with the primary address of 114 South Dubuque Street. The final building plan is generally consistent with the plan submitted as part of this application with regard to the design for the retail and office floors, and the residential unit and bedroom mix and must comply with the Central Business Site Development Standards as set forth in the Zoning Code. Grenis seconded. Grenis submitted his specific findings. The specific standards that the Board feels are satisfied are: Where parking is located within the exterior walls of the building: 1. The limited size of the property makes it impractical to provide parking below grade and any parking provided within the building cannot meet the 50 -foot setback requirement. The proposed mezzanine space, which will be located above the parking and the amount of space committed to retail floor area is the same as would occur without the parking. The applicant is proposing to build three additional floors of Class A office space above the retail space. The proposed building design as characterized in the application will be constructed with high quality building materials and designed to provide maximum visibility and access for retail customers with storefront windows and floor to ceiling height that appear to exceed City standards. The applicant will be required to demonstrate compliance with all Central Business standards with regard to building entrances, floor to ceiling heights, minimum fenestration, and building articulation prior to issuance of a building permit. Board of Adjustment April 11, 2012 Page 5 of 20 2. This criterion is satisfied because the site plan shows that access to the proposed structured parking is located with access from the public alley on the south side of the building. 3. The two parking spaces are located off the alley, so they will not be visible from a public or private street. 4. Vehicles entering or exiting the parking will not be crossing any public sidewalk or City Plaza. Specific Standards Relating to Alternatives to Minimum Parking Requirements: a. Special Location Plan • An aerial view was provided showing the location of the property in relation to the Dubuque Street parking facility. • The pedestrian entrance to the parking facility is located approximately 450 feet from the entrance to the proposed building. • There is a direct walking route between the parking facility and the subject property is through City Plaza. b. Location of Off -site Parking The proposed off -site parking is located in a municipal parking facility. The distance was such that it met the standard. c. Zoning The proposed parking is located in a municipal parking facility. d. Shared Use of Off -Site Parking The applicant is not proposing to "share" parking with another use. e. Off -Site Parking Located in a Municipally -Owned Parking Facility The subject use is located in the CB -10 zone. In consultation with the Director of Transportation Services, staff has determined these 12 spaces are available for long term rental and that the capacity of the parking facility will not be exceeded. The Director of Transportation Services has indicated that there is available capacity in the ramp at this time. The Director of Planning and Community Development and the City Manager concur with this analysis. Approval Criteria • The zoning code allows that for properties located in the CB -10 zone, up to 100% of parking may be provided in a municipal ramp. The Dubuque Street ramp is approximately 450 feet from the proposed dwelling units. • The proposed parking is located in a municipal parking facility, which is designed to provide safe vehicular access. • The parking facility is already constructed, so there will be no change to the area. g. Covenant for Off -Site Parking This covenant will be submitted as part of the building permit application based on the number of spaces approved by the Board. The agreement will require that the property manager provide the Director of Transportation Services with the name, license plate number, and address of all permit holders; and that permits be granted only to residents with the primary address of 114 South Dubuque Street. Board of Adjustment April 11, 2012 Page 6 of 20 Sheerin submitted her general findings. The general standards that the Board feels are satisfied are: 1. The proposed exception will not be detrimental to or endanger the public health, safety, comfort or general welfare because ingress and egress from the parking facility is designed to be safe and has good visibility to and from adjacent streets; Access to the on -site structured parking is from the alley, minimizing conflicts with pedestrians, bicyclists, and vehicles; Access at grade will improve visibility for vehicles entering and exiting the parking. 2. The proposed exception will not be injurious to the use and enjoyment of other property and will not substantially diminish or impair property values because the structured parking is accessed from the alley, and thus will not disrupt pedestrian areas; The structured parking is not generally visible from the public street or pedestrian areas; The proposed development devotes 1,702 square feet to retail use (80% of the ground floor space), and includes three floors of Class A office space, which contribute to the Downtown commercial vitality; The proposed residential units add to the diversity of Downtown housing and will not substantially increase parking demand. 3. The proposed exception will not impede the normal and orderly development and improvement of the surrounding property because the Director of Transportation Services has reviewed the application and has indicated to staff that presently there is adequate capacity in the Dubuque Street Ramp to provide the requested 12 spaces; The structured parking allows for more than 30 feet of depth for storefront use plus an additional mezzanine level highly visible to pedestrians through floor to ceiling storefront glass windows; The structured parking will not be generally visible from public streets or sidewalks and will be screened from view by garage doors located along an alley; With inclusion of the mezzanine level, the building will provide the same amount of retail floor area as it would without structured parking. 4. All utilities, access roads, drainage and /or necessary facilities have been or are in place. 5. There is adequate ingress or egress to adjacent public streets and with regard to the structured parking space, the spaces are accessed from a public alley that is designed to provide safe ingress and egress, and there is a double garage entry door set back approximately 10 feet from the property line, and the building provides a 40 -foot wide opening onto the alley for appropriate visibility. 6. Municipal parking facilities are designed to meet all applicable standards, and all aspects of the residential development will be reviewed administratively by City staff as part of the site plan and building permit process so it will conform with applicable regulations or standards of the zone in which it is to be located. 7. The proposed use is consistent with the Comprehensive Plan because while there is some ambiguity in the residential plan, in 2009 City Council required residential uses to provide parking, and so this response to any concerns about growing competition for parking in the Central Business District. Furthermore, this plan will increase the diversity of housing opportunities in downtown Iowa City. A vote was taken and the motion carried 3 -0. Board of Adjustment April 11, 2012 Page 7 of 20 Sheerin read a brief statement regarding the appeal process for this decision. EXC12- 00005: Discussion of an application submitted by Parish Apartments LLC for a special exception to reduce the required width for a parking aisle for the preservation of a historic property located in the Planned Development Overlay / Neighborhood Stabilization Residential (OPD /RNS20) zone at 108 McLean Street. Walz showed the Board photos of the property. She said that this is an historic property that the neighborhood wants to see preserved. She noted that there are a number of mature oaks on the site, and the property owner as well as the neighborhood would like to preserve as many as possible and do as little grading as possible. Walz said there is a special exception in regard to historic properties that can help in the preservation of them. She said in this case, it would be for the historic site rather than for the building. She noted that there is a ten foot wide driveway that serves as access to the parking in the rear of the building. She said for the apartment units planned, additional parking needs to be created on the west side of the building. She said there is a of change in grade there, and that is where the grove of oak trees in question is sited. Walz said that what would typically be required in that area just behind those parking spaces is for a twenty -two foot width parking aisle. She said the applicants want to minimize the grading and paving necessary on the site, so they are requesting the Board reduce that to seventeen feet in width. She said the Zoning Code would allow a seventeen foot wide parking aisle on a one -way drive, and this two -way drive is going to function as a one -way drive by nature of the property itself. She said staff does not see an issue because there is not going to be a lot of traffic associated with the site, and they see a compelling interest in preserving that grove of trees. Grenis asked if there were any screening requirements. Walz said that the applicants had added some screening on the west side due to the change in grade. Sheerin opened public hearing. Sheerin closed public hearing. Sheerin invited discussion. Grenis moved to approve EXC12- 00005, an application submitted by Parish Apartments LLC to reduce the minimum aisle requirement 22 feet to 17 feet to allow minimize paved surfaces and preserve existing oak trees for a multi - family use located in the Planned Overlay Development / Neighborhood Stabilization Residential Zone (OPD /RNS20) zone at 108 McLean Street. Baker seconded. Baker submitted his specific and general findings. The specific standards that the Board feels are satisfied are: 1. The modification or waiver will help preserve the historic, aesthetic, or cultural attributes of the property because modification of the aisle width from 22 feet to 17 feet will make the reuse of this historic property feasible allowing for the preservation of the historic building and its picturesque site. Board of Adjustment April 11, 2012 Page 8 of 20 2. The applicant will obtain a certificate of appropriateness from the historic preservation commission. Assuming that the Council approves the ordinance designating this property as a Landmark, any future exterior alterations to the property that require a building permit will be subject to compliance with the guidelines contained in the Historic Preservation Handbook. The general standards that the Board feels are satisfied are: 1. The specific proposed exception will not be detrimental to or endanger the public health, safety, comfort or general welfare because the proposed exception will primarily affect users of the parking lot, and result in minimal traffic generation to and from the site. 2. The specific proposed exception will not be injurious to the use and enjoyment of other property in the immediate vicinity and will not substantially diminish or impair property values in the neighborhood. Rather than removing trees, the proposal preserves the trees that contribute to the overall aesthetic quality and that serve as a buffer from the adjacent property. 3. Establishment of the specific proposed exception will not impede the normal and orderly development and improvement of the surrounding property for uses permitted in the zone in which such property is located because a 5 foot reduction of the minimum aisle width for the subject property does not impede the normal and orderly development and improvement of the surrounding property. 4. Adequate utilities, access roads, drainage and /or necessary facilities have been or are being provided. These are apparent in the approved OPD site plan and standard #5 will govern access roads. 5. Adequate measures have been or will be taken to provide ingress or egress designed so as to minimize traffic congestion on public streets. The parking lot will primarily be used by the occupants of the building, and the existing /proposed parking lot will adequately serve a low volume of traffic. Therefore there should be little congestion on McLean Street as a result of the reduced parking aisle width. 