HomeMy WebLinkAboutRadio System.pptRFP #11 -04 Digital Land Mobile
Radio System
(Non -Pubic Safety Radio S
City Council Review and Act!
May 1St, 2012 (Work Session)
May 151h,2012 (Formal Meeting)
Agenda
Background
RFP Evaluation Process
Cost & Capabilities Compariso
Recommendation
Next Steps
Background
Public Safety Radio Users
Public Safety Users
• Police Departments
• Fire Departments
• Sheriff's Office
• Department of Public
Safety, UI Police
• Ambulance Service
• Miscellaneous Others
I Currently operating on the JEC
Background
Non - Public Safety Radio System Users
Non - Public Safety Users
• Public Works
• Parks and Recreation
• Housing and Inspection
Services
• Transportation Services
• Outside Agencies
• Cambus
Currently operating on Iowa
City's Legacy System
3ackground
Interoperability with other Departments is Important
Background
Interoperability with Public Safety is also Important
RFP Evaluation Process
• April 2010 — Issued Request for Proposals (RFP)
• June 2010 — Proposal are submitted
• Followed City defined process for scoring
• Compared Technology
• Evaluated Testing Results
• Developed Cost Model (Initial & 10 year)
• Evaluated Governance Factors
• December 2011— Requested best and final offer
January 2012 — Best and final offers are submitted
April 2012 — Conditional award to CEC contingent upon
Council Approval
RFP Evaluation Team —Tom Hansen, Gary Cohn, Mary Niichel - Hegwood an
Jeff Thorsteinson (Involta)
Cost and Capabilities Comparison
CEC /City Infrastructure
— Initial Cost: $621,980
— Radio cost:
• $705 — hand held
• $604 — vehicle mounted
• $1,263 — control station
— Total 10yr cost: $775,185
• AVL, GPS (no ongoing cost for all
333 radios)
• Includes 10% replacement ($28K)
• System maintenance ($125K)
RACOM /JECC Infrastructure
— Initial Cost: $722,390
— Radio cost (1325 Compliant):
• $1,310 — hand held
• $1,690 — vehicle mounted
• $2,188 — control station
— Total 10yr cost: $1,179,820
• AVL, GPS (cellular ongoing cost of
$150K for 75 of 333 radios)
Includes 10% replacement ($58K)
Ongoing $75 /yr /radio user fee
($250K)
Staff Recommendation
Utilize CEC MotoTrbo on City of Iowa City
primary & backup tower sites
Primary Factors Considered for Recommendation:
• System Coverage and Interoperability —tested and passed
• Cost
• Initial Cost - $104,410 savings
• 10 Year Cost - $404,635 savings
• Functionality
• Ability to transmit data without use of additional equipment and
monthly fees
• Platform permits development and use of third I
Next Steps
*City Council action — May 15th
•RFP Closeout and Notifications
*Detailed Project Planning
*Project Execution