6. Except for the specific regulations and standards applicable to the exception being considered, the specific proposed exception, in all other respects, conforms to the applicable regulations or standards of the zone in which it is to be located. Aside from the proposed exception, the parking lot and aisle conform to the applicable regulations or standards of the zone. The width of the existing contiguous lane between the street and the parking spaces will likely result in alternating traffic, meaning the aisle will only be able serve vehicles moving one direction at a time. 7. The proposed use is consistent with the Comprehensive Plan, as amended, promoting the preservation of historic properties as well as environmentally sensitive areas. A vote was taken and the motion carried 3 -0. Sheerin read a brief statement regarding the appeal process for this decision. EXC12- 00006: Discussion of an application submitted by McDonald's USA, LLC for a special exception to expand the existing drive - through facility on property located in the CC -2 (Community Commercial) zone at 2440 Mormon Trek Boulevard. Walz showed a site plan and explained that this area is undergoing a rezoning from CI -1 to CC- 2 so any exception the Board grants is subject to that rezoning. She said that the two drive- Board of Adjustment April 11, 2012 Page 9 of 20 throughs on the agenda are very similar and that McDonalds is using this format at all of their stores. She said it creates two order -board lanes to more efficiently get traffic across the site, and then the lanes come together for the payment and pick -up window. She said that what the concern is with all drive - throughs is that there is good circulation on the site and that the site is set back and screened adequately from surrounding uses. Staff had asked the applicant to provide additional screening on the site and to better demarcate the pedestrian crossing from the Mormon Trek right -of -way. Sheerin invited the applicant to come forward. David Bentz, of Bishop Engineering at 3501 104th Street, Urbandale, Iowa, said they are in agreement with all City staff recommendations. Sheerin opened public hearing. Sheerin closed public hearing. Sheerin invited discussion. Grenis moved to approve the application submitted by McDonald's USA, LLC for a special exception to allow an expansion of the existing drive - through facility on property located in the CC -2 (Community Commercial) zone at 2440 Mormon Trek Boulevard subject to the following conditions: That substantial compliance with the site plan submitted including signage and pavement markings indicating the one -way circulation of the drive and the marking of the pedestrian areas at the front of the store and approval by the building official of the final site plan, lighting plan and any new signage for the site and that the subject property must be rezoned Community Commercial 2 (CC -2). Baker seconded. Sheerin submitted her specific and general findings. The specific standards that the Board feels are satisfied are: 1. The number of drive - through lanes, stacking spaces and paved areas necessary for the drive - through facility will not be detrimental to adjacent residential properties or detract from or unduly interrupt pedestrian circulation or the commercial character of the area because: • It is consistent with the commercial character of the area. It also improves the efficiency of the drive - through facility. • There is space for three cars to stack between the order boards and the pick -up window. • The site plan shows that the drive - through will be marked with directional arrows. • The site plan also shows that pedestrian access is provided from the Mormon Trek right -of -way at the southeast corner of the property, and pavement markings are shown on the site plan and are a requirement of the parking area design standards. • The site plan for the drive - through expansion shows that the McDonald's lot meets the minimum parking requirements based on the square foot of floor area of the restaurant, which are part of the commercial site development standards. Board of Adjustment April 11, 2012 Page 10 of 20 2. The transportation system is capable of safely supporting the proposed use in addition to the existing uses in the area because: • Both Mormon Trek and Highway 1 are designed to handle the level of traffic generated by this kind of retail use. • There is sufficient space for vehicles to stack before reaching the entrance from Mormon Trek. • The drive - through circulation is not in conflict with the pedestrian access because the site plan shows that the entrances to the restaurant are provided on the south of the building so that pedestrian access is appropriate from Mormon Trek. • The addition of a second drive - through, furthermore, is intended to provide more efficient service therefore minimizing time cars are stacked along the south side of the building. • Cross access drives with the adjacent commercial properties are designed to provide the circulation needed between sites; cross access on the north side of the site provides an alternative or secondary access point. 3. The drive - through lanes must be set back at least 10 feet from adjacent lot lines and public right -of -ways are screened from view to the S2 standard. This criteria is met because: • The drive - through lanes meet the 10 -foot setback from adjacent lot lines and public rights -of -way requirement. • The submitted site plan shows added S2 screening along the east and south property lines. • There is no need for the S2 screening along the west side of the property due to the change in grade between the two abutting properties. 4. Lighting for the drive - through facility must comply with the outdoor lighting standards. This criteria is met because: • Property lighting must be reviewed by the Building Department as part of the building permit process • The drive - through area location and traffic circulation are directly behind the building and are not in view of residential zones. The general standards that the Board feels are satisfied are: 1. This application will not be detrimental to or endanger the public health, safety, comfort or general welfare because: • Mormon Trek Boulevard and Highway 1 are both designed to serve the levels of traffic generated by CC -2 uses such as the one proposed. • The drive - through lanes are located more than 200 feet from the public street • Cross access drives with the adjacent properties provide adequate circulation for the proposed use. 2. The specific proposed exception will not be injurious to the use and enjoyment of other property in the immediate vicinity and will not substantially diminish or impair property values in the neighborhood. • The proposed drive - through is located at the rear of the building and the subject property is surrounded by other commercial uses. • Views of the drive - through will be minimized by installation of S2 screening along the south and east property lines where the property is in view of the Mormon Trek and Highway 1 rights -of -way. 3. This application does not impede the normal and ordinary development and improvement of the surrounding property referring back to the reasons already stated. Board of Adjustment April 11, 2012 Page 11 of 20 4. No additional utilities, drainage or other necessary facilities will be needed for this expansion, and the site plan indicates that the applicant intends to remove storm sewer intake and a section of the gutter at the east end of the lot, but also plans to replace the storm sewer intake and section of the gutter. Cross access drives with adjacent properties provide appropriate circulation for the proposed use. 5. Relating to ingress and egress the drive - through is located to the rear with traffic circulating behind the commercial building, and there is adequate space for vehicles to stack so it will not interfere with public streets, and the cross access drives that serve the site are designed to control ingress and egress to minimize congestion on the public streets. 6. With regard to specific regulations and standards a site plan must be submitted for final site plan review and building permit, and a building official will review that to make sure that applicable zoning requirements are met. 7. The proposed use will be consistent with the Comprehensive Plan because this area is a general commercial area, and it is also near a highway interchange so it will promote the economic development of the area. A vote was taken and the motion carried 3 -0. Sheerin read a brief statement regarding the appeal process for this decision. EXC11 -00005 an application submitted by McDonald's USA, LLC for a special exception to expand the existing drive - through facility on property located in the Community Commercial (CC -2) zone at 804 S. Riverside Drive. Walz explained that this property already has the required CC -2 zoning. She said this application is one that had originally been filed late last summer, and then the applicant decided to look at some other franchise opportunities but was now ready to bring it before the Board. She showed photos of the site to the Board that showed access to the site off S. Riverside Drive and off Benton Street. She explained that what's important in considering this site is that it is part of the Riverfront Crossings District, so there are a number of redevelopment sites in the immediate vicinity. She said that when the Staples property was redeveloped to the south, they were required to provide cross access easements onto their property, as will be the case with other properties that are redeveloped. She explained that this means drivers will not always have to go back to S. Riverside Drive in order to move from site to site. Walz said this property was originally granted a special exception for the drive - through some years ago, and one of the things the Board looked at then was the S. Riverside Drive access. She said staff had recommended that it be a one -way drive, but the Board did not ultimately adopt that, saying "The situation at this intersection may result in delays, but if delays are experienced by customers trying to access and leave the site, this may serve to discourage use of the site at peak traffic time, and, in a sense, be a self - regulating mechanism to keep vehicle trips at the restaurant at acceptable levels." She noted that the City's transportation staff looked at the crash history at the intersection and found no safety concerns. Walz said that cross access easement along the Staples site would only come into play if this access point was closed off, at which point a consolidated access between these two sites should be considered, so maybe a drive would come in here and then cars headed to McDonalds would spill off to the north and cars going to Staples or other sites would spill off to the south. Board of Adjustment April 11, 2012 Page 12 of 20 Walz noted that the site doesn't quite meet all the set -back standards in terms of the space required between the property line and the parking, but that updates would only be required if they were doing large modifications to the building or to the paving, but what they are doing is not sufficient to trigger that. She said they are coming into compliance with screening requirements along this property line. She said staff has recommended waiving the requirement where there's a change of grade between the McDonalds lot and the Mum's lot to the east. She said the screening along the south is required but is already being provided on the Staples side. Walz said that the McDonald's property is actually two separate properties, with one square parcel at the front of the site and an arrow - shaped parcel at the rear, each owned by a different owner. She said that with the franchisee and McDonalds, there are four owners involved. She said that the Comprehensive Plan and the planning for Riverfront Crossings have staff looking more carefully at development and congestion in this area. She said staff believes it's important that some sort of cross access be provided at the drive onto Benton Street so that when the property at Mum's redevelops there can be one shared drive. Walz said that if the Board requires cross access, the applicant will have to resubmit site plans that showed the access, but right now all the parties are not in agreement. She explained the easements are on the Staples side, and if eventually McDonalds was no longer on its site and it was redeveloped, those cross access easements would be required by the property on the other side. She said that the special exception doesn't trigger the requirement, but the Board can make it a recommendation based on some of the general criteria for the special exception. Baker asked if the Board can require it. Walz said that the Board can require it, but it's not required by Code. She said if the property were being fully redeveloped, it would be required, but since that is not happening at this time, it's a recommendation that the Board could require based on some of the criteria that deal with access. She said staff believes that the drive - through can function safely at this time, but their concern is with the redevelopment that will be occurring in this area in the next five to ten years. Baker said he understood that the Board could approve this special exception without requiring those easement agreements, but if they approved them subject to those agreements being signed, then the easements are a requirement, and various property owners aren't in agreement currently. Walz affirmed this. Grenis asked if those agreements would trigger one of the entrances being closed either to McDonalds or Staples. Walz said the one staff recommends would be on this drive, and it would only come into play if at such time the property to the east redevelops. Sheerin asked if staff is recommending cross access at the southwest end at this time. Walz said they are not. She said she believes the reason staff didn't want to recommend that at this time is because that would be part of a larger redevelopment where you would close this access and provide a joint access between the two properties. Sheerin asked if the Board doesn't require it at this time, and it does become more congested is there an opportunity to go back and change it. Walz stated that they would then have to rely on this entrance drive over here to bring traffic over and around. Sheerin invited the applicant to come forward. Board of Adjustment April 11, 2012 Page 13 of 20 David Bentz, of Bishop Engineering at 3501 104th Street, Urbandale, Iowa, said they are in agreement with all of City staff's recommendations except cross access easement. He said that McDonalds likes to have 100 feet from where you pay to where you order, so that's why the island between the side by side is curved around to the southeast. He said the drive would not fit if laid out directly to the east. He said McDonalds can do 80 feet stacking from that window back, but it's not preferred, and that option doesn't work on this site because of the land constraints. He said the trash enclosure used to be in the southeast corner of the property but to get the delivery semis through with the side by side, it had to be shifted to the north in approximately the same area where the easement would be. He noted that there isn't a lot of room to provide a shared ingress and egress easement. Bentz said that McDonalds does not wish to ease congestion on a public street by having drivers cut through the property and possibly causing accidents. He reiterated that McDonald's goal is to serve their patrons, not to provide public access from one point to another. Baker asked if as long as that is operating as a McDonalds, will they never agree to the cross access. Bentz said McDonalds would like the Board to consider not requiring that at this time. Walz clarified that the cross access would be granted by the property owner. Sheerin asked if McDonalds wouldn't be contributing to the congestion by adding the drive - through. Walz•said that is why staff is not recommending that the Board add the cross access, but that they do want to see some sort of cross access agreement so that as such time as the property to the east redevelops there would be only one curb cut onto Benton Street that the two properties would share. Bentz replied that McDonalds is already on site, so he doesn't believe that what they are doing would increase traffic flow on the street, so all the drive - throughs would do is eliminate back -up on Riverside from the drive - through. Baker asked if that in a sense doesn't increase probable business. Bentz said that speaking from experience that if he wants to go to a McDonalds and whether he finds a long line or not, he's going there. He said but if he is driving by on that street and sees a long line, he doesn't pull in, but he's still on the public street. Bentz said that McDonalds asks that the Board consider not requiring the easement at this time until such time as the area is redeveloped and meets the criteria of a redevelopment. Grenis asked if the purpose of the side by side is to increase efficiency or to get more customers. Bentz replied that the side by side increases efficiency by pushing the traffic through and out of parking areas and with the shorter line, it might be more attractive to people driving by, which, he pointed out, was traffic that was already on that street. He said that he doesn't know if a side by side will actually draw more people. Sheerin opened public hearing. Dallas Robertson of 4293 Maureen Terrace in Iowa City said he is speaking in favor of the application He explained that there are two lots on this site and that he and his brother are half owners of the lot that borders Mums, and the Hippee Trust is owner of the other lot. He said that Kevin O'Brien is the franchise owner and owner of the Mums property. He said he's in favor of their updates to the site because it's more efficient for the customers. He said he's against the cross easement because there's a motel planned for the former Wendy's site, and if it were him staying at the motel, he would never drive up to McDonalds, but rather walk there. He said that Board of Adjustment April 11, 2012 Page 14 of 20 the cross easement benefits everyone but McDonalds and would actually make traffic flow on the property hazardous, even with only one drive - through. He said it's not right to have public traffic going across private property to access streets because there's potential for fender benders in the parking lot and business is disrupted. Robertson said other cities have frontage roads that are owned and maintained by the City. He said in this case, a private owner would be required to allow public transportation across their lot. He said he has a problem with the cross easement going to the east because they are close to a bridge and because he doesn't want to put Kevin O'Brien in a bind over something he doesn't want that may hinder his business. He said in the future if O'Brien wanted that cross easement, Robertson would work with him. Baker said he understands Robertson's objections based on his current situation but wanted to know his objections based on the possibility of redevelopment. Robertson said that in the future a cross easement would reduce the amount of usable land on his property in order to benefit other people. He said that Benton Street runs through the middle of what used to be his grandparent's property and that the City has taken most of their property. He explained that with less usable land, he can't get the rent he would like and besides, he would have to pay property tax on the cross easement land that's being used by the public. He said that neither of the two lots is big enough to separately make a big enough financial gain for the property owners. Baker asked how much sellable property he would lose if there's an easement built here. Walz said that you wouldn't lose sellable property and by consolidating the curb cuts, you would actually provide more shared set back areas that open up other opportunities for other uses on the property. Baker said if the property is redeveloped, one curb cut will be closed, which would open up some area that is currently taken up by access and takes it away from the area at the east side of the lot. Walz said it would depend on if they rely on this current access point or if it's consolidated and shared by the two properties, but the idea is that people going to either property would be able to use the same drive. Baker said he had no desire to require the access now but wanted clarification on what the City will need to do in the future to get the access it believes is necessary. Holecek said it would be on redevelopment, rezoning, other intensification of the use that might require special exception, but basically changes to the site. Baker said that this, then, wasn't the only option the City had to get that access. Holecek said that wasn't necessarily the case. She said there would be opportunity if there is redevelopment in the future of either of the Mums site or other activity on this site. Walz said the redevelopment of the Mums site would only affect that site and that cross access is only required on one side. Sheerin said that even if there was redevelopment on the Mums property that would not allow for cross access. Holecek and Walz said that was correct, that it wouldn't allow for cross access on this side. Baker said he thinks that cross access will be necessary at some point but wants to make sure the City still has mechanisms that will achieve cross access in the future. Walz said there is probably not another likely special exception opportunity for McDonalds. Holecek said another opportunity would be if the City were to require the consolidation of the two driveways through a Board of Adjustment April 11, 2012 Page 15 of 20 condemnation process or a reconstruction of Benton Street. She said such a process in now underway on Lower Muscatine where drives will be eliminated and consolidated. Baker said the objection before the Board tonight is the possible future diminishment of the value of the property. Walz said staff would disagree, that typically better access makes properties more valuable. Holecek clarified that the Board is also debating whether or not the addition of the drive - through intensifies the use and the traffic coming to the property based on less queuing. Baker asked Robertson if a future easement requirement impacted his current operation or if his only concern is for the future redevelopment or sale of the property. Robertson said that with the odd lot configuration, an easement on the east end of the south side through to Staples would remove four or five parking spaces and shoot the traffic right into the drive - through. He said that the other easement that would be on the northeast side of the property could bring consequences to the Mums property owner. Baker asked if Robertson would agree that a future easement requirement does not affect his current operation. Robertson said a future one going onto Benton Street would not necessarily be a bad thing, but he's really against the south easement going into Staples. He said that if the City forces them to do this through condemnation then he assumes they would be reimbursed. Sheerin said that was not the bailiwick of the Board. Robertson said the land is theirs, they rent to McDonalds, O'Brien has a franchise for McDonalds, so why should they be responsible for Staples' customers or any hotel customers. Sheerin said their concern was traffic on Riverside Drive, not the private businesses in the area. Robertson said that typically people don't come to the west entrance of McDonalds and try to turn left but rather come out on Benton Street once they come out of the drive - throughs. David Robertson of 2260 Balsam Court in Iowa City said he is one - hundred percent in agreement with what Dallas Robertson has said. He said that when the Mums property is redeveloped he would like to see the curb cut more centered between the two properties and would be in total agreement in working on that. He said that when the Mums property is redeveloped, he would like to shift the southern easement over and make it a requirement of the other property and then you wouldn't have to cut through the McDonalds' property but rather the newly developed property to use the access onto Benton Street. Sheerin asked if staff had considered that alternative. Walz said they had, but that all staff is recommending now is access easement that allows consolidation of the two curb cuts here upon redevelopment of the Mums property. Baker asked if the Board asked for a future cross access easement agreement, does that agreement specify the exact location of the access. Holecek replied that because they don't now know how or what is going to redevelop on the Mums property it's hard to tell where the location would be. She said what the Board could articulate is that they want the one to the north so that the drive can be consolidated upon redevelopment of the Mums property, and the trigger would be the redevelopment of the Mums property. • Board of Adjustment April 11, 2012 Page 16 of 20 Walz said you would get the easement on the McDonald's property right now, but would there only on paper. She said that at such time as Mums redevelops, they would grant their side of the easement, close their curb cut and do whatever is needed to consolidate the drive. Baker asked if without a future access agreement does the City have the ability to achieve this same result once Mums redevelops. Walz said not unless McDonalds redevelops. She said they would get the agreement on paper now for McDonalds, and then when Mums redevelops you get the agreement from them. She said you need to get the two halves, and the only time to get them is either when a property is being redeveloped or a property going through a process such as this one. Bentz asked if McDonalds provides an easement and O'Brien develops, would they then use his drive or McDonald's or are they sharing. He asked what if O'Brien starts redevelopment in four months, and McDonalds has just built their side by side is that the time McDonalds has to rip out its trash enclosure. Holecek suggested that they angle it and not have a trash enclosure. Bentz asked if what they are looking for is an easement across that green space just north of the trash enclosure. Holecek affirmed this. Bentz said if McDonalds hooked on to Staples, would they have to pay for the concrete from McDonalds to Staples current parking lot so O'Brien would have to provide some sort of service drive, and he would have to access onto Benton. Holecek said no, that what she would envision is something going between the two with a new curb cut and moving everything to the east. Sheerin closed public hearing. Sheerin invited discussion. Baker said he does not share the property owners' concerns about the diminishment of value of the property in the long run. He said he has concerns that trying to get cross access in the future would be difficult. He said he recommends that the Board approve this application maintaining the four recommendations of the staff. Sheerin concurred. She said she understands the concern about the Staples curb cut but doesn't see any problem with the Benton Street curb cut. Grenis agreed that cross access easement on the east side is for the public benefit, meaning less congestion on Benton Street, and he didn't see the need for the southern one at this time. Baker moved the adoption of EXC11 - 00005, a special exception to allow the expansion of the existing drive - through facility in the Community Commercial (CC -2) zone at 804 S. Riverside Drive be approved subject to the following conditions: 1. Substantial compliance with the site plan submitted, including signage and pavement markings indicating the one -way circulation of the drive and marking of the pedestrian areas at the front of the store. 2. Re- landscaping of areas currently covered in rock as necessary to meet the code standard for turf or other plant covering. 3. Approval by the Building Official of the final site plan, lighting plan, and any new signage for the site. 4. A cross access easement for the drive entrance from Benton Street to allow the consolidation of curb cuts along this arterial street at such time as the property to the east redevelops, and the easement must be granted prior to the issuance of a building permit. Board of Adjustment April 11, 2012 Page 17 of 20 Grenis seconded. Grenis submitted his specific and general findings. The specific standards that the Board feels are satisfied are: 1. In regard to drive - through and stacking spaces • The site plan shows space for at least five to six cars to stack at the order boards. • There is adequate space for five cars to stack on the north side of the building in the pick -up lane. • There are pavement markings along and traffic islands that demarcate the drive - through lanes from other vehicle circulation on the site. • The property is surrounded by commercial properties and is not readily visible from the residential zones. • The pavement along the drive - through will be marked with directional arrows. • Pedestrian access is provided from the Riverside Drive right of way. • Pavement markings are shown on the site plan and are a requirement of parking area design standards. 2. In regard to the transportation system being capable of supporting the proposed use • This is supported by several of the facts from the first standard and that the property is accessed via curb cuts along Benton Street and S. Riverside Drive, both of which are arterial streets. • There is sufficient space for vehicles to stack before reaching the entrance from Riverside Drive. • The drive - through circulation is not in conflict with pedestrian access to the restaurant. Pedestrian access is therefore appropriate from Riverside Drive. • The addition of a second drive - through lane is intended to provide more efficient service and minimize the amount of time that cars are stacked along the south side of the building. 3. That the drive - through lanes must be set back at least 10 feet from adjacent lot lines is satisfied because the drive - through lanes meet the required set back standards, and the site plan shows the required S -2 screening along Benton Street and Riverside Drive, S -2 screening is present on the Staples side of the south property line, and the S -2 screening along the east property line as the existing retaining wall and change of grade serves as an effective buffer 4. The lighting standard is met because the property line will be reviewed by the building department at part of the building permit process and the drive - through area is not in the view of residential zones The general standards that the Board feels are satisfied are: 1. The specific proposed exception not being detrimental to or endanger the public health, safety, comfort or general welfare is satisfied because Riverside Drive and Benton Street are designed to accommodate levels of traffic generated by this zone, the drive - through lanes are located more than 100 feet from the entrance on Riverside Drive, and the access to Benton Street provides an alternative entry and exit point during peak traffic time. 2. That the exception not be injurious to the use or enjoyment of other property is satisfied because the drive - through facility is located at the rear of the building, the subject property is surrounded by commercial uses, and the use of the drive - through will be minimized by the installation of S -2 screening. • Board of Adjustment April 11, 2012 Page 18 of 20 3. That the proposed exception not impede the normal and orderly development and improvement of the surrounding property is satisfied because for the reason provided in previous general standards relating to circulation, set -backs and screening. 4. That the adequate utilities and access road drainage and necessary facilities have been or will be provided is satisfied because all necessary utilities and drainage are available at the site, Benton Street and Riverside Drive are designed to support these sorts of intense commercial uses, and easement that the Board discussed for the east property line will add to this in future years provided the redevelopment of the Mums property provides for such easement. 5. Adequate measures have been or will be taken to provide ingress and egress to minimize congestion has been satisfied because there is adequate space for vehicles to stack such as will not interfere with public streets, having ingress and egress from both Riverside Drive and Benton Street will minimize traffic congestion and provide safer ingress, and the site plan shows an existing parking space directly adjacent to the drive that will be removed and landscaped, in addition to the cross easement discussed for the eastern property. 6. Except for the specific regulations, the special exception in all other respects conforms to the applicable regulations and standards of this zone is satisfied because the applicant will replace rock and sod and mulch to satisfy the requirements of the zoning code, and the building official will review the plan to determine that applicable zoning requirements are satisfied. 7. That the proposed use will be consistent with the Comprehensive Plan is satisfied because the proposed site plan improves the attractive landscape features that are already present on the site, attention is called to traffic congestion and turning conflicts along this portion of Riverside Drive and calls for cross access between commercial sites and the consolidation of curb cuts. and the cross access for this site recommends cross access easement for the Benton Street entrance. A vote was taken and the motion carried 3 -0. Sheerin read a brief statement regarding the appeal process for this decision. BOARD OF ADJUSTMENT INFORMATION: Baker asked if legally there is a process for the specific and general standards by which the Board could say that they find themselves in agreement with the findings in the staff report and then adopt the findings in summary form and allow for additions or disagreement after that. Holecek said that under case law, the staff report is looked at, but articulating the standards as being adopted by Board helps bolster the staff report for controversial for contentious cases. Baker suggested that when there is disagreement would be the time for precise articulation of the standards but perhaps for cases where the Board is in agreement, they could simply adopt the findings in the staff report. Holecek said when applications are approved is typically when a lawsuit occurs because someone is not in agreement with it. She said that things could be simplified in the non- controversial cases where no one is protesting. She said that case law does suggest that the staff report could be adopted with commentary. Board of Adjustment April 11, 2012 Page 19 of 20 ADJOURNMENT: Grenis moved to adjourn. Baker seconded. The meeting was adjourned on a 3 -0 vote. • H� W V (1) W W a Z N LL 4 O Q oZ W a� In E 7 `O 7 � d (D O Z X �= :;:) w O r- N o m N N N N -0 Q Z O d Q II II Z II II LLLI 2 11 X O O Z i } W Y XX0X N x x x x M XXX0 XX - X I'- CO In M w I- r [- r WIZ pNNN I-X L J J p 0 0 0 C N to N C W m Y •� U ? O Z -iM O — m o E 7 `O 7 � d (D O Z X �= :;:) w O r- N o m N N N N -0 Q Z O d Q II II Z II II LLLI 2 11 X O O Z i } W Y z IP10 MINUTES PRELIMINARY HOUSING AND COMMUNITY DEVELOPMENT COMMISSION APRIL 19, 2012 — 6:30 PM DALE HELLING CONFERENCE ROOM, CITY HALL MEMBERS PRESENT: Michelle Bacon Curry, Charles Drum, Jarrod Gatlin, Holly Hart, Jim Jacobson, Rachel Zimmermann Smith MEMBERS ABSENT: Andrew Chappell, Cheryll Clamon, Scott Dragoo STAFF PRESENT: Tracy Hightshoe OTHERS PRESENT: Mark Patton, Charlie Eastham, Maryann Dennis, Chad Dyson RECOMMENDATIONS TO THE CITY COUNCIL: The Commission voted 6 -0 to recommend the FY13 Annual Action Plan to City Council with the financial terms for housing projects recommended by staff (with the corrected financial terms for Charm Homes LLC). The Commission voted 6 -0 to recommend a FYI Annual Action Plan Amendment for the City of Iowa City Parkland Acquisition project to City Council. The City is unable to purchase the Chadek property and proposes to use the funds to install a splash pad and park amenities at Fairmeadows Park. CALL TO ORDER: The meeting was called to order by Vice Chair Jarrod Gatlin at 6:30 p.m. APPROVAL OF THE MARCH 8 AND MARCH 22, 2012 MINUTES: Drum moved to approve the minutes of March 8, 2012. Zimmerman Smith seconded. A vote was taken and the motion carried 6 -0. Zimmerman Smith moved to approve the minutes of March 22, 2012. Jacobson seconded. A vote was taken and the motion carried 6 -0. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA: None. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION April 19, 2012 PAGE 2 of 10 STAFF /COMMISSION COMMENT: Hightshoe explained that HUD takes a CDBG expenditure rate test annually to ensure that federal grantees are spending the CDBG funds on a timely basis. The next test is scheduled for May 2. She said that as of May 2, the City will fail its timeliness expenditure ratio. She said that with the CDBG program, you can only have 1.5 times your CDBG entitlement in your line of credit. She explained that in May 2011 the state allowed the City to retain the construction loan proceeds from The Housing Fellowship's Aniston Village LP project (a Low Income Housing Tax Credit Project). The source of these funds was CDBG Disaster Recovery funds. $2.7 million was deposited in the City's CDBG line of credit; however our annual entitlement is only $638,000. She said that last week HUD notified city staff that to make the expenditure deadline, the City would have to spend over $1.7 million by May 2. Hightshoe stated the City would not be able to accomplish this amount by May 2. Hightshoe said she contacted our regional HUD office. They were aware of the unique situation but that approval still must go through national headquarters. She said it's not likely that HUD will take those funds away but the City will get placed on a mandatory work plan that includes identifying projects, committing and expending funds on a timely basis. She said staff will be looking at every project from this point on and reviewing timeliness. Project that are stalled or can't proceed on a timely basis will have their funds reallocated to eligible projects that can be accomplished on a tight time frame. The City's goal will to have all issues resolved and to be off the work plan by the next time HUD reviews timeliness. Hightshoe said that the City's HOME commitment deadline is July 31. The City must commit $359,000 by that time or that money is recaptured by HUD. The commitment deadline is different than the expenditure test. To commit funds, the applicant must identify the location of a housing project, the environment review process must be completed and an agreement entered. At this point, the HOME funds can be "committed." She said the City has started allocating more money to larger projects, but if those projects are delayed you only have two years to commit funds. HUD will be moving this deadline to one year for FY13 HOME projects. She said she thinks between UAY, Habitat for Humanity and City HOME rehab funds, the City should be able to meet the deadline. Hightshoe said when looking at projects in the future they will need to look at how fast they applicant can identify a property and complete the project. Zimmerman Smith asked what the rationale was for shortening the commitment deadline. Hightshoe explained that an OIG audit found that many major metropolitan areas are sitting on millions of HOME dollars that they aren't spending. She said that although this wasn't the case in many communities, HUD will revise the rules and all grantees would be subject to the new rules. PUBLIC MEETING: Discussion Regarding FY13 Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) Requests Review Financial Terms for Housing Projects, specifically HACAP and CHARM HOMES LLC Hightshoe explained that after the March 22 meeting, staff reviewed the Commission's recommendations for funding and the financial terms for housing projects. She said that if staff recommended something different than what the applicant requested, then our recommendation was identified in the Annual Action Plan under the activity. The only two housing projects that HOUSING AND COMMUNITY DEVELOPMENT COMMISSION April 19, 2012 PAGE 3 of 10 staff recommended terms different than those proposed were Charm Homes and HACAP. Staff recommends a deferred payment loan for 10 years, thereafter $1,000 per year for 10 years and a balloon payment at the end the 20 years for Charm Homes. She said they have a required period of affordability of 10 years. Should they sell the property after the compliance period, the loan is immediately due. Hightshoe noted that for HACAP, staff's recommendation is a conditional occupancy loan based on an annual review of the revenue and expenses. Each year, the total operating expense shall be no less than $2,750 per unit to ensure adequate reserves and operating expenses. They have a required period of affordability of 10 years. She said they might also include conditions regarding garbage screening and additional lighting per the police and HIS requests. Jacobson questioned the terms for Charm Homes in regards to the $1,000 per month identified in the plan. Hightshoe clarified that what she meant to type is $1,000 per year, not month. This was a typo and will need to be corrected on the final plan submitted to HUD. Gatlin asked for a motion. Drum moved to recommend to City County the staff recommended financial terms for Charm Homes LLC (with correction) and HACAP. Zimmerman Smith seconded. A vote was taken and the motion carried 6 -0. Review of the FY13 Annual Action Plan • Recommendation to City Council Hightshoe explained that this is a HUD required document that must be submitted 45 -days before the beginning of the fiscal year. She said it included the budget that the Commission recommended on March 22, HUD required program elements, project descriptions, and the Commission's justification memo. She said they are in the process of getting the 2010 Census information for minorities and income information. Once obtained, staff would update the report. Based on preliminary info. there will be no major changes. Gatlin questioned the monitoring process identified in the plan. The City requires each organization receiving funds to submit a quarterly report, but as a Commission member, he has never seen one. Hightshoe said they come directly to staff. She said the quarterly report is a way that staff keeps in touch with the subrecipients to make sure their projects are proceeding. The subrecipient must provide status updates and beneficiary information. She said that staff could share those with the Commission. Gatlin said he thought it would helpful for some of the monitoring reports that the Commission does annually. Zimmerman Smith moved to recommend the FY13 Action Plan to City Council with the change for financial terms for Charm Homes LLC. Hart seconded. A vote was taken and motion carried 6 -0. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION April 19, 2012 PAGE 4of10 Discussion of FY12 & FYI Projects that have not Performed per the Unsuccessful or Delayed Projects Policy • Consider Request to Amend FY11 City of Iowa City Park Land Acq. & FY12 Iowa Valley Habitat for Humanity Projects Gatlin said the Commission had received the comments from each of those groups. He said the City Parks and Recreation Department is unable to acquire the Chadek property and requests to use the funds to install a splash pad at Fairmeadows Park. If additional funds remain, they would replace /add park amenities or install additional parking lot space at Wetherby Park. Hart asked if there were any other locations around the city they had explored for a splash pad. Dyson said the only one they identified in an eligible low income census track was on the west side in Hunters Run but they felt that Fairmeadows would be more favorable for lower income residents. Zimmerman Smith remarked that Fairmeadows was quite a distance from Wetherby if one does not have transportation. Dyson said they use Sycamore Street as a separating point between the two. Wetherby Park has been overwhelmingly popular with area residents. Hart said that made sense but it was unfortunate that the other side of Highway 6 was not getting the splash pad. Hightshoe said she had talked to the school district's homeless coordinator today regarding this project, and she had mentioned the possibility of putting the splash pad in Fairmeadows Park. She said the coordinator was excited because Grant Wood does a before and after - school program and a summer program where there are many families with young children in that neighborhood. Zimmerman Smith asked when the full park would be upgraded. Dyson replied that first will be the splash pad and then there's a choice for remaining funds to be used for additional playground amenities or a shelter or to expand the parking lot at Wetherby. Zimmerman Smith said neighborhood residents are concerned about after dark activities at that park, and she said she thought lighting might be a good way to keep the amenities and upgrades intact. Gatlin asked where the physical location of the splash pad would be. Dyson replied that it would be put south of the shelter pending their review of the site. Hightshoe asked if the size would be the same as the one at Wetherby. Dyson said yes, it would be about 1,800 square feet. Gatlin said his concern was that Lakeside has a considerable amount of traffic on it. Dyson said they would be open to whatever the best location in that park would be. Zimmerman Smith asked how much the Wetherby splash pad cost. Dyson said it was about $220,000 and it was opened in 2010. Zimmerman Smith asked if they could get one on the west side. Hightshoe said the Hunters Run location is not truly a low income neighborhood. A park near Pheasant Ridge or lower income neighborhoods would be eligible /approved by HUD. Zimmerman Smith asked about Willow Creek and Mercer Park. Hightshoe said unfortunately neither park was eligible based on census data. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION April 19, 2012 PAGE 5 of 10 Hightshoe said it will take an Annual Action Plan amendment if the Commission approves this request. If approved, it would start a 30 -day public comment period followed by a public hearing and Council approval. Zimmerman Smith moved to recommend approval of a FYI Annual Action Plan Amendment to City Council for a change in activity and location for the City of Iowa City Parkland Acquisition project. Bacon Curry seconded. A vote was taken and motion carried 6 -0. Gatlin said Habitat for Humanity requested that weatherization and energy improvements be added to their FY12 project that was submitted for accessibility for elders or persons with disabilities. Mark Patton of Iowa Valley Habitat for Humanity said that about a year ago they were one of 24 affiliates nationwide to be awarded a $60,000 Department of Energy grant that requires them to do energy audits and improvements, not limited to Iowa City. He said that the CDBG grant awarded to them by the Commission limited them to handicap accessibility and wheelchair ramps. He said they haven't gotten as many of those kinds of applicants as they thought they would. Hightshoe stated two projects have been requested by Habitat for a total of about $1,700. The CDBG award was for $40,000. The projects have been approved and waiting project completion. No funds have been disbursed yet for this project. Hightshoe said that staff has two concerns about this request. She said the first is that weatherization is a program offered by the City and by HACAP. She said the second is that for weatherization you typically deal with homes built before 1978 so all the lead rules apply, meaning you have to use certified lead safe contractors and clearance testing is required. Habitat can hire a private firm to do this or use the City Housing Rehab Department. She said City staff would not be able to handle the approximately 40 -60 projects (if small in nature) anticipated so a private contractor would have to be hired, which is more expensive. Patton said they have a staff person trained and certified in lead practices, but not the clearance testing. He said they anticipate that much of the work done would be for mobile homes. Hightshoe said if they weren't going to test the structure before proceeding, and if it was built pre 1978, you have to presume there is lead present and testing would be required if surfaces are disturbed. Patton said there were approximately 3,000 mobile homes in Johnson County and about 575 were built prior to 1978. Jacobson asked how they tried to get referrals for this program. Patton said he spoke to Elder Services, worked with Bob Welsh of the Housing Assistance Committee and a county housing committee, and they have used fliers and newspaper advertising. Patton said they would have to push to get it spent in a timely way. Jacobson asked Patton what made him think at the time of the initial application that there was a need for those kinds of accessibility projects. Patton explained that the Housing Assistance Committee kept hearing anecdotal evidence that ramps were needed. He said that Habitat could purchase aluminum ramps and install them for short-term solutions, but they are expensive. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION April 19, 2012 PAGE 6 of 10 Hightshoe explained that these are CDBG funds, and her concern is that they expend the funds on a timely, basically this construction season. She said that the City Rehab staff does more extensive weatherization, so out of that $40,000 they could do three or four projects. Bacon Curry asked if entities other than homeowners, e.g. PATV could apply to Habitat for wheelchair accessibility projects. Patton said Habitat's application had been for low- income homeowners. Bacon Curry said she thought PATV should ask Habitat for some money for wheelchair accessibility since the Commission couldn't. Hightshoe said the Commission could do that, but that would change the beneficiaries from homeowners to a non - profit and require an annual action plan amendment. Hightshoe said that on a project that hasn't spent fifty percent of their award by March 15tH, HCDC can let them retain their funds for their proposed use or recommend recapture and re- use of the funds. Hightshoe stated HCDC could not wait for the next allocation round. They would have to repurpose the funds right away if recapture recommended. Patton said when they build a twelve to fourteen foot ramp it costs about $1,000 to $1,500, but when you buy an aluminum ramp, which is reusable, it costs about $5,000. Bacon Curry asked if the ramp belonged to Habitat. Patton clarified that Habitat would own the ramp and have a lease agreement with the household. Jacobson asked if this service exists somewhere. Hightshoe said the City has one in storage, but has been used for households in need. When not in use, it is stored. Zimmerman Smith suggested that perhaps people would be more willing to having a ramp if it didn't make a permanent change to their house. Patton said in that case they work with the social workers at the respective hospitals. He said he withdraws his previous request if the Commission agrees to let Habitat purchase aluminum ramps. Hightshoe advised him that he would still have to document beneficiaries — over 51 % must be for households under 80% median income. Each ramp purchased must be leased so that the project can be closed and the low -mod benefit established. There was a consensus among the Commission that ramps may be purchased by Habitat and "leased" to households in need. Jacobson said this would be a real benefit to an aging community like Iowa. Bacon Curry asked Patton what he would do to advertise that the ramps are available. Patton said they would work with the hospitals and Elder Services. Hightshoe updated the Commission on the other projects that have not spent fifty percent of their awards. She said the Wood Elementary fiber optic project is moving forward. The district took the project out to bid recently and awarded a contract. They will spend out their $33,400 by the end of June. She said Neighborhood Centers has bid out the exterior work at the Pheasant Ridge center. The contractor entered an agreement and the work should be completed before June 30th. She said the Crisis Center will be moving forward with their parking lot now that the Johnson County Board of Supervisors gifted them the 1105 Gilbert Court building so the easement issue has been resolved. The project is anticipated to be done this construction season. Hightshoe said that Old Brick had to first get approval from the State Historic Preservation Society because Old Brick is eligible for the national register. Approval was granted and Old Brick ordered the doors. They will be installed by June 30th. She said that the Neighborhood Centers Employment Training project will have no problem spending down HOUSING AND COMMUNITY DEVELOPMENT COMMISSION April 19, 2012 PAGE 7 of 10 the money by June 30th now that they have replaced staff that left. She said the reason the Neighborhood Centers - Aid to Agencies hadn't spent down their money was because they didn't realize it was CDBG (as opposed to direct Aid to Agency funding) so they have recently billed the City for $26,000. She said Emma Goldman Clinic's award was for a computer system for medical records. She said they have been negotiating with a company and the current price of this project is now $150,000 compared to the $50,000 they projected. She said they are moving forward because they need the system and are testing a system now that they like so they will be spending their money by June 30th. Hightshoe eylained that Emma Goldman is a public service, so if they don't spend these funds by June 30 , the funds are recaptured. She said the last two projects to not spend 50% of their CDBG award was Habitat and the City Parkland Acquisition project, which were already discussed. Zimmerman Smith moved to recommend that the aforementioned agencies be allowed to proceed with their projects as discussed. Hart seconded. A vote was taken and motion carried 6 -0. Discussion of the Community Development Celebration Hightshoe said she put this on the agenda just to remind the Commission that there is no committee this year. She said they had an offer by the Free Medical Clinic to host the Community Development celebration in conjunction with their own open house on June 20th which will display the renovations on the front of their building. She said they would send an email out regarding Community Development Awards. Hightshoe said the committee usually chooses a speaker and awards but if the Commission prefers to have staff choose, there would not be a need for a subcommittee. Consensus by the commission not to form a subcommittee. Monitoring Reports MECCA — Facility Rehabilitation: Bacon Curry said they spent the money and are finished with the project. Table to Table — Operations: Bacon Curry reported that they had received $6,200 of the $7,000 allocation, and in the first quarter of this calendar year they collected and distributed 183,105 pounds of food to area agencies that serve the hungry. She said that every 1.5 pounds of collected food is considered an equivalent meal with an average value of $2.34, so that equates to 122,000 meals and $285,000 worth of food. She said they rely totally on outside funding, and their average monthly budget is $14,000. She said they lost a grant, so they are very grateful that the CDBG money came through. Isis Investments — Rental Housing: Hightshoe presented a report on them. She said that Isis has identified a duplex on Esther Street, which is in an allowed area on the Affordable Housing Location map, and they have an accepted purchase agreement. She said staff will be conducting an environmental review and completing the agreement. She said there are tenants in the building, so they will have to deal with relocation assistance. She said they will probably buy three homes with the funds the Commission allocated to them, and this duplex is their first. She said they expect to purchase the property by the end of June. Bacon Curry asked if these were going to be rent to own. Hightshoe replied that none of their prior units have converted to ownership. She said Isis typically leases to people with incomes less than 30% of area median income so it will take a while for the household to stabilize and afford homeownership, but they do give the tenant the option to purchase. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION April 19, 2012 PAGE 8of10 Wetherby Condos south LLC — Rental Rehab: Bacon Curry said she talked to Chris Villhaur of Southgate, and they are putting up new siding and are done with the new gutter system, and are installing new cabinets in the units. She said they have purchased 106 out of 108 units, and they expect to be ready to market the units in June or July. Hightshoe encouraged Commission members to drive by and take a look. The complex is getting new windows, doors, roof improvements, siding and complete gutting of the interior. She said they did have to relocate approximately 25 -30 tenants. The tenants were eligible for moving costs (about $900 for each household) and relocation assistance for up to 42 months for a comparable unit to the one they were in. She said if low income, the tenants would get additional funds as the calculation takes into account income if under 80% of median income. Hightshoe explained the background of this project to Jacobson. She also said that if they sell before the compliance period, either the new owner has to take on the same conditions, or they have to pay the CDBG funds back. The Housing Fellowship — Rental Housing: Dennis provided the update. FY10 funds. Purchased two lots in Mackinaw Village for the construction of eight townhomes with four units on each lot with $220,000 in HOME funds. She said that part of the LIHTC project was that they used Housing Trust Fund funds to purchase a parcel of land in North Liberty for seven duplexes with fourteen dwellings. She said all the homes will be rented to households with incomes below sixty percent of the area median income, and construction is scheduled to begin in June. She said they were awarded low income housing tax credits, which will result in $4,142,484 of private equity in the project. She said they have many partners, including the Housing Trust Fund of Johnson County, Iowa Finance Authority, Hills Bank and Trust, MidWest Housing Equity Group Foundation Development, Advantage Custom Builders, Burns and Burns Architects, Element Energy Group, Hart Frederick Consultants, Bradley Riley and Tom McMurray. FY11 project: UniverCity Affordable Rental Homes. The Housing Fellowship was awarded $408,451. They have spent $231,376 to purchase three existing dwellings in allowed areas. She said one of them was 1301 Muscatine Avenue, which is under rehab now and should be finished in two to four weeks. She said they also purchased a duplex at 230 and 232 Elizabeth Street where they may have to provide relocation assistance. She said that the competitive bidding process, which must be done for all of these homes, will begin on May 4th for this one. She said they have a signed purchase agreement for a single family home at 514 Fairchild Street. Dennis said that all of these homes will be rented to households with incomes below fifty percent of the median income. She said it's important for the Commission to know that it's not just The Housing Fellowship working on these housing projects, but that they engage many partners. Jacobson asked if Davis -Bacon applies in all the projects they do. Hightshoe explained that Davis Bacon requirements apply to all public facility projects if over $2,000. For housing, it depends on the program. For CDBG, if 8 or more units it applies, for HOME its eleven or more. She said that The Housing Fellowship is acquiring 4 -5 properties with CDBG /HOME funds, thus not eligible. Jacobson asked if the Commission had the authority to require prevailing wage as a condition to receive funds. Hightshoe said that HCDC could recommend it to the Council. Staff would have concerns in regards to if they have the staff capacity to broaden the regulations, when not specifically required. Jacobson said it seemed that the City should be taking the lead and making sure that the people who are working on the projects are properly paid and are union members. He said he would be interested in knowing how much it would slow down a project to do this and that it would speak well of the Commission's work to be able to say that they are making sure that people are getting paid properly for the HOUSING AND COMMUNITY DEVELOPMENT COMMISSION April 19, 2012 PAGE 9 of 10 job they are doing. Jacobson asked if a consensus to put on a subsequent agenda. Hightshoe said this subject would be put on a forthcoming agenda for discussion. Free Medical Clinic — Facility Rehabilitation: Hightshoe said the improvements were done. FY08 Habitat for Humanity — Homeownership: Hightshoe said there were four homes in this project. Three were done and sold. She asked Patton for an update on the remaining home. Patton said the foundation has been poured and construction will start the third week in May, with completion scheduled for June 15th. Hightshoe explained that this project has to be finished and sold by June 301h because they are at their statutory five year HOME deadline. If not, HUD will move to recapture the funds from the City, this would force the City to declare the agreement in default and Habitat would have to repay the City. Patton stated they anticipated it being completed by then. ADJOURNMENT: Drum moved to adjourn. Hart seconded. A vote was taken and the motion carried 6-0. z O U) O U H z W a O J W W 0 Z D O U D ZN— Z d O cn�w � •c 0 :c Z O U) U) O U H z W a O J W W O Z O U Z Q U Z N D O U W W N U� ZC4 Q N D Z W H Q 4) U W c 4) c N y N CL < z° II II II J w x0Z xw o LU 0 LLI o x x x x x x x x X x X x x M O Go X X - X X X X X X M x x LU X X X X i x N LU x x X x X X x X It N N N � M N M N N N M N d N N N W t- J W 2 J J W w Z V d' U z v m W J W CL a 0 J V ; N p w Q U o Q 5 Z J = Z N v H Q w 4) U W c 4) c N y N CL < z° II II II J w x0Z IP11 Minutes Preliminary Human Rights Commission April 17, 2012 Helling Conference Room Members Present: Harry Olmstead, Connie Goeb, Diane Finnerty, Orville Townsend Sr., Kim Hanrahan, Shams Ghoneim, Howard Cowen Members Excused: David Brown Staff Present: Stefanie Bowers Others Present: Kenneth Longdon, Jerry Walker, Lavancha Walker This represents only a reasonable accurate transcription of the Human Rights Commission meeting of April 17, 2012. Recommendations to Council: None. Call to Order: Chair Olmstead called the meeting to order at 18:10, followed by roll call. Consideration of the Minutes of the March 20, 2012 Meeting: Ghoneim moved to approve minutes, seconded by Townsend. Motion passed. 7 -0. Public Comments: HO: Ken do you have anything that you wanted to say? Longdon: Today I'm here to observe this first meeting. HO: And you're representing? Longdon: Magazine Yetu SG: Can I just say a couple of things about the reminders. The ACLU Iowa annual conference is going to be on the 28h of April in Iowa City. SB: Can we put that down in reports of the Commissioners. New Business: Iowa City Pride (June 16- Packet 4A) SB: Iowa City Pride is June 16`x`, which is a Saturday. It's being held from 12 p.m. to 5 p.m., and it's being held in the pedmall. There are two requests from the correspondents that the Commission received. One being a donation, and the other whether or not the Commission wants a table at the event to distribute materials. HO: We've had a table in prior years? SB: Yes and if there are people that want to volunteer then we certainly can get a table. HO: I'll be available on that date. SB: It is outside and depending on the weather it could be warm, and so the Commission doesn't have like a tent or a canopy. KH: How long would the table have to be set up, the times? SB: I would presume its 12 to 5. KH: I could be available for part of that period. HO: Any other volunteers? DF: So do we first need a motion to even how much we want to give? SB: If you want to make a donation and then a motion to participate for getting a table. CG: So $150 would be the opening bid so to speak? SB: No the cost to get a table is $50, and that would include the chairs and everything. A donation can go anywhere from $50 to $1,000 that is what they're asking. HO: So do we have a motion? SG: A motion for a donation and a table? HO: For a table yes. SG: Make a motion for a table and chairs and umbrella. HO: At the $50 level? SG: I was going to ask what our finances are. SB: The Commission year to date is about $375 that has been given, and roughly about $1100 overall. DF: Is that fiscal year to July 1St? SB: Correct. There are two different emails and that may be some of the confusion. The initial email that says Iowa City Pride 2012 vendor application form, and then after that they sent a subsequent email. That was sent from Julia Shaffer, which maybe some of you are looking at. What the $150 is on the second email is if you make a donation for $150 then you get a vendor table as part of that. You could probably do one or the other. If you do both you're duplicating. DF: SB: Correct and that's next on the agenda. 0) DF: They're both on the same day, which is sponsorships ? SB: No, but yes they do fall on the same date. same time, same day. Are there any other Longdon: Is there going to be an Iowa City or is Human Rights supposed to be available on that day or? SB: Is there going to be an Iowa City Human Rights event on that day? Longdon: Yes for Juneteenth? SB: Well that's what the next item on the agenda is. DF: So when I say that just to kinda give us a dollar figure amount of what we want to do for sponsorship. Any funds that go unexpended, do they just go back into the city or do we get them for the next year? SB: No they would go back into the general fund, and may or may not be available the next year. HC: Is there any other funding that we might need it for prior to the end of the fiscal year? SB: It's possible. I know that there's a July 4`i' event in Coralville that the Commission has participated in in the past, so it's possible. But really those requests almost have to be signed and dated by June 20`" or something. DF: I'd like to propose a $100 donation for both events. I'm kind of thinking of them both together, but $100 for Pride and then also for Juneteenth. it seems pretty standard HO: Do we have a motion? Do I hear a second? SG: I'll second. HO: All those in favor say aye. All: Aye SB: So it's clear what the motion was, was that for the $100 for Pride? HO: Yes. DF: We would like to request a table as part of that? SB: My understanding from the email is you would have to add $50 more to the contribution to get the table. CG: I don't get it either because I thought $50 when you said there were two? SB: Yes there are two separate emails. If you want I can certainly get it clarified by the next meeting date, which would be in May. CG: So $50 for a table and then donate $50, think that's what we want to say. 3 SB: You could do it that way too. I think we can keep it the way it was approved, and I'll just get more information from them. DF: What I would propose then is whatever amount it takes to get a table. SB: I think we can address that at the May meeting if there needs to be something changed, but for now we'll just keep the motion the way it was given. HO: The Juneteenth Celebration on June 16th. It's 4B in your packet. DF: I can speak to this, it's a wonderful event. I think _ happens at the university as well, but it's a community celebration. I'm working with Latasha Massey and we're also working on a two -day conference to precede that on June 14th and 15th. The title is I think the Trauma and Human Effects of Racial Disparity. So this is going to be a community celebration as part of that, so it's part of a bigger whole which I really like too. I didn't attend last year, but I heard it was a lot of fun, good turnout. I love that it's an outdoor community event. So I speak strongly in favor of some type of sponsorship, and at this point I'd say the same amount as whatever went to Pride. KH: I actually attended this last year and what was nice about it was there was a real nice mix of neighborhood folks and then city members, and it was like all colors, everything that you can imagine. It was a really nice turnout. CG: I'll move that we give a contribution of $100 for the Juneteenth Celebration as well. SG: I'll second the motion. Longdon: There was actually someone that came that wanted to speak during this segment and they went in the other room. SB: Okay on Juneteenth? Longdon: Yes. I'll get them. HO: Are there any volunteers to have a table at that one as well? SB: They're both on the same day. DF: I will be at it, but I'm not sure I'll be able to table depending on what my other responsibilities, but I'll be there so I could... SB: It's possible that we could always have something that can be distributed. Last year they gave bags away, so because of the conflict we could always insert something. SB: You don't need to sign in, but could I just get first and last names if you're going to speak? Jerry Walker: Jerry Walker and Lavancha Walker. HO: You're here to speak on the Juneteenth? Jerry Walker: Yes. M HO: We do have a motion on the floor to donate $100 towards it. Did you want to say something about it? Jerry Walker: Where is it at? SB: It's at Mercer Park behind Southeast Junior High. Jerry Walker: What do we have to do to be a vendor? SB: Actually that would be ... if you got in touch with her and I can certainly copy her information down. She would be the person; the county is actually spearheading this event, so she would be the person in charge. Jerry Walker: We actually got a fair that we're going for on the 26ffi. SB: Okay so you know how to get in touch with her, okay. Jerry Walker: Is there anything else that the Human Rights Commission needs from us? DF: This is the Human Rights Commission. There was a call to the community to show up at the city council and they're on the other side as well. They have a work session at 6:00 where they're going to be talking about a review committee of the police citizen review board, then they're also going to be looking at a proposal to look at racial justice that one of the councilors has put together. I know community members were invited to attend that meeting to show support, and then also if you want to speak there at the 7:00 meeting they'll have an open mic as well for public comments. That might be one of the places that you're welcome to. Here we're just kind of going about our business. Jerry Walker: That's what basically we wanted to know, Like I said we have all of our grills and stuff. We've done things all over the city and stuff so. Lavancha Walker: So this starts on June 16th. SB: Correct it's a Saturday and it's from 12 to 6 p.m. HO: Okay we have a motion on the floor and it's been seconded. Any other discussion? Longdon: I'd like to say that I'm proud that the Human Rights actually wants to participate in. the Juneteenth, even though the city is not actually spearheading it, it's the county, and I think with the number of people in the area I think that if they combined Johnson County and Iowa City events into one, that would probably be the best anyway. When I lived in Omaha, Nebraska our Juneteenth was quite a bit bigger, and we actually celebrated it for seven days not one. It's a week -long celebration and it's a time where local businesses can be vendors. It's a chance that when people come to the area and see the event, they're able to see people that they, businesses that they end up seeing ordinarily where they would have been. It's kind of like a fair in way to showcase, and activities where people can get involved. It's a chance for money, and even with all that going on the actual main point issue of celebrating of ending of human slavery in America is very important to me and a lot of people. HO: Thank you. There is a motion and all those in favor say aye. 5 All: Aye. HO: Opposed? Okay the motion carries. We'll move onto old business, Immigration Subcommittee Report. Kim can you give that report? KH: Included in the packet agenda item 5A is a little mini report. The first meeting of the subcommittee on Immigrant Human Rights was held on Monday. We had about six or seven in attendance. There were a couple that could not come at the last minute because it was also the same night as the million hoodie march. So the few things that we discussed are that we reviewed the mission statement, the history and the purpose and the composition. We also talked about the actual, how the meeting was going to be run, if we're gonna have an open forum or if we were going to invite families. We wanted to be sensitive to the cultural nature of meetings and the Latino culture, and how it is a little bit looser. We were scheduled to start at 6:00 and I think we started at 6:30. There were a lot of children there and running around, and it was exactly as it should have been. The next meeting is going to be at the Church of the Nazarene on May 14th at 6:00. We also discussed some names of some other potential or committee members. Probably the biggest discussion was around the name of the committee. There were some thoughts that just the word immigration was kind of a hot topic and a lot of people would possibly not be comfortable in coming forward if it had that name in it. There was some discussion of whether they wanted it to be in Spanish or if they wanted it to be all inclusive, so including some I guess there's a rise of African immigrants in this community. So trying to just figure out what the name of the committee should be. I have since asked from Harry, he has given me the list that the Commission last year developed, that included all of the city services that they could potentially bring to the table as presenting as having barriers or complications. So I will take that to the next meeting too. HO: Do you want to mention who is co- chair? KH: Gloria Villatoro is co- chair. HO: She's a minister with what church? KH: She is with the First Mennonite Church, but they call their part of the congregation the midnight mass or something. They needed a different time, and it's mainly focused on that population. SG: The CRC is meeting tomorrow and that's another issue that is going to be talked about. HO: The CRC is going to be addressing the city council tomorrow. They have their meeting and this is just for your information on what the CRC is proposing to the city council. Many of the things in it are similar to what our sub - committee has already suggested to city council, and I think it doesn't hurt to reiterate those and that the community is in support of these. Stefanie is there anything else we have to do regarding the sub - committee at this point? SB: I don't believe so. The updated sub - committee on Immigration Human Rights, the mission statement history is in the packet with the corrections from the last meeting. CG: I have a question on that. I saw the correction here and it said your sub - committee will meet quarterly? I noticed you had another meeting next month so I wasn't sure. 2 KH: Yes it will start the beginning of next quarter. I was afraid if too much time passed that we might lose some. CG: Okay so it's just going to be a quarterly meeting and then a quarterly report back here? KH: If or as needed, if there are reports or requests then we're certainly willing to do more than that. DF: I was going to announce this during my section, but also is the sub - committee _, this is coming out of the Immigrant Voices Project. the Immigrant Voices Project is doing _ training that would be wonderful to make sure the sub - committee is in on all those networks. I can send that electronically to the members too. CG: So the CRC is willing to meet with the city council tomorrow did you say? SG: No, we meet on a monthly basis, so we're meeting and the sub - committee on the Sanctuary City /Immigration is going to discuss the language and how the different congregations in unison support or have other suggestions. Then once the language is set they plan to take it to city council. CG: So this is like the proposed language? SG: Right. So that would be discussed tomorrow in more detail. Longdon: When you were speaking about being here from countries in Africa. They actually have a Sudanese community and a community of people from the Congo. They actually have associations and I've actually been speaking to the president of the Congo community and some of the people who are influential in the Sudanese, and they actually expressed interest in having a dialogue with the city government officials. KH: So maybe you could share with me some of that contact information. There is also an even tomorrow night at the Coralville Public Library. It's Immigration America's Mixed Message. HO: We are co- sponsors of that. Next are Building Relationships and Creating Opportunity in the African American Community: A panel of parents and youth of color on May 2nd and that's in your packet 5B. Orville? OT: The Juvenile Justice Committee has identified a panel for participants for the program in May. Letters have been sent to parents participate on the panel. Such a letter will be sent out shortly before the program, and that letter will include the questions that will be asked. We've decided that we're not going to ask individuals questions, we're just gonna throw the question out, and then basically leave it up to the individuals to respond if they wish. We feel that this will make it a much more comfortable atmosphere for the participants. Everybody isn't good at public speaking, so we're trying to take that into consideration. For the event Diane has agreed to bring her computer and take notes. We're going to see if we can get one other individual to take notes also. As you remember from previous meetings we indicated that this is a three part adventure. This is the first and the information that we get from this we're going to try and take that and take a look at it and see what things can be put in place to improve situations that the panel is basically give us information about. Then the third part of it will be we had talked about having an event for females to have all the females in the community agree to participate and meet with the younger females, so it's sort of like a mentoring program. Just basically to get together to kind of rap, see what they're talking about and what they're feeling. 7 You know just get information, but mostly to give the youth a chance to communicate with some of the older females in the community. Somebody mentioned are we gonna do the same for males. We had talked about that, but it seems like _ consider, so we'll be taking a look at that. DF: Is that the program that Latasha is around as well? Does she know about the other programs as well? OT: Yes we mentioned it to her, but basically I'm not sure if we talked about her doing anything special. We just kinda threw that out. We haven't really got into planning that. We just have that as we'll get thru the first phase and we'll jump on the second, and then we'll jump on the third. Based on what you're saying I think she's going to be a great asset to.help us put that together. KH: I think she offers conferences at least quarterly for young women of color, and I think there's one coming up for young men. I don't have enough information to share, but I know that they are organizing. HO: We encourage all Commissioners to be in attendance. I've met with her class. Anything else on that? Moving along with Collaboration with Diversity Focus. We heard from them last month. Stefanie? SB: It was something that was asked to be placed on the agenda to see if there was any follow -up programming that the Commission thought would be a good fit with Diversity Focus. I think more of like a brainstorming session, nothing concrete. Diane had mentioned the job fair, and possibly doing something I think with immigration with Diversity Focus. So just kind of brainstorming possible collaborations. OT: I think we kind of discussed when we get to the second phase of our program we're gonna try to bring them onboard when we sit down and begin the planning. I met with Chad Simmons so I kinda suggested to him that when we get to phrase two it would probably be a good time to invite him to the initial meeting and Diane. DF: Chad is very supportive and said that the Coalition for Racial Justice has been doing work like the million hoodie march and so many other things. He's got a person sitting on that committee and I think he very much wants to be in the community and supporting educational efforts and programs. I think as we make sure we throw them the chance to co- sponsor and or there's great planning HO: Anything else on Diversity Focus? Next is World Human Rights Day Proclamation on December Ist and in your packets as 5D. It needs to be revised to fit our needs. DF: Is this like an option for us? This is some other town right? HO: Yes this came out of Birmingham, Alabama. What I'm suggesting is that we take it and put a similar proclamation together to present to the city council during their meeting just before December 1St, so that the city can have a proclamation for World Human Rights Day. DF: Does this happen already like the U.N. Association do anything around this or? SB: They usually hold programming. DF: Do they ever put forth a proclamation? SB: That I can't answer. HO: Do I hear a motion that we go forth and put together a proclamation for the city council and present it to them? SG: Good idea. HO: Is that a motion? SG: Sure I'll make a motion. HO: Do I have a second? HC: Second. HO: Any other discussion? CG: Is this in addition to the other types of things that we're trying to do with Sanctuary City and such? HO: In addition to. CG: Not instead of? HO: Right. DF: The only comment I'd make is I'm in support and I encourage us to work with the local U.N. Association. HO: I can contact them and see if they're interested in this as well. HC: Where is that located? SB: The United Nations here, no they're on, I don't know if it's East Market Street or Market Street. It's for the entire State of Iowa, but it happens to be located in Iowa City DF: Otherwise known as the Old Brick. SG And Katy Hansen is the local chair for Johnson County. DF: It'd be good if three groups came together for the proclamation. SG: It shows good strength, and also the language it would be nice to know if the three can come up with something. HO: Okay there's a motion on the floor and we have it seconded to take a proclamation to the city for Human Rights Day. All those in favor say aye. All: Aye W HO: Opposed? DF: Will the redrafted proclamation come back to us then? SB: Yes I can do that. HO: The Youth Awards on May 9"', Stefanie? SB: It is coming up and I would ask that all Commissioners be at the Englert by 5:15 p.m. People will start showing up a little after six so. It is a Wednesday and it is a Farmer's Market Wednesday, so just be mindful that parking may not be like it is on a day like today with the Farmer's Market going on downtown too. So far we have received quite a few nominations, and they're due on Friday the 20ffi is the last day for people to send those in. As far as the actual ceremony for those of you who are new to the Commission, if you haven't already the program from last year would be a good program to watch so you get an idea. We'll try to have the entire program over within less than an hour. HC: Seems like there was less recipients last year from the year before. SB: Yes, I think we've had anywhere from 80 to almost 200, so it really varies. HO: Are we getting applications in now? SB: Yes. HO: And the Youth Ally Awards? SB: I don't believe we've received any of those, but sometimes that happens. KH: Can you explain what the selection process is? SB: Generally if the person nominated meets the criteria then they, it's not a competition and it's not really, I wouldn't compare it to the breakfast awards. They are a competition, the Human Rights awards. This is more if the person fits; I should say the youth if they fit the criteria then they're given a certificate. HC: Most of them come from the school system. It can be anywhere from single to groups. HO: Okay you have delegation of duties? SB: Yes. It probably wouldn't be a bad idea if anybody gets the opportunity to watch last years, but going over the list of Commissioner set it up pretty close to last year. For the newer Commissions kind of having them in two different spots so that they can experience what it's like to make sure it goes smoothly on the side of the recipients, and then having a Commissioner so you can see how it works itself out on the stage with the Commissioners and the recipients actually receiving their awards. I also try to do seniority so that those who are going off, if they want a more prominent visible role to please let me know. I currently have Harry wanting to do the closing. I have David helping out with getting the recipients lined up and ensuring that they're in the proper order, and stay in the proper. order. I have Kim helping out David. I didn't recall if David helped doing that last year or if he was on the stage. Then in order of seniority 10 then we have Connie and Howard as far as doing stage stuff, either reading the recipients names, and then handing out the certificates. Next in order would be Orville or Diane as far as doing the opening, and then whichever one didn't do the opening, would by default then help out with making sure the kids are lined up properly and get on the stage correctly. The opening is not long and it's a welcome statement. CG: Is the mayor the speaker? SB: Yes, and he usually gives remarks and is brief. Shams I'll have you up on the stage so you can get well acquainted with handing out the certificates and also the opening, the closing and the announcement of recipients. HO: You don't need more people to help with kids to line them up? SB: I have Orville and I have David and Kim. Usually there's maybe four, but it is what it is this year, and I will try to be down there myself doing that also so. The reason for arriving at 5:15 is to go over everything and at least do a run through, and to get the folks doing the seating familiar with how that works, and then to get everybody familiar with when the recipients are coming in with their families. Also going over the list to see where they are seated and making sure they go to that seat and stay in that order. They are asked to arrive no later than 6:30, and so you're going to have people show up at 6:15 or earlier. It goes very quickly. As it gets closer in time more information about the number, the nominations and things of that nature. The plan is to have the letter sent out to the recipients by Wednesday of next week with the RSVP for May 2"d. I think that is everything with the Youth Awards at this point. The rest will probably primarily be through contacting each of you and getting you up to date as time goes on and gets closer to the big day. OT: We've added the _ award right? SB: Yes. OT: How is that coming? SB: Well I don't believe there are any nominations yet, but they are due on Friday. HO: Did we have an ad in for that? SB: Not in the Press Citizen, it was run in the West High paper. I contacted City High and they just didn't follow up. HO: I think now is a good time to say that Stefanie has done an outstanding job putting these programs together. I for one as a Commissioner really do appreciate the hard work and efforts that you've put in. SB: Thank you. HO: Updates and Reports - Cultural Diversity Report. Who would like to give this report? OT: I can start it off. First thing there were not as many vendors this year as before. It used to be vendors all up on the top, and I'd say in the past we'd have any place from 150 to 200 vendors. This year I think we only had between 35 -40. Basically it seems like they're leaning more II towards the international. It was a good event. The public was very involved and had good entertainment, so it's still a good event but it seems as though it's going more in- house, more university than community. The candy and all of our stuff went very well. SG: I was going to suggest, there were a lot of younger children. I think it would be nice to think of something for them besides the candy. I thought the erasers were great, but I remember parents say oh they don't know anything about , so maybe on the back of it or a different bunch of erasers saying something positive. KH: I was just going to agree with Orville that in years past it's been much larger. Attendance was pretty high though and there was a nice flow for as long as it lasted, and I thought the entertainment was really diverse from all over the world, and it was some really good entertainment. I did think it was hard to talk to people, and our table wasn't that close to where the entertainment was, but when we were trying to share with the Ally Awards and the Youth Awards it was just really hard to get that across. HO: I spoke to Georgina Dodge afterwards and she had indicated one of the reasons that there weren't as many vendors is because it's turned over to the students to do, and they're not taking or getting out a diverse _ to the community as much as they've done in the past. She felt that they needed to do a better job with that in the future. Next is UICHR Board report. We had a meeting last week and it's a matter of whether or not the university wants to continue having the Human Rights Center there, and so they are having a meeting with deans from various departments in the university. The law school, education, public health. They are meeting next week I think it is to see whether or not they would take out of their budget to sponsor the Center for Human Rights. Georgina Dodge came up with money for this year for the staff to pay for them. They are making money off of the on -line courses that they're having on Human Rights, but that's not enough to substantiate the center. They're basically presenting to the deans that someone has to come up with money to continue the program there. HC: At one time didn't they think that they might be, the funding might run out and the university wasn't going to give them anything, a couple years ago maybe. At that time they were looking at going to sources to try and get some grants and other donations. I think at one time they were hoping for $100,000 and they made it to $20,000 or $30,000. I don't think that's not going to be continued on or tried to be continued on. I don't know at this point. HO: There was no talk about continuing that on. They've had matching grants that they've had from people in the community, but the funding sources are just drying up, and they're now having to say okay, here's a good program. We've got credited programs on -line courses going, and who wants to take on the center and put it in their budget. That's about all that was really done at the meeting. They came up with a prospective that we went over and they were going to rewrite it this week and present it next week. HC: What is their total budget, somewhere around $100,000 per year? HO: It's not very much. They have one full -time person and three part-time people and the rest are interns. Okay next Commission Reports, Kim? KH: I don't have anything. HO: Sham 12 SG: I'm going to send back to Stefanie, the ACLU Iowa is meeting in Iowa City on the 28`h for its annual conference dinner, and we're gonna have a Human Rights speaker. I'm going to resend the email so everyone can know about it. The other thing is I'm sure everyone is aware of Nami Walk, which is again on April 28`h. HO: Diane DF: I have a couple things. One is this week on Thursday at noon at the First Baptist Church we're gonna host a webinar towards racial justice, and it's going to be an initiative of this, it's a newly named, but a continued group called the Coalition for Racial Justice. The coalition is the group that the CRC started out in August 2010, lots of different name changes, but with a million hoodie and some of the other events happened, it got renamed just recently to Coalition for Racial Justice. We're going to have a webinar done by the applied research center. It will be in the lower level and we'll go into a national webinar and then have conversation afterwards. It about kinda how to turn the hopes of racial justice actually into plans and strategies. I think it will be a good session. It's on the Wh, this Thursday. I'd also like to draw your attention and ask you to circulate petitions if you're interested. There's a move in town to get early voting satellite stations at the both the Broadway Neighborhood Center and then also Pheasant Ridge Neighborhood Center. A hundred signatures are needed by Thursday at 5:00. I've got some petitions and I'd ask you to at least sign the one if you're interested in supporting that initiative. I've got one that's got my signature on it, and I'd ask you to sign if you're in supportive of it, and if you would like any additional petitions to circulate I can give them to you and then if I could just get someone to get them back to me before Thursday, at 3:00. You will see at the top it says one is Neighborhood Centers of Johnson County- Broadway, and one is for Pheasant Ridge. Just like at the library or Hy -Vee, just to get more early voting things out for the primary in June. Lastly Stefanie gave this to me so I'll circulate it. The Coalition for Racial Justice sent two communications to the city council yesterday or Monday. They were cc'd to Human Rights Commission as well, so this is the notice of that cc. There are some members over at the city council meeting right now, but the two issues are Councilor Throgmorton discussed at a working session today a proposal brought forth in honor in the wake of the murder of Travon Martin, in honor of that to call in council to look at racial disparities, and to take an active stance for the Coalition for Racial Justice wrote a letter in support and that's what you see on the first page. The second one was I had shared with them about our interest in the police citizen review board, and that's actually where I even got _ heard the stories about , and so the coalition agreed to support our motion. There was conversation and said well let's write our own letter of support in that as well. That's the second one our motion_ in the packets as well. So those are two actions that were cc'd to us as well, and again there are people over there. There's a Facebook page and a bunch of stuff and I'll circulate me more information _. For the million hoodie march we have a mailing list of over 300 names the coalition HO: Orville OT: No HO: Connie CG: No HO: Howard HC: Nothing. 13 HO: The only think I have is Thursday there is going to be a Beyond Tolerance Diversity Conference at the university, free and open to the public. There is a luncheon that starts at noon. If anyone is interested I'll be happy to forward information to them. Stefanie anything else? SB: Not really, but hopefully we'll have an intern that will be starting in the summer to help out staff. We have one currently but he'll go away in May, so looking forward to that. That's it just preparing for the upcoming programs. I'll be getting in touch with Diane and Orville over the next few days just to kind of firm some things up for the Youth Awards for you Diane and for the building communities. HO: Where do we stand with complaints? SB: We have 18 currently. DF: I do have a question when I was thinking about the Juvenile Justice thing and Henri's departure from the Commission. How do we go about filling that? Is that a city council issue or is that for us to do? SB: Correct. It's like they call it an unexpired term, so it will get posted for the remaining time. I'll send it out. It's an official resignation, but to my knowledge there hasn't been an official due date and post date. When that's official then I'll send it out. HO: Aren't applications taken any time? SB: Yes. HO: So if you know somebody they can go ahead and apply now. Our next regular meeting for business is May 15th at 6:00 p.m. Do I hear a motion to adjourn? SG: I'll make a motion. OT: I'll second. HO: All those in favor? All: Aye. HO: Opposed? Meeting adjourned at 19:08 p.m. 14 Human Rights Commission ATTENDANCE RECORD 2012 /MPatina natal KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting /No Quorum R = Resigned - = Not a Member 15 TER M NAME EXP. 1/17 2/21 3120 4117 5/15 6/19 7/17 8/21 9118 10116 11/20 12/18 Dr. Howard 111/13 X X O/E X Cowen Constance 1/1/13 X O/E X X Goeb Harry 1/1/13 X X X X Olmstead (8 -1 -2010) David B. 1/1/14 X O/E O/E O/E Brown Diane 1/1/14 O/E X X X Finnerty Orville 1/1114 X X X X Townsend, Sr. Henri 1/1115 O/E X O/E R R R R R R R R R Harper Kim 1/1/15 X X X X Hanrahan Shams 1/1/15 O/E X X X Ghoneim KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting /No Quorum R = Resigned - = Not a Member 15 DRAFT IP12 POLICE CITIZENS REVIEW BOARD MINUTES — April 30, 2012 CALL TO ORDER: Chair Donald King called the meeting to order at 5:30 P.M. MEMBERS PRESENT: Melissa Jensen, Royceann Porter, Joseph Treloar MEMBERS ABSENT: None STAFF PRESENT: Staff Kellie Tuttle and Catherine Pugh STAFF ABSENT: None OTHERS PRESENT: Captain Jim Steffen and Officer David Schwindt of the ICPD. RECOMMENDATIONS TO COUNCIL None CONSENT CALENDAR Motion by Jensen and seconded by Porter to adopt the consent calendar as presented or amended. • Minutes of the meeting on 03/21/12 • ICPD General Order 00 -03 (Less Lethal Impact Munitions) • ICPD General Order 00 -08 (Weapons) • ICPD General Order 08 -01 (Conducted Energy Devices) Motion carried, 4/0. OLD BUSINESS Community Forum — Motion by Treloar, seconded by Porter to accept correspondence in regards to the public forum from the following — Julie Jones, The Coalition for Racial Justice, Lindsay Jarratt, Patricia Donalds, Charles Eastham, Annie Tucker. Motion carried, 4/0. Pugh stated that her portion of the presentation for the forum would mainly cover the legal aspects of what governs the PCRB and what limits the power, the standard of review, and investigations. Discussion regarding the process, mediation and investigations occurred. Pugh stating that with an outside investigator, officers are not compelled to answer like they are when the investigation is done within the department. Porter stating she didn't understand why we offered mediation when both parties must agree to it and the ICPD has yet to agree. The Board reviewed questions submitted by members of the public and decided who would cover those areas for the presentation and confirmed the handouts that will be made available. The committee drafting the forum summary was also determined and that the goal is to have a draft in the June 12th meeting packet for the Board to review. PCRB April 30, 2012 Page 2 NEW BUSINESS PUBLIC DISCUSSION BOARD INFORMATION STAFF INFORMATION EXECUTIVE SESSION None. In response to earlier discussion regarding mediation, Schwindt stated as President of the Union he always advises officers to not participate in mediation. Even if mediation would occur and the complaint would be dropped, the officers still go through the internal investigation and receive disciplinary action if necessary. The investigation process is done by someone with more experience and seniority that has a career and integrity to uphold within the department. It is very stressful for the officers and from his point of view mediation is not beneficial to the officer. Porter thanked him for the information and said that gives a better understanding of the process that occurs within the department when an officer has a complaint filed against them. None. Tuttle confirmed the number of Board members attending the Board and Commission training being offered on May 22 at the ICPL. Not needed. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) • May 9, 2012, 7:00 PM, Iowa City Public Library — Community Forum • June 12, 2012, 5:30 PM, Helling Conference Room • July 10, 2012 5:30 PM, Helling Conference Rm • August 14, 2012, 5:30 PM, Helling Conference Rm ADJOURNMENT Motion for adjournment by Treloar, seconded by Porter. Motion carried, 4/0. Meeting adjourned at 7:00 P.M. d O W a w W V a 0 a O WV a a� C W N b z� W H G� it L7 addzz uuuuu �coOZ W� x i M �JC DC >C DC R M N N W hWa a a a W � � C d y C � it ii Cd S'r y 1v. Vii Ci 4 y �ti a ►;H as a, G� it L7 addzz uuuuu �coOZ W� x